HomeMy WebLinkAbout17 - 800 MHz Communications SystemAGENDA ITEM NO. 17
CITY OF NEWPORT BEACH
Office of the City Manager
February 12, 1996
BY THE CITY COUNCIL
CITY OF NEWPORT BEACH
TO: Honorable Mayor and Members of the City Council
FROM: Kevin J. Murphy, City Manager//V
SUBJECT: 800 MHz COMMUNICATIONS SYSTEM
BACKGROUND
The City Council on May 22, 1995 approved a Resolution authorizing the City's
participation in the 800 MHz Joint Powers Agreement. This JPA approach to
acquiring and implementing the 800 MHz Communication System was an
outgrowth of the Orange County bankruptcy and believed at the time to be the
most efficient and effective way to purchase the equipment and guarantee the
ability of the County to finance the acquisition.
On December 19, 1995 the County Board of Supervisors rescinded their
September 1995 approval of the JPA. In December 1995 the County CEO
requested that each City approve participation in a Joint Agreement for the
Implementation and Operation of the Orange County 800 Megahertz
Countywide Coordinated Communications System. The new Joint Agreement
reflected additional costs which would be borne by the cities in the Coordinated
Communications System.
Following bankruptcy the County modified their proposed split of the cost
sharing on this project which has been under study and review for nearly ten
years. The original cost sharing agreement provided for a 53% city share, while
the post -bankruptcy proposal provides for a 61 % city share, spread among the
various users based on their proportionate share of equipment, population, and
various other factors.
FINANCIAL ANALYSIS
The former and current split of costs is depicted on Attachment 1 and reflects a
total increase in costs to cities of $6.1 million. Newport Beach's share of the
additional costs is $267,000; however, the City will no longer be purchasing our
Mobile Data Terminals (MDT's) through this contract and the cost savings is
$165,000. The MDT's are being purchased as part of the contract for our
updated Police automation system approved by the City Council in 1995.
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In addition, prior to actual placement of a purchase order we will have
completed a further review of need for various components of the safety and
non -safety portion of the equipment. The City Council in May 1995 authorized
City staff to review the various financing alternatives and return to the City
Council at the appropriate time with the most cost effective option. The City has
indicated to a group of cities that are planning to finance the acquisition over ten
years that we are interested in participation. Once the actual costs are known
on this option versus financing the purchase on our own, we will return to the
City Council for authorization. Costs under either scenario are anticipated to be
$400,000 for ten years from the City's Capital Projects programs. In our
forecasts for 1996-97 we have anticipated a payment of $400,000.
SUMMARY AND CONCLUSION
The acquisition of the new 800 MHz communications system is vital to the
provision of quality public services into the next century. It is vital not only from
a law enforcement standpoint, but in coordinating day-to-day and emergency or
disaster responses with all public services (utilities, public works and general
services). Rather than repeating background information on the need, I've
attached the staff report transmitted to the Council in May 1995 with the
background information in a O & A format on the need.
The question at this time is whether the City should proceed with the revised
funding arrangement, a joint agreement versus a JPA, or stay with our current
radio equipment. Frankly, there is no choice and the City Managers negotiating
committee has negotiated the contract from a $12 million shift to cities to a
lower, but more palatable split of $6 million. If the cities and County fail to
proceed forward at this time there is the very real risk that the FCC may pull the
frequencies and sell them to another public or private entity since they are a
very marketable commodity. This could delay transition to the 800 MHz system
for ten or more years. In any event, the County will proceed forward on this
project with or without the cities and as of the time of this writing at least ten of
the cities have approved proceeding on the project at the higher cost level.
It has been frustrating for the cities to absorb the additional costs as a result of
the bankruptcy, however our focus should remain on how best to provide vital
public services to the Newport Beach community. For that reason I'm
recommending that we proceed with the approval of the Joint Agreement.
RECOMMENDATION
The City Council approve City participation in the Joint Agreement for the
Implementation and Operation of the Orange County 800 Megahertz
Countywide Coordinated Communications System and authorize the Mayor to
execute the agreement on our behalf.
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JOINT AGREEMENT
FOR THE
IMPLEMENTATION AND OPERATION
OF THE
ORANGE COUNTY
800 MEGAHERTZ
COUNTYWIDE COORDINATED COMMUNICATIONS
SYSTEM
JANUARY 309 1996
0
i
SYSTEM..................................................................................................................................1
2. DEFINITION OF TERMS....................................................................................................1
3. OPERATIONAL POLICIES - LAW ENFORCEMENT SUBSYSTEMS .......................3
4. OPERATIONAL POLICIES - PUBLIC WORKS SUBSYSTEMS..................................3
5. OPERATIONAL POLICIES - FIRE SUBSYSTEMS........................................................4
6. OPERATIONAL POLICY....................................................................................................5
7. OPERATIONAL POLICY REVIEW..................................................................................6
8. MUTUAL AID........................................................................................................................6
9. RELINQUISHING EXISTING OPERATING CHANNELS............................................8
10. SYSTEM TECHNICAL MANAGEMENT.........................................................................8
11. SYSTEM MODIFICATION COST APPROVALS..........................................................10
12. CONTRACTS.......................................................................................................................10
13. FUNDING.............................................................................................................................11
14. EQUIPMENT FACILITIES AND STRUCTURES..........................................................12
15. SYSTEM MODIFICATIONS AND COST SHARING....................................................13
16. ADDITIONAL PARTICIPATING AGENCIES/USERS OR CONSOLIDATION
OF PARTICIPATING AGENCIES.........................................................................:.........14
17. LIABILITY...........................................................................................................................16
18. GOVERNANCE COMMITTEE........................................................................................16
19. AGREEMENT AMENDMENT PROCESS......................................................................17
20. AGREEMENT DATE..........................................................................................................17
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JOINT AGREEMENT FOR THE
IMPLEMENTATION AND OPERATION OF THE ORANGE COUNTY
800 MEGAHERTZ COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
This Agreement is entered into on , 1996 by and between the Parties listed on
Exhibit "A" which is attached hereto and incorporated herein.
WITNESSETH:
Whereas, the installation, maintenance and operation of a Countywide Coordinated Law
Enforcement/Public Works/Fire Radio Communications System, to be known as the 800 MHz
Countywide Coordinated Communications System (CCCS), is desirable,
Now, Therefore, in consideration of the mutual covenants, conditions, agreements and
stipulations hereinafter expressed, the Parties hereby agree as follows:
1. SYSTEM
The 800 MHz CCCS, hereinafter referred to as System, shall be implemented in
the County of Orange. Said System is described in Contract No. S0000015.95 for
an 800 MHz CCCS, dated September 19, 1995.
The Parties hereby designate County of Orange GSA/Communications Division
as the "Lead Agency" in acquiring and implementing System.
2. DEFINITION OF TERMS
"Contract City" is defined as a city receiving law enforcement, public works or
fire services from the County or any Participating Agency under the terms of a
contract.
"Fire Agency" is defined as, and shall include, all governmental Fire Agencies
operating primarily within the limits of Orange County.
"Governing Authority" is a City Council, County Board of Supervisors or Orange
County Fire Authority Board of the Participating Agencies, responsible for
approving cost modifications. Exhibit "A" provides a list of City, County, and
Orange County Fire Authority administrators representing these bodies.
