HomeMy WebLinkAbout17 - Acceptance of the State of California Office of Traffic Safety Selective Traffic Enforcement Program Grant PT22042Q �EwPpRT
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City Council Staff Report
September 14, 2021
Agenda Item No. 17
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jon Lewis, Chief of Police - 949-644-3701, jlewis@nbpd.org
PREPARED BY: Ryan Peters, Lieutenant, rpeters@nbpd.org
PHONE: 949-644-3740
TITLE: Acceptance of the State of California Office of Traffic Safety Selective
Traffic Enforcement Program Grant PT22042
ABSTRACT -
The Newport Beach Police Department (NBPD) seeks acceptance of a grant totaling
$270,000 from the State of California, Office of Traffic Safety (OTS) to fund a Driving
Under the Influence (DUI) Enforcement and Awareness Program, Traffic Safety
Enforcement Operations, and DUI Sobriety Checkpoints.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
b) Authorize the City Council to accept a $270,000 Selective Traffic Enforcement
Program (STEP) award granted to the NBPD by the OTS per City Council Policies
F-3 and F-25. To comply with City Council Policy F-3, the City Council must formally
accept the award of $270,000 and create a new appropriation to expend the funds;
and
c) Approve Budget Amendment No. 22-008 increasing NBPD revenue estimates and
expenditure appropriations by $270,000.
DISCUSSION:
Newport Beach is an attractive locale for Orange County nightlife and routinely competes
with other cities for the most Department of Alcoholic Beverage Control licensed
establishments in the State of California (per capita). The population of Newport Beach
is approximately 87,000 residents; however, during the summer months the City
experiences an increase in daily visitors that routinely exceeds 100,000. While tourism
generates positive tax revenue for the City of Newport Beach (City), it also stresses the
infrastructure, the NBPD, and other City departments.
17-1
Acceptance of the State of California Office of Traffic Safety
Selective Traffic Enforcement Program Grant PT22042
September 14, 2021
Page 2
In 2007, the first grant was requested and awarded through the OTS. Since then, the
NBPD has been dedicated to community education, traffic enforcement, and the reduction
of DUI -related collisions. The NBPD continues to recognize the need for ongoing DUI
enforcement and education, as the Traffic Data Summary Table below shows. The most
recent data (2017) supplied by the OTS indicates the NBPD's ongoing efforts have been
impactful, as the City ranked in the top two of 106 similar -sized California cities in the
category of DUI arrests. 2018 stats are not yet available for this category.
Traffic Data Summarv: (local data)
Collision
Type
2018
2019
2020
Collisions Victims Collisions
Victims
Collisions
Victims
Fatal
3 3 5
5
8
9
Injury
448 611 421
590
349
478
Fatal Injury Killed Injured Fatal Injury
Killed
Injured
Fatal
Injury
Killed Injured
Alcohol-
Involved
0 50 0 61 0 60
0
85
1
58
2
80
Hit & Run
0 29 0 49 0 26
0
29
1
23
2
32
Nighttime
(2100-0259
hours)
1 58 1 73 3 53
3
79
3
37
3
50
Top 3 Primary Collision Factors 2020
Fatal
Injury
#1-
Speed
2
206
#2 -
DUI
2
164
#3 -
Unsafe Turn
1
87
Top 3 Injury Primary Collision Factors 2020
Fatal
Injury
#1-
Speed
2
131
#2 -
Red Light
0
52
#3 -
DUI
2
45
The NBPD applied for, and has been awarded, a grant from OTS to increase DUI
enforcement and awareness and to fund additional traffic safety enforcement in the City.
Grant number PT22042 will become effective October 1, 2021 and expire September 30,
2022.
The grant funds will pay overtime and benefits costs for officers specifically assigned to
DUI enforcement and awareness programs, including DUI Checkpoint Operations, DUI
Saturation Patrol Operations, and Traffic Enforcement Operations related to distracted
driving, motorcycle safety, and bicycle/pedestrian enforcement. In-state travel and
training expenses are also included in the grant for officers attending the Standardized
Field Sobriety Testing (SFST), Advanced Roadside Impaired Driving Enforcement
(ARIDE), and Drug Recognition Expert (DRE) training courses.
The "Know Your Limits" program is also a part of the grant this year. The "Know Your
Limits" program is a collaborative effort between the NBPD and Alcoholic Beverage
Control (ABC) licensed establishments to educate patrons about the dangers of drinking
and driving. Our NBPD personnel visit local alcohol -licensed establishments and provide
patrons with voluntary breath tests in order to educate them on their blood alcohol
concentration, thereby allowing patrons to "Know Your Limit" before they consider driving
after consuming alcohol.
