HomeMy WebLinkAboutF-2g - Proprosed Law Enforcement / Public Works Communication SystemCITY OF NEWPORT BEACH
OFFICE OF THE CITY MANAGER
June 12, 1989
TO: MAYOR AND CITY COUNCIL
FROM: City Manager
SUBJECT: PROPOSED LAW ENFORCEMENT/PUBLIC WORKS
COMMUNICATIONS SYSTEM
INTRODUCTION
CITY COUNCIL
AGENDA ITEM NO. F2(g)
'BY V7 CITY COUNCIL �
CITY % NSNPORT BEACH <
J U N 12 1989
The implementation of a Law Enforcement/Public Works radio communi-
cations system is a joint effort involving the staff of the County
General Services Agency Communications Division, members of the
County's Law Enforcement community, and representatives from many
of the County's public works agencies.
The ultimate goal of the project is to replace the current over-
loaded system with a communications system that will meet the
requirements of all of the County's Public Safety agencies to
beyond 2005.
The proposed Law Enforcement/Public Works Communications System
will allow each agency to operate autonomously for all routine
daily operations, and provide mutual aid and cross -communication
channels for coordination of incidents involving multiple agencies.
WHY A NEW SYSTEM IS NECESSARY
The existing law enforcement system, which was installed in 1973,
is overloaded and cannot be expanded. FCC standard system loading
is 100 conventional radios per channel. The system is at 100%
overload today.
The system was originally designed with eleven radio channels and
1100 radios. It now has 18 channels and over 3500 radios. In
the year 2000 loading is projected at 5000 radios which will require
at least 50 channels. The existing system no longer provides
adequate radio coverage. The present system design was for city/
county configuration of 1973. Expansion into undeveloped areas
has gone beyond the good coverage areas of 1973.
Law Enforcement, Fire, and Public Works agencies cannot cross -
communicate.
-2 6
CHIEFS' OF POLICE AND SHERIFF'S ASSOCIATION REPORT
In September 1986, the Chiefs' of Police and Sheriff's Association
officially established a Future Law Enforcement Communications
System Working Committee to investigate the feasibility of upgrading
or replacing the existing law enforcement communications system
using the proposed new 800 MHz allocation.
In May of 1987, the report was released recommending the replacement
of the existing system with a combined Law Enforcement/Public Works
System. In November of 1987 the FCC issued the Rules and Regulations
necessary for local planning preparation and channel allocation. In
December of 1988 a Southern California Regional Plan, prepared by a
multi -agency planning committee was completed and submitted to the
FCC. This plan includes allocation of 60 channels for use by Orange
County agencies. Orange County must provide a firm commitment by
June 30, 1989 to retain frequencies recommended in regional plan.
FINANCE SUBCOMMITTEE REPORT
Chiefs' of Police and Sheriff's and City Managers' Associations
established a joint Finance Subcommittee to develop a financing
plan for system implementation.
The Finance Subcommittee first met in May of 1988. The report
prepared by the Finance Subcommittee was completed in December 1988,
and submitted to the City Managers' Association at their January 1989
meeting. The City Managers' Association voted to endorse the plan
and recommendations on how to finance and allocate costs of the new
communications system.
Estimated cost of the new system if only utilized by Law Enforcement
is $33 million. Estimated cost of the combined Law Enforcement and
Public Works system is $41 million. It is recommended to give each
city the option to include Public Works. if a city or the County choose
not to participate with Public Works, the cost of the Law System
remains the same. This will also assist the County in qualifying
for more frequencies and allows cities with the need to economically
obtain a new Public Works radio system. Please see Exhibit 5 which
reflects the costs to all of the agencies within Orange County. The
cost to the City of Newport Beach would be $1,624,789 amortized over
five years with an interest credit. The City's annual contribution,
therefore, would be $266,780.
COST SHARING
The System will be comprised of several subsystems:
A. High Level Backbone - Common to all County agencies, a
necessity for the County and mutual -aid requirements.
b. Low Level Backbone - Common to all cities, a necessity
for the cities.
C. Field Equipment - Required by all participants.
-3-
0
The Backbone cost allocation is only based on law enforcement use of
the system.
The recommended sharing formula is based on projected year 2000 popu-
lation weighted at 50% and projected field equipment per agency
weighted at 50%.
City Manager cost sharing recommendation was for the County to pay
for the High Level Backbone and the cities to share the cost of the
Low Level Backbone.
