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HomeMy WebLinkAbout2021-08-12-CAC-AGENDA PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Public Library Small Conference Room 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, August 12, 2021 – 5:00 PM City Arts Commission Members: Arlene Greer, Chair Marie Little, Vice Chair Maureen Flanagan, Secretary Wayan Kaufman, Commissioner Leonard Simon, Commissioner Barbara George, Commissioner Meghan McNulty, Commissioner Staff Members: Tim Hetherton, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant SPECIAL NOTICE REGARDING COVID-19 The City remains committed to holding public meetings in a transparent manner, with public participation, ensuring City business continues in this challenging environment. Based on recent guidelines from the OC Health Agency, the City of Newport Beach will proceed with the City Arts Commission meeting with face coverings required for unvaccinated members of the public in attendance. The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, August 11, 2021, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the record. The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. Page 1 I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. 1 City Arts Commission Meeting August 12, 2021 Page 2 The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the July 8, 2021, City Arts Commission Meeting 1.Draft of 07/08/2021 Minutes B.Consent Calendar Items 2.Financial Report Review of financial information. 3.Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 2 City Arts Commission Meeting August 12, 2021 Page 3 VI.CURRENT BUSINESS A.Items for Review and Possible Action 4.Sculpture Exhibition in Civic Center Park, Phase VII Staff requests that the City Arts Commission approve a proposal for the SculptureExhibition in Civic Center Park, Phase VII. 5.Utility Box Art Program Proposal Staff presents a discussion on implementing a pilot utility box art program in Newport Beach. B.Monthly Reports 6.Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioners Arlene Greer, Marie Little, Maureen Flanagan 7.Performing Arts for Concerts on the Green Ad Hoc Subcommittee Commissioners Arlene Greer, Marie Little, Leonard Simon 8.Newport Beach Student Art Exhibition Ad Hoc Subcommittee Commissioners Arlene Greer, Marie Little, Wayan Kaufman 9.Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee Commissioner Maureen Flanagan VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT 3 DRAFT Newport Beach City Arts Commission Meeting Minutes Thursday, July 8, 2021 Regular Meeting – 5:00 PM Newport Beach Public Library – Small Conference Room 1000 Avocado Avenue Newport Beach, CA 92660 I.CALL MEETING TO ORDER – 5:05 P.M. II.ROLL CALL Commissioners Present: Marie Little, Chair Arlene Greer, Vice Chair Maureen Flanagan, Secretary Wayan Kaufman, Commissioner Leonard Simon, Commissioner Barbara George, Commissioner Meghan McNulty, Commissioner Commissioners Absent: Staff Present: Tim Hetherton, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant Chair Little congratulated Maureen Flanagan on her reappointment to the City Arts Commission (CAC). She also congratulated and welcomed Commissioners Barbara George and Meghan McNulty. III.ELECTION OF OFFICERS The City Arts Commission shall nominate and elect Commissioners to serve as Chair, Vice Chair and Secretary for Fiscal Year 2021-22. Chair Little announced the annual Election of Officers and explained the process beforethe Roll Call. She stated that it was an honor for her to serve as Chair and that she hadoutlined the CAC’s accomplishments in writing. Chair Little also announced that she was not seeking a second term as Chair for personal reasons. Nomination of Arlene Greer for Chair for Fiscal Year (FY) 2021-2022 made by MarieLittle, seconded by Leonard Simon, and carried (7-0-0-0). AYES: Little, Greer, Flanagan, Kaufman, Simon, George, McNulty NOES: None ABSTENTIONS: None ABSENT: None Nomination of Marie Little for Vice Chair for FY 2021-2022 made by Arlene Greer, seconded by Leonard Simon, and carried (7-0-0-0). AYES: Little, Greer, Flanagan, Kaufman, Simon, George, McNulty NOES: None ABSTENTIONS: None ABSENT: None 4 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 2 Nomination of Maureen Flanagan for Secretary Chair for Fiscal year (FY) 2021-2022 made by Marie Little, seconded by Leonard Simon, and carried (7-0-0-0). AYES: Little, Greer, Flanagan, Kaufman, Simon, George, McNulty NOES: None ABSTENTIONS: None ABSENT: None Vice Chair Little turned the meeting over to Chair Greer. Chair Greer stated it was a pleasure and an honor to serve the Commission. IV.NOTICE TO THE PUBLIC V.PUBLIC COMMENT Jim Mosher introduced himself and stated interest in Item 4 of Current Business, theUtility Box Art Program Proposal. VI.CONSENT CALENDAR A.Approval of Minutes of the June 10, 2021, City Arts Commission Meeting 1.Draft of 6/10/2021 Minutes The Commission made the following edits to the June 10, 2021, meeting minutes: •Page 3, handwritten page 6 (paragraph 2): Change ‘yard’ to ‘properties.’ •Page 3, handwritten page 6 (paragraph 7): Add content to the first sentence inparagraph 7: In response to Commissioner Simon’s question ‘regarding thebudget for utility boxes.’ •Page 7, The Motion should mention the alternates: Sully Band and a stringquartet playing jazz and pop music. Motion made by Commissioner Simon, seconded by Secretary Flanagan, to approve the June 10, 2021 meeting minutes as amended. No vote was taken at this time. B.Consent Calendar Items 2.Financial Report – Review of financial information Library Services Director Tim Hetherton stated that the CAC had significant funds remaining in FY 2020-2021 due to the cancelation of public programming for COVID-19 restrictions. The funds are returned to the General Fund and will be redistributed as the City sees fit. The CAC received identical funding for FY 2021-2022 as FY 2020-2021 which he planned to detail in the Cultural Arts Report. Chair Greer stated that the Cultural Arts Grants was reduced to $30,000 from $40,000 in the budget. In response to Chair Greer’s question regarding the additional $10,000, Library Services Director Hetherton explained that was a Council decision, but that it was something CAC Commissioners could advocate for through the Mayor or a Councilperson. 5 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 3 Chair Greer anticipated that there would be more submissions for Cultural Arts Grants from the community in the future. In response to Commissioner Simon’s question on moving funds from programming to grants, Library Services Director Hetherton said he was unsure if the money could be moved as the funds were set aside by Council policy. As the Director of Library Services, he occasionally moves money from programming to maintenance. He promised to investigate the issue further. Commissioner Simon stated that, if it was possible to move the funds, the CAC could do so in order to fund more Cultural Arts Grants. In response to Commissioner Flanagan’s question about when the Cultural Arts Grants were funded at $40,000, Chair Greer answered that was in 2019 when $9,500 was not spent in the budget year. Chair Greer called for additional comments and questions, but there were none. 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Director Hetherton reported that the latest phase of the Sculpture Exhibition in Civic Center Park was completed on June 8, 2021. All pieces are installed, but the pathway is still under repair. The path is almost finished, and staff will promote the exhibition upon its completion. Staff has received compliments on the pieces, with the butterflies receiving the most compliments. In response to Commissioner Simon’s question about the pathway repairs, Library Services Director Hetherton stated he was informed it would be complete in a matter of days. The Arts Foundation is planning a walking tour of the park and has been advised by Public Works that the walking tour could be scheduled on July 14, 2021. As he must photograph the work upon completion for the grant, he is monitoring the progress of the pathway repairs. In response to Chair Greer’s question about updating the MyNB app for information about the Phase VI sculptures, Library Services Director Hetherton stated that the app would be updated shortly as the work was in progress. In response to Chair Greer’s question about a date for the new brochure on Phases V and VI, Cultural Arts Assistant Escareal-Garcia said that she is working with the Marketing Specialist on the brochure, which is 90% complete. The goal is to have the brochures complete by the Arts Foundation tour on July 14, 2021. The new brochures will follow the same structure as previous ones. In response to Chair Greer’s question about when the CAC could review the brochures, Cultural Arts Assistant Escareal-Garcia explained she was meeting with the Marketing Specialist on July 12, 2021, and that they could pick a date after that for review. In response to Chair Greer’s question about the condition of the paths, Library Services Director Hetherton said that they look good, but that the contractor was not moving quickly. The new paths are a more durable material that he felt looked better than the old paths. 