17-2
Acceptance of the State of California Office of Traffic Safety
Selective Traffic Enforcement Program Grant PT22042
September 14, 2021
Page 3
Almost all DUI efforts involve overtime, as they are unique and short-term assignments
that do not involve personnel scheduled to work a regular patrol assignment. In other
words, the NBPD retains the same number of officers on regularly scheduled patrol while
additional officers are added for the sole purpose of conducting OTS grant -funded DUI
enforcement at no additional cost to the City.
FISCAL IMPACT:
The Budget Amendment records and appropriates $270,000 in additional revenue from
the OTS STEP Grant and $270,000 in increased expenditure appropriations. The revenue
will be posted to the OTS STEP FY 2021-22 Account #11035-431360-G2201 and the
expenditure appropriations will be posted to the various expenditure accounts within the
OTS Fund, according to the following breakdown:
Account
Category
Amount
11035-713002-G2201
Overtime, Safety
$254,785
11035-727016-G2201
Medicare Fringes
$3,694
11035-861001-G2201
Travel & Meetings
$11,521
Total FY 2021-22 STEP Grant
$270,000
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING -
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Budget Amendment
Attachment B — OTS Grant Agreement Copy
17-3
Attachment A
a� po'
�4 '' ! ^ City of Newport Beach
13 BUDGET AMENDMENT
2021-22 BA#: 22-008
Department: Police
ONETIME: ❑� Yes [-]No
Requestor: Lieutenant Peters
Approvals
00
❑ CITY MANAGER'S APPROVAL ONLY��
Finance Director: Date
COUNCIL APPROVAL REQUIRED City Clerk: Date
To increase revenue estimates and expenditure appropriations to accept the 2022 State of California, Office of Traffic Safety (OTS) Selective ❑ from existing budget appropriations
Traffic Enforcement Program (STEP) Grant (#PT22042) for increasing DUI Enforcement and Awareness and funding additional traffic safety F] from additional estimated revenues
enforcement, as well as DUI Sobriety Checkpoints. Funds will be used to pay for overtime costs specifically used for this program and related ❑ from unappropriated fund balance
costs for travel and training.
REVENUES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
Filo
11035
431360
F -G2201 -STATE -110 -GRANT
OTS POLICE DEPT -OTS REV
270,000.00
Subtotal: -$
270,000.00
EXPENDITURES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
110
11035
713002
E-G2201-DUIDLCkP-CFDA20608 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
28,100.00
110
11035
713002
E-G2201-DUISatPat-CFDA20608 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
110,200.00
110
11035
713002
E-G2201-CollabDUIEnfrc-CFDA20608 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
6,460.00
110
11035
713002
E-G2201-KnowLimit-CFDA20608 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
8,025.00
110
11035
713002
E-G2201-TrafEnfrc-CFDA20600 -Overtime
OTS POLICE DEPT- OVERTIME SAFETY & 1/2 TIME
36,000.00
110
11035
713002
E-G2201-DisDrvOps-CFDA20600 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
4,800.00
110
11035
713002
E-G2201-MtrSftOps-CFDA20600 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
3,200.00
110
11035
713002
E-G2201-BikePedSf-CFDA20600 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
6,400.00
110
11035
713002
E-G2201-CollabTrafficEnfrc-CFDA20600 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
9,600.00
110
11035
713002
E-G2201-TrfSftEdPr-CFDA20600 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
2,000.00
110
11035
713002
E-G2201-SFST/ARIDE-CFDA20616 -Overtime
OTS POLICE DEPT - OVERTIME SAFETY & 1/2 TIME
40,000.00
110
11035
727016
E -G2201 -PRSNL BENF -CFDA20608 -Medicare
OTS POLICE DEPT- MEDICARE FRINGES
2,215.00
110
11035
727016
E -G2201 -PRSNL BENF -CFDA20600 -Medicare
OTS POLICE DEPT- MEDICARE FRINGES
899.00
110
11035
727016
E-G2201-PRSNL BENF-CFDA20616 -Medicare
OTS POLICE DEPT - MEDICARE FRINGES
580.00
110
11035
861001
E-G2201-OTSOverall-CFDA20600 -In State Travel
OTS POLICE DEPT - TRAVEL & MEETINGS NOC
2,101.00
110
11035
861001
E-G2201-OTSOverall-CFDA20616 -Out of State Travel
OTS POLICE DEPT - TRAVEL & MEETINGS NOC
9,420.00
Subtotal;
$ 270,000.00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
110
300000
OTS GRANT FUND -FUND BALANCE CONTROL
_
Subtotal,
$
No Change In Fund Balance
17-4
Attachment B
State of California — Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT22042
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2, NAME OF AGENCY
3. Grant Period
Newport Beach
From- 10/01/2021
To: 09/30/2022
4_ AGENCY UNIT TO ADMINISTER GRANT
Newport Beach Police Department
S. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This A reement Shall Not Exceed: $270,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
