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HomeMy WebLinkAbout06-21-2021-BLT-AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Corona del Mar Branch Library 410 Marigold Avenue, Corona del Mar, CA 92625 Monday, June 21, 2021 - 5:00 PM Board of Library Trustees Members: Paul Watkins, Chair Douglas Coulter, Vice Chair Kurt Kost, Secretary Barbara Glabman, Board Member Janet Ray, Board Member Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist SPECIAL NOTICE REGARDING COVID-19 The City remains committed to holding public meetings in a transparent manner, with public participation, ensuring City business continues in this challenging environment. Based on recent guidelines from the OC Health Agency, the City of Newport Beach will proceed with the Board of Library Trustees meeting with face coverings required for unvaccinated members of the public in attendance. The public can submit questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Sunday, June 20, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Board and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE June 21, 2021 Page 2 Board of Library Trustees Meeting IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the Board of Library Trustees. If the optional sign-in card has been completed, it should be placed in the tray provided. The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Consent Calendar Items Minutes of the May 24, 2021 Board of Library Trustees Meeting (pp. 5-11)1. DRAFT MINUTES Patron Comments (pp. 12-13)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Library Activities (pp. 14-22)3. Monthly update of library events, services, and statistics. MAY ACTIVITIES Expenditure Status Report (p. 23)4. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. EXPENDITURE REPORT Board of Library Trustees Monitoring List (p. 24)5. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST June 21, 2021 Page 3 Board of Library Trustees Meeting VI.CURRENT BUSINESS A.Items for Review Corona del Mar Branch Update (pp. 25-28)6. Branch Librarian Nadia Dallstream presents an overview of Corona del Mar Branch's activities and resources. CDM BRANCH UPDATE Review of the Children in the Library Policy (NBPL 4)(pp. 29-35)7. Staff recommends that the Board of Library Trustees review and approve revisions to Library Policy NBPL 4, Children in the Library. NBPL 4 REPORT NBPL 4 REPORT-ATTACHMENT A NBPL 4 REPORT-ATTACHMENT B NBPL 4 REPORT-ATTACHMENT C Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (pp. 36-37) 8. Circulation and Technical Processing Coordinator Melissa Hartson will report on Budget Amendments for FY 2020-2021. BUDGET AMENDMENT REPORT BUDGET AMENDMENT REPORT-ATTACHMENT A Friends of the Library Wish List (p. 38)9. Staff recommends that the Board of Library Trustees approve the annual wish list request for funding from the Newport Beach Friends of the Library. FRIENDS WISH LIST Grant Acceptance from California Library Literacy Services (p. 39)10. Staff recommends the acceptance of a grant in the amount of $4,500 from the California Library Literacy Services to support the Newport Beach Adult Literacy Program. GRANT ACCEPTANCE REPORT Lecture Hall Update11. Staff will report on activities related to the Library Lecture Hall project. COVID-19 Update (p. 40)12. Staff will update the Trustees on the Library's activities during COVID-19. COVID-19 UPDATE June 21, 2021 Page 4 Board of Library Trustees Meeting Library Services13. Report of Library issues regarding services, patrons, and staff. B.Monthly Reports Library Foundation Liaison Reports14. A. Library Foundation Board - Report on the most recently attended meeting. B. Library Live Lectures Committee - Report on the most recently attended meeting. C. Witte Lectures Committee - Report on the most recently attended meeting. Friends of the Library Liaison Report15. Trustee update on the most recently attended Friends of the Library Board meeting. Literacy Services Liaison Report16. Trustee update on the most recently attended Literacy Services Advisory Board meeting. VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) IX.ADJOURNMENT DRAFT CITY OF NEWPORT BEACH Board of Library Trustees Newport Beach City Hall 100 Civic Center Drive, Newport Beach, CA 92660 Meeting Minutes Monday, May 24, 2021 – 5:00 p.m. I.CALL MEETING TO ORDER – Chair Watkins called the meeting to order at 5:00 P.M. II. ROLL CALL – Roll Call by Administrative Support Specialist Francine Jacome Trustees Present: Chair Paul Watkins, Vice Chair Douglas Coulter, Secretary Kurt Kost (arrived at 5:07 p.m.), Board Member Janet Ray, Board Member Barbara Glabman Trustees Absent: None Staff Present: Francine Jacome, Administrative Support Specialist Rebecca Lightfoot, Adult Services Coordinator/Acting Library Services Manager Debbie Walker, Youth & Branch Services Coordinator Melissa Hartson, Circulation & Technical Processing Coordinator Maria Nicklin, Marketing Specialist Staff Absent: Tim Hetherton, Library Services Director (excused) III.PLEDGE OF ALLEGIANCE – Led by Vice Chair Coulter IV.NOTICE TO THE PUBLIC V. CONSENT CALENDAR A.Consent Calendar Items 1.Minutes of the April 19, 2021, Board of Library Trustees Meetings With respect to the April 19, 2021, minutes Chair Watkins had the following changes: Handwritten Page 6, in the last paragraph the seating limit should be 274, not 275. In the very last line following the word added it should read “; thus, there is not a net loss in the number of parking spaces.” Page 11 of the Agenda Packet, correct the spelling of judgement. Page 12, second full paragraph, place a comma after the word “staff.” 2. Patron Comments Monthly review of evaluations of library services through suggestions and requests received from customers. 5 Board of Library Trustees Meeting Minutes May 24, 2021 Page 2 3. Library Activities Monthly update of library events, services, and statistics. 4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. Chair Watkins noted they are 83% through Fiscal Year (FY) 2020-2021 and are 8% underbudget. 5. Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board of Library Trustees. Chair Watkins called for the public comment, but there was none. Motion made by Vice Chair Coulter, seconded by Board Member Ray, and carried (4-0-0- 1) to approve the Consent Calendar with edits made to the Minutes. AYES: Watkins, Coulter, Ray NOES: ABSTENTIONS: ABSENCES: Kost VI. CURRENT BUSINESS A. Items for Review 6. Media Lab Update Acting Library Services Manager Rebecca Lightfoot will update the Board on the Media and Sound Lab at Central Library. Adult Services Coordinator/Acting Library Services Manager Rebecca Lightfoot reported that the Media and Sound Lab opened in November 2013. It was donated and funded by the Foundation. The Foundation continues to contribute to update software. The Media and Sound Lab is popular but closed in March 2020 with the COVID-19 Stay at Home Order. The Media and Sound lab will be reopened as soon as the COVID-19 restrictions end. IT assures the Library that everything in the Lab is up to date. In addition to the Media and Sound Lab the Library also offers “tech toys” which are circulated collection items such as video game consoles, GoPro cameras, portable sound equipment, and 5 mobile hotspots. In response to Chair Watkins’ question, Adult Services Coordinator/Acting Library Services Manager Lightfoot explained that a mobile hotspot is a device approximately the size of a cellphone, which is set up to connect to a Wi-Fi network. The hotspot comes with a username and password and allows patrons to connect to a Wi-Fi network within the Continental 48 States. This service has been available since February 2020. A few other Orange County libraries have them as well. 6 Board of Library Trustees Meeting Minutes May 24, 2021 Page 3 Chair Watkins called for Trustee comments and questions but there were none, so he received and filed the report. 7. Marketing and Social Networking Update Marketing Specialist Maria Nicklin will provide the annual briefing on Library marketing and social media activities. Marketing Specialist Maria Nicklin reported that the overriding goal related to the Library was to communicate its relevance and modern offerings in an intelligent visual way. She is working on a brand refresh and showed the Board the current website, which has been simplified. The website features banner ads. Chair Watkins informed Marketing Specialist Nicklin that he loved the banner she included in Library Services Director Tim Hetherton’s signature line. In response to Secretary Kost’s question, Marketing Specialist Nicklin explained that the banner ads rotate every few seconds and then are changed every few weeks with Library programming. Marketing Specialist Nicklin showed the Board the Library’s brand story and images. She explained that the images and a strong photo library are part of the marketing plan. Email marking is one of the most effective ways to reach patrons and the Library’s list is 26,000 strong. The real advantage to email marketing over social media is that you can reach everyone on your list, whereas with Facebook you must buy access to your entire follower list. In response to Chair Watkins’ questions, Marketing Specialist Nicklin explained that she can see the open rate on email marketing, and she watches the number closely. She also follows clicks, and the Library “staff picks” are popular as are vintage images. She uses this information to tailor future email blasts. She also coordinates the contest with every department in the library system. Marketing Specialist Nicklin explained that social media is an important and free tool. She is trying to disseminate information in a “smart, hip, cool, modern” library voice. They have also taken older programs and rebranded them with great success; for