6 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 4 Chair Greer requested a walkthrough with the three Officers of the CAC. Library Services Director Hetherton suggested they do so prior to their Wednesday meeting. Chair Greer called for comments about the Consent Calendar, but there were none. Library Services Director Hetherton suggested a separate vote on the Minutes due to the changes in Commission makeup. Motion made by Secretary Flanagan, seconded by Commissioner Simon, and carried (5-0-2-0) to approve the June 10, 2021, meeting minutes as amended. AYES: Little, Greer, Flanagan, Kaufman, Simon NOES: None ABSTENTIONS: George, McNulty ABSENT: None Commissioner Simon requested that the CAC review the brochures. Chair Little stressed that if Commissioners review the brochures they must do so quickly as they are already behind. Commissioner Simon stated that the review could be completed within 24 hours. Cultural Arts Assistant Escareal-Garcia stated she was handling both the brochure and the Sculpture Exhibition Phase VI updates to the MyNB app. Motion made by Commissioner Simon, seconded by Vice Chair Little, and carried (7-0-0-0) to approve the Consent Calendar. AYES: Little, Greer, Flanagan, Kaufman, Simon, George, McNulty NOES: None ABSTENTIONS: None ABSENT: None VII. CURRENT BUSINESS A. Items for Review and Possible Action 4. Utility Box Art Program Proposal – Staff recommends that the City Arts Commission approve a pilot program for artists who live and work in Newport Beach to create and incorporate their designs on City utility boxes. Library Services Director Hetherton reported that Public Works staff approached him regarding decorating the utility boxes in the City. Decorated utility boxes are common, especially in Orange County. He reviewed the Santa Ana and Costa Mesa programs and adapted them for Newport Beach. The project will be a pilot program due to funding concerns and to determine best practices, public response, and how to manage the program. The budget for the pilot program would be $1,800, with three artists to each receive a stipend of $600 for materials and supplies. There are many rules that would have to be followed, such as keeping the hinges, signage, handles, and ventilation intact. Due to wraps being cost prohibitive, prone to fading and peeling, and are easily damaged, he recommended that the boxes to be painted. The funds are from the 7 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 5 programming budget, but that is not a long-term solution. This pilot program is intended to show the feasibility in terms of cost and logistics. Chair Greer advised the CAC that on Page 12 of the packet they could review the old budget. She suggested that Library Services Director Hetherton look for additional funds not only from programming, but from professional services, as the budget is very tight. Chair Greer mentioned that the Concerts on the Green and the Concert at Marina Park will total about $18,000. Library Services Director Hetherton stated that the concerts would cost more because the vendor costs for sound engineering increased slightly. In response to Chair Greer’s question about the cost of sound engineering, Library Services Director Hetherton stated it increased to approximately $3,500. Each concert will cost approximately $7,000, with the total for all concerts being $21,000. Chair Greer listed the CAC’s programs and stated that the budget was incredibly tight. When she added the costs, she came within a few hundred dollars of the total budget. Therefore, funding the pilot program from professional services as well as programming would be a necessary adjustment. Vice Chair Little wanted to know where other cities obtained the funds for their utility box programs. She liked the way the boxes looked but was hesitant about the program as the boxes are owned by the utility company. She suggested seeing if the utility company could shoulder some of the cost and looking into City funds of another source than the CAC. Should the public and City officials like the pilot program she was concerned about the effect on the programming budget. In response to Vice Chair Little’s question about the funding source in Long Beach, Commissioner Simon indicated he did not know but would investigate. He stated he had pictures of the boxes and understood the program was successful. Chair Greer stated that Library Services Director Hetherton presented the new budget at the June 2021 meeting. The information could be found in the Cultural Arts Report on Page 12. Library Services Director Hetherton said the budget was also on the City website. Commissioner Simon said he would like to see the budget rather than discuss it in an abstract way. Chair Greer confirmed that there was a budget of $1,800 for the utility box pilot. Commissioner Simon suggested they move forward with the pilot and focus on selecting appropriate and prominent placement for the decorated boxes so that they are as visible as possible. Upon proof-of-concept, additional funding sources could be investigated. While the utility boxes are not owned by the City, other municipalities with these programs have secured permission for the boxes to be decorated. Vice Chair Little explained her concern was not about permission but a suggestion for an additional funding source. Since the utility companies own the boxes, they could perhaps contribute to the program. 8 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 6 Commissioner Simon agreed with Vice Chair Little and said the utility and other potential funding sources could be approached after the successful pilot program. Chair Greer stated the Concerts cost $21,000, the Marina Park concert is $10,000, the Newport Beach Art Exhibition is $20,000, and the Opening of the Sculpture Garden Exhibition take the budget to $55,000. They may still need to fund the Student Art Exhibition, the Plein Air program with Southern California Plein Air Painters Association (SOCALPAPA), and the sculpture photo contest. The budget is very tight so funds can be taken from the $19,300 budgeted for professional services. Library Services Director Hetherton stated that he needed to review the numbers before he could concur with Chair Greer. Professional services funds are used for maintenance and repair of sculptures throughout the City, including the Sculpture Exhibition in Civic Center Park. Vice Chair Little mentioned that unexpected expenditures might come up for events such as the Sculpture Exhibition Luncheon, and that the funds could come from the professional services budget. Library Services Director Hetherton listed several items that needed repairs and noted that prices have increased as well. Chair Greer said that they could face increased rental and presentation costs for the Newport Beach Art Exhibition, along with the regular expenditures and prize money. Funds will be tight, and the CAC may need to look to the Arts Foundation for additional funding. Vice Chair Little stated that if the program does not continue after the pilot phase it would look like an unfinished project. Commissioner Simon said that the project had to start somewhere. Commissioner Flanagan thought that having three boxes completed would help the CAC get funding from the Council moving forward. Commissioner McNulty confirmed that the boxes would be painted by professional artists. Chair Greer stated that it would be worth asking the artists to donate their work on the boxes as it can be signed and used as an advertisement. Commissioner Simon assumed there would be a call for artists like how they have a call for grants. In response to Chair Greer’s question about if the CAC could select an artist to work for free, Library Services Director Hetherton stated he did not know. In response to Commissioner George’s question about the stipend allocation, Chair Greer explained it was $600 for materials. Commissioner George stated that paints and materials that would withstand the elements are costly, and she did not think it was fair to ask artists to pay for them out of pocket. 