Schedule A — Problem Statement, Goals and Objectives and Method of Procedure
■ Schedule B — Detailed Budget Estimate and Sub -Budget Estimate (if applicable)
■ Schedule B-1 — Budget Narrative and Sub -Budget Narrative (if applicable)
■ Exhibit A — Certifications and Assurances
■ Exhibit B* — OTS Grant Program Manual
Exhibit C — Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we
are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
s. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME: Ryan Peters ADDRESS: Brad Avery
TITLE: Lieutenant Mayor
EMAIL: rpeters@nbpd.org bavery@newportbeachca.gov
PHONE: (949) 644-3740 (949) 644-3001
ADDRESS: 870 Santa Barbara Drive 100 Civic Center Drive
Newport Beach, CA 92660 Newport Beach, CA 92660
W __ Aug17, 2021
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: Scott Catlett ADDRESS: Barbara Rooney
Finance Director Director
scatlett@newportbeachca.gov barbara.rooney@ots.ca.gov
(949)644-3123 (916)509-3030
100 Civic Center Drive, Bay 2C 2208 Kausen Drive, Suite 300
Newport Beach, CA 92660 Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
8/17/2021 2:31:43 PM
Page 1 of 19
17-5
Attachment B
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION
NAME: Carolyn Vu SAM #: FPFYQSEFJ8M3
ADDRESS: 2208 KauSen Drive, Suite 300 REGISTERED
Elk Grove, CA 95758 ADDRESS: 100 Civic Center Drive
CITY: Newport Beach
ZIP+4: 92660-3267
10. PROJECTED
EXPENDITURES
PROJECTED
FUND
CFDA
ITEM/APPROPRIATION
LF.Y.
CHAPTERI STATUTE
EXPENDITURES
405d AL -22
20.616
0521-0890-101
2021
21/21
BA/21
$50,000.00
164AL 22
20.608
0521-0890-101
2021
21/21
BA/21
$155,000.00
402PT-22
20.600
0521-0890-101
2021
21/21
BA/21
$65,000.00
AGREEMENT $270,000.00
TOTAL
AMOUNT ENCUMBERED BY THIS DOCUMENT
$270,000.00
I CERTIFY upon my own personal knowledge that the budgeted
PRIOR AMOUNT ENCUMBERED FOR THIS
funds for the current budget year are available for the period and
AGREEMENT
purpose of the expenditure stated above.
$ 0.00
OTS ACCOUNTING OFFICER'S SIGNATURE
DATE SIGNED
TOTAL AMOUNT ENCUMBERED TO DATE
$270,000.00
8/17/2021 2:31:43 PM Page 2 of 19
17-6
Attachment B
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT22042
1. PROBLEM STATEMENT
The City of Newport Beach is a unique and dynamic community located along the scenic coastline of
Southern California. The city and surrounding areas are deeply rooted in history. In the early 20th century,
Newport Beach was home to celebrities such as John Wayne, James Cagney, Humphrey Bogart, and
Shirley Temple. At approximately 51 square miles, including areas of water, Newport Beach consists of
rugged coastline, inland waterways, and has a diverse mix of commerce, tourism, and distinct residential
communities.
Newport Beach is a hot spot for Orange County nightlife and routinely competes against other cities for the
most Department of Alcoholic Beverage Control licensed establishments in the State of California (per
capita). The population of Newport Beach is approximately 86,000 residents; however, during the summer
months the city experiences an increase in daily visitors that routinely exceeds 100,000 per day. While the
tourism generates a positive tax revenue for the city, it also stresses the infrastructure and city departments,
including the police department.
In 2007, our first grant was requested and awarded through the Office of Traffic Safety. Since then, the
department has been dedicated to the reduction of DUI -related incidents, community education, and
enforcement. The City and Police Department continue to recognize the need for ongoing DUI education
and enforcement.
The most recent data (2018) supplied by the California Office of Traffic Safety, reveal the City of Newport
Beach to be ranked 68 out of 102 similar -sized California cities in crash -related categories per capita. In
silbstance, the City of Newport Beach could noticeably improve their ranking by taking a robust approach
with grant funding directed at reducing fatallinjury crashes related to motorcyclists, bicyclists. unsafe speed,
and impaired drivers. Newport Beach markets itself as a destination location and attracts visitors from all
over the region, state, and world. The daily increase in pDpulation — including people who do not live in
Newport Beach, but come to work, shop, visit, or dine — is a component of our current rankings. To provide
ongoing education and enforcement to our residents. businesses, and visitors, and to pursue increased
roadway safety for all users, we will continue to utilize OTS grant funding to ccmbat DUI alcohol, DUI drugs,
distracted driving, primary crash factors, motorcycle -related driving violations, and
bicvclist/motorist/pedestrian-related violations.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol -involved crashes.