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"Law Enforcement Agency" is defined as all governmental Law Enforcement
Agencies operating primarily within the limits of Orange County, as follows:
Orange County Sheriffs Department, Orange County City Police Departments,
Orange County Marshal's Department, Orange County District Attorney's Office,
and Orange County Probation Department. For purposes of classification,
GSA/Communications, HCA/Animal Control, and John Wayne Airport are
identified as Law Enforcement Participating Agencies under the cost allocation.
"Mutual Aid Provider" is defined as any governmental or private organization, not
otherwise defined in this Agreement, that has a legitimate Mutual Aid operational
requirement with another Participating Agency or User of System.
"Net" is defined as a group of Participating Agencies who operate a joint dispatch
center, or a combination of radio dispatch talkgroups used by a fixed group of
Participating Agencies.
"New City" is defined as a city incorporated after the effective date of this
Agreement.
"Non-City/Non-County User" is defined as a special district, water district,
sanitation district, or similar govenamental or quasi -governmental agency. These
are not Participating Agencies.
"Participating Agencies" are those agencies listed in Exhibit `B" that will be
operating on the 800 MHz System.
"Parties" are defined as the County of Orange, incorporated cities in the County of
Orange, and Orange County Fire Authority, which are listed in Exhibit "A."
"Public Works Agency" is defined as, and shall include, all County or City
departments, other than those defined as a Law Enforcement or Fire Agency.
"Subsystem" is defined as one of three operational subsystems that use common
equipment, each in a similar way, but use different operational procedures; these
are referred to as the Law Subsystem, the Fire Subsystem, and the Public Works
Subsystem. The Governance Committee must assure operational integration of all
three systems.
"System Backbone" is defined as those portions of the System Backbone that
provide the means by which dispatch centers and mobile radios communicate with
each other, and is composed of mobile relay equipment, microwave equipment,
and associated control equipment.
"System Field Equipment" is defined as that portion of the System that uses the
System Backbone for communications and consists of dispatch center equipment,
mobile radios, and portable radios.
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"User" is any System user that is not currently listed as a Participating Agency on
Exhibit `B."
3. OPERATIONAL POLICIES - LAW ENFORCEMENT SUBSYSTEMS
The Orange County Chiefs of Police and Sheriffs Association, hereinafter
referred to as "OCCOPSA," is an established organization composed of
representatives from the Sheriffs Department, City Police Departments,
Marshal's Department, District Attorney's Office, and Probation Department,
participating in the Orange County Law Enforcement Subsystem. The
OCCOPSA Communications Committee has been delegated by OCCOPSA the
responsibility for operational policy development of the Law Net (Law
Enforcement Subsystem). This is a long-standing role and it is the desire of all
the Participating Agencies that it continue. Thus the Participating Agencies agree
that operational policy for the Law Net (Law Enforcement Subsystem) shall be
developed by the Communications Committee and ratified where appropriate by
OCCOPSA. The Committee shall act on behalf of all of the Law Net (Law
Enforcement System) Participating Agencies in the development and
recommendation of future modifications for the Law Net (Law Enforcement
Subsystem) as well as the above described role in development of operational
policy.
The designation of OCCOPSA, as the organization representing Law Enforcement
Participating Agencies, can be changed by these Participating Agencies only once
in each five (5) year period. When the majority respond affirmatively to such a
recommended change, the County shall request nominations for a replacement
group and shall arrange for a vote of the Law Enforcement Subsystems
Participating Agencies to determine the organization, group, or committee that
shall advise on operational policy. The new organization will assume office not
earlier than thirty (30) days after the balloting.
4. OPERATIONAL POLICIES - PUBLIC WORKS SUBSYSTEMS
Public Works Agencies shall appoint a permanent Public Works Policy
Committee, hereinafter referred to as "PWPC," consisting of one representative
from each of the Public Works Participating Agencies as listed in Exhibit `B," to
develop operational policies for the Public Works portion of the System.
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The PWPC will be charged with developing operational policy for the Public
Works Subsystem. Any Public Works Agency entering into this Agreement at a
later date shall appoint a representative to the PWPC. The PWPC shall act for
agencies to consult with County to determine and recommend to agencies future
modifications of the Public Works Subsystems and develop operational policies
for Public Works Subsystem, in accordance with the terms and conditions of this
Agreement.
The designation of the PWPC can be changed by these Participating Agencies
only once in each five (5) year period. When the majority respond affirmatively
to such a recommended change, the County shall request nominations for a
replacement group and shall arrange for a vote of the Public Works Participating
Agencies to determine the organization, group, or committee that shall advise on
operational policy. The new organization will assume office not earlier than thirty
(30) days after the balloting.
5. OPERATIONAL POLICIES - FIRE SUBSYSTEMS
The Orange County Fire Chiefs' Association, hereinafter referred to as "OCFCA,"
is an established organization composed of representatives from the City Fire
Departments and the Orange County Fire Authority. The OCFCA
Communications Committee, in cooperation with County, has heretofore
recommended operational policy for the present fire communications system,
consulted with County on present fire communications system upgrades, and
made recommendations for the use of the present fire communications system by
other users who provide operational support to fire departments. It is appropriate
to direct the OCFCA Communications Committee to continue its established role
in the operation of the new System. Therefore, OCFCA, based on
recommendations provided by the Communications Committee, shall consult with
County to determine and recommend to Fire Agencies future modifications of
Fire Subsystems and develop operational policies for Fire Subsystems, in
accordance with the terms and conditions of this Agreement.
The designation of OCFCA, as the organization representing Fire Agencies, can
be changed by these Fire Agencies only once in each five (5) year period. When
the majority respond affirmatively to such a recommended change, the County
shall request nominations for a replacement group and shall arrange for a vote of
the Fire Agencies to determine the organization, group, or committee that shall
advise on operational policy. The new organization will assume office not earlier
than thirty (30) days after the balloting.
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6. OPERATIONAL POLICY
6.1 Law Enforcement Subsystems
The development of Law Net (Law Enforcement Subsystems) operational policy
has been delegated by OCCOPSA to its Communications Committee. That
Committee reports to OCCOPSA. Policies developed by OCCOPSA for the
operations of the Law Net shall ensure that each participant in the System is
treated equitably and that each Participating Agency has sufficient
communications capability to meet their legitimate needs. Any dispute between
Participating Agencies over operational policies shall be reviewed by the
Communications Committee and if not resolved, then reviewed by OCCOPSA.
Any unresolved dispute may be appealed to the Governance Committee for
decision.
6.2 Public Works Subsystems
Public Works Subsystems operational policy shall be established by the PWPC.
Said policies shall ensure that each participant has sufficient communications
authorized to meet its legitimate needs. Any dispute between Participating
Agencies over operational policies established by the PWPC shall be resolved by
the PWPC. When the dispute cannot be resolved by the PWPC, the parties may
present their dispute to the Governance Committee for decision.
6.3 Fire Subsystems
Fire Subsystems operational policy shall be established by the OCFCA based on
recommendations provided by the OCFCA Communications Committee. Said
policies shall ensure that each participant in the System is treated equitably and
that each Participating Agency has sufficient communications authorized to meet
their legitimate needs. Any dispute between Participating Agencies over
operational policies established by the OCFCA shall be reviewed by the OCFCA
Communications Committee with recommendation to OCFCA. When the dispute
cannot be resolved by the OCFCA, the parties may present their dispute to the
Governance Committee for decision.
