HomeMy WebLinkAbout16 - FY2021-22 Traffic Signal Rehabilitation Project - Award of Contract No. 8746-1 (22T01)e �EvuPpRr
CITY OF
s NEWPORT BEACH
<,FORNP City Council Staff Report
November 16, 2021
Agenda Item No. 16
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Senior Civil Engineer,
eloke@newportbeachca.gov
PHONE: 949-644-3336
TITLE: FY2021-22 Traffic Signal Rehabilitation Project - Award of Contract
No. 8746-1 (22T01)
ABSTRACT:
Staff has received construction bids for the Fiscal Year 2021-22 Traffic Signal Rehabilitation
Project and requests City Council approval to award the construction contract to International
Line Builders, Inc. dba ILB Electric of Corona, California.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this
action will not result in a physical change to the environment, directly or indirectly;
b) Approve the project plans and specifications;
c) Award Contract No. 8746-1 to International Line Builders, Inc. dba ILB Electric for the total
bid price of $733,221, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish $74,000 (approximately 10 percent) contingency to cover the cost of unforeseen
work not included in the original contract.
DISCUSSION:
Public Works operates 123 City of Newport Beach (City) owned traffic signals. Annually, a
project is developed to replace and rehabilitate older traffic signals that are at the end of their
service life. The work typically consists of replacing aging poles, controller cabinets, equipment,
and wiring, to maintain the existing traffic signal operation and increase the reliability of the
traffic signal system. For this budget year, the project consists of the following four locations:
• Newport Coast Drive at Pacific Pines Drive/Vista Ridge Road
• Newport Coast Drive at Pelican Hill Road North/Ocean Ridge Drive
• Newport Coast Drive at Provence
• Newport Coast Drive at Pelican Hill Road South/Tuscany
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FY2021-22 Traffic Signal Rehabilitation Project - Award of Contract No. 8746-1 (22T01)
November 16, 2021
Page 2
At 10 a.m. on October 14, 2021, the City Clerk opened and read the bids for the Fiscal Year
2021-22 Traffic Signal Rehabilitation Project. The bids are as follows:
RANK
BIDDER
TOTAL BID AMOUNT
Low
International Line Builders, Inc. dba ILB
Electric
$733,221.00
2nd
KDC, Inc., dba D nalectric L.A.
$768,880.00
3rd
Crosstown Electrical & Data, Inc.
$788,872.00
4th
Elecnor Belco Electric, Inc.
$797,000.00
5th
Comet Electric
$823,948.00
6th
Servitek Electric, Inc.
$833,384.00
7th
Asplundh Construction, LLC
$833,970.00
8th
PTM General Engineering Services, Inc.
$857,057.00
9th
California Professional Engineering, Inc.
$917,971.00
10th
Select Electric, Inc.
$965,500.00
The low bid amount is 5 percent below the Engineer's Estimate of $770,000. The low bidder,
International Line Builders, Inc. dba ILB Electric possesses a California State Contractors
License Classification "C-10" as required by the contract documents. The contractor has
successfully completed similar projects within Newport Beach and a check of the contractor's
references indicates satisfactory completion of similar projects for other public agencies.
Pursuant to the contract documents, International Line Builders, Inc. dba ILB Electric has 100
consecutive working days to complete the project. Failure to complete the work within the
specified time will result in liquidated damages set at a daily sum of $500.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the award of
this contract. The following funds will be expensed:
Account Description
Gas Tax
Gas Tax
General Fund
Proposed fund uses are as follows:
\/anr r)r
International Line Builders,
dba ILB Electric
International Line Builders,
dba ILB Electric
Various
Account Number
12101-980000-22T01
12101-980000-21 T01
01201927-980000-20T01
Total:
Amount
$ 749,796.80
44,539.97
$ 15,163.23
$ 809,500.00
Purpose Amount
Inc. Construction Contract $ 733,221.00
Inc. Contingency $ 74,000.00
Incidentals, Printing $ 2,279.00
Total: $ 809,500.00
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FY2021-22 Traffic Signal Rehabilitation Project - Award of Contract No. 8746-1 (22T01)
November 16, 2021
Page 3
Staff recommends establishing $74,000 (approximately 10 percent of total bid) for contingency
purposes and unforeseen conditions associated with construction.
The project plans and specifications will be available during the November 16, 2021 City
Council meeting or upon request.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California Environmental
Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or
reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the
activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code
of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change
to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
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Attachment A — Location Map
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Attachment A
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Legend
Traffic Signal
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CITY OF NEWPORT BEACH
TRAFFIC SIGNAL
REHABILITATION PROGRAM
PUBLIC WORKS DEPARTMENT
FY 2021-2022
LOCATION MAP
C-8746-1
11/16/2021
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