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CITY OF NEWPORT BEACH PLANNING COMMISSION AGENDA
CITY COUNCIL CHAMBERS – 100 CIVIC CENTER DRIVE
THURSDAY, JUNE 3, 2021 REGULAR MEETING - 6:30 P.M. ERIK WEIGAND Chair LEE LOWREY
0BVice Chair LAUREN KLEIMAN Secretary
3BCURTIS ELLMORE
4BSARAH KLAUSTERMEIER 5BPETER KOETTING 6BMARK ROSENE Planning Commissioners are citizens of Newport Beach who volunteer to serve on the Planning Commission. They were appointed by the City Council by majority vote for four-year terms. At the table in front are City staff members who are here to advise the Commission during the meeting. They are:
1BSEIMONE JURJIS, Community Development Director
2BJIM CAMPBELL, Deputy Community Development Director
YOLANDA SUMMERHILL, Assistant City Attorney TONY BRINE, City Traffic Engineer CLARIVEL RODRIGUEZ, Administrative Support Specialist SPECIAL NOTICE REGARDING COVID-19 On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which allows Council Members to attend City Council meetings telephonically. Please be advised that to minimize the spread of COVID-19, some, or all, of the Newport Beach City Council Members may attend this meeting telephonically.
Also, please be advised that on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows for the
public to participate in any meeting of the Planning Commission telephonically or by other electronic means. As a member of the public, if you would like to participate in this meeting, you can participate via the following options:
1. You can submit your questions and comments in writing for Planning Commission consideration by sending them to the
Planning Commissioners at planningcommissioners@newportbeachca.gov. To give the Planning Commission adequate time to review your questions and comments, please submit your written comments by Wednesday, June 2, 2021, at 5:00 p.m. 2. You can attend and participate in the meeting by going to the City Council Chambers (location has limited occupancy due to social distancing) located at 100 Civic Center Drive where the meeting will be broadcasted, and you can address the Planning Commission. 3. You can connect with a computer by joining through Zoom. Click the link below to register for the meeting using a valid email address. You will receive a confirmation email allowing you to join the meeting. https://zoom.us/webinar/register/WN_qYlvrV1DSDu-B0NylilnWg
• If Zoom is not already installed on your computer, click “Download & Run Zoom” on the launch page and press “Run” when prompted by your browser. If Zoom has previously been installed in your computer, please allow a few moments for the application to launch automatically.
• The virtual conference room will open. If you received a message reading, “Please wait for the host to start this meeting,” remain in the room until the meeting begins.
• During the Public Comments, use the “raise hand” function in the participants’ window and wait for City Staff to announce your name and unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
4. Or you may connect by Phone/Audio Only by calling: 1-669-900-9128. The meeting ID is 973 0395 9657 #. During Public Comments, press *9 to add yourself to the queue and wait for City staff to announce your name/phone number and press *6 to unmute your line when it is your turn to speak. Comments are limited to 3 minutes, or as otherwise directed.
Planning Commission Regular Meeting Agenda June 3, 2021
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Please know that it is important for the City to allow public participation at this meeting. If you are unable to participate in the meeting via the process set forth above, please contact the Community Development Department at (949-644-3200 or CDD@newportbeachca.gov) and we will attempt to accommodate you. The City of Newport Beach thanks you in advance for continuing to take precautions to prevent the spread of the COVID-19 virus. NOTICE TO THE PUBLIC Regular meetings of the Planning Commission are held on the Thursdays preceding second and fourth Tuesdays of each month at 6:30 p.m. The agendas, minutes, and staff reports are available on the City's website at: http://www.newportbeachca.gov. If you have any questions or require copies of any of the staff reports or other documentation, please contact the Community Development Department, Planning Division staff at 949-644-3200. This Commission is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Commission’s agenda be posted at least 72 hours in advance of each meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the Commission. The Commission may limit public comments to a reasonable amount of time, generally three (3) minutes per person. All testimony given before the Planning Commission is recorded. Please Note: All mail or written communications (including email) from the public, residents, or applicants regarding an agenda item must be submitted by 5 p.m. on the business day immediately prior to the meeting. This allows time for the Planning Commission to adequately consider the submitted correspondence. It is the intention of the City of Newport Beach to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant of this meeting, you will need special assistance beyond what is normally provided, the City of Newport Beach will attempt to accommodate you in every reasonable manner. Please contact Leilani Brown, City Clerk, at least 72 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible (949-644-3005 or lbrown@newportbeachca.gov). APPEAL PERIOD: Use Permit, Variance, Site Plan Review, and Modification Permit applications do not become effective until 14 days following the date of approval, during which time an appeal may be filed with the City Clerk in accordance with the provisions of the Newport Beach Municipal Code. Tentative Tract Map, Tentative Parcel Map, Lot Merger, and Lot Line Adjustment applications do not become effective until 10 days following the date of approval, during which time an appeal may be filed with the City Clerk in accordance with the provisions of the Newport Beach Municipal Code. General Plan, Zoning, and Local Coastal Program Amendments are automatically forwarded to the City Council for final action.
