HomeMy WebLinkAbout15 - FY2019-20 Traffic Signal Rehabilitation Project - NOC for Contract No. 7818-1 (20T01)Q �EwPpRT
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<,FORN'P City Council Staff Report
November 16, 2021
Agenda Item No.15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Senior Civil Engineer,
eloke@newportbeachca.gov
PHONE: 949-644-3336
TITLE: FY2019-20 Traffic Signal Rehabilitation Project - Notice of
Completion for Contract No. 7818-1 (20T01)
ABSTRACT:
On March 24, 2020, the Newport Beach City Council awarded Contract No. 7818-1,
FY 2019-20 Traffic Signal Rehabilitation Project to Crosstown Electrical & Data, Inc. of
Irwindale, California. The work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$893,244.00
$981,096.75
15.2%
12.1%
8.2%
3.9%
Allowed Contract Time +
178
Actual Time
0
Approved Extensions (days) =
Under (-) or Over (+)
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FY2019-20 Traffic Signal Rehabilitation Project - Notice of Completion for Contract No.
7818-1 (20T01)
November 16, 2021
Page 2
The work consisted of replacing aging poles, cabinets, equipment and wiring to maintain
the existing traffic signal operation and increase the reliability of the traffic signal system.
Included as part of the contract, underground exploration work (potholing) and the
procurement of traffic signal poles were expedited, as the first order of work, due to the
forecasted, long lead time of six to eight months. This year's project consisted of the
following three locations:
• Irvine Avenue at University Drive
• Superior Avenue at Hospital Road
• San Miguel Drive at Port Ramsey Place
Restrictions resulting from the COVID-19 pandemic were occurring just as the project
commenced and had a significant impact on the procession of the work. Lead times for
much of the equipment were exacerbated by such issues as severe chip shortages,
supply chain challenges and contractor staff illnesses.
Considering the long lead time for materials and uncertainty related to the pandemic,
Public Works included underground exploration and traffic signal pole procurement
work for the southbound Newport Boulevard and 28th Street intersection. This traffic
signal installation is included in the Fire Station 2 project. The work was added to ensure
that the traffic signal was operational prior to completion of the new fire station.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
893,244.00
Actual Cost of Bid Items Constructed:
$
872,927.00
Project Change Orders
$
61,015.75
Fire Station 2 Change Orders
$
47,154.00
Final Contract Cost:
$
981,096.75
The final contract cost of $981,096.75 is approximately 9.8% higher than the original bid
amount. Additional work was required via contract change orders to complete the project.
Additional potholing was needed due to unmarked utility conflicts, three power outages
through Southern California Edison (SCE) necessitated the removal and installation of
traffic signal poles near SCE facilities, and conduit runs needed realignment to avoid an
antiquated shallow storm drain culvert.
Additional work related to the new, southbound Newport Boulevard and 28th Street traffic
signal was included to expedite delivery of materials. This work accounted for $47,154.00
of the contract change orders. To fund this work, Public Works requested, and the City
Manager approved, an increase of the project contingency allowance from 10% to 15.2°/x.
Funds for this work are included in the approved Fire Station 2 construction budget.
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FY2019-20 Traffic Signal Rehabilitation Project - Notice of Completion for Contract No.
7818-1 (20T01)
November 16, 2021
Page 3
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
March 24, 2020
Actual Start of Construction Per Notice to Proceed
March 24, 2020
Extended Contract Completion Date Inclusive of Extra Work
October 1, 2021
Actual Substantial Construction Completion Date
October 1, 2021
The project was suspended once the traffic signal pole and cabinet order were placed.
Work commenced once equipment was delivered. Time required for additional work was
accounted for via contract change orders.
FISCAL IMPACT:
Funds for the construction contract were expended from the following accounts:
Account Description
Traffic Signal Rehab. Program
Traffic Signal Rehab. Program
Lido Fire Station No. 2
ENVIRONMENTAL REVIEW:
Account Number Amount
12101-980000-19T01 $ 73,159.05
01201927-980000-20T01 $ 860,783.70
53201-980000-15F13 $ 47,154.00
Total: $ 981,096.75
On March 24, 2020, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c) (maintenance of existing
public facilities involving negligible or no expansion of use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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TRAFFIC SIGNAL REHABILITATION PROGRAM
CITY OF NEWPORT BEACH
FY 2019-2020
PUBLIC WORKS DEPARTMENT
C-7818-1
03/24/2020
LOCATION MAP
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