example, the teen journaling workshop has been turned into “Storytellers.” The programs range in capacity from 30 to 100 patrons. The next steps are to continue to improve, polish, and strengthen the marketing message and grow. In response to Secretary Kost’s question, Marketing Specialist Nicklin explained she had previously worked with the Foundation on Bookmark and their recent website update. Since moving to the Library she has not worked with the Foundation. Their information is included wherever possible, and she does work with the Friends of the Library. She was unaware of any plans to extend staffing to the Foundation. In response to Chair Watkins question, Marketing Specialist Nicklin explained she was a one-person team. 7 Board of Library Trustees Meeting Minutes May 24, 2021 Page 4 Board Member Ray complimented Marketing Specialist Nicklin on her work. She suggested promoting the teen events and programs earlier so that they are not missed by the public. Marketing Specialist Nicklin agreed that teens are a challenging demographic. She has a 17-year-old at home and understands how to reach teens. Chair Watkins called for the public comment. Jim Mosher appreciated the website refresh but hoped that the structure of the website for information would not change. He gave the Orange County Airport website as an example of a poor website refresh. Marketing Specialist Nicklin indicated that they have a web team, and the structure of the site has not been changed. Chair Watkins thanked Marketing Specialist Nicklin and received and filed the report. 8. Lecture Hall Update Trustee Ray will report on activities related to the Library Lecture Hall project. Board Member Ray stated that following her lengthy April report they are working on the Memorandum of Understanding (MOU) and a few other things along that line. She emailed Bob Coffee regarding Mr. Mosher’s April comments about the wall in the Bamboo Courtyard and learned that the wall was moving closer to Avocado Ave. by about 12 feet. The wall will be about 10 feet tall to provide protection from vehicular noise on Avocado Ave. Chair Watkins called for the public comment after hearing none from the Board. Jim Mosher announced that the next day the City Council would hear the planned Capital Improvement Program Budget for the next five years. The amount spent on the Lecture Hall to date has been $640,000. From July 1, 2021 to June 30, 2022 another $100,000 will be used for the permitting and environmental approval of the plans. The construction is planned for FY 2022-2023 with an additional budget of $7,260,000. The City Council expects $4 million to be contributed by an outside party. The Capital Improvement Program also mentions updating the Balboa branch with the design starting in 2022-2023 and the construction a year later. The branch costs less than the Lecture Hall. Chair Watkins thanked Mr. Mosher for the information. 9. COVID-19 Update Staff will update the Trustees on the Library’s activities during COVID-19. Adult Services Coordinator/Acting Library Services Manager Lightfoot reported that the previous Wednesday Orange County reached the Yellow Tier, which did not change anything for the Library. The Library is already at 100% capacity. Beginning Monday, June 7, the Central Library resumes pre-pandemic hours including nights and weekends and the Balboa and Corona del Mar branches will open with normal hours. Mariner’s Branch will remain at its current hours of operation until July 6 due to staffing vacancies. Staff is 8 Board of Library Trustees Meeting Minutes May 24, 2021 Page 5 waiting for guidelines from the Division of Occupational Safety and Health (DOSH or Cal/OSHA) regarding social distancing and mask mandates and, until that is received, masks are still required, and social distancing is in place. In person programming and storytimes will return after guidance is received from Cal/OSHA. Friends of the Library are continuing to operate out of the meeting room until they are allowed in the Friends Room. Mr. Mosher requested clarification about the length of time people can spend in the library and at the computers. Adult Services Coordinator/Acting Library Services Manager Lightfoot explained there was never a time limit in place for being in the library. The public computers are back to pre-pandemic rules: patrons receive one hour to start, and time is increased if no one is waiting. Chair Watkins thanked Adult Services Coordinator/Acting Library Services Manager Lightfoot and received and filed the report. 10. Library Services Report of Library issues regarding services, patrons, and staff. Adult Services Coordinator/Acting Library Services Manager Lightfoot reported they are working on opening the Friends Giftshop and Foundation Passport Office in the former credit union space. Several full time Library Assistants went to notary certification testing on May 15, 2021 and are awaiting results. Signage and library branded merchandise are being prepared for the gift shop. The black and white photocopying fees will be addressed at the next City Council meeting. The next Board of Library Trustees meeting will be held June 21, 2021 with the location to be determined. In response to Chair Watkins question, Adult Services Coordinator/Acting Library Services Manager Lightfoot stated that before the Passport Office can open it must receive the State Department notice. They hope to have it open as soon as possible but could not provide a firm date. Chair Watkins opened the item for discussion by the Board and called for the public comment. Jim Mosher stated that the next Board of Library Trustees meeting is scheduled for the same time and date as the Aviation Committee meeting and that conflict seemed to be ongoing. He suggested one body or the other reschedule. B. Monthly Reports 11. Library Foundation Liaison Reports A. Library Foundation Board – Report on the most recent activities. Board Member Ray requested that NBPLF Board Member Dorothy Larson provide the report. Ms. Larson thanked the Board, introduced herself, and announced the new Foundation CEO Jerold Kappel. Mr. Kappel is local, has 40 years’ experience running 9 Board of Library Trustees Meeting Minutes May 24, 2021 Page 6 non-profits and has most recently been a consultant for non-profits. The Foundation is excited for Mr. Kappel to come onboard in mid-June. The Witte and Library Live lectures have concluded, and they were fabulously attended via Zoom. The Foundation completed its annual audit and five of its annual tax returns, so the finances are up to date and in good shape. Board Members and public had no comment, so the Board received and filed the report. B. Library Live Lectures Committee – Report on the most recent activities. Board Member Glabman reported the season was over and it was successful. Nancy Dahlfors has stepped down and not yet been replaced. The public had no comment, so the Board received and filed the report. C. Witte Lectures Committee – Report on the most recent activities. Secretary Kost stated that the Witte Lectures Committee wrapped its season and is on hiatus for the summer. A subcommittee is pursuing contract pricing and availability of authors for next season. The goal is to have a schedule in place by the middle of June. Events will be both streamed and in person next year due to the successful streaming this year. Board Members and the public had no comment. The Board received and filed the report. 12. Friends of the Library Liaison Report Trustee update on the most recent activities of the Friends of the Library. Vice Chair Coulter stated that pursuant to Mr. Mosher’s question, the Friends of the Library will accept French and Italian books. He reported that the Friends continue to run excellent deals and noted that they currently have many vintage books for sale. The hours are 10:30 a.m. to 3:00 p.m. Monday to Saturday. Donations are taken from 10:30 until 12:00. In April 2021, Friends’ ordinary income was $17,904, and in April 2019, it was $17,875, which is encouraging due to the pandemic and the limited hours. There is a partnership with Ralph’s where community members can link their rewards cards to the Friends of the Library and then the Library receives funds. The Friends membership stands at 748 with 68 new members. In response to Secretary Kost’s question Vice Chair Coulter explained that he was not aware of the percentage, but Ralph’s donates for linked rewards cards. He stressed that this type of creativity is common in the Friends group. Chair Watkins suggested that Vice Chair Coulter communicate with Marketing Specialist Maria Nicklin about publicizing the Ralph’s rewards cards. Vice Chair Coulter suggested that Marketing Specialist Nicklin speak with the Friends directly. Marketing Specialist Maria Nicklin agreed. Jim Mosher indicated his interest in the Ralph’s program. He was pleased to know that Newport Beach’s Friends group accept French and Italian books. His comment at the April 10 Board of Library Trustees Meeting Minutes May 24, 2021 Page 7 meeting was so that all the Friends groups in Orange County could work together and compile a list of which Friends bookstores accept foreign language books. Vice Chair Coulter explained that the County is not operating a Friends group and that someone needed to lead an effort like that, and it should not be the Newport Beach Friends. Dorothy Larson thanked the Trustees for their reports on the Witte and Library Live lectures. The seasons were successful, and the committees are already working on next season. She also wanted to announce that community members could link their Amazon accounts to the Newport Beach Public Library Foundation (NBPLF) to generate charitable contributions through Amazon Smile. The Board received and filed the report. 