6.4 System Priorities
Public Safety, consisting of City and County Law Enforcement and Fire Agencies
dispatch functions and individual radio emergency buttons, shall have System
operational priority over all law/fire/public works non -life threatening operations
when and if it is necessary to establish System priorities.
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OPERATIONAL POLICY REVIEW
7.1 Law Enforcement Subsystems
To ensure that operational policy developed by the Communications Committee
of the OCCOPSA is compatible with all of the other systems, such policy shall be
subject to review by the Participating Agencies' representatives in the Public
Works Subsystem and the Fire Subsystems. A thirty (30) day review period prior
to policy implementation shall ensure appropriate time for review. Exceptions
can be made when the Committee declares the operational policy is of an
emergency nature and immediate implementation is necessary for safety purposes,
but all such emergency decisions shall be reviewed by the Participating Agencies
as described above and within the thirty (30) day period noted.
7.2 Public Works Subsystems
Any proposed action by PWPC, pursuant to the section titled "Operational
Policies: Public Works Subsystems" above, shall be subject to a thirty (30) day
review by the Participating Agencies' representatives in the Law Enforcement and
Fire Subsystems. Should any Participating Agency object to said action by the
PWPC, said action shall require the approval of all members of the PWPC prior to
implementation.
7.3 Fire Subsystems
Any proposed action by OCFCA, pursuant to the section titled "Operational
Policies: Fire Subsystems" above, shall be subject to a thirty (30) day review by
Participating Agencies' representatives in the Law Enforcement and Public Works
Subsystems. Should any Participating Agency object to said action by OCFCA,
said action shall require the approval of the members of the OCFCA prior to
implementation. Exceptions can be made when OCFCA declares the operational
policy is of an emergency nature and immediate implementation is necessary for
safety purposes, but all such emergency decisions shall be reviewed by the
Participating Agencies as described above and within the thirty (30) day period
noted.
8. MUTUAL AID
8.1 Mutual Aid Policies and Procedures
Mutual Aid communications is an important capability of the System. Utilizing
this capability in an efficient manner is essential. Mutual Aid operational policies
and procedures must be coordinated between Participating Agencies within
Orange County and Participating Agencies outside of Orange County. All
Participating Agencies shall comply with the operational policies of the following
Mutual Aid Plans.
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8.2 Mutual Aid Plans
The following Mutual Aid plans shall establish Mutual Aid operational
procedures for all Participating Agencies.
Orange County Mutual Aid Implementation Plan for the Use of the 800 MHz
National and State Mutual Aid Channels
This plan is required by the Southern California 800 MHz Regional
Communications Plan and, together with any plan modifications, must be
approved by the State of California Office of Emergency Services,
Telecommunications Advisory Committee. Any proposed modifications to the
plan must be reviewed and approved by the Governance Committee prior to
submission to the State.
Orange County Mutual Aid Plan for the Use of the 800 MHz Local Mutual
Aid Channels
The plan will be prepared by the Orange County GSA/Communications Division
and Sheriffs Emergency Management with the approval of the Participating
Agencies, based upon approval by the OCCOPSA. PWPC and OCFCA.
8.3 Mutual Aid Priorities
Participating Agencies who from time -to -time have need to communicate with
Law Enforcement or Fire Agencies during emergencies or in their daily support of
Law Enforcement or Fire Agencies will be allowed to access the Law
Enforcement or Fire Subsystems as approved by those respective agencies. Such
use may include the day-to-day operations of said non -Law Enforcement and non -
Fire Participating Agencies on a non -interfering, prioritized basis. This use shall
in many cases be predefined and talkgroups established subject to approval of the
OCCOPSA and the OCFCA as it affects their respective communications.
Such non -Law Enforcement and non -Fire Agencies are defined to include, but not.
be limited to: County and City support functions such as Flood, Equipment
Maintenance, Public Works, and similar agencies.
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9. RELINQUISHING EXISTING OPERATING CHANNELS
Existing Participating Agencies operate existing systems on a variety of radio
channels licensed by the FCC. Both the FCC and the Southern California
Regional Plan, approved by the FCC on November 21, 1989 for the
implementation of new systems using the 800 MHz spectrum, require that
Participating Agencies that transfer operation to the new 800 MHz channels must
give back licenses on existing system frequencies. These "give -up" channels will
then be redistributed to meet the needs of other agencies in Southern California
which have not been met with the limited 800 MHz channels available.
Participating Agencies entering into this Agreement agree to "give up" channels
licensed on existing systems that are replaced by the new System. FCC licenses
on these "give -up" channels shall be returned to the FCC for cancellation not
more than thirty (30) days after transfer and acceptance of law enforcement and/or
public works operations to the System.
An exception to the paragraph above is when Participating Agencies who, as a
result of transferring law enforcement operations to the System, subsequently
move other public works operations to their current 460 MHz channels. In this
case, Participating Agencies agree to relinquish the previously used 460 MHz
channels to public works operations within thirty (30) days of completion of the
transfer to the 800 MHz System and such a transfer to public works must occur
within one hundred eighty (180) days of transfer of law enforcement operations to
the System (FCC requirement), at which time the previously used public works
FCC licenses on these "give -up" channels must be returned to the FCC for
cancellation not more than thirty (30) days after transfer of public works
operations to the 460 MHz channels.
Any city that does not have a 460 MHz law enforcement "give -up" GREEN
channel to use for public works may be able to use another city's "give -up" 460
MHz GREEN channel in a cellular re -use pattern as is done currently with the law
enforcement GREEN channels.
10. SYSTEM TECHNICAL MANAGEMENT
Proper operation of a modem, trunked, multi -channel communications System
requires centralized technical coordination. The interactive nature of these
systems requires that standards be established and adhered to rigorously. Laxity
or non-standard use of the System by Participating Agencies can adversely affect
the ability of all Participating Agencies to fully utilize the System capabilities.
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10.1 Technical Liaison Committee
The 800 MHz Technical Liaison Committee shall be utilized to develop the
technical operation policies and procedures of the System. This committee is
composed of members approved by the Law, Fire and Public Works Committees
identified in sections 3, 4 and 5 and can be modified with their approval.
10.2 Technical Standards
Technical standards are an essential part of the operation of a multi-user system.
To ensure the long-range effective operation of System, technical standards shall
be developed. Said standards shall be approved by the Technical Liaison
Committee and all Participating Agencies will be required to adhere to them.
Failure to adhere to the technical standards may result in mobile or portable field
equipment being restricted from access to the associated Backbone System.
10.3 Approved Equipment
The initial System implementation will consist of equipment supplied by the
original system equipment vendor and will meet the technical requirements of the
System. The Technical Liaison Committee shall compile a list of this approved
equipment and make it available to all Participating Agencies. In the future, as
newer equipment from the original vendor or another vendor becomes available,
the Technical Liaison Committee shall evaluate it for compatibility with the
System. Any equipment that meets the technical criteria for operation on the
System shall be added to the approved list.