County Backbone cost $4,950,000
Cities Backbone cost $6,500,000
An alternate approach is to consider all Backbone equipment as one
system and divide the costs according to the sharing formula:
County Backbone cost $2,264,755
Cities Backbone cost $9,185,245
AND LEAGUE OF CITIES
In February 1989, the City/County Coordination Committee, and in
March 1989 the orange County Division of the League of Cities,
unanimously approved the following recommendation:
1. Endorse the concept of a continuing partnership between Orange
County and the cities with a coordinated communications system.
2. Endorse the concept of including Public Works requirements in
the new communications system.
3. Endorse development of participation agreements to indicate
individual city commitments and submit FCC license applications.
4. Recommend to the County Board of Supervisors and Orange County
City Councils:
A. Cost sharing approach which:
1) Allocates cost on ratio of devices 50% and Year 2000
population 50%.
2) Allocates high level backbone as a County expense.
3) Allocates low level backbone as a city expense.
4) Field equipment is each individual agency's responsibility.
B. Each city and the County should be given the option to pay
their allocated share of cost in one of two methods:
1) Pay As You Go
2) Five-year Accumulative Capital approach
ROBERT L. WYNN
TOTAL LAI 19,221,975 6,500,000 4,950,000 30,671,973 45,491,2231 25,160,652 5,036, t30
RESERVE FUO/SEPARATE BACKBONE
EXHIBIT V '
COST EBTFWTE - COMBINED LAI AND PUBLIC
WORKS SYSTEM
TOTAL COST
4
41,411,51, -
BACKBONE COST ALLOCATED BY
COMBINATION
OF POPULATION
AND NUMBER OF
UMTS
LESS INTEREST EARNED 4
(7,413,9531 .
CITY LAN USERS SHARE COST OF LOM LEVEL
BACKBONE
TOTAL CONTRIBUTION
•
33,997,557
CD MTY LAM AND SHERIFF CORRACT CITIES
FUD-j%IGH LEVEL BACKBOE
LOU LEVEL BACJCBONE 4
6,500,000
HIGH LEVEL BACKBONE 9
4,950,000
ANNUAL CONTRIBUTION
4
6,799,511
YEARS CONTRIBUTION
5
ALLOCATION
ALLOCATION
FIELD/BABE
ALLOCATED
ALLOCATED
BIPED 04
BASED ON
COMBINED
EOUIPEM
LOW LEVEL
HIGH LEVEL
TOTAL
INTEREST
ANNUAL
USER
POPULATION
NO. OF UNITS
ALLOCATION
COST
BACKBONE
SAO(BOE
COST
CREDIT
NET COST
CONTRIBUTION
MY�Y��tlM
tltlMMYY
Y�NtltlM
��
�
�s.OMtl
itl�Y.)tl��
YYY4Y�
MWWY
MMYY�Y
LAM
M�
ANNEIN
13.88%
16.67%
15.29%
2,538,000
993,065
0
3,531.,065
(632,171)
2,999,094
579,779
IMIEA
1.95%
1.95%
1.95%
440,006
126,639
0
366,644
(101,4501
465,210
93,
BUENA FAIL(
3.34%
2.90%
3.11%
473,125
204,212
0
677,337
4121,264)
336,072
111,21
COSTA MESA
4.99X
4.02%
4.51%
620.000
292,980
0
912,990
(163,4521
749,529
149,906
CYPRESS
2.34%
1.68%
2.0171
300,000
130,637
0
430,637
477,0981
333,540
70,709
FOUNTAIN VALLEY
2.7t%
2.90%
2.801
467,500
162,244
0
649,744
(116,3241
533,419
t06,684
F(LLERTON
5.57%
5.32%
5.54%
BB6,B74
360,333
0
1,247,208
(223,299)
1,023,919
204,794
SARM GROVE
6.87%
5.762
6.16%
897,875
400,676
0
1,298,351
(232,481)
1,066,070
213,214
H NTINBTON BEACH
10.25%
9.30%
9.77%
1,366,230
635,117
0
2,001,367
(330,307)
1,643,059
320,612
IRVINE
6.03%
A.fOX
6.06%
931,873
394,036
0
1,345,911
(240,9601
1,104,931
220,990
LABUNA BEACH
1.27%
1.74%
1.30%
309,373
97,753
0
406,128
472,710)
333,418
66,684
LA Kum
2.41%
2.102
2.262
360,500
146,745
0
807,243
(90,Bal
416,433
93,297
LA PALMA
0.01%
1.01%
0.911
209,375
50,949
0
269,324
(40,039)
220,286
44,057
LOS A AMITOS
BEACH
0.66%
0.79%
0.73)(
190,623
47,24)
0
227,868
440,795)
187,072
37,414
.442
Wal
{.