16. Literacy Services Liaison Report Trustee update on the most recent activities of Literacy Services. Chair Watkins reported there are currently 70 tutors and 103 learners in the program. The newsletter, Literally Speaking, is released every two months. There is $465,000 in the bank. ProLiteracy has created public service announcements which will broadcast on local radio shortly. The advisory board for the ProLiteracy program is amazing and invested in promoting literacy. The Board and the public had no comment. The Board received and filed the report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher stated that the Consent Calendar budget report showed that the Library staff is operating below their projected budget. He pointed out that anything underbudget would be returned to the General Fund and not replenished. He stated that items like training might have been prevented by COVID and hoped that Library staff was acting quickly on items that were deferred during the pandemic. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Watkins mentioned a visit with his wife to the Field of Honor Exchange Club presentation of flags and recommended the experience. Chair Watkins announced the next meeting was scheduled for June 21 with a location to be determined. Vice Chair Coulter recognized Chair Watkins and his wife on the storytime reading for National Library Week. IX. ADJOURNMENT – 5:58 P.M. 11 MAY 2021Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 15/3/2021EmailRebecca LightfootLibrary Services Manager, Acting5/3/202125/8/2021EmailRebecca LightfootLibrary Services Manager, Acting5/10/202135/12/2021EmailTerry SanchezPrograms Specialist5/12/202145/15/2021EmailDebbie WalkerBranch & Youth Services Coordinator5/17/2021NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponseWill you be taking book donations for the used book store in the near future? Thank you for letting me know.Yes, the Friends of the Library are currently accepting donations. Here are the guidelines for donating that they are asking everyone to follow: "Bookstore donations will be accepted from 10:30 am until noon, Monday through Saturday, in the Bamboo Courtyard at the Central Library.1. All donations must be in small or medium size boxes.2. Maximum of 4 boxes may be dropped off at any one time.3. All books need to be in better condition. Books should be clean with no tears,foxing, broken spines, missing pages, etc.4. Fiction & non-fiction should preferably be from the last 6-10 years except forclassics and history.5 We do take CDs & DVDs.6. We do not accept:• Encyclopedias unless they're 100 years old.• Time/Life books• Reader's Digest condensed books• Medical books, health books, law books, and travel books older than 8 years.• VHS or cassette tapes.If you have questions, email us at nblibfriend@gmail.com. PLEASE do not drop offdonations at any other time. They will not be accepted. A donation receipt will beprovided if desired. Thank you for your support! We could not make our substantialgifts to the Library without your donations." I hope that helps! Please let me know ifyou have any other questions. Thank you.I was wondering if we are allowed to study at the desks at the library yet? Or if we are just limited to checking out books at the moment. Thank you.Yes, the Central and Mariners libraries have reopened with limited seating available inside each building. You are welcome to come and study. Our current hours and services are listed here on our website: https://www.newportbeachlibrary.org/about/library-reopening-20737Please let me know if you have any other questions. Thank you.I want to acknowledge the EXCELLENT program that NBPL created with the Genealogy series. BRAVO!!! I had attended an Intro to Genealogy class with Arlene O’Donnell at the Mission Viejo Library two years and thought to myself there is SO MUCH more to know. The extended program offers so much more information with which to start one’s search. Arlene did such an AMAZING job and offered great tips as well. She is stellar!!! I love that she was a female Detective in Maryland and how she used her investigative skills in her genealogy work!!!!! I just wanted to extend my sincere thanks for being allowed to participate in this exceptional program. Thank you again.Thank you for your very kind email. I'm so happy to know that you were pleased with the Genealogy series and found it informative and helpful in your genealogical research journey. I will pass along your kind words to Arlene and we hope to see you in future workshops. Take care.Do you still have dial-a-story? If so, what is the number?We have not had Dial-a-Story for a few years now. Although we are still unable to have in-person events at the Library we do have an archive of online storytimes that have been recorded by the Children’s staff. You will find them at this website: www.newportkids.org under the Stories and Games link. That will take you to “Video storytimes” where the recordings are located. We do appreciate your interest in the Library.12 MAY 2021Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse55/17/2021EmailRebecca LightfootLibrary Services Manager, Acting5/17/202165/18/2021EmailMelissa HartsonCirc. & Tech. Processing Coordinator5/18/202175/25/2021EmailMelissa HartsonCirc. & Tech. Processing Coordinator5/25/2021I wanted to know if in person study space was now open to the public at any library branches for Newport? I am studying for the CA bar exam and wanted to study at a library nearby. Thank you.Our Central and Mariners libraries have reopened with limited seating available inside each location. You are welcome to come and study at these two facilities. Here is a link with our current hours and service offerings, Library Reopening FAQs. Thank you for your inquiry.With the current limited services would I be correct in saying one can renew a lost license, proving ID and residence either by: a) coming in person to the Main Library on Avocado; b) online. In which case how does one do that? Can you share a link with me to help me achieve that? Many thanks for your direction.You may obtain a replacement library card by visiting our Central Library or Mariners Library. Both locations are open Monday - Saturday, 9 a.m. - 6 p.m. Staff will need to see your photo ID to issue you a replacement card. Thank you for your inquiry.Can I study/use my laptop inside the library now? Is the Cafe inside the library open now?Yes, the Central and Mariners libraries have reopened with limited seating available inside each building. You are welcome to come and study. Our current hours and services are listed here on our website: https://www.newportbeachlibrary.org/about/library-reopening-20737. The Café has not reopened yet. Please let me know if you have any other questions. Thank you.13 NEWPORT BEACH PUBLIC LIBRARY To: Board of Library Trustees From: Tim Hetherton, Library Services Director Re: Report of Library Activities – June 21, 2021 Meeting _________________________________________________________________ _ TIM HETHERTON, LIBRARY SERVICES DIRECTOR "If you want a future of libraries, it is within you, the librarians. If you want a healthy community that seeks out knowledge, and seeks informed conversation, then advocate for it beyond your walls." -R. David Lankes Friends Gift Shop/Foundation Passport Office Update Staff continues to plan for the opening of the Friends Gift Shop and the Foundation Passport Office. City Finance is working on obtaining a reseller’s permit for the Library so merchandise can be purchased at cost. Staff is working with a vendor for signage for the retail space. Friends Meeting Room The Friends Meeting Room will reopen for public programming on Monday, July 12, 2021. Black and White Photocopying Fees On Tuesday, June 8, 2021, the City Council agenda included an ordinance amending Exhibit A to the Newport Beach Municipal Code Section 3.36.030 related to cost recovery. This item passed on Consent. This was the first reading of an amendment to the Municipal Code to retain the current NBPL black and white photocopying fee of $0.15. The second reading will be on the June 22, 2021 City Council agenda. Newport Beach Foundation – Distinguished Citizen’s Program Presentation On May 19, 2021 I presented an overview of the Library and Cultural Arts to the Newport Beach Foundation’s Distinguished Citizen’s Program. The Newport Beach Foundation is a non-profit philanthropic organization strengthening the current and future community leadership through education, research and advocacy thereby enhancing the quality of life for all residents and visitors. The program is designed for young professionals interested in learning more about the key components that form the foundation of the city, with the goal of connecting with other like-minded residents to make a difference in the community. Debbie Williams-Lopez Library Clerk Debbie Williams-Lopez is retiring after 25 years with the Library. Debbie started with the Library in June of 1996 and has worked at all four branches. For the past few years, she has been an essential part of the Balboa Crew. Debbie’s kind and helpful nature has resonated with our patrons over the course of her career, and she represented the Library to the community in an exceptional manner. Staff is very grateful to have worked beside Debbie and we wish her nothing but the best in her retirement. 