8. Reduce the number of persons injured in alcohol -involved crashes.
9. Reduce the number of persons killed in drug -involved crashes.
10. Reduce the number of persons injured in drug -involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo -involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo -involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes. _
B. Objectives: Target Number
8/17/2021 2:31:43 PM Page 3 of 19
17-7
Attachment B
Issue a press release announcing the kick-off of the grant by November 15. The
kick-off press releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 14 days prior to the issuance date of the
release.
2. Participate and report data (as required) in the following campaigns, National Walk
to School Day, National Teen Driver Safety Week, NHTSA Winter Mobilization,
National Distracted Driving Awareness Month, National Motorcycle Safety Month,
National Bicycle Safety Month, National Click it or Ticket Mobilization, NHTSA
Summer Mobilization, National Child Passenger Safety Week, and California's
Pedestrian Safety Month.
3. Develop (by December 31) and/or maintain a "HOT Sheet" program to notify patrol
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated HOT sheets
should be distributed to patrol and traffic officers monthly.
4 Send law enforcement personnel to the NHTSA Standardized Field Sobriety
Testing (SFST) (minimum 16 hours) POST -certified training.
5. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired
Driving Enforcement (ARIDE) 16 hour POST -certified training.
6. Send law enforcement personnel to the Drug Recognition Expert (DRE) training.
7. Send law enforcement personnel to the DRE Recertification training.
8. Send law enforcement personnel to SFST Instructor training.
9. Send law enforcement ersonnel to DRE Instructor training.,
10. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted
during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To
enhance the overall deterrent effect and promote high visibility, it is recommended
the grantee issue an advance press release and conduct social media activity for
each checkpoint. For combination DUI/DL checkpoints, departments should issue
press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs
for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead."
OTS does not fund or support independent DL checkpoints. Only on an exception
basis and with OTS pre -approval will OTS fund checkpoints that begin prior to
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or
ARIDE-trained. _
11. Conduct DUI Saturation Patrol operation(s). _
12. Conduct Traffic Enforcement operation(s), including but not limited to, primary
crash factor violations.
13. Conduct highly publicized Distracted Driving enforcement operation(s) targeting
drivers using hand held cell phones and texting.
14. Conduct highly publicized Motorcycle Safety enforcement operation(s) in areas or
during events with a high number of motorcycle incidents or crashes resulting from
unsafe speed, DUI, following too closely, unsafe lane changes, improper turning,
and other primary crash factor violations by motorcyclists and other drivers.
15. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in
areas or during events with a high number of pedestrian and/or bicycle crashes
resulting from violations made by pedestrians, bicyclists, and drivers. _
16. Conduct Traffic Safety educational presentation(s) with an effort to reach
community members. Note: Presentation(s) may include topics such as distracted
driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger
1
2
76
18
3
2
2
17. Conduct Know Your Limit campaigns with an effort to reach members of the 5
community.
18. Conduct Drug Recognition Expert (DRE) training for law enforcement officers. 2
Training consists of 72 hours of classroom instruction. _
19. Conduct Advanced Roadside Impaired Driving Enforcement (ARIDE) POST- 2
certified trainings for law enforcement officers. Training consists of 16 hours of
classroom traininu.
8/17/2021 2:31:43 PM
Page 4 of 19
17-8
Attachment B
20. Conduct Standardized Field Sobriety Testing (SFST) POST -certified trainings 16 2
hour minimum for law enforcement officers. _
21. Conduct highly visible collaborative DUI Enforcement operations 4
22. Conduct highly visible collaborative Traffic Enforcement operations 4
23. Provide law enforcement personnel with POST -certified Drug Recognition Expert 1
(DRE) Instructor training (40 hours)
24. Provide law enforcement personnel with POST -certified training for Standardized
Field Sobriety Testing SFST) Instructor minimum 16 hours).
3. METHOD OF PROCEDURE
A. Phase 1 — Program Preparation (1st Quarter of Grant Year)
+ The department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
All training needed to implement the program should be conducted this quarter.
All grant related purchases needed to implement the program should be made this quarter.
• In order to develop/maintain the "Hot Sheets," research will be conducted to identify the "worst of
the worst" repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The Hot Sheets may include the driver's name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. Hot
Sheets should be updated and distributed to traffic and patrol officers at least monthly.
Implementation of the STEP grant activities will be accomplished by deploying personnel at high
crash locations.
Media Requirements
• Issue a press release approved by the OTS PIO announcing the kick-off of the grant by
November 15, but no sooner than October 1. The kick-off release must be approved by the OTS
PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the
November 15 deadline to issue a kick-off press release, communicate reasons to your OTS
coordinator and OTS PIO.
