The URL can be used to link to this page

Home My WebLink About11 - Ocean Boulevard Sidewalk Improvements Between Carnation Avenue and Fernleaf Avenue — Award of Contract No. 7623-1 (18R25)Q �EwPpRT CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report September 28, 2021 Agenda Item No. 11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Patrick Arciniega, Senior Civil Engineer parciniega@newportbeachca.gov PHONE: 949-644-3347 TITLE: Ocean Boulevard Sidewalk Improvements Between Carnation Avenue and Fernleaf Avenue — Award of Contract No. 7623-1 (18R25) ABSTRACT: Staff has received construction bids for the Ocean Boulevard Sidewalk Improvement project and requests City Council approval to award the construction contract to Vido Samarzich, Inc. The project consists of removal and reconstruction of concrete pavement, sidewalk, curb and access ramps, installing traffic striping and raised pavement markers, and constructing irrigation and landscaping on Ocean Boulevard between Carnation Avenue and Fernleaf Avenue. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance of existing highways and streets, sidewalks, and gutters involving no expansion of use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve project drawings and specifications; c) Award Contract No. 7623-1 to Vido Samarzich, Inc. for the total bid price of $449,470, and authorize the Mayor and City Clerk to execute the contract; and d) Establish $45,000 (approximately 10 percent) contingency to cover the cost of unforeseen work not included in the original contract. DISCUSSION: For the past several years, City of Newport Beach (City) staff has been working with the local community to review and develop an improvement concept for completing the last missing sidewalk link on the southside of Ocean Boulevard around the Fernleaf ramp. After multiple meetings and community discussion and input, the final engineering plans were completed and put out to public bid for construction. Ocean Boulevard Sidewalk Improvements Between Carnation Avenue and Fernleaf Avenue - Award of Contract No. 7623-1 (18R25) September 28, 2021 Page 2 The location is a scenic stretch on the roadway and popular with local residents and visitors. This sidewalk segment will eliminate pedestrians from walking in the street, oftentimes with strollers and or pets. Additionally, a small vista point will be constructed to provide the public a safer viewpoint and rest area, to enjoy spectacular ocean views and sunsets. The vista point, approximately 80 square feet in size, will be equipped with a railing, bench, trash container, and a relocated monument recognizing the Kerkhoff Marine Laboratory. The existing non-native trees and bushes that obscure the view will be replaced with less intrusive native and California -friendly landscaping. The new sidewalk improvements will include several new ADA access ramps to enhance public access and safety. The ramp entrance to China Cove will receive new striping and signage to facilitate traffic flow. During construction, the contractor will need to temporarily restrict parking in this area to construct improvements. Residents should expect short-term impacts to parking and circulation. The City will work with the contractor to minimize impacts to residents and the public. At 10 a.m. on August 26, 2021, the City Clerk opened and read the following bids for this project: TOTAL BID AMOUNT Low Vido Samarzich, Inc. $ 449,470.00 2nd Optima RPM $ 459,745.25 3rd Kormex Construction, Inc. $ 518,755.00 4th HYM Engineering, Inc. $ 537,545.00 5th Beador Construction Company, Inc. $ 540,300.00 6th Gentry General Engineering, Inc $ 562,880.40 7th EBS General Engineering, Inc. $ 593,909.00 8th Pereira Building Industries $ 615,617.00 9th CT&T Concrete Paving, Inc. $ 751,013.00 The apparent low bidder for this project, Vido Samarzich, Inc., submitted a bid approximately 5% percent less than the Engineer's Estimate of $475,000. Vido Samarzich, Inc. submitted all the necessary forms and possesses a Classification "A" License and a Classification "C-27" License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Work necessary to complete this contract consists of distributing construction notices to residents; construction surveying; removing and replacing pavement, sidewalk, curb and curb access ramps; constructing irrigation and landscaping; adjusting utility and survey facilities; installing traffic striping and raised pavement markings; and ensuring that outside utility owners have facilities adjusted to grade. Vido Samarzich, Inc. will have 90 consecutive working days to complete the work once given the notice to proceed. Initial work is expected to begin on November 1, 2021. Project drawings and specifications will be available for review at the September 28, 2021, City Council meeting. 