14 WHEELHOUSE LIST FOR LIBRARY TRUSTEES:  Board of Library Trustees meeting Monday, July 19, 2021, 5 p.m. Small Conference Room, Central Library DEBBIE WALKER - BRANCH AND YOUTH SERVICES COORDINATOR Branches In-person usage at Mariners steadily increased throughout the month as Balboa and CdM continued curbside service. Both of the smaller branches spent the month preparing to open to the public again on Monday, June 7, 2021. In personnel news it was decided to bring Annika Helmuth back to Central to be the Librarian II in the Children’s Department. Nadia Dallstream, a Librarian II in Adult Reference, has been assigned to the CdM Branch Librarian role. This will be effective on June 8, 2021. Both Annika and Nadia are excited about their new assignments. Youth Services Between all locations, at least 300 “Spring Surprise” craft kits were given out in the month of May, and preparations for Summer Reading Program (SRP) continued at a fast and furious pace. Youth Services staff at Balboa, Mariners, and Central were responsible for planning and prepping the SRP craft kits, while Daisy at CdM created wonderful prize boxes for participants and Annika videotaped and edited a SRP promotional video that starred the members of the Youth Services team. As mentioned above, Annika will be taking her place as part of the Central Children’s staff in early June. Melinda Knight’s Children’s Librarian I position, which was made available when Melinda gave her notice last month, will now be filled with a Librarian I for Adult Reference Services. Teen Services Session Two of “Storytellers,” the teen memoir writing workshop, was held in May. As a reminder, this event was part of the virtual programming initiative Learn & Grow @ Your Library which began in April 2021. The Young Adult Advisory Council (YAAC) met virtually for their next to last meeting of the school year. Teen volunteers began reporting in person at Central and have been a huge help in prepping SRP welcome bags and craft kits. Facilities Eddie Flores kept busy as usual with general painting and maintenance. He painted walls in the Popular Library area in anticipation of the 100% re-opening. He also painted the metal tables that are located in the patio area upstairs between the Library and City Hall. Eric from MOD assisted Eddie with the installation of floating shelves and slatwall in the Passport/Gift Shop area that will be used to display and shelve merchandise. On May 19, there was a pre-bid mandatory site walk for all of the companies competing to get the job for the Central Library Access/Security project that is being coordinated through Public Works. Balport Lock & Key returned this month to fix the locks on the paper towel dispensers located in the upstairs public restrooms at Central. 15 MELISSA HARTSON, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Staff Training I hosted Clerk Training this month. We reviewed several ILS procedures to refresh and remind staff of best practices. Library Clerk II, Vanessa Magana, assisted with the presentations. Staff Vacancies Second round interviews for the part-time Library Clerk vacancies were held the last week in May. We will move forward with four candidates, checking references, conducting background and fitness checks. First round interviews to fill seven Library Page openings were completed at the end of the month. Second round interviews are set for the beginning of June. REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR Programming Staff worked on the final preparations for the Adult and Teens Summer Reading Programs. We wrapped up the Virtual Genealogy series in May. It was very popular and well received. We are hoping to offer another session in the near future. We finished the second three-part series of Storytellers for Teens Writing Workshop with Chris Epting. Staffing Librarian II Nadia Dallstream is moving over to Corona del Mar to take over as Branch Librarian. We are in the process of recruiting for a Librarian I for Adult Services. Databases We added a new resource in May: ArtistWorks through OverDrive. ArtistWorks provides world- class instruction for the most popular string and band instruments through self-paced video lessons from professional musicians. 16 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021 2021 2021 Tracked by #searches A to Z Databases 517 1252 1581 2455 1997 6449 4541 3098 3722 2907 1784 30303 Ancestry 2366 5105 3777 1812 1145 110 886 1133 507 722 1199 18762 AskART 32 14 19 26 9 23 157 34 39 56 29 438 Brainfuse JobNow/VetNow ** ** ** 29 39 234 165 140 46 40 133 826 Britannica School Edition 37 0 0 99 0 87 39 63 118 122 44 609 Facts on File Ancient History 4 0 15 5 1 12 0 9 146 27 3 222 Gale Archives Unbound 3066 876 11169 14235 3270 1095 3504 443 7241 878 663 46440 Gale Directory Library 9 1 19 29 37 1 7 3 25 3 7 141 Gale in Context: Biography 39 44 19 16 39 1 19 15 130 16 8 346 Gale in Context: Elementary 50 9102 5108370 95 Gale in Context: Opposing View 46 69 74 65 1679 288 300 36 85 54 30 2726 Gale Literature Resource Center 48 49 34 50 40 3 75 46 143 64 17 569 Gale Virtual Reference Library 127 31 19 40 194 25 55 26 53 55 44 669 HeritageQuest 2396 2792 2820 3924 2637 97 4247 4179 1981 2764 2274 30111 Legal Information Ref Center 9 23 15 29 24 25 21 74 114 47 16 397 National Geographic 26 18 12 18 14 58 12 22 42 26 4 252 National Geographic Kids 24 31 6 18 27 35 12 13 26 21 3 216 NewsBank (OC Register) 1411 1609 1237 1276 3074 769 1238 988 1084 1276 1202 15164 NoveList Plus 69 85 55 47 28 4 25 58 149 176 54 750 NoveList K-8 Plus 15 17 20 30 70 19 12 20 63 44 2 312 ProQuest 2568 2280 2709 3677 2748 2748 3281 5774 2621 2740 2159 33305 Proquest eLibrary * * 31 4 22 0 8 17 12 2 1 97 Reference USA Business 903 828 842 561 558 4196 3552 1944 997 519 300 15200 Reference USA Residential 8 40 40 22 34 24 36 30 27 33 4 298 SIRS Discover * * 16 6 0 1 25011 32 SIRS Issues Researcher * * 12 10 16 6 20 129 279 475 348 1295 World Book Online 24 2 65 59 36 25 40 513 121 117 17 1019 Tracked by #sessions Gale Presents: Peterson's Test and 29 4202534 32 3424393226 299 Tracked by #page views Consumer Reports 3137 3941 3072 2132 3238 2950 2255 2829 2862 2031 3498 31945 CultureGrams 45 81 85 10 179 192 41 31 33 66 8 771 Morningstar 44184 31804 12785 26047 28354 30254 30104 17631 11956 10141 6148 249408 NetAdvantage 6262 4216 5818 9366 8647 7221 5625 12622 5362 5311 3573 74023 RealQuest 72 136 35 99 193 174 222 76 306 90 74 1477 Tumblebooks 160 78 51 111 25 75 24 115 101 60 71 871 Value Line 11076 9740 10629 13068 14503 11068 9745 10907 12846 15209 17418 136209 Tracked by courses Udemy 1721 2316 2124 2083 1470 1987 5715 7220 4925 4253 3191 37005 Tracked by Hours Used : *** *** *** *** *** *** *** *** 44.52 72.82 70.33 187.7 Rosetta Stone 95.6 97.1 98.63 55.78 63.05 89.93 103 92.95 57.52 34.98 38.8 827.3 Notes: Testing & Education Ref. Center name changed to Gale Presents: Peterson's Test and Career Prep *Proquest eLibrary, SIRS Discover, and SIRS Issue Researcher added Sept 2020 ***ABCmouse aded for remote use Feb 2021 with full usage tracking starting March 2021 **JobNow/VetNow added Oct 2020 from the California State Library, adjusted tracking metric to Database Useage in March 2021 instead of submissions (usage was not showing up in "submissions"), adjusted previous months retroactively Database FY Comparisons YTD 20/21 Opposing Viewpoints database name changed to Gale in Context: Opposing Viewpoints Biography in Context database name changed to Gale in Context: Biography Proquest Articles Retrieved 2020-2021 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 861 837 888 1376 1009 1095 1339 1411 1285 1266 839 1110 Newspapers--Current 982 816 829 1121 815 888 958 673 608 640 681 819 Newspapers--Historical 1621 1058 2165 3478 4175 2282 1116 1710 2584 2847 4034 2461 Magazines 17 30 49 38 40 44 47 2853 35 29 23 291 17 NBPL Website Usage 2020-2021 Metric July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Total Users 29721 33169 33247 36204 33638 34090 45379 34336 36218 35654 36424 35280 388080 New Users 25824 27006 26917 30022 28399 28786 40305 28989 31291 30644 31776 29996 329959 Sessions 73936 72313 71550 71518 64528 64372 79282 64655 69284 64615 66501 69323 762554 Pageviews 289912 299267 283384 257889 228504 224847 258484 225790 238644 214385 220257 249215 2741363 Sessions Per User 2.49 2.18 2.15 1.98 1.92 1.89 1.75 1.88 1.91 1.81 1.83 1.98 -- Pages Per Session 3.92 4.14 3.96 3.61 3.54 3.49 3.26 3.49 3.44 3.32 3.31 3.59 -- Avg. Session Dur. (min) 3.37 3.27 3.07 2.82 2.70 2.60 2.42 2.70 2.72 2.60 2.62 2.81 -- Bounce Rate (%) 45.83 49.01 49.11 51.97 53.67 54.58 59.52 54.89 54.97 55.42 55.62 53.14 -- Cassie Wireless (Spot) Total Number of Sessions 2020-2021 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 136 142 103 142 104 94 128 78 63 24 33 95 1047 CdM 3123741013127464 11 121 Mariners 377 440 412 553 468 470 601 473 556 686 485 502 5521 Central 825 1252 1497 2421 1747 1609 1644 1645 1999 5144 6107 2354 25890 Total 1369 1857 2019 3120 2329 2186 2385 2203 2622 5860 6629 2962 32579 Cassie Wireless (Spot) Total Length of Sessions (min) 2020-2021 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 6934 6878 5737 6890 5244 5181 6588 3872 2953 1271 2194 4886 53742 CdM 1323 1127 305 173 331 597 549 282 172 284 128 479 5271 Mariners 17988 20663 20004 27269 23019 23218 30131 23587 27159 37011 50726 27343 300775 Central 40969 64316 75610 119221 86190 78577 81968 82501 97285 328918 801743 168845 1857298 Total 67214 92984 101656 153553 114784 107573 119236 110242 127569 367484 854791 201553 2217086 Cassie Wireless (Spot) Average Length Per Session (min) 2020-2021 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 50.99 48.44 55.70 48.52 50.42 55.12 51.47 49.64 46.87 52.96 66.48 51.33 -- CdM 42.68 49.00 43.57 43.25 33.10 45.92 45.75 40.29 43.00 47.33 32.00 43.56 -- Mariners 47.71 46.96 48.55 49.31 49.19 49.40 50.13 49.87 48.85 53.95 104.59 54.48 -- Central 49.66 51.37 50.51 49.24 49.34 48.84 49.86 50.15 48.67 63.94 131.28 71.74 -- Total 49.10 50.07 50.35 49.22 49.28 49.21 49.99 50.04 48.65 62.71 128.95 68.05 -- 18 MAY 21 YTD 20/21 YTD 19/20 BALBOA 1,275 24,037 47,333 CdM*1,206 22,228 29,632 MARINERS 18,174 151,104 209,073 CENTRAL 53,184 538,725 551,612 eBooks 8,463 91,465 80,064 eMagazines 1,946 46,528 