B_ Phase 2 — Program Operations (Throughout Grant Year)
The department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
Media Requirements
The following requirements are for all grant -related activities
+ Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts,
storyboards, digital and/or print educational materials for grant -related activities to the OTS PIO
at pio@ots.ca.gov for approval and copy your OTS coordinator. Optimum lead time would be 7
days before the scheduled release but at least 3 business days prior to the scheduled release
date for review and approval is appreciated.
• The OTS PIO is responsible for the approval of the design and content of materials. The agency
understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any
cost approvals must come from the Coordinator.
Pre -approval is not required when using any OTS -supplied template for media advisories, press
releases, social media graphics, videos or posts, or any other OTS -supplied educational material.
However, copy the OTS PIO at pio@ots.ca.gov and your OTS coordinator when any material is
distributed to the media and public, such as a press release, educational material, or link to social
media post. The OTS -supplied kick-off press release templates and any kickoff press releases
are an exception to this policy and require prior approval before distribution to the media and
public.
• If an OTS -supplied template, educational material, social media graphic, post or video is
substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval
and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled
release date, but at least 3 business days prior to the scheduled release date for review and
approval is appreciated.
+ Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting
immediate and time -sensitive grant activities (e.g. enforcement operations, day of event
highlights or announcements, event invites) are exempt from the OTS PIO approval process. The
OTS PIO and your Coordinator should still be notified when the grant -related activi y is
8/17/2021 2:31:43 PM Page 5 of 19
17-9
Attachment B
happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints,
etc.).
• Enforcement activities such as warrant and probation sweeps, court stings, etc, that are
embargoed or could impact operations by publicizing in advance are exempt from the PIO
approval process. However, announcements and results of activities should still be copied to the
OTS PIO at pio@ots.ca.gov and your Coordinator with embargoed date and time or with
"INTERNAL ONLY: DO NOT RELEASE" message in subject line of email.
• Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
specific grant objective, using OTS grant funds, or designed and developed using contractual
services by a subgrantee, requires prior approval. Please send to the OTS PIO at
pio@ots.ca.gov for approval and copy your grant coordinator at least 3 business days prior to the
scheduled release date.
• Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
etc.), or any other grant -related activity such as Bicycle rodeos, presentations, or events, are
highly encouraged but do not require prior approval.
- Submit a draft or rough -cut of all digital, printed, recorded or video material (brochures, posters,
scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS
Coordinator for approval prior to the production or duplication.
• Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety,
through the National Highway Traffic Safety Administration.
Space permitting, include the OTS logo on all grant -funded print materials, graphics and paid or
earned social media campaign grant objective; consult your OTS Coordinator for specifics,
format -appropriate logos, or if space does not permit the use of the OTS logo.
Email the OTS PIO at pio@ots.ca.gov and copy your OTS Coordinator at least 21 days in
advance, or when first confirmed, a short description of any significant grant -related traffic safety
event or program, particularly events that are highly publicized beforehand with anticipated media
coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
any media coverage (broadcast, digital, print) of event within 7 days following significant grant -
related event or program. Media and program highlights are to be reflected in APRs.
• Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any
educational or informational materials that received PIO approval in a prior grant year needs to
be resubmitted for approval in the current grant year.
Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the
above requirements might be warranted.
C. Phase 3 — Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit invoice claims (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
October 30)
• Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
Provide a brief list of activity conducted, procurement of grant -funded items, and significant
media activities. Include status of grant -funded personnel, status of contracts, challenges, or
special accomplishments.
• Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
• Collect, analyze and report statistical data relating to the grant goals and objectives,
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the "Final Evaluation" section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant's accomplishments, challenges and significant activities. This narrative should also indude
whether uoals and obfectives were tnet, exceeded, or an explanation of why objectives were not corn plated
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
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Attachment B
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17-11
Attachment B
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT22042
FUND NUMBER CATALOG
FUND DESCRIPTION
TOTAL AMOUNT
NUMBER CFD
TOTAL COST TO
GRANT
A. PERSONNEL COSTS
405d AL -22 20.616
$50,000.00
Impaired Driving
Overtime
DUI/DL Check oints
Countermeasures
2 $28,100.00
402PT-22
20.600
State and Community Highway $65,000.00
Collaborative DUI Enforcement
164AL-22 $1,615.00
Safety
164AL-22
20.608
Minimum Penalties for Repeat
$155,000.00
1 $2,215.00
Traffic Enforcement
Offenders for Driving While
18 $36,000.00
Distracted Driving
402PT-22 $1,600.00
Intoxicated
Motorcycle Safety
COST CATEGORY
FUND
NUMBER
UNIT COST OR
1 A'i'l:
UNITS
TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straieht Time
$0.00
Overtime
DUI/DL Check oints
164AL-22 $14,050.00
2 $28,100.00
DUI Saturation Patrols
164AL-22 $1,450.00
76 $110,200.00
Collaborative DUI Enforcement
164AL-22 $1,615.00
4 $6,460.00
5 $8,025.00
Know Your Limit
164AL-22 $1,605.00
Benefits for 164AL - OT @ 1.45%
164AL-22 $152,785.00
1 $2,215.00
Traffic Enforcement
402PT-22 $2,000.00
18 $36,000.00
Distracted Driving
402PT-22 $1,600.00
3 $4,800.00
Motorcycle Safety
402PT-22 $1,600.00
2 $3,200.00
Pedestrian and Bicycle Enforcement
402PT-22 $1,600.00
4 $6,400.00
Collaborative Traffic Enforcement
402PT-22 $2,400.00
4 $9,600.00
Safety Education
402PT-22 $1,000.00
2 $2,000.00
_Traffic
Benefits for 402PT - OT @ 1.45%
402PT-22 $62,000.00
1 $899.00
SFSTJARIDE/DRE Instruction
405d AL -22 $40,000.00
1 $40,000.00
Benefits for 405d AL - OT 1.45%
405d AL -22 $40,000.00
1 $580.00
$258,479.00
Category Sub -Total
B. TRAVEL EXPENSES
In State Travel
40 2_PT -22
$2,101.00
1
$2,101.00
Out -of -State Travel
405d AL -22
$9,420.00
1
$9,420.00
Category Sub -Total
$11,521.00
C. CONTRACTUAL SERVICES
4
$0.00
Category Sub -Total
$0.00
D. EQUIPMENT
$0.00
Category Sub -Total
$0.00
E. OTHER DIRECT COSTS
$0.00
Category Sub -Total
$0.00
F. INDIRECT COSTS
_I_ X0.00
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Attachment B
Category Sub -Total $0.00
GRANT TOTAL $270,000.00
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17-13
State of California — Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
Attachment B
BUDGET NARRATIVE
GRANT NUMBER
PT22042
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations
conducted by appropriate department personnel
Know Your Limit - Overtime for grant funded traffic safety presentations or campaigns conducted by
appropriate department personnel.
Benefits for 164AL - OT @ 1.45% - Benefits breakdown:
Medicare - 1.45%
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Distracted Driving - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Motorcycle Safety - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Collaborative Traffic Enforcement - Overtime for grant funded Collaborative Traffic Enforcement operations
conducted by appropriate department personnel
Traffic Safety Education - Overtime for grant funded traffic safety presentations or campaigns conducted by
appropriate department personnel.
Benefits for 402PT - OT @ 1.45% - Benefits breakdown:
Medicare - 1.45%
SFST/ARIDE/DRE Instruction - Overtime for grant funded instructor training conducted by appropriate
department personnel.
Benefits for 405d AL - OT @ 1.45% - Benefits breakdown:
Medicare - 1.45%
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative
must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
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Attachment B
Out -of -State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative
must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
EQUIPMENT
OTHER DIRECT COSTS
INDIRECT COSTS
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
objectives here under.
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Page 11 of 19
17-15
Attachment B
State of California — Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT22042
CERTIFICATIONS AND ASSURANCES FOR HIGHWAY SAFETY GRANTS
(23 U.S.C. Chapter 4; Sec. 1906, Pub. L. 109-59, As Amended By Sec. 4011, Pub. L. 114-94)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page,
that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State
rules, guidelines, policies and laws in effect with respect to the periods for which it receives grant funding.
Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
• 23 U.S.C. Chapter 4 — Highway Safety Act of 1966, as amended
• Sec. 1906, Pub. L. 109-59, as amended by Sec. 4011, Pub. L. 114-94
• 23 CFR part 1300 — Uniform Procedures for State Highway Safety Grant Programs
• 2 CFR part 200 — Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards
• 2 CFR part 1201 — Department of Transportation, Uniform Administrative Requirements, Cost Principles, and
Audit Requirements for Federal Awards
NONDISCRIMINATION
(applies to subrecipients as well as States)
The State highway safety agency will comply with all Federal statutes and implementing regulations relating to
nondiscrimination ("Federal Nondiscrimination Authorities"). These include but are not limited to:
• Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of
race, color, national origin) and 49 CFR part 21;
• The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits
unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal -aid programs and
projects);
• Federal -Aid Highway Act of 1973, (23 U.S.C. 324 et seq), and Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex);
• Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the
basis of disability) and 49 CFR part 27;
• The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of
age);
• The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage and applicability of Title VI of
the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by
expanding the definition of the terms "programs or activities" to include all of the programs or activities of the Federal aid
recipients, subrecipients and contractors, whether such programs or activities are Federally -funded or not);
• Titles H and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places of public accommodation,
and certain testing) and 49 CFR parts 37 and 38;
• Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low -
Income Populations (prevents discrimination against minority populations by discouraging programs, policies, and
activities with disproportionately high and adverse human health or environmental effects on minority and low-income
populations); and
• Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency
(guards against Title VI national origin discrimination/discrimination because of limited English proficiency (LEP)
by ensuring that funding recipients take reasonable steps to ensure that LEP persons have meaningful access
to programs (70 FR 74087-74100).