9 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 7 Chair Greer stated it was a cost of business for the artist, like taking an ad in a magazine. All CAC members could look for a community partnership and the program should be discussed at the next Arts Foundation meeting as an available opportunity. She called for the public comment. Jim Mosher said that Costa Mesa’s equivalent of the CAC has had a utility box program since 2015 but he did not know much about it. However, the Costa Mesa Sanitary District started wrapping their pump station boxes. They held a contest among high school students and had wraps for the boxes produced at a cost of $800 per box. Having artists paint directly on the boxes may result in unpredictable results and may not be durable. He further inquired about maintenance, ownership of an original work of art, and whether the City could remove or repaint the boxes. As an alternative he suggested photographic wraps with historic information or cultural images. Chair Greer thanked Mr. Mosher for his thoughtful suggestions and stated that there are three historical entities in town: the Historical Society, the Balboa Island Historical Society and Museum, and Corona del Mar Resident’s Association Historical Society. If the CAC publicizes the program it could be inundated with applications so that needs to be considered carefully. Other things staff could help the CAC with are developing criteria, looking at durability and suitability, and the property rights of the box. She closed the public comment. Commissioner Kaufman thought the idea was fun but was concerned about the ownership aspect as mentioned by Mr. Mosher. In response to Chair Greer’s question on ownership, Library Services Director Hetherton said that the issue could probably be handled with a waiver on the application. Commissioner McNulty suggested putting the amount of time the art would remain on the box in the contract. Chair Greer said that many issues would be covered with the same type of contract used in the Sculpture Garden. Library Services Director Hetherton suggested a program where businesses could sponsor a box with some guidelines and a theme, perhaps local history as suggested by Mr. Mosher. In response to Commissioner McNulty’s question about if the Orange County Museum of Art would provide help, Chair Greer explained they most likely would not, and that the museum was involved with fundraising challenges of its own. The CAC provided the museum with a $5,000 Cultural Arts Grant for Family and Friends Fridays for several years in the past. Commissioner Kaufman suggested wrapping the boxes with photographs of the Sculpture Garden but noted there could be a rights issue. Library Services Director Hetherton said other cities utilize the wraps and that they are a little more expensive but that the CAC could make that decision. If it becomes a sponsorship program the added expense may not bother the Commission. 10 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 8 In response to Chair Greer’s question about wrap durability, Library Services Director Hetherton explained they last a “pretty long” time. Indoor wraps in the Media Lab are six years old and are not frayed or faded. Outdoor elements and vandalism could reduce their durability. A painted object can be retouched or repainted, and wraps need complete replacement. Chair Greer stated that this project would be good for the Public Art Committee. Library Services Director Hetherton said it was a new idea and the CAC could table the item and direct staff to return with options for private sponsorship or wraps. The CAC could also defer the project for a time in order to better understand the budget. He can provide monthly updates and continue to discuss funding options. Secretary Flanagan thought the pilot utility box project was a great idea and the CAC just needs to determine how to best execute it. Chair Greer asked staff to use the Sculpture Exhibition criteria as a starting point to develop the utility box criteria, research the legalities and property rights, and investigate the cost and durability of wraps. She noted that $1,800 may not cover the pilot program with wraps and may be excessive for paint. Commissioner Simon said Long Beach’s program is successful and he will review it and report his findings to the CAC. In response to Commissioner Simon’s question about Costa Mesa’s criteria for their utility box program, Library Services Director Hetherton said that he had more detail than he put in the staff report that he will provide. Commissioner Simon stated he would email the other Commissioners pictures of the Long Beach utility boxes. They incorporated historic images of the aircraft produced by Douglas Aircraft Company, WWII, the Long Beach Grand Prix, etcetera. He voiced support for the sponsorship idea and suggested they complete one box as an example to sell the idea. Vandalism will happen and wraps are easier to maintain and remove than paint. Finally, he suggested funding through a Cultural Arts Grant. Library Services Director Hetherton explained that Cultural Arts Grants must go to arts organizations rather than individual artists. Perhaps there is an arts organization that would be interested in the utility box project. In response to Commissioner Simon’s question about the criteria and grants, Library Services Director Hetherton explained that the Cultural Arts Grants are shaped by Council Policy. The CAC could suggest changes be made to the policy by Council. Library Services Director Hetherton stated he had received good direction on the project and could return with an update. The CAC should review the Cultural Arts Grant Council Policy and the Acquisition of Art [Policy I-11]. Specifically, if the City accepts art into the inventory it needs to come with maintenance money. Chair Greer asked if the utility boxes would fall into the City Art Inventory and Library Services Director Hetherton explained they would not. He suggested staff come to the CAC with some revisions to Council policies at next month’s meeting. 11 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 9 Chair Greer stated that the CAC was interested in the utility box project and would like Library Services Director Hetherton to continue work and return at the August meeting with an update. Library Services Director Hetherton thought the conversation was excellent and said he was comfortable with the direction provided. Cultural Arts Assistant Escareal-Garcia stated the Long Beach utility boxes were done in acrylic paint according to the website artslb.org. Commissioner Simon explained he was the President of the Long Beach Arts Council, but the utility boxes were done after he left. In response to Chair Greer’s question about Long Beach funding sources, Commissioner Simon said that he would find out. Arts Long Beach, formerly known as the Public Corporation for the Arts, is a public/private partnership funded from the General Fund. They distribute those funds to the five preforming arts organizations in the City and take care of public art. The funding for public art comes from City construction permits and commissioned by Arts Long Beach. Finally, they raise money as a 501(c)(3) for art instruction in public schools since that funding was eliminated with Proposition 13. Chair Greer stated that the CAC would hold a working retreat later in the year. She thanked Library Services Director Hetherton and stated they would look forward to a proposal in August. B. Monthly Reports 5. Performing Arts for Summer Concerts on the Green Ad Hoc Subcommittee - Commissioners Leonard Simon, Arlene Greer, Marie Little Vice Chair Little stated the performers were selected for the Summer Concerts on the Green. They approved DSB, a Journey tribute band, SantanaWays, a Santana tribute band, and Shelley Rusk. The two alternates are the Sully Band and a string quartet that would play jazz and pop. Unfortunately, the groups had limited availability, which resulted in the following bookings: The Sully Band on July 25, 2021, DSB on August 22, 2021, and SantanaWays on September 26, 2021. Shelley Rusk was moved to Marina Park on October 17, 2021. There are banners hung throughout town. She thanked Cultural Arts Assistant Escareal-Garcia for her work. Chair Greer said the banners are on the Pacific Coast Highway, the Mariners Fire Station, the Oasis Senior Center, and the Library. In response to Vice Chair Little’s question about food trucks, Cultural Arts Assistant Escareal-Garcia explained SoHo Tacos would be at the July concert, Barcelona-on-the-Go at the August concert, and SoHo Tacos in September. The Coconut Truck will go to Marina Park. Sugar and Spice will be the dessert vendor at all four concerts. 