63 ,
lb, 846
0
948, 6
m
1169,7391
778,338
,672
PLAC NTIA
2.41%
1.37%
1.89%
260,750
122,869
0
793,616
(69,690)
314,935
62,980
BIW CLEMENTE
2.05%
2.321
2.19%
421,300
142,042
0
563,342
4100,842)
462,631
92,530
SANTA IBA
12.03%
13.11%
12.572
1,980,625
017,033
0
2,797,680
(500,872)
2,296,908
459,362
SEAL BEACH
1.45%
1.49%
1.47%
277,873
98,780
0
373,663
166,897)
306,766
61,333
TUSTIN
3.09%
3.3B%
3.232
373,230
210,254
0
783,504
(140,272)
643,233
128,647
IEBTNIMISTER
3.73%
2.44%
3.001
411,230
200,430
0
611,600
(109,511)
302,177
100,433
YORBA LINN
2.81%
1.443%
2.121
270.623
130,021
0_
408,646
(73,160)
335,483_-y
677,
TOTAL CITY LAN
100.00(
100.00%
100.00%
16,066,750
6,300,000
0
22,566,230
44,040,063)
10,526,187
3,705,23
SHERIFF
60.331
83.75%
76.14%
2,632,375
0
3,768,965
6,421,340
(1,149,620)
5,271,720
1,054.344
DANA POINT IBMERIFF)
6.17%
1.38%
3.87%
41,875
0
191,711
233,586
(41,619)
191,767
38,333
MISSION VIEJO (BNERIFF)
13.82%
3.79%
8.80%
100,500
0
435,699
336,199
(93,996)
440,203
88,041
BAN JUAN CAPISTIAN0 (BIER
5.47%
1.09%
3.60%
50,230
0
182,210
232,460
(41,618)
190,843
38.169
STANTON 11HERIFF)
4.09%
8.36%
6.62%
293.873
0
327,BB3
621,758
(111.314)
510,444
102.089
VILLA PAA( (SHERIFF)
1.132
0.63%
0.882
16,730
0
43.532
60,582
(10,792)
49,489
9,098
TOTAL COUNTY LAN
100.00%
100.00%
100.001
3,155,625
0
w_
41930,000
----- -----
9,105,623
---- —--- —
41,451,160)
-----------
6,634,465
---- —______
1,330,893
TOTAL LAI 19,221,975 6,500,000 4,950,000 30,671,973 45,491,2231 25,160,652 5,036, t30
• 0
RESOLUTION NO. 84-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH AGREEING TO PARTICIPATE IN
THE FINANCING, ACQUISITION, MAINTENANCE AND USE
OF THE LAW ENFORCEMENT AND PUBLIC WORKS RADIO
COMMUNICATIONS SYSTEM
WHEREAS, the County of Orange and cities in that County
have previously entered into an Agreement for the maintenance
and use of the Orange County Coordinated Ultra High Frequency
(UHF) 46D MHz Law Enforcement Communications System; and
WHEREAS, that Communications System is outdated and can
no longer adequately support the critical requirements of the
law enforcement agencies of the County of Orange and cities
in the county; and
WHEREAS, that Communications System suffers from severe
channel congestion, does not provide adequate coverage in many
areas and lacks the reliability necessary for a public safety
communications system; and
WHEREAS, the Communications System is rapidly approaching
the point where the safety of law enforcement personnel, as well
as the safety of the citizens, will be jeopardized if corrective
action is not taken soon; and
WHEREAS, the inclusion of public works agencies in the
Communications System will provide for more efficient use of the
system backbone and for cross communication capability among law
enforcement, fire and public works agencies for coordination of
daily activities such as accidents or hazardous material incidents
and for coordination during major disasters such as fires, floods
and earthquakes; and
WHEREAS, the County of Orange will be the lead governmental
agency in the implementation of that Communications System;
NOW, THEREFORE, BE IT RESOLVED that the City of Newport
Beach, California shall participate in the financing, acquisition,
maintenance and use of the Orange County Coordinated 800 MHz UHF
Law Enforcement and Public works Radio Communications Systems; and
I
• 0
BE IT FURTHER RESOLVED that the City of Newport Beach,
California shall enter into a Joint Powers Agreement pursuant
to Government Code Section 6500 et seq. or other mutually
acceptable contractual agreement, with the County of Orange,
for the financing, acquisition, maintenance and use of the
Orange County Coordinated 800 MHz UHF Law Enforcement and
Public Works Radio Communications System.
Adopted this 12th day of June , 1989.
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