41,591 eAudiobooks 6,034 59,553 54,152 Streaming Films 622 8,092 9,470 TOTAL 90,904 941,732 1,022,927 updated to include overdrive films JUN 20 61,599 JUL 20 72,257 AUG 20 67,117 SEP 20 74,956 OCT 20 90,927 NOV 20 89,669 DEC 20 93,538 JAN 21 91,706 FEB 21 84,308 MAR 21 95,126 APR 21 91,224 MAY 21 90,904 TOTAL 1,003,331 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - MAY 2021 CIRCULATION COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; IN-PERSON PROGRAMS CANCELED 3/12/20+ CENTRAL REOPENED 9/21/20; MARINERS REOPENED 3/22/21 BALBOA CdM* MARINERS CENTRAL eBooks eMagazines eAudiobooks Streaming Films 0 20,000 40,000 60,000 80,000 100,000 120,000 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 1,588,822 1,582,953 1,582,914 1,598,265 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,2061,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 CIRCULATION 19 MAY 21 YTD 20/21 YTD 19/20 BALBOA^181 2,841 4,233 CdM^*135 2,387 6,937 MARINERS`1,563 16,986 27,513 CENTRAL`4,829 46,364 86,917 TOTAL 6,708 68,578 125,600 12 Month Comparison JUN 20 5,845 JUL 20 6,396 AUG 20 5,116 SEP 20 5,954 OCT 20 7,273 NOV 20 6,899 DEC 20 4,999 JAN 21 5,935 FEB 21 6,071 MAR 21 6,716 APR 21 6,511 MAY 21 6,708 TOTAL 74,423 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. ^ Includes reference and curbside phone calls. ` Includes reference and curbside phone calls, reference and curbside emails, and in-person reference transactions. NEWPORT BEACH PUBLIC LIBRARY - MAY 2021 REFERENCE COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; IN-PERSON PROGRAMS CANCELED 3/12/20+ CENTRAL REOPENED 9/21/20; MARINERS REOPENED 3/22/21 BALBOA^ CdM^* MARINERS` CENTRAL` 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 10,000 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 199,880 191,567 184,260 190,391 168,496 162,510 157,149 156,521 163,392 131,445120,000 140,000 160,000 180,000 200,000 220,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 REFERENCE 20 MAY 21 YTD 20/21 YTD 19/20 BALBOA^245 3,081 28,151 CdM^*210 2,967 32,430 MARINERS^N/A 27,213 168,328 CENTRAL^19,125 80,465 400,899 TOTAL 19,580 113,726 629,808 12 Month Comparison JUN 20 6,264 JUL 20 4,225 AUG 20 5,634 SEP 20 4,650 OCT 20 7,483 NOV 20 10,639 DEC 20 7,198 JAN 21 11,103 FEB 21 7,211 MAR 21 9,962 APR 21 26,041 MAY 21 19,580 TOTAL 119,990 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. ^ Includes curbside pickups. N/A = Not available. NEWPORT BEACH PUBLIC LIBRARY - MAY 2021 PATRONS SERVED IN LIBRARY COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; IN-PERSON PROGRAMS CANCELED 3/12/20+ CENTRAL REOPENED 9/21/20; MARINERS REOPENED 3/22/21 BALBOA^ CdM^* MARINERS^ CENTRAL^ 0 5,000 10,000 15,000 20,000 25,000 30,000 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 1,258,902 1,131,330 1,074,933 1,399,841 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072500,000 750,000 1,000,000 1,250,000 1,500,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 PATRONS SERVED IN LIBRARY 21 MAY 21 YTD 20/21 YTD 19/20 BALBOA^35 280 984 CdM^*10 230 4,105 MARINERS^102 1,130 8,829 CENTRAL^3,690 47,564 51,149 TOTAL 3,837 49,204 65,067 12 Month Comparison JUN 20 3,011 JUL 20 4,952 AUG 20 4,551 SEP 20 5,080 OCT 20 4,833 NOV 20 4,065 DEC 20 4,258 JAN 21 5,010 FEB 21 4,749 MAR 21 4,027 APR 21 3,842 MAY 21 3,837 TOTAL 52,215 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. ^ Includes live virtual program attendance, recorded program views, and/or self-directed program participation. PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - MAY 2021 COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; IN-PERSON PROGRAMS CANCELED 3/12/20+ CENTRAL REOPENED 9/21/20; MARINERS REOPENED 3/22/21 BALBOA^ CdM^* MARINERS^ CENTRAL^ 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 FEB 21 MAR 21 APR 21 MAY 21 53,534 51,570 51,894 49,977 64,473 67,646 69,922 70,430 68,241 68,078 40,000 50,000 60,000 70,000 80,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 PROGRAM ATTENDANCE 22 LIBRARY EXPENDITURES FY 2020‐21 (June 1, 2021) ACCOUNT DESCRIPTION ORIGINAL  APPROP REVISED  BUDGET YTD  EXPENDED MONTHLY  EXPENDED AVAILABLE  BUDGET I SALARY & BENEFITS  SALARY FULL‐TIME REGULAR 2,933,536 2,933,536 2,486,549 217,653 446,987 SALARY PART‐TIME 1,044,147 1,079,897 622,154 58,548 457,743 BENEFITS 2,086,990 2,224,501 1,922,432 101,202 302,069 SALARY & BENEFITS TOTAL 6,064,673 6,237,934 5,031,135 377,403 1,206,799 II MAINT & OPERATION PROFESSIONAL SERVICE*164,393 171,535 150,242 6,210 21,293 UTILITIES 271,491 271,491 180,276 17,556 91,215 PROGRAMMING 5,500 7,500 1,555 128 5,945 SUPPLIES**81,970 83,236 40,536 6,008 42,700 LIBRARY MATERIALS 619,740 626,529 578,376 27,157 48,153 FACILITIES MAINTENANCE 184,686 184,871 139,202 15,049 45,669 TRAINING AND TRAVEL 10,681 10,681 631 50 10,050 GENERAL OPERATING EXPENSES***24,202 24,452 11,186 774 13,266 PERIPHERALS 5,000 5,000 81 0 4,919 INTERNAL SERVICE FUNDS 1,858,439 1,858,439 1,703,569 154,870 154,870 OFFICE EQUIPMENT 2,000 2,000 979 0 1,021 MAINT & OPERATION TOTAL 3,228,102 3,245,734 2,806,632 227,802 439,102 LIBRARY BUDGET TOTAL 9,292,775 9,483,668 7,837,767 605,206 1,645,901 *PROFESSIONAL SERVICES ‐ INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 23 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing June 15, 2020 Jun 21, 2021 Aug 17, 2020 Jun 21, 2021 Jul 20, 2020 Jul 19, 2021 Jul 20, 2020 Jul 19, 2021 Aug 17, 2020 Aug 16, 2021 June 15, 2020 Aug 16, 2021 Sep 21, 2020 Sep 20, 2021 Oct 19, 2020 Oct 18, 2021 Oct 19, 2020 Oct 18, 2021 Nov 16, 2020 Nov 15, 2021 Jan 19, 2021 Jan 18, 2022 Jan 19, 2021 Jan 18, 2022 Feb 16, 2021 Feb 22, 2022 Feb 16, 2021 Feb 22, 2022 Aug 17, 2020 Mar 21, 2022 Apr 19, 2021 Apr 18, 2022 Apr 19, 2021 Apr 18, 2022 May 24, 2021 May 16, 2022 May 24, 2021 May 16, 2022 LAST REVIEWED POLICY REVIEW Mar 18, 2019 NBPL 4 Children in the Library Policy Jun 21, 2021 Apr 23, 2019 NBPL 14 Friends Meeting Room Aug 16, 2021 Jan 22, 2019 NBPL 10 Laptop/Use Borrowing Policy Dec 20, 2021 Jan 21, 2020 NBPL 3 Library Gift and Donor Policy Jan 18, 2022 Jun 15, 2020 NBPL 12 Circulation Policy Jun 20, 2022 Jul 20, 2020 CC I-1 Library Services Policy (Council Policy I -1)Jul 18, 2022 Aug 17, 2020 NBPL 2 Collection Development Policy Aug 15, 2022 Sep 21, 2020 NBPL 9 Expressive Use Areas Sep 19, 2022 Nov 16, 2020 NBPL 6 Media Lab Use Policy Nov 21, 2022 Nov 16, 2020 NBPL 7 Sound Lab Use Policy Nov 21, 2022 BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Policy Review (See List Below) Media Lab Update Information Technology Update Youth Services Update COVID-19 Update Branch Update - Balboa Literacy Program Update Performance Review of Library Services Director (Closed Session) Adult and Reference Services Update Arts & Cultural Update Newport Beach Public Library eBranch, Database and Downloadable Services Review Library Material Selection Marketing Update & Social Networking Update Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June) Review Holidays / Meeting Schedule 2021 Annual Budget - Approval Branch Update - Mariners Annual Budget - Preliminary Review Proposed Library Closures for Winter Holidays 2021 Branch Update - CDM Election of Board of Library Trustees Officers/Trustee Liaisons 24 The original Corona del Mar Library dates to the mid-1940’s, moving twice to various plots in the neighborhood before finally settling in its current location on Marigold. After over 60 years of service to residents and visitors alike, a completely re-constructed library re-opened in September 2019. A tired but well-loved building was replaced with an innovative joint-use facility equipped to serve community residents for years to come. Personnel The Corona del Mar Library is staffed by one full-time librarian, one full-time clerk, and one part-time library assistant with page coverage provided by rotating Central Library staff. Annika Helmuth, Librarian II, served as Branch Librarian through May 2021, whereupon Nadia Dallstream, Librarian II, assumed Branch Librarian duties. Daisy Hernandez remains the facility’s full-time Library Clerk. In April 2021, Shannon Pirus joined the Corona del Mar Library team as Library Assistant P/T. Facility Maintenance Corona del Mar Library, at 3,801 square feet, though modest in size, is charming and efficient offering myriad services, modern amenities, flexible seating, an outdoor reading porch, and a large parking lot. In anticipation of re-opening for in-person services, Plexiglass panels were installed at the main public service counter and furniture was rearranged to accommodate social distancing and meet required health and safety protocols. Collection Maintenance Corona del Mar Library is lucky to benefit from a collection less than two years old in big thanks to generous donations of the Friends of the Newport Beach Library and the Newport Beach Library Foundation. A brand new collection as such requires little more than routine maintenance. The collection is growing, however, from roughly 11,000 to 11,418 items. As the collection matures and grows, staff have taken opportunities to relocate specific collections and materials to accommodate more titles per shelf. In keeping with Collection Development policy, continual review of materials maintains reasonable shelf space for collection growth, ensures equitable access to resources, and certifies a collection is meeting the needs of its patrons. Public Service Circulation and Reference Services Corona del Mar Library primarily serves Council District 6, with community residents often walking to the facility. Council District 6 includes the Corona del Mar Village, Harbor View, and West Newport Coast neighborhoods with a total population of 11,909 residents. Corona del Mar Library also serves visiting residents from neighboring Districts and cities. An unprecedented year led to a major change to service models at all locations, Corona del Mar Library included. Public service was swiftly modified from in-person services to a curbside model in order to TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Annika Helmuth, Librarian II TITLE: Corona del Mar Library Annual Report June 2020 – May 2021 25 meet community needs and ensure the health and safety of patrons and staff alike. Corona del Mar Library began offering curbside services in April 2020, initially with service hours Monday through Saturday 8am-5pm. Upon Central Library re-opening for in-person services and a reallocation of staff in September 2020, Corona del Mar Library curbside service hours changed to Monday through Friday from 9am-6pm. On June 7, 2021, after an almost 15-month closure, Corona del Mar Library re-opened for in-person services and returned to normal operating hours, Monday through Saturday 9am – 6pm (closed Sundays) for a total 54 hours per week. A total of 25,851 items checked out from Corona del Mar Library from June 2020 through May 2021. A month by month breakdown of total circulation during the reporting period is shown below. Customers served, as tracked by number of curbside pick-ups, totaled 3,268 for the duration of the reporting periods, June 2020 through May 2021. Curbside pick-ups remained steady with loyal patrons regularly visiting to pick up requested holds. The chart below shows the monthly breakdown of curbside transactions. 