10.4 Technical Standards and Equipment Evaluation
The County of Orange GSA/Communications Division maintains engineering and
technical staff whose task is to maintain, manage and operate existing multi-user
Backbone Systems. Technical management of the System shall continue to be the
responsibility of the Orange County GSA/Communications Division. County
technical staff shall evaluate new radio equipment for adherence to technical
standards prior to inclusion on the approved equipment list. Radio equipment
evaluation results shall be provided to the Technical Liaison Committee for
approval and to the vendor requesting equipment evaluation. Any disputes
regarding the technical evaluation of equipment will be referred to the OCCOPSA
Communications Committee, PWPC and OCFCA, with final approval by the
Governance Committee.
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11. SYSTEM MODIFICATION COST APPROVALS
Any Law Enforcement Subsystem modification or other action proposed by
OCCOPSA which requires Participating Agencies to obligate funds for cost
sharing shall require prior approval by the Governing Body of each Participating
Agency, following approval by the Governance Committee.
Any Public Works Subsystem modification or other action proposed by the
PWPC which requires Participating Agencies to obligate funds for cost sharing
shall require prior approval by the Governing Body of each Participating Agency,
following approval by the Governance Committee.
Any Fire Subsystem modification or other action proposed by the OCFCA which
requires Participating Agencies to obligate funds for cost sharing shall require
prior approval by the Governing Body of each Participating Agency, following
approval by the Governance Committee.
12. CONTRACTS
The County may from time -to -time enter into such agreements or contracts with
various vendors to purchase or lease equipment, and for installation, service and
maintenance of equipment as may be necessary and required in order to effectuate
this Agreement. All such agreements or contracts shall comply with applicable
State Law for counties.
12.1 County Responsibilities
County shall negotiate and enter into agreements or contracts with the various
vendors as contemplated in this Agreement.
County shall make payments due and payable under such agreements on behalf of
Participating Agencies.
County shall negotiate and enter into agreements with new Users which may
hereafter receive approval to access the System pursuant to this Agreement,
provided that:
• Any additional terms, conditions, and costs for entry shall be included in
an addendum to this Agreement. Said addendum shall address any direct
or indirect compensation to Participating Agencies or Users for System
Backbone usage by new Participating Agency(s) or User(s).
• County shall obtain the approval of the Governance Committee to
determine the appropriate additional terms, conditions, and costs to be
included in said addendum.
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• Any such new Participating Agency(s) or User(s) hereafter who shall
desire to become a party to this Agreement may do so by executing a copy
of this Agreement and assenting and agreeing to all of the terms,
conditions and buy -in and operational costs thereof.
• Compensation may take the form of improvement or modification of
System or other contribution for the benefit of all Participating
Agencies/Users.
13. FUNDING
13.1 System Acquisition
During the acquisition period, the County will adopt an acquisition budget for the
acquisition of the System. The acquisition budget shall include the following: (a)
the System acquisition costs and (b) the allocation of costs among the
Participating Agencies in amounts necessary to cover the acquisition budget
items.
Attached hereto as Exhibit "A" is a list of all cities participating in the System, as
well as each city's responsible administrator. Exhibit "A" also includes the
County and the Orange County Fire Authority and responsible administrators.
Set forth in Exhibit "C" is each entity's estimated cost allocation for the initial
Law Enforcement System implementation including field equipment purchases
and installation. Exhibit "C" will be periodically updated to reflect any changed
equipment orders or authorized System modification expenses.
County shall provide to each responsible administrator, as indicated on Exhibit
"A," a quarterly financial report from the date of contract initiation for a period of
two (2) years after which the County shall provide financial reports semi-annually
for the remainder of this Agreement.
13.2 Payment
Exhibit "D" identifies each entity's estimated payments by fiscal year for the law
enforcement portion of the System. As part of the acquisition process of the
System, the County shall, within sixty (60) days of the effective date of this
Agreement, issue a final payment schedule. Total amounts will not exceed each
entity's full contribution for the System, as identified in Exhibit "C," unless an
entity adds equipment or modifications as authorized per sections 15 and 16.
Changes are subject to final approval by the Governance Committee.
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Fiscal year payments to meet contractual obligations, as stipulated above. are due
and payable thirty (30) days after the first day of each fiscal year. (An initial
payment may be required prior to FY 1995/96 year-end to meet the contractual
obligation for the detailed design review). The cities, as represented by their
responsible administrators as set forth in Exhibit "A," the Orange County Fire
Authority, should it want to purchase equipment, and the County are responsible
for depositing payments in an escrow account established for this purpose in an
approved state or federally chartered bank in California. The cities, as represented
by their responsible administrators, the Orange County Fire Authority as
appropriate, and the County shall be responsible for paying all fees for the
expenses incurred by the escrow agent in administering the escrow account.
Upon establishment of the escrow account, responsible administrators from the
cities, Orange County Fire Authority, and County will sign an agreement that
allows the escrow agent to release funds to the County as required by the County
subject to the terms of this Agreement.
13.3 Failure to Pay
Should any participating agency fail to make its appropriate payments when due,
the County shall take action as is appropriate to obtain such payment. Nothing in
this Agreement shall be construed as the County's exclusive remedy for the
remediation of defaults by Governing Authorities, and the County reserves the
right to pursue any and all available rights and remedies at law or in equity.
14. EQUIPMENT FACILITIES AND STRUCTURES
Additional facilities, structures, and modifications will be needed to implement
the System, including System Backbone facilities and System Field Equipment
facilities (e.g., dispatch centers).
14.1 System Backbone Facilities
In the event of a decision by the Governing Authorities to financially support
expanding or modifying existing facilities, or adding new County radio structures
or facilities as necessary, to support the implementation of the System Backbone,
the County shall be responsible as lead agency to implement these expansions,
modifications, or additions.
14.2 Field Equipment Facilities
Individual Participating Agency shall, at its sole Participating Agency expense,
expand or modify its existing Participating Agency structures, facilities, or
dispatch centers as required to support the installation of Participating Agency
System Field Equipment.
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is. SYSTEM MODIFICATIONS AND COST SHARING
System modifications may be needed from time -to -time to meet the changing
needs of Participating Agencies. System modifications, expansions or
enhancements will not be allowed without technical review by the County and
approval by the Governance Committee. System modifications recommended by
County and agreed to by the Governance Committee will then be forwarded to
Governing Authorities for approval, as appropriate, reflected in revised Schedules
"C" and "D," and implemented by County.
Cost sharing of future System Backbone modifications shall be determined based
on the benefit to be derived by individual Participating Agencies.
The cost for any modification intended for the sole use and support of a single
Participating Agency shall be borne by that Participating Agency.
The cost for any modification intended to improve service for an identifiable
group of Participating Agencies in a local area or Net shall be shared by those
Participating Agencies in a manner agreeable to those Participating Agencies.
The cost-sharing formula for future System modifications involving all
Participating Agencies will be developed by the Governance Committee and
agreed to by the Governing Authorities. Exhibits "C" and "D" will be updated
accordingly.