11-2 Ocean Boulevard Sidewalk Improvements Between Carnation Avenue and Fernleaf Avenue - Award of Contract No. 7623-1 (18R25) September 28, 2021 Page 3 FISCAL IMPACT: The adopted FY 2021-22 Capital Improvement Program budget includes sufficient funding for the award of this contract. Project funding will be expensed from the following accounts: Account Description Gas Tax Neighborhood Enhancement Water Fund Street Pavement Proposed fund uses are as follows: Vendor Vido Samarzich, Inc. Vido Samarzich, Inc. On -Call Geotech Various Account Number 12101-980000-18R25 53601-980000-18R25 70201932-980000-22 W 05 01201927-980000-22 R03 Total Purpose Construction Contract Contingency Geotechnical Incidentals, Printing Amount $ 150,422.22 $ 250,000.00 $ 45,000.00 $ 60,047.78 $ 505,470.00 Total: $ 505,470.00 Staff recommends establishing $45,000 (approximately 10 percent of total bid) for contingency purposes and unforeseen conditions associated with construction. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance of existing highways and streets, sidewalks, and gutters involving no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). In addition, City staff has met multiple times on site with the public to receive input on this project throughout the design process. The City held a formal community meeting on May 18, 2021 in the Civic Center Community Room to discuss the project with residents of China Cove and other interested parties prior to completing the final plans. City staff incorporated comments and design suggestions into the final contract documents. ATTACHMENTS: Attachment A — Project Schematic Attachment B — Location Map 11-3 Amount $ 449,470.00 $ 45,000.00 $ 10,000.00 $ 1,000.00 Total: $ 505,470.00 Staff recommends establishing $45,000 (approximately 10 percent of total bid) for contingency purposes and unforeseen conditions associated with construction. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance of existing highways and streets, sidewalks, and gutters involving no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). In addition, City staff has met multiple times on site with the public to receive input on this project throughout the design process. The City held a formal community meeting on May 18, 2021 in the Civic Center Community Room to discuss the project with residents of China Cove and other interested parties prior to completing the final plans. City staff incorporated comments and design suggestions into the final contract documents. ATTACHMENTS: Attachment A — Project Schematic Attachment B — Location Map 11-3 ATTACHMENT A F-7 PROPOSED NEW G.L. OF STREET PROPOSED NEW G.L. OF STREET ----------------------------------------------�---------------------------\---------------------------------------------�------------------------------------------ \ - - ----------------- \ - - - - -- OCEAN BLVD. VIEW BENGH EX. G.L. STEET STRIPE TO BE REMOVE PROPOSED NEW LANDSGAPE PROPOSED SIDE WALK Lo-,ROLLIE� REMOVE AND REPLACE TALLER PLANT MATERIAL < - r WITH LOW GROW -IN(: " -- - - -- _ - NATIVE PLANTS _ N TO STOP SION WAY LN. FEIRNLE,A,F RAI" IP CONCEPTUAL PLANT PALETTE SHRUBS SYMBOL BOTANICAL NAME COMMON NAME AEO-URB AFONIUI`-URBICUM SALAD BOWL AEONIUM ALO -RUC) ALOE RJDIKOPPE 'LITTLE GEM' LITTLE GEM ALOE BAG-PIL BACCHARIS PILULARIS 'TWIN PEAKS' PROSTRATE COYOTE BUSH GEA-HOR GEANOTHUS GRISEUS HORIZONTALIS CARMEL CREEPER GRA-UND CRASSULA UNDULATIFOLIA 'BLUE WAVE BLUE WAVE RIPPLE JADE ENG -GAL ENGELIA CALIFORNIGA CALIFORNIA ENCELIA MIM AUR MIMULUS AURANTIAGUS MONKEY FLOWER MUH-RIG MUHLENBERGIA RIGENS DEER GRASS SAL -CLE SALVIA CLEVELANDII CLEVELAND SAGE TAG-LEM TAGETES LEMMONII MEXICAN MARIGOLD TO BE REMOVE SIZE DESCRIPTION FIVE GAL. LARGE GREEN SUCCULENT LEAVES IN POSE775 UP TO 2 FT. ACROSS REGULAR WATERING 3 FT. WIDE BY 18" TALL. ONE GAL. LOW GROWING LUSH GREEN ALOE THAT BLOOMS ALL YEAR IN BOTH FULL SUN TO PART SHADE. ONE GAL. DROUGHT TOLERANT LOW GROWING SHRUB W/ STRONG DENSE ROOT SYSTEM THAT CAN CLING TO SLOPES. FIVE GAL. CALIFORNIA NATIVE EVERGREEN SHRUB IN WARM CLIMATES TO 24" WITH ro' SPREAD. LIGHT BLUE 1" FLOWER CLUSTERS. FIVE GAL. COMPACT DENSE SMALL SUCCULENT TO 3FT. W/ TWISTED BLUISH GREY LEAVES. FIVE GAL. CALIFORNIA NATIVE SMALL MOUNDING SHRUB TO 4 FT. W/ YELLOW DAISY LIKE FLOWERS, GREEN LEAVES W/ FINE HAIRS. FIVE GAL. CALIF. NATIVE PERENNIAL TO 3 FT. W/ GLOSSY GREEN LEAVES AND BRIGHT TUBULAR PALE ORANGE FLOWERS FIVE GAL. CALIF. NATIVE BUNCH GRASS TO 3 FT. W/ NARROW GRAY -GREEN LEAVES AND LONG SILVER-GRAY FLOWER ABOVE PLANT. FIVE GAL. CALIF. NATIVE AROMATIC SPECIES OF SAGE WITH GRAY GREEN FOLIAGE AND DARK PURPLE FLOWERS. FIVE GAL. MOUNDING 4 FT. SHRUB WITH WIDER SPREAD AND FRAGRANT FINELY DIVIDED FOLIAGE AND BRILLIANT ORANGE -YELLOW FLOWERS IN FALL AND WINTER. GROSSWALK -------____ �\ ------ - BAYVIEW DI I LEAN BLVD. I JOIN TO EX. SIDEWALK WALK � � I RAMP ------------ ------------ . EXISTING SLOPE LANDSOAPETO REMAIN NORTH SCALE: 1" =10'-0" 0-15-21 11-4 ATTACHMENT B 11-5 a� Ile G Q� r O �`o J� oar c� a� 0 G ZIS LIMITS OF WORK ®® NTS OCEAN BOULEVARD SIDEWALK IMPROVEMENT CITY OF NEWPORT BEACH PROJECT PUBLIC WORKS DEPARTMENT LOCATION MAP - 18R25 9/28/21 11-5