The Subgrantee-
- Will take all measures necessary to ensure that no person in the United States shall, on the grounds of race,
color, national origin, disability, sex, age, limited English proficiency, or membership in any other class
protected by Federal Nondiscrimination Authorities, be excluded from participation in, be denied the benefits of,
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Attachment B
or be otherwise subjected to discrimination under any of its programs or activities, so long as any portion of the
program is Federally -assisted;
• Will administer the program in a manner that reasonably ensures that any of its subrecipients, contractors,
subcontractors, and consultants receiving Federal financial assistance under this program will comply with all
requirements of the Non -Discrimination Authorities identified in this Assurance;
• Agrees to comply (and require its subrecipients, contractors, subcontractors, and consultants to comply) with
all applicable provisions of law or regulation governing US DOT's or NHTSA's access to records, accounts,
documents, information, facilities, and staff, and to cooperate and comply with any program or compliance
reviews, and/or complaint investigations conducted by US DOT or NHTSA under any Federal Nondiscrimination
Authority;
• Acknowledges that the United States has a right to seek judicial enforcement with regard to any matter arising
under these Non -Discrimination Authorities and this Assurance;
• Agrees to insert in all contracts and funding agreements with other State or private entities the following
clause:
"During the performance of this contract/funding agreement, the contractor/funding recipient agrees—
a. To comply with all Federal nondiscrimination laws and regulations, as may be amended from time to time;
b. Not to participate directly or indirectly in the discrimination prohibited by any Federal non-discrimination law
or regulation, as set forth in appendix B of 49 CFR part 21 and herein;
c. To permit access to its books, records, accounts, other sources of information, and its facilities as required by
the State highway safety office, US DOT or NHTSA;
d. That, in event a contractor/funding recipient fails to comply with any nondiscrimination provisions in this
contract/funding agreement, the State highway safety agency will have the right to impose such
contract/agreement sanctions as it or NHTSA determine are appropriate, including but not limited to withholding
payments to the contractor/funding recipient under the contract/agreement until the contractor/funding recipient
complies; and/or cancelling, terminating, or suspending a contract or funding agreement, in whole or in part;
and
e. To insert this clause, including paragraphs (a) through (e), in every subcontract and sub agreement and in
every solicitation for a subcontract or sub -agreement, that receives Federal funds under this program.
POLITICAL ACTIVITY (HATCH ACT)
(applies to subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress or an employee of a Member of Congress in connection with the awarding
of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of
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17-17
Attachment B
any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for
all sub -award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative
agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification
shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a
State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any
State or local legislative body. Such activities include both direct and indirect (e.g., "grassroots") lobbying
activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA
funds from engaging in direct communications with State or local legislative officials, in accordance with
customary State practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to subrecipients as well as States)
Instructions for Primary Tier Participant Certification States
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification
set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200,
2. The inability of a person to provide the certification Tequired below will not necessarily result in denial of
participation in this covered transaction. The prospective primary tier participant shall submit an explanation of
why it cannot provide the certification set out below. The certification or explanation will be considered in
connection with the department or agency's determination whether to enter into this transaction. However,
failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such
person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the prospective
primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to
the Federal Government, the department or agency may terminate this transaction for cause or default or may
pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which
this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when
submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person,
principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may
contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of
those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
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17-18
Attachment B
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the
clause titled "Instructions for Lower Tier Participant Certification" including the "Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction," provided by
the department or agency entering into this covered transaction, without modification, in all lower tier covered
transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to
comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9,
subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to
other remedies available to the Federal government, the department or agency may terminate the transaction for cause or
default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters -Primary Tier Covered
Transactions
(1) The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from participating in covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification;
and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary tier participant is unable to certify to any of the Statements in this
certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Participant Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set
out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered in to. If it is later determined that the prospective lower tier participant knowingly
rendered an erroneous certification, in addition to other remedies available to the Federal government, the
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Page 15 of 19
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Attachment B
department or agency with which this transaction originated may pursue available remedies, including
suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this
proposal is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and
voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom
this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person
who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or
voluntarily excluded from participation in this covered transaction, unless authorized by the department or
agency with which this transaction originated.