Beginning January 1, 2000, and continuing each year thereafter, the County, the
Cities, and the Orange County Fire Authority, as appropriate, will share in the
cost of 800 MHz Backbone System expenses. Prior to January 1, 1999, the
Governance Committee shall specify the appropriate costs to be included in this
cost sharing arrangement and the formula on how these costs shall be distributed
to the Parties to the Agreement. This distribution of costs shall be included as an
amendment to this agreement after the mutual approval of the Parties to the
Agreement. The County shall continue to operate and pay all operating costs of
the System until such time that such amendment is approved by the Governing
Authorities.
The 800 MHz CCCS budget and allocation plan will be submitted for approval to
the Governing Authorities six (6) months in advance of each fiscal year. Billing
will be issued quarterly in advance for payment within thirty (30) days.
CONTRACT5TAGREEDOC JM:skb 01130/968:49AM Page 13
0
16. ADDITIONAL PARTICIPATING AGENCIES/USERS OR
CONSOLIDATION OF PARTICIPATING AGENCIES
Law Enforcement/Public Works/Fire Agencies may be added to the System with
approval by that Agency's Governing Authority, support by appropriate
operational committees, and approval of Governance Committee,
The System is designed to support multiple Participating Agencies. New
Participating Agencies may only be added to the System within channel loading
limits without degrading the level of service.
The System must adhere to FCC minimum loading standards. In order to meet
the minimum loading standards established by the FCC and to ensure efficient
utilization of the System spectrum resource, County will continually monitor the
level of use of the System.
The County shall be responsible for coordinating access to the System, training
new users in operational procedures, and assuring compliance with technical
standards. The new Agency may be responsible for the cost of these services.
16.1 Adding Participating Agencies: New Incorporated or Contract Cities
Cities presently contracting for law enforcement, fire or public works services
from the County or other Participating Agencies may in the fixture desire to form
their own departments. In such cases, the County shall work with these agencies
to develop an appropriate system design and implementation plan to transition to
an independent city system similar to other cities.
Any System Field Equipment or other costs associated with the transition of a
New City or Contract City to the System shall be the responsibility of the city
unless addressed in a separate agreement with County.
16.2 Consolidation of Law Enforcement Agencies, Public Works Agencies or Fire
Agencies
Cities presently contracting for law enforcement, fire or public works services
from the County or other Participating Agencies may in the future desire to
consolidate with other departments to form regionalized systems. In such cases,
the County shall work with these agencies to develop an appropriate system
design and implementation plan to transition to a consolidated system.
Any System Field Equipment or other costs associated with the transition of a
Contract City or Independent City to form with others in a consolidated unit shall
be the responsibility of the consolidated entity, unless addressed in a separate
agreement with the County.
CONTRACT/1TAGREE.DOC JM:skb 01/30/96 8:49 AM Page 14
14.
0 •
16.3 Adding Non-City/Non-County Users
Newly formed Non-City/Non-County Users or Non-City/Non-County Users that
do not participate in the System in its initial implementation may desire to use the
System. County shall work with any such User to develop an appropriate system
design and implementation plan to transition to the System after approval is
recommended by OCCOPSA, PWPC and OCFCA, as appropriate, and approved
by Governance Committee.
A New Non-City/Non-County User
A user that does not participate in the original purchase and cost sharing of the
System Backbone shall contribute a share of the System cost as determined by the
Governance Committee. The County shall place any funds received as a result of
the addition of a New Non-City/Non-County User in an escrow account. Funds
from this escrow account may be used for Backbone System enhancements for the
benefit of all Participating Agencies and Users. Enhancements shall be
recommended by the Technical Liaison Committee and OCCOPSA, PWPC and
OCFCA, as appropriate, with final approval by the Governance Committee.
Approved enhancements involving cost sharing shall be submitted to the
Governing Authorities for approval as appropriate.
Any Backbone System modification costs required to transition a New Non-
City/Non-County User to System shall be the responsibility of the new Non-
City/Non-County User.
Any System Field Equipment costs associated with the transition of a New Non-
City/Non-County User to System shall be the responsibility of the new Non-
City/Non-County User.
16.4 Adding Mutual Aid Providers
Certain governmental and non-governmental Mutual Aid Providers may be
granted access to the subsystems, for the expressed purpose of providing Mutual
Aid to a Participating Agency. Access may only be granted by the bodies
described in Sections 3, 4, 5 and 6. 1, 6.2, and 6.3 of this Agreement.
Any Backbone System modification costs associated with adding a Mutual Aid
Provider to the System shall be the responsibility of the Mutual Aid Providers
and/or the sponsoring Participating Agency(s),
Any System Field Equipment costs associated with adding a Mutual Aid Provider
to the System shall be the responsibility of the Mutual Aid Provider and/or the
sponsoring Participating Agency(s).
CONTRACTOTAGREE.DOC JMskb 011301968:49AM Page 15
`A
0
17. LIABILITY
Each Party listed in Exhibit "A" (the "Indemnitor") shall indemnify, defend, and
hold all other parties, and their agents and employees (the "Indemnitees")
harmless from all claims, liabilities, damages, and losses to the Indemnitees
arising out of any acts or omissions of itself and its agents and employees in
connection with the performance of this Agreement.
To the fullest extent permitted by law, the County agrees to indemnify, hold
harmless, protect and defend each Party listed in Exhibit "A," exclusive of
County, together with all directors, officers, employees, and agents of Parties,
from and against any and all liabilities, losses, damages, judgments, fines,
demands, claims, costs and expenses, attorney's fees, disbursements and court
costs, arising directly or indirectly out of the 800 MHz lawsuit entitled "Ericsson,
Inc., v. County of Orange, et al (Motorola RPI)."
18. GOVERNANCE COMMITTEE
The 800 MHz Governance Committee will oversee implementation and
operations of the 800 MHz System including assuring City, County and Orange
County Fire Authority compliance with payment schedules, addressing
operational issues affecting System operation and backbone site development,
reviewing and approving conversion, implementation and modification plans,
approving contract changes, resolving disputes between the subsystems or
between Participating Agencies, approving the policy recommendations of the
Committees, approving policy, operational and fiscal matters necessary for the
operation and maintenance of the System, and performing any other
responsibilities required to implement this Agreement.
The Governance Committee shall be responsible for recommending 800 MHz
Project operating and capital improvement budgets that are jointly funded by the
Parties to the Agreement. The appropriate Governing Authorities will be
responsible for approving these budgets.
Committee members, as identified below, will also be responsible for
coordinating with their appropriate associations/agencies on issues involving
Governing Body approvals:
• Four City Managers appointed by the Orange County City Managers'
Association
• Chief Executive Officer, County of Orange, or Designee
• Sheriff -Coroner
• GSA Director
CONTRACT/1TAGREE.DOC 1M:skb 01/30/968:49AM Page 16
P
9 0
Each must designate and name an alternate as a voting member if member cannot
attend.
19. AGREEMENT AMENDMENT PROCESS
This Agreement may be amended or modified by consent of all of the Governing
Authorities representing the Parties.