6. Newport Beach Art Exhibition Ad Hoc Subcommittee – Commissioners Maureen Flanagan, Arlene Greer, Marie Little Vice Chair Little reported that they are receiving entries and asked the CAC to spread the word about the event. 12 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 10 Chair Greer said the event is fun. The artists attend, there is live entertainment on the Green, food will be available for purchase, and a bar is planned. People can tour the Sculpture Garden and visit the Library. In response to Commissioner Flanagan’s question about the number of exhibitors, Chair Greer said that they try to cut it off at 300 and attendance has been greater than 3,000 thought the day. In response to Commissioner Flanagan’s question about entries, Cultural Arts Assistant Escareal-Garcia said she did not have an exact number and that she would be sending additional entries to the subcommittee later this week. Vice Chair Little said that they are a bit behind in entries due to COVID-19 and that is why she wants the CAC to spread the word. Chair Greer stated that staff would provide all CAC members with promotional material to disseminate when it is ready. The event will also be publicized at the concerts. Library Services Director Hetherton stated that moving forward during the Cultural Arts Activity report he will list dates and times for events. For this month he would send out an email to the CAC with the dates and link to the budget. In response to Commissioner Simon’s question about photography, Chair Greer stated it was a category in the exhibit. More information can be found on the Cultural Arts page of the City website. In response to Commissioner George’s question about who was eligible to enter the contest, Chair Greer explained that Commissioner George is an artist and asked Library Services Director Hetherton to explain the eligibility. Library Services Director Hetherton said that the only challenge with having an artist on the CAC was if they wanted to donate a piece to the City or if the City already owned a piece—the Commissioner would have to recuse themselves from any vote on their work. For the Art Exhibition and the Student Art Exhibition anyone could enter as the CAC does not vote for the winners. Chair Greer indicated they were still selecting the jury and that she would report back on that later. The event is from 12:00 p.m. to 6:00 p.m. with the exhibition opening at 1:00 p.m. and Arts Awards at about 4:30 to 5:30 p.m. In response to Commissioner George’s question about entry categories, Chair Greer said they are mixed media, acrylic paint, oil paint, sculpture, and photography. There are first, second, and third prizes for each category. Specific information is available on the website. Animation is currently not a category but may be considered in the future. Chair Greer stated that CAC members are expected to help with check in on the Friday before the event between 3:00 p.m. and 6:30 p.m. A professional curator situates the art upon check in. 13 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 11 In response to Commissioner George’s question about a Commission Calendar, Chair Greer asked Cultural Arts Assistant Escareal-Garcia to compile and send out a calendar. Library Services Director Hetherton stated that he would do so, and that the information would be in the Cultural Arts Activities Report in the future. Vice Chair Little stated that staff requests go to Library Services Director Hetherton. 7. Newport Beach Student Art Exhibition Ad Hoc Subcommittee – Commissioners Wayan Kaufman, Arlene Greer, Marie Little Vice Chair Little reported the exhibition is open to all Newport-Mesa students, both public and private, K through 12th grades. The plan is to display all entries in the Library. If there are an overabundance of entries, then they will all be displayed online. There will be prizes and the art will remain on display through August 31, 2021. Cultural Arts Assistant Escareal-Garcia said the call for entries begins on July 12, 2021 and goes through August 21, 2021. She explained the tentative plans for displaying art and noted that if there are too many entries the younger entrants work may be displayed in the Children’s Room and the teen art in the Teen Center. Commissioner George suggested using the other library branches to display work if the Central Library cannot hold all the entries. Library Services Director Hetherton agreed that was a good fallback idea. Cultural Arts Assistant Escareal-Garcia stated it was important that the children feel appreciated. The Central Library is a great place for the display. Chair Greer stated that the Newport Beach Art Exhibition is only open to 18 and older and that is why Vice Chair Little wanted this student event. The CAC has a lot upcoming events this year: the Student Art Exhibition, Newport Beach Art Exhibition, four concerts, a photo contest, a plein air event, and Phase VII of the Sculpture Garden Exhibition. She suggested that Library Services Director Hetherton add Phase VII to the next agenda. 8. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Maureen Flanagan Chair Greer thanked Vice Chair Little, Secretary Flanagan, and Commissioner Simon for their work on the Foundation Ad Hoc Subcommittee. Vice Chair Little stated there was nothing notable to report. They have gone dark for the months of July and August. 14 Newport Beach City Arts Commission Meeting Minutes July 8, 2021 Page 12 VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERSWOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION ORREPORT (NON-DISCUSSION ITEM) •Announcements: Commissioner Simon stated Long Beach has placed bike stands on 2nd Street that are themed. He will send those photos out with the pictures of the utility boxes for future thinking and discussion. Chair Greer asked Commissioners to send everything through Library Services Director Hetherton so as to not violate the Brown Act. Commissioner George requested a calendar or schedule for Ad Hoc Subcommittees. Chair Greer explained that was not set yet and would be distributed when it was complete. All subcommittees will be reappointed, and Commissioners may express preference for their subcommittees. There will be a CAC retreat in the future with the Foundation. There are approximately six subcommittees, and that information will be provided to Commissioners. •Future Agenda: Phase VII of the Sculpture Exhibition, Ad Hoc Subcommitteeassignments, Retreat with the Newport Beach Arts Foundation (NBAF), andFormal Utility Box Art Program Proposal. IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS None. ADJOURNMENT – 6:36 P.M. Chair Greer thanked the CAC for their support in the election and confidence in herability and invited Commissioners to contact her with their thoughts and criticism. Shealso thanked the CAC for the support of Vice Chair Little and Secretary Flanagan. The CAC and Library Services Director Hetherton agreed to hold future meetings in theSmall Conference Room. Chair Greer adjourned the meeting at 6:36 P.M. 15 As of June 30, 2021 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 60,500.00 01060603-841004 07/24 Restoration Artechs Inc.5,315.00 55,185.00 Marine monument restoration 07/31 GotPrint 438.81 54,746.19 Sculpture Exhibition brochures 07/31 Image 360 246.20 54,499.99 Sculpture placards 09/30 Amazon.com 50.00 54,449.99 Arts survey gift card: week 1 09/30 Amazon.com 50.00 54,399.99 Arts survey gift card: week 2 10/31 Amazon.com 50.00 54,349.99 Arts survey gift card: week 3 10/31 