6_ The prospective lower tier participant further agrees by submitting this proposal that it will include the clause
titled "Instructions for !rower Tier Participant Certification" including the "Certification Regarding Debarment,
Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transaction," without modification" in all
lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower
tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred,
suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification
is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or
otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the
eligibility of any prospective lower tier participants, each participant may, but is not required to, check the
System for Award Management Exclusions website (https://www.sam.govl).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in
order to render in good faith the certification required by this clause. The knowledge and information of a
participant is not required to exceed that which is normally possessed by a prudent person in the ordinary
course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered
transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment
under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in
this transaction, in addition to other remedies available to the Federal government, the department or agency
with which this transaction originated may pursue available remedies, including suspension or debarment.
Certification Reaarding Debarment, res ensiorr laeli jbilit and Volynta Exclusion -- Lower T+�r nvered
Transactions:
1. The prospective lower tier participant'certifies, by submission of this proposal, that neither it nor its principals
is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in covered transactions by any Federal department or agency:
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this proposal.
BUY AMERICA ACT
(applies to subrecipients as well as States)
The State and each subreciplent will comply with the Buy America requirement (23 U.S.C. 313) when
purchasing items using Federal funds_ Buy America requires a State, or subreciplent, to purchase with Federal
funds only steel, iron and manufactured products produced in the United States, unless the Secretary of
Transportation determines that such domestically produced items would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic
materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal
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17-20
Attachment B
funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate
basis and justification for approval by the Secretary of Transportation.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE
(applies to subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet
usage or to create checkpoints that specifically target motorcyclists.
POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997,
the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its
employees when operating company-owned, rented, or personally -owned vehicles. The National Highway
Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this
Presidential initiative. For information and resources on traffic safety programs and policies for employers,
please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to
improving the traffic safety practices of employers and employees. You can download information on seat belt
programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at
www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns,
and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Messaging While Driving, and DOT
Order 3'x02.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to
decrease crashes caused by distracted driving, including policies to ban text messaging while driving company-owned or
rented vehicles. Government-owned, leased or rented vehicles, or privately-ownui vehicles when on official Government
business or when perfoniung any work c or behalf of the Government. States are alga encouraged to conduct workplace
safety initiatives in a manner cnmmem; rate with the size of tho btu;iness, such as establishment of new rules and programs
or re-eval4tation of existing prograttt5 to prohibit text messaging while driving, =d education, awareness, and other
outreach to employees about the safety risks associated with texting while driving.
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Attachment B
State of California — Office of Traffic Safety GRANT NUMBER
OTS -55 Grant Electronic Management System (GEMS) Access PT22042
Exhibit C
INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly
Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
GRANT DETAILS
_
Grant Number:
PT22042
Agency Name:
Newport Beach Police Department
Grant Title:
Selective Traffic Enforcement Program (STEP)
Agreement Total:
$270,000.00
Authorizing Official:
Brad Avery
Fiscal Official:
Scott Catlett
Grant Director:
Ran Peters
CURRENT GEMS USER(S)
1. Ryan Peters
Title: Lieutenant Media Contact: No
Phone: (949) 644-3740
Email: rpeters@nbpd.org
2. Damon Psaros
Title: Lieutenant
Phone: (949) 644-3740
Email: dpsaros@nbpd.org
3. Corey Wolik
Title: Sergeant
Phone: (949) 644-3743
Email: cwolik@nbpd.org
8/17/2021 2:31:43 PM
Media Contact: No
Media Contact: No
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Attachment B
Complete the below information if adding, removing or editing a GEMS user(s)
GEMS User 1
Add as a media contact?
Yes ❑
No❑
Add/Change ❑
Remove Access 0
Damon Psaros
Lieutenant
Name
Job Title
Email address
Phone number
GEMS User 2
Add as a media contact?
Yes ❑
No ❑
Add/Change ❑
Remove Access ❑
Name
Job Title
Email address
Phone number
GEMS User 3
Add as a media contact?
Yes ❑
No
Add/Change ❑
Remove Access ❑
Name
Job Title
Email address
Phone number
GEMS User 4
Add as a media contact?
Yes ❑
No ❑
Add/Change ❑
Remove Access ❑
Name
Job Title
Email address
Phone number
GEMS User 5
Add as a media contact?
Yes ❑
No ❑
Add/Change ❑
Remove Access ❑
Name
Job Title
Email address
Phone number
Form completed by:
Date: Aug 17, 2021
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access.
.
Ryan Peters
Signature
Name
Aug 17, 2021
Grant Director
Date
Title
8/17/2021 2:31:43 PM
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