0 500 1000 1500 2000 2500 3000 3500 4000 Jun '20 Jul '20 Aug '20 Sept '20 Oct '20 Nov '20 Dec '20 Jan '21 Feb '21 Mar '21 Apr '21 May '21 Total Circulation by Month Checkouts 0 50 100 150 200 250 300 350 400 Jun '20 Jul '20 Aug '20 Sept '20 Oct '20 Nov '20 Dec '20 Jan '21 Feb '21 Mar '21 Apr '21 May '21 Total Curbside by Month Customers Served 26 For the same time period, Corona del Mar Library answered 2,675 reference questions. Due to the nature of curbside service, all reference questions were received by telephone. Monthly reference interaction totals are represented in the chart below. Facility use is measured by circulation, customers served, and reference interactions. The chart below notably indicates a drop in facility use after Central Library’s re-opening for in-person services in September 2020. Children’s Services and Program Attendance Public programs, not immune to system wide pivots in service, shifted from traditional in-person storytimes, specialty craft programs, and live performances to virtual and grab and go self-directed programming. From June 2020 through May 2021, Corona del Mar hosted ten grab and go craft 0 50 100 150 200 250 300 350 400 450 Jun '20 Jul '20 Aug '20 Sept '20 Oct '20 Nov '20 Dec '20 Jan '21 Feb '21 Mar '21 Apr '21 May '21 Total Reference by Month Phone 0 500 1000 1500 2000 2500 3000 3500 4000 4500 5000 Jun '20 Jul '20 Aug '20 Sept '20 Oct '20 Nov '20 Dec '20 Jan '21 Feb '21 Mar '21 Apr '21May '21 Total Facility Use by Month Circulation Curbside Reference 27 programs of varying themes, giving out almost 150 self-directed kits complete with supplies and instructions. Additionally, staffing and service models uniquely situated Corona del Mar Library to serve as backdrop to film virtual storytimes. Tune-In Tuesday Video Storytimes launched in July 2020 with new videos posted online every week and amassed over 900 views in its first month. Videos feature songs, a story, and a themed craft and families continue to enjoy watching their favorite storytime presenters from home each week. Notable Press American Libraries Design Showcase Corona del Mar Library was selected as a showcased library in the August 2020 Library Design Showcase edition of American Libraries Magazine, featured as a unique “shared space” library. Library Journal Architectural Issue Corona del Mar Library was recognized in the Library Journal “Year in Architecture” November issue, which showcases design trends and celebrates the best new construction and renovation in public and academic libraries across the country. ASCE Outstanding Sustainable Engineering Project Award The Corona del Mar Fire Station No. 5 and Library Replacement Project was selected as the recipient of the American Society of Civil Engineers, Orange County Branch (ASCE OC) 2020 Outstanding Sustainable Engineering Project Award. As noted in recognition, “This innovative project linked two separate and very different city facilities on adjoining properties creating a building superior to any one entity. The site layout and building design conform to the basic functions of a library, which are quiet study, popular library materials, and children’s services and concurrently serve as an essential emergency services facility. The vision, design, and construction are unique to this facility. This project should serve as a model for Southern California where space is costly and limited”. Comments In an otherwise difficult year, Corona del Mar Library served as a bright reminder of the importance of community and connection. Pivoting service models adeptly and reimagining library services throughout proved Corona del Mar Library’s commitment to service and its patrons. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 28 RECOMMENDATION: Staff recommends that the Board of Library Trustees review and approve revisions to Library Policy NBPL 4, Children in the Library. DISCUSSION: The Board of Library Trustees last updated Newport Beach Public Library’s Children in the Library (NBPL 4)policy in January 2017. Prior to approval, the Board of Library Trustees requested that staff bring the document to the City Attorney to review section C, “Unattended Children at Closing”. The City Attorney’s made suggested revisions that were integrated into the policy and approved by the Board. Staff feels that the Boards revisions of the policy in 2017 were well considered and remain an effective tool in providing children’s services to the community. Staff recommends no changes to the policy other than minor grammatical revisions. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A - NBPL 4, Children in the Library (original) ATTACHMENT B - NBPL 4, Children in the Library (red-lined) ATTACHMENT C - NBPL 4, Children in the Library (final) TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: Review of the Children in the Library Policy (NBPL 4) 29 NBPL 4 Children in the Library The Newport Beach Public Library encourages parents/adult caregivers to bring children to the library whenever possible. The City offers many programs designed to encourage children to use and enjoy the library. The library staff has been trained to help children enjoy the library and the materials it offers; the library is not a babysitting or daycare facility. It is the responsibility of the parent/adult caregiver to supervise and ensure the safety, welfare, and appropriate behavior of his/her children while in the Library. For purposes of this policy the term disruptive behavior means the creation of loud and unreasonable noise, running, jumping, climbing, fighting or other behavior which could interfere with the rights of other patrons. Library staff shall administer the following policies relative to the presence of children in the library: Children in the Library The Newport Beach Public Library welcomes children of all ages to use library resources and attend programs. This policy is intended to promote safety for children who use the library and enjoyment by all library patrons. However, parents should be aware that the library is a public building open to all individuals and it is not the library staff’s function or purpose to provide supervision or to care for children while parents or caregivers are not in attendance. Parents, guardians, or caregivers are solely responsible for the behavior, safety, and supervision of their children at all times while children are in the library or on library premises. In order to maintain a safe atmosphere where reading and studying are encouraged, the Newport Beach Public Library has adopted the following policy: 1.CHILDREN UNDER THE AGE OF TWELVE: Children under the age of twelve may not be left alone in the Library for any reason and need to be supervised by a responsible caregiver at all times. If it comes to the attention of library staff that a child under the age of twelve has been left unattended, staff shall make a reasonable effort to locate the caregiver in the Library or by phone. If the caregiver cannot be located, the police may be called to escort the child to a safe location until parents can be reached. Library staff will not transport a child nor will a child be allowed to sit in a staff person's vehicle. 2.CHILDREN TWELVE AND OLDER: Children twelve and older may use the library on their own, but the parent/adult caregiver assumes responsibility for their behavior. All children must adhere to the Library’s standards of conduct and acceptable behavior as stated in the Library Use Policy. Staff may ask children of that age to behave and, if the disruptive behavior continues, an attempt may be made to notify parents/adult caregivers; however, the library assumes no responsibility to do so. As with any violation of Library Use Policy, the police may be contacted in response to non-compliance. 3.UNATTENDED CHILDREN AT CLOSING: Parents are responsible for being aware of the Library’s hours and for picking up their children on time. If staff is aware of any unaccompanied child under the age of eighteen remaining in the Library or on the Library premises at closing time without a ride home, staff may, but is not required to, make a ATTACHMENT A 30 reasonable effort to locate the parent/adult caregiver by phone. If the caregiver cannot be located or is unable to pick up the child within 15 minutes after the Library closes, the police may be called to escort the child to a safe location. Under no circumstances will staff transport unattended children, nor will a child be allowed to sit in a staff person's vehicle. 