20. AGREEMENT DATE
This Agreement shall take effect as above dated. This Agreement may be
terminated by any Parties to the Agreement as listed on Exhibit "A" as to that
Party by serving written notice of termination on the County and after meeting its
financial obligations under this Agreement. After the expiration of sixty (60) days
from the giving of such notice, the Party so electing to withdraw shall cease to be
a Party to this Agreement. Such termination shall not relieve said Party or other
Party of any financial obligation assumed as part of this Agreement. The Parry
terminating shall not be responsible for any financial obligations assumed by the
other Parties hereto subsequent to said termination. Similarly, it is understood
that County has ownership of the System Backbone and certain backbone sites, as
well as FCC licenses presently owned by the County, and upon any termination
by any Parties to the Agreement, any and all right, title and interest in the System
Backbone, those backbone sites and FCC licenses shall remain with the County.
Should the County wish to withdraw, an orderly transition to remaining Parties
must be affected.
CONTRACT/FrAGREEDOC JM:skb 01/30/968:49AM Page 17
0 •
IN WITNESS WHEREOF, the Parties hereto have set their hands and seals on the date
set forth opposite their respective signatures on identical counterparts of this instrument, each
which shall for all purposes be deemed an original thereof.
COUNTY OF ORANGE
Director of General Services Agency
Dated: , 19_
Approved As to Form:
County Counsel
CONTRACTITAGREE.DOC JMskb 01/30/96 8:49 AM Page Is
11
0
CITY OF:
ATTEST:
By:
By:
City Clerk
Approved As To Form:
City Attomey
19
CONTRACTOTAGREEDOC 1Mskb 01/30/968:49 AM Page 19
w
L�7
a
0
EXHIBIT A
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT: PARTICIPATING MUNICEPALITIES, ORANGE COUNTY
FIRE AUTHORITY, AND COUNTY OF ORANGE
95,T,KH1B1TH.PEV 12!7195 Page I of 3
. RESPOWS10-IM",
.. .... . .. ... ... . .........
. ..... .....
CrI'Y
. ..... .. .... . .....
.. .. . .... . .....
.. ................... ...... .........
Anaheim
City Manager
200 S. Anaheim Blvd.
714/254-5100
P. O. Box 3222
Anaheim, CA 92803
Brea
City Manager
I Civic Center Circle
714/990-7600
Brea, CA 92621-5758
Buena Park
City Manager
45650 Beach Blvd.
714/562-3500
P. O. Box 5009
Buena Park, CA 90622-5009
Costa Mesa
City Manager
77 Fair Drive
7141754-5223
P. O. Box 1200
Costa Mesa, CA 92628-1200
Cypress
City Manager
5275 Orange Avenue
714/229-6700
P. O. Box 609
ress, CA 90630
Dana Point
City Manager
33282 Golden Lantern
7141248-9890
Dana Point, CA 92629
Fountain Valley
City Manager
10200 Slater Avenue
714/9654400
Fountain Valley, CA 92708
Fullerton
City Manager
303 W. Commonwealth
714n38-6300
Fullerton, CA 92632
Garden Grove
City Manager
11222 Acacia Parkway
714/741-5000
P. O. Box 3070
Garden Grove, CA 92642
Huntington Beach
City Administrator
2000 Main Street
714/536-5511
P. O. Box 190
Huntington Beach, CA 92648
Irvine
City Manager
I Civic Center Plaza
714/724-6000
P. O. Box 19575
Irvine, CA 713
Laguna Beach
City Manager
505 Forest Avenue
714/497-3311
Beach CA 92651
Laguna Hills
City Manager
25201 Paseo de Alicia, Suite 150
714n07-2600
Laguna Hills, CA 92653
Laguna Niguel
City Manager
27801 La Paz Road
714/3624300
La N el ,CA 92656
La Habra
City Manager
201 E. La Habra Blvd.
310/905-9700
P. O. Box 337
La Habra, CA 90633-0337
95,T,KH1B1TH.PEV 12!7195 Page I of 3
0 EXHIBIT A 0
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT: PARTICIPATING MUNICIPALITIES, ORANGE COUNTY
FIRE AUTHORITY, AND COUNTY OF ORANGE
951LXH1BrrH.REV 12M95 Page 2 of 3
RESPONSIBLE
. ..... ...
... ..
CITY
AD
.... ....
PHON-F-J .
Lake Forest
City Manager
23778 Mercury Road
714/707-5583
Lake Forest, CA 92630
La Palma
City Manager
7822 Walker Street
714/523-7700
La Palma, CA 90623
Los Alamitos
City Manager
3191 Katella Avenue
714/827-8670
Los Alamitos, CA 90720
Mission Viejo
City Manager
25909 Pala, Suite 150
714/470-3000
Mission Viejo, CA 92691
Newport Beach
City Manager
3300 Newport Blvd.
714/644-3309
P. O. Box 1768
Newp rt Beach, CA 92658-8915
Orange
City Manager
300 East Chapman
714/744-5500
P. O. Box 449
Orange, CA 92666
Placentia
City Administrator
401 East Chapman
714/993-8231
Placentia, CA 92670
San Clemente
City Manager
100 Avenida Presidio
714/361-8200
San Clemente, CA 92672
San Juan Capistrano
City Manager
32400 Paseo Adelanto
7141493-1171
San Juan Capistrano, CA 92675
Santa Ana
City Manager
20 Civic Center Plaza
714/647-5400
P. O. Box 1988 M30
Santa Ana, CA 92702
Sea] Beach
City Manager
211 Eighth Street
714/828-9550
Sea] Beach, CA 90740
Stanton
City Manager
7800 Katel1a, Avenue
714/379-9222
Stanton, CA 90680
Tustin
City Manager
300 Centennial Way
714/573-3000
P. O. Box 3539
Tustin, CA 92681
Villa Park
City Manager
17855 Santiago Blvd.
714/998-1500
Villa Park CA 2667-4187
Westminster
City Manager
9200 Westminster
714/898-3311
Westminster, CA 92683
Yorba Linda
City Manager
4845 Casa Loma Avenue
714/961-7100
P. O. Box 87014
Yorba Linda, CA 92686-8714
951LXH1BrrH.REV 12M95 Page 2 of 3
EXHIBIT A •
800 MHz COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
PARTIES TO AGREEMENT: PARTICIPATING MUNICIPALFMS, ORANGE COUNTY
FIRE AUTHORITY, AND COUNTY OF ORANGE
. . ... . ..... ............... ........
.. ..... ... .......
PH
....... COUNTY. ::::�:;.::::ADMRCSTRATOlk::::::::: AD'OkEW"
. . .............