Amazon.com 50.00 54,299.99 Arts survey gift card: week 4 10/31 Amazon.com 50.00 54,249.99 Arts survey gift card: week 5 10/31 Amazon.com 50.00 54,199.99 Arts survey gift card: week 6 11/30 Amazon.com 50.00 54,149.99 Arts survey gift card: week 7 11/30 Amazon.com 50.00 54,099.99 Arts survey gift card: week 8 12/31 CaFE (WESTAF)525.00 53,574.99 NBAE adminstrative renewal 03/31 Amazon.com 25.00 53,549.99 Sculpture Photo Contest Prize 03/31 Amazon.com 25.00 53,524.99 Sculpture Photo Contest Prize 03/31 Amazon.com 25.00 53,499.99 Sculpture Photo Contest Prize 03/31 Amazon.com 25.00 53,474.99 Sculpture Photo Contest Prize 03/31 Amazon.com 100.00 53,374.99 Sculpture Photo Contest Prize 03/31 Amazon.com 150.00 53,224.99 Sculpture Photo Contest Prize 06/25 Alliant Insurance Services 1,263.00 51,961.99 Special Events Liability Insurance 06/25 Restoration Artechs Inc.3,450.00 48,511.99 Monument restoration and cleaning 06/25 Office Depot 61.82 48,450.17 Student Art Exhibition supplies 06/30 GotPrint 55.83 48,394.34 Concerts on the Green Banner TOTAL 48,394.34 Professional Services 19,032.00 01060603-811008 07/31 Hector Dominguez 3,350.00 15,682.00 "Metalfor" restoration (deposit) 07/31 Jose Martinez 398.75 15,283.25 "Sunset Years" bench restoration 08/21 TAVD Visual Assistant 144.00 15,139.25 Transcription of Minutes (7/20) 08/28 Crown Building Services 825.00 14,314.25 Sphere 112 cleaning 09/18 TAVD Visual Assistant 281.25 14,033.00 Transcription of Minutes (8/20) 09/25 William McClelland Ent.600.00 13,433.00 Bronze sculpture restoration 10/16 TAVD Visual Assistant 150.75 13,282.25 Transcription of Minutes (9/20) 11/20 TAVD Visual Assistant 110.25 13,172.00 Transcription of Minutes (10/20) 11/27 Alan Scott 235.00 12,937.00 Art installation (Bow Seat) 12/11 TAVD Visual Assistant 132.75 12,804.25 Transcription of Minutes (11/20) 01/15 Alan Scott 302.50 12,501.75 Art installation (William Leung) 01/22 William McClelland Ent.330.00 12,171.75 Bronze sculpture restoration 03/05 TAVD Visual Assistant 569.25 11,602.50 Transcription of Minutes (2/11) 03/12 Alan Scott 235.00 11,367.50 Art Installation (Animal Kingdom+) 04/16 Crown Building Services 825.00 10,542.50 "Ben Carlson"+"Sphere112"Cleaning 04/16 TAVD Visual Assistant 216.00 10,326.50 Transcription of Minutes (03/11) 04/16 TAVD Visual Assistant 139.50 10,187.00 Transcription of Minutes (04/08) 05/07 William McClelland Ent.894.00 9,293.00 Bronze sculpture restoration 05/14 TAVD Visual Assistant 119.25 9,173.75 Transcription of Minutes (5/13) 05/21 Alan Scott 288.00 8,885.75 Artwork Installation (Rex Brandt) 06/18 TAVD Visual Assistant 108.00 8,777.75 Transcription of Minutes (6/10) 06/18 Crown Building Services 825.00 7,952.75 "Ben Carlson"+"Sphere112"Cleaning TOTAL 7,952.75 FY 2020-21Cultural Arts Division 8/2/2021 1 of 3 16 As of June 30, 2021 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES FY 2020-21Cultural Arts Division Sculpture Garden (III/IV)58,818.34 (Contract Art Services)07/24 Karl Unnasch 3,000.00 55,818.34 "Burnt Matchstick" honorarium (2/2) 01060603-811054 04/23 David Buckingham 2,500.00 53,318.34 "Spy Boy" honorarium (2/2) 04/23 Ray Katz Sculptor LLC 2,997.00 50,321.34 "Hurricane" honorarium (2/2) 04/23 Craig Gray 2,500.00 47,821.34 "Slices of Heaven" honor. (2/2) 04/23 Steven L. Rieman 1,850.00 45,971.34 "Chairman of the Board" honor. (2/2) 04/23 John C. Merigian 2,950.00 43,021.34 "Contender" honorarium (2/2) 04/23 Alexander Gall 2,500.00 40,521.34 "Feathers in the Wind" honor. (2/2) 04/23 Richard A. Becker 1,750.00 38,771.34 "The Tot" honorarium (2/2) 04/23 Peter Blake Galleries 1,250.00 37,521.34 "Pinnacle" honorarium (2/2) 04/23 Scott Froschauer 1,250.00 36,271.34 "START Now" honorarium (2/2) 05/07 Lake Daffner 2,500.00 33,771.34 "Wind Swept" honorarium (2/2) 06/25 Arts Orange County 2,308.00 31,463.34 Phase III Management 06/25 Arts Orange County 23,832.00 7,631.34 Phase IV De-Installation TOTAL 7,631.34 Sculpture Garden (Ph V/VI)260,111.00 01060603-811059 07/01 Roger Heitzman 2,075.00 258,036.00 "Cosmo" honorarium (1/2) 07/01 Dominic Panziera 3,000.00 255,036.00 "Individuality n.1" honorarium (1/2) 07/01 Curt Brill 3,000.00 252,036.00 "Seated Diana" honorarium (1/2) 07/01 Andra Broekelschen 1,100.00 250,936.00 "Window to the Sea" honor. (1/2) 07/01 Nancy Mooslin 1,750.00 249,186.00 "Fractured Peace" honor. (1/2) 07/01 Joe Sackett 3,000.00 246,186.00 "Dude Ascending" honor. (1/2) 07/01 Patricia Vader 3,000.00 243,186.00 "Unbearable Lightn." honor. (1/2) 07/01 Ronald Whitacre 2,250.00 240,936.00 "Marble Shooter" honorarium (1/2) 07/01 Monica B. Wyatt 3,000.00 237,936.00 "I'm Listening" honorarium (1/2) 07/31 Grant Irish 2,000.00 235,936.00 "Primemover" honorarium (1/2) 08/14 Arts Orange County 38,651.00 197,285.00 Phase V mgmt (8/8) & installation 09/04 Arts Orange County 4,350.00 192,935.00 Relocation of "Dude Ascending" 09/25 Arts Orange County 3,000.00 189,935.00 Phase VI management (1/10) 10/16 Arts Orange County 3,000.00 186,935.00 Phase VI management (2/10) 12/25 Arts Orange County 3,000.00 183,935.00 Phase VI management (3/10) 01/29 Arts Orange County 3,000.00 180,935.00 Phase VI management (4/10) 02/26 Arts Orange County 3,000.00 177,935.00 Phase VI management (5/10) 04/02 Arts Orange County 6,000.00 171,935.00 Phase VI management (6/10) 04/23 Marisabel Bazan 3,000.00 168,935.00 "The Migration of My Dreams" honor. (1/2) 04/23 Adrian Litman 3,000.00 165,935.00 "Celestial Carousel" honor. (1/2) 04/23 Kenneth A. McCall 2,750.00 163,185.00 "Leaf Spiral" honorarium (1/2) 04/23 Michael McLaughlin 3,000.00 160,185.00 "Woodpeckers" honorarium (1/2) 04/23 EINOART Inc.2,995.00 157,190.00 "Suncrest" honorarium (1/2) 04/23 Colin Selig 2,275.00 154,915.00 "Scorpion" honorarium (1/2) 04/23 Roberto Visani 3,000.00 151,915.00 "(x)ofmanychildren" honor. (1/2) 04/23 Ronald Whitacre 2,750.00 149,165.00 "Finish Line" honorarium (1/2) 04/23 Oleg Lobykin 3,000.00 146,165.00 "Talking Heads" honorarium (1/2) 04/23 Steven L. Rieman 1,675.00 144,490.00 "Birdman" honorarium (1/2) 04/30 Arts Orange County 3,000.00 141,490.00 Phase VI management (7/10) 05/31 Image360 257.65 141,232.35 Phase VI Sculpture Plaques (1/2) 05/31 Image360 257.64 140,974.71 Phase VI Sculpture Plaques (2/2) 06/11 Arts Orange County 3,000.00 137,974.71 Phase VI management (8/10) 06/25 Art Installation Remedies 1,000.00 136,974.71 Sculpture Installation - Traffic Control 06/25 Arts Orange County 44,610.00 92,364.71 Phase VI management (9/10) TOTAL 92,364.71 8/2/2021 2 of 3 17 As of June 30, 2021 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES FY 2020-21Cultural Arts Division City Grants 30,000.00 01060603-821006 04/23 Baroque Music Festival CdM 4,000.00 26,000.00 FY 2020/21 Cultural Arts Grants 04/23 Arts&Learning Conservatory 2,500.00 23,500.00 FY 2020/21 Cultural Arts Grants 04/23 Pacific Symphony 5,000.00 18,500.00 FY 2020/21 Cultural Arts Grants 04/30 Backhausdance 4,000.00 14,500.00 FY 2020/21 Cultural Arts Grants 05/28 South Coast Repertory 5,000.00 9,500.00 FY 2020/21 Cultural Arts Grants 05/28 Laguna Playhouse 5,000.00 4,500.00 FY 2020/21 Cultural Arts Grants 06/11 South Coast Repertory 3,750.00 750.00 Red Riding Hood Virtual Program TOTAL 750.00 Special Events (NBAE)0.00 01060603-521450 03/24 WESTAF (CaFE)(614.30)614.30 February Entry Fees Deposit 04/02 Valerie Ordas 50.00 564.30 NBAE Application Refund 04/13 WESTAF (CaFE)(488.54)1,052.84 March Entry Fees Deposit 05/14 WESTAF (CaFE)(241.85)1,294.69 April Entry Fees Deposit 06/11 WESTAF (CaFE)(130.60)1,425.29 May Entry Fees Deposit TOTAL 1,425.29 8/2/2021 3 of 3 18 As of July 30, 2021 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 60,500.00 01060603-841004 07/16 Sully Entertainment Group LLC 3,250.00 57,250.00 The Sully Band (COTG) 07/30 DJE Sound & Lighting Inc.3,405.00 53,845.00 The Sully Band (COTG Sound) 07/30 DJE Sound & Lighting Inc.3,405.00 50,440.00 DSB (COTG Sound) 07/30 JDC Integrated Inc.3,250.00 47,190.00 DSB (COTG) 08/02 Office Depot 74.28 47,115.72 Student Art Exhibition Supplies TOTAL 47,115.72 Professional Services 22,390.00 01060603-811008 07/23 Alan Scott Art Inc.357.50 22,032.50 Art Installation (Quilts on the Wall) TOTAL 22,032.50 City Grants 30,000.00 01060603-821006 30,000.00 TOTAL 30,000.00 Sculpture Garden 135,000.00 01060603-811059 135,000.00 TOTAL 135,000.00 Special Events (NBAE)0.00 01060603-521450 07/21 WESTAF (CaFE)(309.57)309.57 (2021 June Entry Fees Deposits) TOTAL 309.57 FY 2021-22Cultural Arts Division 8/5/2021 1 of 1 19 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Cultural Arts Activities for July 2021 2021 NEWPORT BEACH STUDENT ART EXHIBITION The Newport Beach Student Art Exhibition is a new and exciting program open to students grades pre-K through 12. Young artists may submit one original work of art in the following mediums: painting (acrylic, oil, watercolor), drawing (ink, pencil, charcoal, pastel, markers, crayons), or collage. Accepted artwork will be displayed at the Central Library from August 2 - August 28. Artists may submit their applications starting Monday, July 12 until Saturday, August 21. Entries must be submitted in-person at the Central Library only. At the end of the month-long exhibition, awards will be selected and distributed to nine artists for first, second, and third prizes in the following categories: •Pre-K - 3rd grade •4th - 7th grade •8th - 12th grade Award winners will be invited to the Newport Beach Art Exhibition on October 9 to be honored for their achievements. 