I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ROLL CALL IV. PUBLIC COMMENTS
Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the Planning Commission. Speakers must limit comments to three (3) minutes. Before speaking, please state
your name for the record and print your name on the blue forms provided at the podium. Press *9 or use the “raise hand” function to provide public comments on non-agenda items. V. REQUEST FOR CONTINUANCES VI. CONSENT ITEMS
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ITEM NO. 1 MINUTES OF MAY 6, 2021 To comment on this item during the meeting, press *9 or use the “raise hand” function. Recommended Action: Approve and file. ITEM NO. 2 IBBETSON TRUST ENCROACHMENT (PA2021-088) Site Location: 400 Aliso Avenue To comment on this item during the meeting, press *9 or use the “raise hand” function. Summary:
A request to install non-compliant private improvements within the Aliso Avenue and Beacon Street public
rights-of-way consisting of a 30-inch high fence with two inwards swinging gates that encroach up to six feet into the public right-of-way. The property owner requests to install landscaping with a maximum growth characteristic that ranges between 3-feet and 7-feet in height. City Staff recommends the installation of landscaping with a maximum growth characteristic of 24-inches high within the ‘limited use
area’ and 36-inches high within the remaining portions of public right-of-way. Recommended Action:
1. Find the project exempt from the California Environmental Quality Act (CEQA) Guidelines pursuant to Section 15303 under Class 3 (New Construction or Conversion of Small Structures),
because it has no significant effect on the environment;
2. Waive City Council Policy L-6, Encroachments in Public Rights-of-Way, to install non-compliant private improvements consisting of a 30-inch high fence with two gates that encroach into the Aliso Avenue and Beacon Street public rights-of-way, contingent upon all conditions of the Encroachment Permit process being met; 3. Comply with Public Works Standard 105, Intersection Line of Sight Requirements, and City
Council Policy L-6 to limit landscaping with a maximum growth characteristic of 24-inches within the ‘limited use area’ and 36-inches within the remaining Aliso Avenue and Beacon Street public rights-of-way; and 4. Adopt Resolution No. PC2021-014 waiving City Council Policy L-6 and approving Encroachment Permit No. N2021-0158. VII. PUBLIC HEARING ITEMS Speakers must limit comments to three (3) minutes on all items. Before speaking, please state your name for
the record and print your name on the blue forms provided at the podium.
If in the future, you wish to challenge in court any of the matters on this agenda for which a public hearing is to be conducted, you may be limited to raising only those issues, which you (or someone else) raised orally at
the public hearing or in written correspondence received by the City at or before the hearing. ITEM NO. 3 BSP BRISTOL, LLC MEDICAL OFFICES (PA2020-052) Site Location: 1400 and 1420 North Bristol Street To comment on this item during the meeting, press *9 or use the “raise hand” function.
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Summary: A condominium conversion in conjunction with a tentative parcel map to convert two existing two-story
office buildings to medical office condominiums, creating between 22 to 30 ownership units. The applicant is also requesting a conditional use permit for the reduction of 38 on-site parking spaces to accommodate the conversion to medical office. Recommended Action:
1. Conduct a public hearing; 2. This project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 under Class 1 (Existing Facilities) of the CEQA Guidelines, California Code of Regulations,
Title 14, Chapter, because it has no potential to have a significant effect on the environment; and
3. Adopt Resolution No. PC2021-015 approving Condominium Conversion No. CC2020-002, Tentative Parcel Map No. NP2020-003, Traffic Study No. TS2021-001, and Conditional Use Permit No. UP2020-185. VIII. STAFF AND COMMISSIONER ITEMS ITEM NO. 4 MOTION FOR RECONSIDERATION ITEM NO. 5 REPORT BY THE COMMUNITY DEVELOPMENT DIRECTOR OR REQUEST FOR MATTERS WHICH A PLANNING COMMISSION MEMBER WOULD LIKE PLACED ON A FUTURE AGENDA. ITEM NO. 6 REQUESTS FOR EXCUSED ABSENCES IX. ADJOURNMENT