Orange County Fire Director of Fire Services 190 South Water Street 714/289-7410
Authority Orange, CA 92666
Director 14 Civic Center Plaza
County of Orange General Services Agency First Floor 714/834-2114
Santa Ana, CA 92701-4047
951E'-ai1B1TH.REV 1217/95 Page 3 of 3
6 0
EXHIBIT B
800 MHz CCCS PARTICIPATING AGENCIES
Agency
Law Enforcement
Fire Department
Public
X
X
X
Brea
X
X
Buena Park
X
OCFA
WWorlkqsLifeAnaheim
Costa Mesa
X
X
C ress
X
OCFA
Dana Point
SHERIFF
OCFA
Fountain Valley
X
X
X
Fullerton
X
X
X
Garden Grove
X
X
X
Huntington Beach
X
X
X
X
Irvine
X
OCFA
X
La Habra
X
X
X
La Palma
X
OCFA
X
Laguna Beach
X
X
X
X
Laguna Hills
SHERIFF
OCFA
Laguna Niguel
SHERIFF
OCFA
Lake Forest
SHERIFF
OCFA
Los Alamitos
X
OCFA
Mission View
SHERIFF
OCFA
Newport Beach
X
X
X
X
Orange
X
X
X
Placentia
X
OCFA
X
San Clemente
SHERIFF
OCFA
X
X
San Juan Capistrano
SHERIFF
OCFA
Santa Ana
X
X
Seal Beach
X
OCFA
Stanton
SHERIFF
OCFA
X
Tustin
X
OCFA
X
Villa Park
SHERIFF
OCFA
Wesdninster
X
OCFA
X
Yorba Linda
BREA PD
OCFA
X
Central Net Fire Dispatch
X
North Net Fire Dispatch
X
Orange County Fire Authority
X
Animal Control
X
District Attorney
X
EMA
X
GSA/Communications
X
GSA/Facilities Operations
X
GSArrransportation
X
Orange County Marshal
X
Orange County Probation
X
Sheriff -Coroner
X
John Wayne Ai rt
X
95/SOOMHz.247 SM:skb 10/26/95
�1
ADJUSTED.=36.1 M ::;:COUNTY OF ORANGE EXHIBIT C
COST. summml ENFORCE T ONLY IMDT & PW NOT INCLU
DELETED (2,SOO,OOOJ� (600,000) 0 (3,100,000 (1,400,000)1 X4,500,000
30 910,367 22,124,028 14,347,313 67,381,744 10,238,983 77,620,727
NAR: 20 -Oct -95 EQUIP001
A
EOUIPME
SY EM
SHARE?
MWOTOROLA
CAPITAL
DED
UHAND
INFRASTRUCTURE
SERVICES
TOTAL
PROJECTS
TOTAL
CITY/AGENCY
$33,410,387
$22,724,028
$14,347,313
$70,481,728
$11,639,000
$82,120,728
CHEDULEA
SCHEDULE
SCHEDULED
SITEDEV.
AnAHEIM
2,714,283
1,797,282
1,447,916
5,959,482
5,959,482
BREA
1,110,185
639,313
515,039
2,264,536
2,264,536
BUENA PARK
633,155
391,890
315,711
1,340,757
1,340,757
COSTA MESA
1,279,063
618,744
498,463
2,396,269
2,396,269
CYPRESS.
599,763
259,960
209,422
1,069,145
1,069,145
DANA POINT
144,764
171,449
138,120
454,322
454,322
FOUNTAIN VALLEY
625,039
305,712
246,293
1,177,044
1,177,044
FULLERTON
975,858
653,766
526,682
2,156,296
2,156,296
GARDEN GROVE
1,192,122
820,557
661,051
2,673,729
2,673,729
HUNTINGTON BEACH
2,341,642
1,283,773
1,034,222
4,659,638
4,659,638
IRVINE
1,162,827
769,266
619,731
2,551,825
2,551,825
LAGUNA BEACH
511,545
201,493
162,321
875,359
875,359
LAGUNA HILLS
131,198
120,479
97,059
348,735
348,735
LAGUNA NIGUEL
162,010
243,568
196,220
601,787
601,787
LAKE FOREST
175,465
240,655
193,880
610,001
610,001
LAHABRA
616,651
299,354
241,165
1,157,170
1,157,170
LA PALMA
337,879
102,794
82,811
523,485
523,485
LOS ALAMITOS
349,308
88,939
71,648
509,895
509,895
MISSION VIEJO
263,364
341,152
274,832
879,348
879,348
NEWPORT BEACH
1,421,351
629,607
507,228
2,558,186
2,558,186
ORANGE
1,277,791
738,884
595,257
2,611,932
2,611,932
PLACENTIA
427,384
241,439
194,506
863,328
863,328
SAN CLEMENTE
461,425
242,151
195,075
898,651
898,651
SAN JUAN CAPISTRANO
109,685
135,652
109,289
354,626
354,626
SANTA ANA
2,458,253
1,691,264
1,362,512
5,512,029
5,512,029
SEAL BEACH
429,238
166,480
134,125
729,843
729,843
STANTON
230,761
177,539
143,025
551,326
551,326
TUSTIN
646,075
393,618
317,108
1,356,801
1,356,801
VILLA PARK
12,403
24,309
19,580
56,292
56,292
WESTMINSTER
1,076,897
553,811
446,164
2,076,873
2,076,873
YORBA LINDA
475
0
0
475
475
CITY SUBTOTAL
23,877,849
14,344,883
11,556,452
49,779,185
0
49,779,185
SHERIFF
3,903,327
4,688,708
1,561,679
10,163,714
6,512,808
16,666,522
DISTRICT ATTORNEY
848,815
738,794
246,065
1,833,674
1,026,190
2,859,864
MARSHAL
1,075,484
742,197
247,210
2,064,890
1,030,963
3,095,853
PROBATION
1,205,209
910,580
303,290
2,419,079
1,264,838
3,683,917
ANIMAL CONTROL
222,577
271,464
90,415
584,466
377,065
961,521
EMA
0
0
0
0
0
0
GSA/COMMUNICATIONS
1,735,083
700,973
233,476
2,669,532
973,687
3,643,218
JOHN WAYNE AIRPORT
542,044
326,429
108,726
977,199
453,433
1,430,632
GSAIFAC OPS
0
0
0
0
0
0
IWMD
0
0
0
0
0
0
IRVINE RANCH WATER
0
0
0
0
0
0
OC SANITATION
0
0
0
0
0
0
SO COAST WATER
0
0
0
0
0
0
SPARES
0
0
0
0
0
0
GSAITRANS
0
0
0
0
0
0
VECTOR CONTROL
0
0
0
0
0
0
OTHER COUNTY COSTS
0
0
0
0
COUNTY SUBTOTALl
9.532.5381
8,379,1451
2,790.8601
20,702.5431
11,638,9831
32.341.526
TOA14,347,31JI
70,4t$1,7441
11,538,9831
82,120,727
DELETED (2,SOO,OOOJ� (600,000) 0 (3,100,000 (1,400,000)1 X4,500,000
30 910,367 22,124,028 14,347,313 67,381,744 10,238,983 77,620,727
NAR: 20 -Oct -95 EQUIP001
A
ANAHEIM
BREA
BUENA PARK
COSTA MESA
CYPRESS
DANA POINT
FOUNTAIN VALLEY
FULLERTON
GARDEN GROVE
HUNTINGTON BEACH
IRVINE
LAGUNA BEACH
LAGUNA HILLS
LAGUNA NIGUEL
LAKE FOREST
LA HABRA
LA PALMA
LOS ALAMITOS
MISSION VIEJO
NEWPORT BEACH
ORANGE
PLACENTIA
SAN CLEMENTE
SAN JUAN CAPISTRANO
SANTA ANA
SEAL BEACH
STANTON
TUSTIN
VILLA PARK
WESTMINSTER
YORBA LINDA
CITIES SUBTOTAL
COUNTY SUBTOTAL
CITIES/COUNTY SUBTOTAL
COUNTY DELETIONS
TOTAL
NAR: 08 -Dec -95 EQUIP007
• EXHIBIT D •
ESTIMATED PAYMENT SCHEDULE
SUMMARY - MOTOROLA CONTRACT AND $6.1 MILLION ADJUSTMENT
FY95/96
FY96/97
FY97/98
FY98/99
FY99/2000 *I
TOTAL
623,425
1,534,828
2,547,828
945,967
307,434
5,959,482
239,121
582,618
971,164
356,754
114,879
2,264,536
140,893
345,133
574,069
212,051
68,611
1,340,757
255,979
615,716
1,031,654
373,930
118,990
2,396,269
115,032
274,493
461,408
165,839
52,373
1,069,145
45,770
117,481
191,852
74,249
24,970
454,322
125,645
302,464
506,624