4.Situations may arise when, due to unusual or emergency circumstances, it may be necessary for the Library to close without prior notice. In this event or in case of other emergencies, unaccompanied children under the age of eighteen who cannot transport themselves must be able to reach a parent or responsible adult caregiver for immediate pick-up. As above, if the responsible caregiver cannot be located, within 15 minutes, police may be called to escort the child to a safe location until parents can be reached. Under no circumstances will staff transport unattended children, nor will a child be allowed to sit in a staff person's vehicle. 5.ADULTS IN THE CHILDREN’S ROOM: Adults unaccompanied by a child may not use the Children’s Room and its restroom at the Central Library or the Children’s areas at the branches, unless accompanying or assisting a child, or with the express permission of Library staff (for example, to locate and obtain children’s materials). Adopted - January 24, 1994 Reassigned – April 8, 2003 Amended – September 27, 2011 Amended- January 17, 2017 Formerly I-20 Formerly I-6 Reviewed – March 18, 2019 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on March 18, 2019. 31 NBPL 4   Children in the Library  The Newport Beach Public Library encourages parents/adult caregivers to bring children to the  library Library whenever possible. The City offers many programs designed to encourage children to  use and enjoy the libraryLibrary. The library Library staff has been trained to help children enjoy the  libraryLibrary and the materials it offers; the libraryLibrary is not a babysitting or daycare facility. It  is the responsibility of the parent/adult caregiver to supervise and ensure the safety, welfare, and  appropriate behavior of his/her children while in the Library.  For purposes of this policy the term “disruptive behavior” means the creation of loud and  unreasonable noise, running, jumping, climbing, fighting or other behavior which could interfere  with the rights of other patrons.  Library staff shall administer the following policies relative to the presence of children in the  libraryLibrary:  Children in the Library  The Newport Beach Public Library welcomes children of all ages to use libraryLibrary resources and  attend programs. This policy is intended to promote safety for children who use the library Library  and enjoyment by all library Library patrons. However, parents should be aware that the library  Library is a public building open to all individuals and it is not the library Library staff’s function or  purpose to provide supervision or to care for children while parents or caregivers are not in  attendance. Parents, guardians, or caregivers are solely responsible for the behavior, safety, and  supervision of their children at all times while children are in the library Library or on library Library  premises.  In order to maintain a safe atmosphere where reading and studying are encouraged, the Newport  Beach Public Library has adopted the following policy:  1.CHILDREN UNDER THE AGE OF TWELVE: Children under the age of twelve may not be left alone in the Library for any reason and need to be supervised by a responsible caregiver at all times. If it comes to the attention of library Library staff that a child under the age of twelve has been left unattended, staff shall make a reasonable effort to locate the caregiver in the Library or by phone. If the caregiver cannot be located, the police may be called to escort the child to a safe location until parents can be reached. Library staff will not transport a child nor will a child be allowed to sit in a staff person's vehicle. 2.CHILDREN TWELVE AND OLDER: Children twelve and older may use the library Library on their own, but the parent/adult caregiver assumes responsibility for their behavior. All children must adhere to the Library’s standards of conduct and acceptable behavior as stated in the Library Use Policy. Staff may ask children of that age to behave and, if the disruptive behavior continues, an attempt may be made to notify parents/adult caregivers; however, the library Library assumes no responsibility to do so. As with any violation of Library Use Policy, the police may be contacted in response to non‐compliance. 3.UNATTENDED CHILDREN AT CLOSING: Parents are responsible for being aware of the Library’s hours and for picking up their children on time. If staff is aware of any ATTACHMENT B 32 unaccompanied child under the age of eighteen remaining in the Library or on the Library  premises at closing time without a ride home, staff may, but is not required to, make a  reasonable effort to locate the parent/adult caregiver by phone. If the caregiver cannot be  located or is unable to pick up the child within 15 minutes after the Library closes, the police  may be called to escort the child to a safe location. Under no circumstances will staff  transport unattended children, nor will a child be allowed to sit in a staff person's vehicle.  4.Situations may arise when, due to unusual or emergency circumstances, it may be necessary for the Library to close without prior notice. In this event or in case of other emergencies, unaccompanied children under the age of eighteen who cannot transport themselves must be able to reach a parent or responsible adult caregiver for immediate pick‐up. As above, if the responsible caregiver cannot be located, within 15 minutes, police may be called to escort the child to a safe location until parents can be reached. Under no circumstances will staff transport unattended children, nor will a child be allowed to sit in a staff person's vehicle. 5.ADULTS IN THE CHILDREN’S ROOM: Adults unaccompanied by a child may not use the Children’s Room and its restroom at the Central Library or the Children’s areas at the branches, unless accompanying or assisting a child, or with the express permission of Library staff (for example, to locate and obtain children’s materials). Adopted ‐ January 24, 1994  Reassigned – April 8, 2003  Amended – September 27, 2011  Amended‐ January 17, 2017  Formerly I‐20  Formerly I‐6  Reviewed – March 18, 2019  Amended – June 21, 2021  This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as  circumstances may require or (ii) every two years from the date of adoption, last amendment, or last  review. Adopted, last amended, or last reviewed on March 18, 2019June 21, 2021.  33 NBPL 4 Children in the Library The Newport Beach Public Library encourages parents/adult caregivers to bring children to the Library whenever possible. The City offers many programs designed to encourage children to use and enjoy the Library. The Library staff has been trained to help children enjoy the library and the materials it offers; the library is not a babysitting or daycare facility. It is the responsibility of the parent/adult caregiver to supervise and ensure the safety, welfare, and appropriate behavior of his/her children while in the Library. For purposes of this policy the term “disruptive behavior” means the creation of loud and unreasonable noise, running, jumping, climbing, fighting or other behavior which could interfere with the rights of other patrons. Library staff shall administer the following policies relative to the presence of children in the Library: Children in the Library The Newport Beach Public Library welcomes children of all ages to use library resources and attend programs. This policy is intended to promote safety for children who use the Library and enjoyment by all Library patrons. However, parents should be aware that the Library is a public building open to all individuals and it is not the Library staff’s function or purpose to provide supervision or to care for children while parents or caregivers are not in attendance. Parents, guardians, or caregivers are solely responsible for the behavior, safety, and supervision of their children at all times while children are in the Library or on Library premises. In order to maintain a safe atmosphere where reading and studying are encouraged, the Newport Beach Public Library has adopted the following policy: 1.CHILDREN UNDER THE AGE OF TWELVE: Children under the age of twelve may not be left alone in the Library for any reason and need to be supervised by a responsible caregiver at all times. If it comes to the attention of Library staff that a child under the age of twelve has been left unattended, staff shall make a reasonable effort to locate the caregiver in the Library or by phone. If the caregiver cannot be located, the police may be called to escort the child to a safe location until parents can be reached. Library staff will not transport a child nor will a child be allowed to sit in a staff person's vehicle. 2.CHILDREN TWELVE AND OLDER: Children twelve and older may use the Library on their own, but the parent/adult caregiver assumes responsibility for their behavior. All children must adhere to the Library’s standards of conduct and acceptable behavior as stated in the Library Use Policy. Staff may ask children of that age to behave and, if the disruptive behavior continues, an attempt may be made to notify parents/adult caregivers; however, the Library assumes no responsibility to do so. As with any violation of Library Use Policy, the police may be contacted in response to non-compliance. 