20 CENTRAL LIBRARY EXHIBITS The City Arts Commission is delighted to showcase a unique juried textile collection created by the artists of Quilts on the Wall, an association of Southern California textile artists dedicated to converting the traditional three-layered bed quilt into textile art displayed on the wall in galleries and homes. Their artwork has been produced in national magazines such as Quilting Arts Magazine, Art Quilting Studio Magazine, and Studio Art Quilting Associates (SAQA) Journals. Each year new special exhibits are featured at Road to California, Quilts International Conventions, Mancuso Quilt Festival, local galleries, and across the United States. The collection that is featured at the Newport Beach Central Library Gallery, It’s Not All Black and White, refers to a metaphor representing two different extremes, or two opposites. The collection, when viewed as a whole, is vivid and expressive, uninhibited, striking, and forceful—yet allows each individual artist a unique voice to express their artistic style. The works on display will be available for purchase. The exhibit will run from July 6 to September 3. Future exhibits include: •Richard Ferncase (Photography): September 7 - November 5 •Sunny Kim (Acrylics): November 8 - January 7, 2022 21 CULTURAL ARTS CALENDER OF EVENTS August 22, 2021 (Sunday) Concert on the Green – DSB (Journey tribute) Civic Green, 6 p.m. September 18, 2021 (Saturday) Sculpture Exhibition in Civic Center Park Phase V and VI Grand Opening & Artist Luncheon Civic Center Community Room •Luncheon – 11 a.m. •Grand Opening – 1 p.m. September 26, 2021 (Sunday) Concert on the Green – Santanaways (Santana tribute) Civic Green, 6 p.m. October 8, 2021 (Friday) Newport Beach Art Exhibition (check in) Civic Center Community Room, 3 p.m. October 9, 2021 (Saturday) Newport Beach Art Exhibition Civic Center Community Room Check-in: 8:30 a.m. to 10 a.m. Exhibition and reception: 12 p.m. to 6 p.m. October 17, 2021 (Sunday) Concert on the Balboa Peninsula – Shelley Rusk Marina Park, 4 p.m. Cultural Arts Grants Application period opens; date to be determined (Winter 2022) Plein Air Event; date to be determined (Spring 2022) June 9, 2022 (Thursday) Cultural Arts Grant check presentation Small Conference Room, Central Library, 5 p.m. City Arts Commission meetings are held at 5 p.m. on the second Thursday of each month. 22 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Sculpture Exhibition in Civic Center Park – Phase VII RECOMMENDATION: Staff recommends that the City Arts Commission request that City Council approve a contract with Arts Orange County for project management of Phase VII of the Sculpture Exhibition in Civic Center Park for a total amount not to exceed $119,000. FUNDING REQUIREMENTS: There are sufficient funds in the Cultural Arts budget to fund Phase VII. Funds will be expended from the Sculpture Exhibition in Civic Center Park Phase VII account (Account No. 01060603-811059) and the Programming budget (01060603-841004). While the project management fee is $119,000, the total cost of the project, with honorariums, is $169,000. DISCUSSION: The Sculpture Exhibition in Civic Center Park is an integral feature of the Newport Beach Civic Center project. The City Arts Commission has determined that a rotating exhibition remains a pragmatic approach to bring sculptures to the City in a cost-efficient manner. The acquisition program that the City Arts Commission developed in 2013 for the exhibition created a model in which pieces are loaned for a two-year period. Sculptors of works chosen for the exhibition are provided with a small honorarium, not to exceed $5,000, to loan their work to the City. The City is responsible for installing the art, while sculptors are responsible for the maintenance and repair of their work. Pieces are rotated into the exhibition annually and displayed for two years. Phases overlap for a one-year period so that 20 pieces are typically on display. Civic Center Park was designed by renowned landscape architectural firm Peter Walker and Partners (PWP). PWP developed a master plan for public art in the park and identified various spots in the park where art, particularly sculpture, could be exhibited. Admission is free and the exhibition continues to be enjoyed by residents and guests. The exhibition offers the temporary display of public art and allows the City to avoid the obligation and expense of owning public art. The City Arts Commission selects a well-balanced representation of public art that appeals to a diverse audience, while including artistic merit, durability, practicality, and site responsiveness as criteria in the selection. The rotational nature of the exhibit ensures that residents and guests are exposed to a variety of work. 23 Guests to the park are encouraged to download the free Sculpture Exhibition in Civic Center Park app to take a roughly 30-minute guided tour through the 14-acre park. A temporary/rotational exhibit of this nature is a first for Orange County and has proven to be a popular amenity that has garnered significant favorable media coverage (including a cover story in COAST magazine and coverage by the Orange County Register and Daily Pilot). In 2015, the Sculpture Exhibition in Civic Center Park was awarded “Best Public Art” from OC Weekly for the second consecutive year. Known as a “museum without walls”, the Sculpture Exhibition in Civic Center Park has become a favored destination for residents and guests interested in quality public art. Other Orange County municipalities are exploring staging their own exhibitions based on Newport Beach’s successful model. FUNDING: Arts Orange County (ArtsOC) has provided a quote for Phase VII that totals $119,000.00. This represents a 30% increase from the Phase VI total amount of $91,436.00 and is the first substantial increase in total costs since Phase III in 2017. ArtsOC cites rising costs for materials and labor as the reason for the increase. For Fiscal Year 2021-2022, City Council has allocated $135,000 for Phase VII. As in previous phases, the City Arts Commission will utilize private funds to augment the total cost of the project. The Newport Beach Arts Foundation has already committed $20,000 towards the project. These donated funds were originally designated for increased honorariums for foreign artists, but staff recommends that the City Arts Commission ask the Arts Foundation to redirect these funds to pay for previously established project costs, such as honorariums for United States-based artists. 