183,784
58,527
1,177,044
225,395
555,389
921,632
342,489
111,391
2,156,296
278,976
688,798
1,142,104
425,289
138,563
2,673,729
493,647
1,198,392
2,000,516
732,113
234,969
4,659,638
266,964
657,203
1,090,991
405,039
131,628
2,551,825
94,761
224,585
378,561
135,077
42,375
875,359
35,700
90,025
148,034
56,304
18,672
348,735
59,786
155,840
252,986
99,368
33,808
601,787
60,920
157,881
256,869
100,339
33,992
610,001
123,585
297,340
498,152
180,607
57,486
1,157,170
57,573
134,063
227,613
79,683
24,553
523,485
55,649
130,430
722,478
76,921
23,418
509,895
88,113
227,514
370,689
144,286
48,745
879,348
274,854
656,895
1,103,504
397,279
125,652
2,558,186
275,728
672,016
1,120,044
411,575
132,569
2,611,932
91,279
222,085
370,404
135,866
43,694
863,328
95,482
231,046
386,193
140,858
45,074
898,651
35,633
91,726
149,626
58,069
19,572
354,626
575,140
1,419,987
2,354,529
876,733
285,639
5,512,029
79,086
187,230
315,736
112,528
35,263
729,843
57,099
142,145
234,926
88,212
28,943
551,326
142,730
349,222
581,143
214,405
69,301
1,356,801
5,515
14,598
23,559
9,390
3,230
66,292
220,964
533,889
892,933
325,175
103,911
2,076,872
571
1201
2131
671
181
475
5,241,501
12,811,153
21,328,036
7.850,2451
2,538,249
49,779,184
,\
E
0
SUMMARY OF COST ALLOCATIONS
On the attached, there are two cost allocation scenarios, one defined as "pro -bankruptcy" and one
defined as "post -bankruptcy." Each includes the $70 -million Motorola eomnwt (exclusive of
public works radios, MDT infrastructure, and MDT units) and expenses for capital projects
(development of radio sites).
Field equipment is based on your individual city's costs for law enforcement portable
radios, mobile radios, and consoles, as well as installation of this equipment.
2. The low-level backbone/infrastructure includes common site equipment, master site
equipment, mutual aid systems and diagnostic system, for a total of $10.2 million. This low-
level backbone is spread to the Cities and County agencies/departments based on a formula
of number of radios and projected population for the year 2000.
3. The high-level backbonelinfrastructure category includes the North County system,
South County system, Countywide system, and microwave system, for a total of $16
million. The County had historically agreed to pay for the high-level backbone system.
Under the initial system proposed by Motorola, the high-level backbone/infrastructure
totaled $5 million. By eliminating the conventional systems and providing an all digital
trunked system, the County's responsibility for the high-level backbone category increased
from $5 million to $16 million. The $3.5 million system discount agreed to by Motorola in
the negotiation process was subtracted from the high-level backbone, thereby reducing the
County's increased high-level backbone cost to $12.5 million. It is currently proposed that
the cities pay $6.1 million of the high-level backbone and the County pay $6.4 mil&on.
4. Shared services includes Motorola program management, backbone system installation,
engineering, insurance, warranty and training costa. These costs were allocated, as agreed
to, based on number of mobile and portable radios and projected population for the year
2000.
Capital projects include the design and -construction of towers, antennas, and radio
structures at each of the backbone sites, and assumes the fdl expense to the County. This
expense is estimated at $11.6 million.
The County's share under this formula is $32.3 million, including some delayed or deleted items.
This is In addition to $11 million over a three -and -a -half-year period for staffing and site
operational expenses during implementation of the system. The County has also provided $19.4
million in site construction and digital microwave to date that is in use and will be used to support
the 800 MHz system.
951MMW31 W*b 1U195
SW MHz SYSTEM
COUNT YXITYCOST ALLOCATIONS
SPD MILLION CONTRACT ANDS11.8 MILLION SITE DEVELOPMENT (NO PUBLIC WORKS OR MOI EQUIPMENT)
FIELD EQUIPMXNT
LOW LEVEL6ACKBONE
SHARED SERY=S
CAPITALPROJECTS
TOTAL
% SHARE
IN WLIJONS
PRE BANKRUPTCY•
POST BANKRUPTCY
*0
COUNTY
CRY
COUNTY
CITY
9.6
219
as
23.5
zo
6.2
2.0
&2
2.6
11.6
2.811.6
11.6
D
1tA
&a
36.4
43.7
32.3
4A6
48.77%
53.2376
38348
6668%
COUNTYOPERATING EXPENSES/
IMPLEMENTATtON •••
COUNTYTOTAL
45.4
43.3
COUNTYSHARE
5&N%
48.51%
•
• USES ORIGINAL FORMULA OF RADIOS AND POPULATION TO DISTRIBUTE LOW LEVEL BACKBONE AND SHARED SERVICES EXPENSES.
MOTOROLA OISCCW OF 539 MIWON APPLIE13TO HIGH LEVEL BACKBONE: COUNTY PAYS FOR HIGH LEVEL BACKBONE ANDCAPITALPROJECTS (SITE DEVELOPMENT).
•• USES ORIGINAL FORMULA OF RADIOS AND POPULATION TO DISTRIBUTE LOW LEVEL BACKBONE AND SHARED SERVICES EXPENSES:
COUNTY PAYS FOR CAPITAL PROJECTS AND $8.4 MILLION OF 612.5 MILLION FOR HIGH LEVET. BACKBONE. $&1 MILLION OF NON LEVELALLOCATED TO C0'IES.
""• COUNTY STAFFING, OPERATING AND LEASE COSTS FORTHE REMOTE ORES, DURING 3 U2 REMANING YEARS OF IMPLEMENTATION
(111(56-613tV49J. INCLUDES ANNUAL OOSTS CF $1.3 MILLION FORCONTROL 1, 51.5 MILLION FOR COMMUNK.ATWN80IVISPOK
$100.400 FOR REAL ESTATE COSTS, ANDSI00.4M FOR LITILITIESAS OF 100, .
^
$t.S MLIUON DELAYED OR DELETED INCLUOM $2.5 MILLION FOR MARSHAL, PROBATION ANDANI MILOONTROL FIELD EQUIPMENT AND $2 MILLION FOR MOTOROLA
EQUIPMENT AND SITE DEVELOPMENT FOR LACUNA BEACH FILL IN SITES:
BASED ON RADIOS AND POPULATION, COUNTY'S SHARE OF SYSTEM INFRASTRUCTURE WOULD HAVE BEEN 195% VERSUS SIU X, FOR CITIES.
NAR 0I -Nov -95 FILE005A