HomeMy WebLinkAbout08 - Police Station Locker Room Remodel — NOC for Contract No. 7872-1 (21F12)Q SEW Pp�T
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z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
October 12, 2021
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Peter Tauscher, Senior Civil Engineer
PHONE: 949-644-3316
TITLE: Police Station Locker Room Remodel — Notice of Completion for
Contract No. 7872-1 (21 F12)
ABSTRACT:
On February 9, 2021, the City Council awarded Contract No. 7872-1 for the Police Station
Locker Room Remodel project to Optima RPM, Inc. The project updated the men's and
women's locker rooms, restrooms and adjacent hallways in the Police Department
Headquarters located at 870 Santa Barbara Drive. The work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$762,000.00
$834,075.73
12.9% or less
+9.46%
0%
9.46%
Allowed Contract Time +
107
Actual Time
0
Approved Extensions (days) =
Under (-) or Over (+)
RX
Police Station Locker Room Remodel — Notice of Completion for Contract No. 7872-1
October 12, 2021
Page 2
The Police Station Locker Room Remodel project (Contract No. 7872-1) provided a more
efficient use of space, an energy-efficient LED lighting system, increased ventilation, and
new lockers with additional capacity. The work also included replacing a portion of the
ground -floor hallways, wall covering, lighting and flooring.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original bid amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$762,000.00
$834,075.73
$72,075.73
$834,075.73
Four change orders totaling $72,075.73 in increased contract cost were approved. Over
half the change order total, $34,358.80, was due to necessary asbestos abatement not
identified until after demolition began. Additional change orders included rerouting HVAC
ducting; upgrading hallway flooring and locker room cabinets, and rebuilding a wall not
identified correctly on the plans. After the project was awarded, Police Department staff
also requested rehabilitation of the Crime Scene Investigation Lab (CSI Lab) to match the
hallway improvements. The additional work increased the overall cost of the project.
However, the cost was less than doing the work separately since the contractor was
already working onsite and with the same products. Pursuant to Council Policy F-14
(Authority to Contract), the City Manager was able to approve this change order, adding
2.9 percent to the Council approved 10 percent contingency. The Police Department
provided the necessary funding to increase the contingency allowance to 12.9 percent in
order to address this added work.
A summary of the project schedule is as follows:
Estimated Start of Construction per Annual Baseline Schedule April 5, 2021
Actual Start of Construction Per Notice to Proceed March 29, 2021
Extended Contract Completion Date Inclusive of Extra Work August 20, 2021
Actual Substantial Construction Completion Date August 20, 2021
FISCAL IMPACT:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Facilities Maintenance CIP 57101-980000-19F02 $ 455,282.31
Facilities Maintenance CIP 57101-980000-21 F02 357,792.56
CSI Lab 01035353-811025 21,000.86
Total: $ 834,075.73
FIN
Police Station Locker Room Remodel — Notice of Completion for Contract No. 7872-1
October 12, 2021
Page 3
ENVIRONMENTAL REVIEW:
On February 9, 2021, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (Existing Facilities) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this
project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
ON
ATTACHMENT A
NEWPORT BEACH
POLICE DEPARTMENT LOCKER
ROOM REMODEL
• _ •► 1 A_9
NOT TO SCALE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7872-1 10/12/2021
8-4