24 Staff will also move funds from other budget lines to help fund the project. Potential sources include the Programming budget or using Cultural Arts Grant funds to grant back the necessary funds to the City Arts Commission to account for the $14,000 shortfall. Funding sources include: FUNDING SOURCE AMOUNT Phase VII budget (General Fund) $135,000 NBAF donation (private funds) $20,000 Programming/CAG (General Fund) $14,000 TOTAL: $169,000 ARTS ORANGE COUNTY: The City Arts Commission selected Arts Orange County to provide public art coordination and site management services for Phases I, II, III, IV, V and VI of the Sculpture Exhibition in Civic Center Park after issuing Requests for Proposals in 2013 and 2016. Given their background experience, expertise, and their availability, staff is requesting a Professional Services Agreement to ArtsOC for this work. Arts Orange County was established in 1995 as the nonprofit, countywide arts council of Orange County, California. Arts Orange County has been recognized by the California Arts Council as a model agency based on the quality of its work and has served as the officially designated arts agency and state-local partner of the County of Orange since its inception. The ArtsOC project team successfully managed all previous phases of the exhibition and has strong working relationships with the City Arts Commission and City staff. COMMUNITY INPUT: Since the exhibition’s inception, the City Arts Commission has increased public engagement by offering residents opportunities to become part of the selection process through an online survey. The following elements will be integrated into selecting Phase VII sculptures for the Sculpture Exhibition in Civic Center Park: • The City Arts Commission will not utilize an ad hoc subcommittee for Phase VII. The entire Arts Commission will select the pieces for the Phase VII Sculpture Exhibition online survey, in public, during the City Arts Commission’s regular monthly meetings. • The City Arts Commission and a curatorial panel will approve pieces for inclusion in the online public survey based on the following criteria: artistic merit, durability, practicality, and site appropriateness. • Through the online survey, the public can vote for their favorite sculptures and select the pieces for inclusion in Phase VII. The most popular pieces will be selected for the Exhibition, pending final approval by City Council. • The City Arts Commission and City staff will publicize opportunities for public participation in the entire process to the maximum extent feasible. 25 ArtsOC has proposed the following timeline for Phase VII: CITY OF NEWPORT BEACH SCULPTURE EXHIBITION IN CIVIC CENTER PARK TIMELINE PHASE VII – 2021-22 DATE TASK August 2021 August 12 CITY ARTS COMMISSION REGULAR MEETING •Present overview of Phase VII plan at City Arts Commission meeting Sept. 2021 Sept. 28 Sept. 30 CITY COUNCIL REGULAR MEETING •City Council considers Arts Orange County contract •Contract executed (pending Council approval) October 2021 October 1 ISSUE CALL FOR ARTISTS (RFP) •Disseminate RFP (PAN, CAC, LA Culture Net, PACSOCAL, Local Media, SparkOC, Personal Invitations) •Field questions from interested artists •Monitor arriving submissions for completeness •Upload submissions to the public voting page as they arrive November 2021 Nov. 14 Nov. 15 CLOSE RFP (7-week period) •Ongoing promotion of RFP throughout the open period OPEN Online Review & Ranking by City Arts Commission & Guest Jurors Dec. 2021 December 3 December 9 December 10 CLOSE Online Review & Ranking by City Arts Commission & Guest Jurors CITY ARTS COMMISSION REGULAR MEETING Select finalists. OPEN Public online survey of Finalists 26 January 2022 January 10 January 13 January 14 CLOSE Public online survey of Finalists (4-week period) CITY ARTS COMMISSION REGULAR MEETING •Presentation of public survey rankings •APPROVE 10 works plus 3-5 alternates ArtsOC advises selected artists of their status •Selection is subject to City Council approval. Confirm continued availability of artist work, artist availability for the installation window of time, review questions and concerns with artists, ascertain need for concrete pads, collect W9 forms from artists. February 2022 February 8 February 9 CITY COUNCIL REGULAR MEETING •Present City Arts Commission recommendations/public survey results for approval. Inform artists of selection, provide City Attorney with all necessary information for Artists Loan Agreements. March 2022 March 11 City Attorney provides Artists Loan Agreements to ArtsOC to send to artists. April 2022 April 11 ArtsOC delivers all artists contracts to City with Phase VII FIRST invoices and Phase V FINAL invoices. May 2022 May TBA Additional concrete pads poured and footings for new installations poured as needed. June 2022 June 1 June 1- 11 June 12 CITY: Provide ARTSOC with Phase V FINAL payment checks and Phase VII FIRST payment checks to give to artists during de-installation/installation. De-Installation of Phase V artworks. Installation of Phase VII Artworks. CITY: Exhibition Phase VII Opening Artist Luncheon 27 ArtsOC will issue a “Call for Entries”, inviting artists, private collectors, galleries, and museums/nonprofit organizations to submit artworks for consideration for the temporary exhibition in Civic Center Park. To select the pieces for the public survey, the project manager will form a panel of jurors who are working arts professionals. The panel will work with the entire City Arts Commission in the selection and recommendation of pieces in a public meeting. The panel will individually review all the submissions. Each panelist will then review each piece through an online scoring process based on the following criteria: 1. Artistic Merit – the artist has strong professional qualifications, and the artwork is of high quality and demonstrates originality and artistic excellence. 2. Durability – the artwork is made of high-quality materials, requires minimal maintenance, and can withstand the outdoor elements of coastal Orange County. 3. Practicality – the artwork is appropriate for audiences of all ages and does not exhibit unsafe conditions that may bear on public liability. 4. Site Appropriateness – the scale of the artwork is suitable for the environment and the artwork is suitable for viewing from all angles. Pieces approved by the City Arts Commission and curatorial panel will be included in the online public survey. The public, through the online survey, will choose 10 artworks and three alternates. The City Arts Commission and the curatorial panel will select the locations within the park to site the pieces. A subsequent site visit - involving the consulting team and City staff members - will assist in further refining the proposed locations based upon existing site sensitivities such as the need to protect habitat and the public view plane, maintaining clear public access to all the park’s walkways, and maintaining the aesthetics of the new park. All of the proposed placements will ensure that the existing view plane that covers the site from Civic Center Drive southward would not be compromised. The City Arts Commission will publicly review the artworks as selected by the public at their January 2022 meeting and approve forwarding their recommendations to the City Council for final consideration. 28 City Council will review the City Arts Commission vetted and publicly selected pieces at their February 8, 2022 meeting. If the Council approves the artworks and the proposed location for each piece, the project manager will then notify each artist that his or her artwork was selected as a finalist. The artworks are to be loaned to the City at no cost and the artists are responsible for shipping their work to the Civic Center. To help defray these costs, the City will provide an honorarium for each artist not exceeding $5,000. Installation will take place at a date to be determined. The City Arts Commission will host a grand opening event after installation of Phase VII. As this is a temporary exhibit, the 10 pieces comprising Phase VII will be scheduled for deinstallation in June/July 2023. