HomeMy WebLinkAbout04 - 16th Street Pump Station Upgrades and Back-up Generator — Award of Contract No. 7693-2 (18W13)Q �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
July 13, 2021
Agenda Item No. 4
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: 16th Street Pump Station Upgrades and Back-up Generator — Award
of Contract No. 7693-2 (18W13)
ABSTRACT:
Staff has received construction bids for the 16th Street Pump Station Upgrades and Back-
up Generator project and requests the City Council's approval to award the construction
contract to R.I.C. Construction Co., Inc.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(b) Class 1, (existing facilities of publicly -owned utilities
used to provide electric power, natural gas, sewerage or other public utility services)
of the CEQA Guidelines, because this project has no potential to have a significant
effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No 7693-2 to R.I.C. Construction Co., Inc. for the total bid price of
$2,508,905.00, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $251,000.00 (approximately 10 percent of total bid) to
cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The City of Newport Beach (City) received nine bids for this project. At 10 a.m. on
June 15, 2021, the City Clerk opened and read the bids:
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BIDDER
TOTAL BID AMOUNT
Low
R.I.C. Construction Co., Inc.
$
2,508,905.00
2nd
Pacific International Electric Company, Inc.
$
2,768,919.00
3rd
Caliagua, Inc.
$
2,929,635.00
4th
Tharsos, Inc.
$
2,941,000.00
5th
R2Build
$
2,995,325.00
6th
Cora Constructors, Inc.
$
3,011,225.00
7th
MMC, Inc.
$
3,183,225.00
8th
Metro Builders & Engineers Group, Ltd.
$
3,250,430.00
9th
Schuler Constructors, Inc.
$
3,469,225.01
4-1
16th Street Pump Station Upgrades and Back-up Generator —
Award of Contract No. 7693-2 (18W13)
July 13, 2021
Page 2
The low bidder, R.I.C. Construction Co., Inc. possesses both California State Contractor's
License Classification "A" (General) and "C-10" (Electrical), as required by the project
specifications. A review of references for R.I.C. Construction Co., Inc. shows satisfactory
completion of similar contracts for other municipalities.
The low bid was 2.4 percent above the Engineer's Estimate of $2,450,000. The slight
disparity between the low bid amount and the Engineer's Estimate may be attributed to
the increases in the costs of materials that have occurred during the COVID-19 pandemic.
Many manufacturers have raised prices due to low supplies of materials.
The 16th Street reservoir and pump station is an integral part of the City's potable water
infrastructure. All four of the City's groundwater wells pump to this facility, and the
groundwater is then pumped into the City's water system. This pump station is currently
powered by electricity. The proposed project includes removal of three solid state soft
starters; replacement of three vertical turbine pumps; replacement of five pump motors;
installation of new control valves, three new variable frequency drives (VFDs), and three
slanted check valves; modification of existing busway; installation of an automatic transfer
switch; and installation of a 1,000kW diesel back-up generator with a 4,000 -gallon diesel
storage tank. The existing pumps, motors and starters were put into operation in 1997.
The existing starters are showing signs of failure, parts are becoming more and more
difficult to obtain, and the technical support for these 25 -year-old electronics is no longer
available. The new pumps, motors and VFDs will be more energy efficient and provide a
stronger, more reliable, pump station for serving the City into the future.
Pursuant to the Contract Specifications, the Contractor will have 400 consecutive working
days to complete the work. Work is scheduled to start in August 2021. Procurement of
material is anticipated to take approximately six months since many parts must be custom
made for this project. Construction activities will be coordinated with groundwater
pumping to minimize impacts to our water supply.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The following funds will be expensed:
Account Description
Water Capital Distribution/Piping
Water Capital NMP
Proposed funds uses are as follows:
Vendor
R.I.C. Construction Co., Inc
R.I.C. Construction Co., Inc
Geocon West, Inc.
Various
Account Number Amount
70201931-980000-18W13 $ 2,774,448.00
70201932-980000-18W13 $ 15,552.00
Total: $ 2,790,000.00
Purpose Amount
Construction Contract $ 2,508,905.00
Construction Contingency $ 251,000.00
Materials Testing $ 27,750.00
Printing & Incidentals $ 2,345.00
Total: $ 2,790,000.00
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16th Street Pump Station Upgrades and Back-up Generator —
Award of Contract No. 7693-2 (18W13)
July 13, 2021
Page 3
Staff recommends establishing $251,000.00 (approximately 10 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(b) Class 1, (existing
facilities of publicly -owned utilities used to provide electric power, natural gas, sewerage
or other public utility services) of the CEQA Guidelines, because this project has no
potential to have a significant effect on the environment;
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
16TH STREET PUMP STATION CITY OF NEWPORT BEACH
AND BACK-UP GENERATOR PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7693-1 18W13 7/13/21