3.UNATTENDED CHILDREN AT CLOSING: Parents are responsible for being aware of the Library’s hours and for picking up their children on time. If staff is aware of any unaccompanied child under the age of eighteen remaining in the Library or on the Library ATTACHMENT C 34 premises at closing time without a ride home, staff may, but is not required to, make a reasonable effort to locate the parent/adult caregiver by phone. If the caregiver cannot be located or is unable to pick up the child within 15 minutes after the Library closes, the police may be called to escort the child to a safe location. Under no circumstances will staff transport unattended children, nor will a child be allowed to sit in a staff person's vehicle. 4.Situations may arise when, due to unusual or emergency circumstances, it may be necessary for the Library to close without prior notice. In this event or in case of other emergencies, unaccompanied children under the age of eighteen who cannot transport themselves must be able to reach a parent or responsible adult caregiver for immediate pick-up. As above, if the responsible caregiver cannot be located, within 15 minutes, police may be called to escort the child to a safe location until parents can be reached. Under no circumstances will staff transport unattended children, nor will a child be allowed to sit in a staff person's vehicle. 5.ADULTS IN THE CHILDREN’S ROOM: Adults unaccompanied by a child may not use the Children’s Room and its restroom at the Central Library or the Children’s areas at the branches, unless accompanying or assisting a child, or with the express permission of Library staff (for example, to locate and obtain children’s materials). Adopted - January 24, 1994 Reassigned – April 8, 2003 Amended – September 27, 2011 Amended- January 17, 2017 Formerly I-20 Formerly I-6 Reviewed – March 18, 2019 Amended – June 21, 2021 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on June 21, 2021. 35 ABSTRACT: The Library’s City Council approved budget for fiscal year 2020-21 was $9,292,775. Throughout the year, the original appropriation has increased through budget amendments due to the addition of donations and grants to the Library. These funds increased the Library’s budget by $378,307 to a total of $9,671,082. DISCUSSION: The Library’s Maintenance and Operations Budget is amended when we receive funds from grants, donations and gifts. Most of the additional funding is received from the Newport Beach Friends of the Library and the Newport Beach Public Library Foundation. In this fiscal year, the Foundation added $113,000, to fund wish list items. This funding included an individual donor gift of $25,000 to support Children’s Materials. The Friends added $210,000 to fund a wide range of materials and programming. Another area of the Library’s budget that is substantially altered from the initial budget to the year-end is in the Library Literacy Program. The initial 2020-21 budget allocation for the program was $65,717, which covers approximately 55% of the cost to operate the Program. The balance of the funding comes from the California Library Literacy Services (CLLS) Grant. The CLLS Grant for 2020-21 totaled $45,000. The Newport Beach Public Library Foundation gave a $5,000 gift to support the Literacy Program bringing the revised program expenditure budget to $115,717. This year, the Library also received a $5,307 Santiago Library System reimbursement to purchase library materials. The attached spreadsheet shows the accounts into which these additional funds were allocated to cover expenditures. Note that the figures in this report do not include the annual budget for the Cultural Arts division nor do they include donated funds or encumbrances rolled over from the previous year. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A - Budget Amendment Report TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator TITLE: Financial Report Comparison of Beginning Budget to End of the Year Amended Budget 36 ATTACHMENT AFY 2020-21 Amended BudgetUNITFUNDORIGINAL GENERAL FUND APPROPAMT ADDEDREVISED BUDGETFoundationLibrary Materials619,740 108,000 727,740Literacy Part-Time Cafeteria Benefits01,2501,250Literacy Programming02,0002,000Literacy Library Materials01,0001,000Literacy Supplies0500500Literacy Publications and Dues0250250FriendsLibrary Materials619,740 150,000 769,740Library Programming5,50050,000 55,500Other DonationsMaterials619,740 5,307 625,047CA Library for Literacy Literacy Part-Time Salaries41,012 40,250 81,262Literacy Part-Time Cafeteria Allowance and Benefits04,7504,75037 RECOMMENDATION: Staff recommends that the Board of Library Trustees approve the annual wish list request for funding from the Newport Beach Friends of the Library. DISCUSSION: Founded in 1957 by a small group of volunteers, the Friends of the Library take pride in helping to maintain the excellence of the library system. Annually, staff makes a “wish list” request for funds to supplement the Library’s materials and programming budget. The Library has requested funds for general materials, including new print releases, Children’s and YA materials, audiobooks, CDs, DVDs. The Friends of the Library have always provided support for Library programming. These funds are used to present the Summer Reading program, author lectures, Sunday Musicales, the annual Nutcracker performances by Festival Ballet Theatre, National Library Week programming, monthly craft programs, First Grade Class Visits, 1000 Books Before Kindergarten, CDM Christmas Walk, Young Adult Advisory Council (YAAC) activities, Teen Volunteer Supplies and Training, Teen Programs, and the Teen Paperback Giveaway. FRIENDS WISH LIST FISCAL YEAR 2021-2022 General Materials - $165,000 Library patrons continue to expect the latest fiction, mysteries, biographies, and nonfiction in a variety of formats. These funds will allow for purchasing multiple copies of high demand newly released titles, which help maintain our hold queues. In addition, Children’s classics, favorites and newly released books, and titles supporting local school curriculum will be purchased. This funding will also support adding movies, music, and audiobooks for all audiences. Programming - $35,000 Staff hosts innovative programming at all locations for adults and children. Staff continue to develop innovative programming for the community despite the public gathering restrictions during the COVID- 19 pandemic. The requested funds will allow staff to support new ideas as well as traditional programs. TOTAL $200,000 NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: Friends of the Library Wish List 38 RECOMMENDATION: Staff recommends the acceptance of a grant in the amount of $4,500 from the California Library Literacy Services to support the Newport Beach Library Adult Literacy Program. DISCUSSION: The Library Literacy Program offers one-on-one tutoring and small group classes to customers with low literacy skills. The Program is partially funded by the City’s general fund and partially funded through grants, donations, and the fundraising efforts of Newport Mesa ProLiteracy. One of the major funding resources is through the California State Library Literacy Services annual grant program. The Library received a check in the amount of $4,500 from the California State Library. It is the second and final installment from this fiscal year’s California State Library Literacy Services Grant. The grant funds will be used to help fund staffing costs. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator TITLE: Grant Acceptance from California Library Literacy Services 39 DISCUSSION: On Monday, June 7, 2021 Central Library resumed regular hours of operation, including evenings and Sundays. Also, on June 7, Balboa and Corona del Mar branches re-opened for in-person services with their regular hours of operation. Mariners will resume their regular hours of operation beginning Tuesday, July 6, 2021 to allow for the Library to fill staffing vacancies. Effective June 15, 2021, in compliance with the State’s new face coverings guidance, members of the public who self-attest that they are fully vaccinated will be allowed to enter City facilities, including all Library locations, without having to wear face coverings. The City will require unvaccinated members of the public to wear masks inside City facilities. Additionally, the City will provide information to the public regarding vaccination requirements and permit fully vaccinated individuals to self-attest that they comply prior to entry. The City has received confirmation from California Department of Public Health (CDPH) representatives that this can be accomplished with signage. The City has provided departments with a uniform sign for posting at City facilities. Employees do not need to follow up with members of the public on their vaccination status; those without masks will be assumed to be vaccinated. City employees must also continue to wear face coverings and socially distance. Cal/OSHA has not changed this requirement. While the State has relaxed social distancing and masking requirements, the City of Newport Beach, as an employer, is subject to the more stringent Emergency Temporary Standards (ETS) adopted by Cal/OSHA. These standards require employees to continue to wear masks and socially distance while at work regardless of the State’s re-opening. The Cal/OSHA Board will be meeting on June 17 to review the ETS, and it is hoped the Standards will be amended to align with the State’s more lenient guidelines. Staff will update if the Cal/OSHA ETS are amended. NBPL Admin is planning for the resumption of live story times and public programming. Newport Beach Public Library will continue to follow the State Library’s guidance for the re-opening of public libraries for in-person services. Staff continues to review published library re-opening plans, related public health research, feedback from Library Directors across the state, and guidance published by the State of California for the retail sector. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director (949)717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: COVID-19 Update 40