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item) 29 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Utility Box Art Program Proposal DISCUSSION: Utility box art is a form of public art in which utility boxes on city streets are painted, wrapped, or otherwise covered in artwork. It is an effective way to incorporate art into public spaces and is both an opportunity for artists to display their work in a public setting, and an opportunity to create visual interest and beautify the community. The City has hundreds of utility cabinets in different shape/sizes. The majority of the City traffic signal cabinets are: 44” wide by 26” deep by 55” high. Many cities convert submitted art into digital wraps which are then installed on the utility box. For this pilot program, staff suggests that selected artists design digital wraps for their durability and easy maintenance. Public Works staff agree that wraps are preferable to paint as the wraps will not compromise ventilation and can be easily replaced. Digital wraps typically cost $15 to $20 per square foot, and $800 to $1,000 to wrap an average sized utility cabinet. If the project is approved, Cultural Arts staff will provide applicants with a list of guidelines for the digital wraps. Design guidelines and specifications include: •Design must include all visible sides of the utility box. •Designs must not be offensive, and no advertising, branding, or commercial images are allowed. •Text is discouraged, however if the design is to include text, it must be included in the proposal. The artist must have the right to use this text. Designs may not include any breach of intellectual property, trademarks, brands, images of illegal activity or involve the attachment of any objects to the box. Artwork cannot contain trademark images, logos, tag lines, or be in any way thematically linked to a commercial business, establishment, product, or service. •Designs should not mimic or take the style of tags or graffiti. •The finished artworks will be in a public setting and therefore may be vandalized. Accordingly, artists should be thoughtful about having large open areas in the design – for example, large areas of blue skies may give a vandal the perfect spot to deface the work. •The vinyl wraps have a lifetime of five years; the City has the right to replace them after five years or if vandalized prior to that time. •Selected artists will be subject to signing a public art agreement through the City of Newport Beach and be held subject to those requirements, deadlines, and restrictions. 30 To enter, staff suggests the following eligibility requirements: •Artists must be at least 18 years old. •Artwork must be suitable for general audiences. •Artist must be able to meet deadlines to complete the work. Applicants will be asked to apply online. Artists will be asked to provide a short description of their concept for a box design, a completed design template showing the proposed box design, and photographs of the artist's past work in .jpeg format, or a link to an online portfolio/website. Interested artists may submit multiple proposals; however, each proposal needs to have its own complete application. Cultural Arts and Public Works staff will review applications and verify all requirements have been met in order for applications to move on to design review phase: •Proposed design should be 2-D artworks only. •Utility box size may vary, and artwork cannot restrict any vents or airflow through boxes. City maintenance crews must be able to access components inside the box at all times. •Artwork submission must be a high resolution (at least 300 dpi) file and artists will be given a design template based on utility box dimensions. The design submissions will be reviewed and approved by the City Arts Commission. The City Arts Commission will review designs at their regular meeting. Proposals will be evaluated and discussed publicly. The Arts Commission will review and evaluate the applications and final design proposals based on artistic merit, craftsmanship, and originality. The City Arts Commission will approve 3 proposed designs. City staff will interview artist(s) to discuss implementation and final design features. City staff will execute a contract with artist(s) and the City of Newport Beach. Approved artist(s) will then proceed with art production. Should the Arts Commission approve this proposal, staff will prepare a timeline for the program, a call for utility box art proposals, an online application, and a design template form to be presented at a future City Arts Commission meeting for review. A sample design template form, from the City of Santa Ana, is attached for review purposes (ATTACHMENT A). Staff thinks that an initial small-scale implementation of a utility box art pilot project can be used to determine the viability and funding of a larger scale program. In this proposed pilot program, three selected artists/teams will be awarded an honorarium of $500 to create digital wraps for City utility boxes for a total of $1,500. The City will incur an additional cost of $2,400 to $3,000 to fabricate 3 digital wraps. At this time, staff cannot identify a funding source. One potential solution is to create sponsorship opportunities. A sponsorship program will permit a sponsor to place a name/logo on the box and at the same time generate funds to pay for the wrap and installation. The City of Costa Mesa has a successful sponsorship program in place. Staff has attached Costa Mesa’s sponsorship brochure for review (ATTACHMENT B). Guidelines for sponsoring utility box art would obviously differ significantly from the guidelines presented in this report. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT A: City of Santa Ana – Utility Box Art Program – Design Template ATTACHMENT B: City of Costa Mesa – Sponsored Utility Box Art Brochure 31 32 The City of Costa Mesa Cultural Arts Committee invites you to become an advocate in the Arts by sponsoring an artistic vinyl wrap of one of the city’s utility boxes. PLEASE CONTACT ASHLEY OCASIO Costa Mesa Recreation Supervisor (714) 754-5052 ashley.ocasio@costamesaca.gov FRANK J. GUTIERREZ Sub-Committee Chair (949) 922-8809 frank@mesaart.net KATHLEEN ERIC Sub-Committee Member This sponsorship program will permit a sponsor to place his or her name/logo on the box and at the same time generate funds for the Cultural Arts Committee to continue its eorts in creating a vibrant, artistic city. This program was initiated in 2015 and has been given approval to expand throughout Costa Mesa, “The City of the Arts.” Your donation, apart from being a partner, can also be a tax deduction. CITY OF COSTA MESAUTILITY BOX ART PROGRAM Segerstrom Center for the Arts Location: Bristol St. & Town Center Dr. Papa Murphy’s Location: Harbor Blvd & Wilson St. by: Segerstrom Center for the Artslocation: Bristol St. & Town Center Dr.by: Ben Broughlocation: 17th St. and Santa Ana Ave. 33 How the Sponsorship Works  Sponsor submits 1 to 5 high resolution (300 dpi) art designs les with the dimensions of 40 inches wide by 20 inches high.  If approved, the production of the vinyl wrap, including installation, will take 4 to 8 weeks.  A box location is selected and approved by City sta. Almost all intersections with trac signals will have a utility box nearby.  Sponsors will be recognized for their support of public art through the Committee’s social and print media for the Utility Box Art Beautication Program.  Proceeds from this program are utilized for the Cultural Arts Committee’s Grant Program. For additional information visit www.costamesaca.gov/CACGrantProgram The City of Costa Mesa Cultural Arts Committee is an eleven member appointed volunteer group that works with City Council to support cultural arts programs and to bring art awareness to the residents of Costa Mesa, the City of the Arts. This committee works to establish ongoing programs, community events and useful information that helps residents access the arts in many dierent venues, and through multiple sources. They are dedicated to incorporating art into public spaces and are especially interested in incorporating the work of local artists. The Utility Box Art Program is an opportunity for local artist to showcase their talents, while promoting vibrant and memorable public art throughout the City of the Arts. Sponsorship Cost and Terms  The cost to sponsor a box for a period of one year will vary depending on the size of the utility box. Total cost will be between $1,500 to $2,000.  Branding on the box cannot exceed 20% of printable space and must blend into the artwork. The intent of the box is not to create a business billboard but a tastefully appealing piece of art that meets standards set by the Committee. No political, religious, or discriminatory subject matter will be considered.  Regular maintenance such as cleaning or removal of grati will be the responsibility of the City of Costa Mesa.  Damage, such as severe scratching or ripping, will be billed at $20/square feet. (From our experience with the rst 12 completed boxes, none have suered damage larger than 8 sq. inches)  The artistic wrap will have an anti-grati laminate coating that protects against grati and strong sunlight. Costa Mesa Cultural Arts Committee www.costamesaca.gov/utilityboxart by: Thomas Grithelocation: Newport Blvd. & Victoria St. by: Marie Lavalleelocation: 17th St. & Westminster Ave. by: Estancia High School Artistslocation: 2323 Placentia Ave. 34