HomeMy WebLinkAbout17 - Ocean Piers Maintenance Project — Award of Contract No. 7884-2 (22H03)Q �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
November 16, 2021
Agenda Item No. 17
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer,
tsandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Ocean Piers Maintenance Project — Award of Contract No. 7884-2
(22H03)
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The current City of Newport Beach (City) Capital Improvement Program includes funding
for the ongoing maintenance and repair of the Newport and Balboa Piers. Staff has
received construction bids and requests City Council approval to award the work to
Associate Pacific Constructors, Inc. (APC), of Morro Bay, CA.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (minor alteration of existing public facilities with negligible
expansion) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because this project has no potential to have a significant effect on the
environment;
b) Approve the project drawings and specifications;
c) Award Contract No. 7884-2 to APC for the total bid price (includes additive bid items)
of $578,770, and authorize the Mayor and City Clerk to execute the contract;
d) Establish an amount of $57,877 (10%) to cover the cost of unforeseen work not
included in the original contract; and
e) Approve Budget Amendment No. 22-022 appropriating $140,000 from Tidelands
Capital Fund unappropriated fund balance to Account No. 10001-980000-22H03
(Tidelands Maintenance fund).
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Ocean Piers Maintenance Project — Award of Contract No. 7884-2 (22H03)
November 16, 2021
Page 2
DISCUSSION:
The City's two ocean piers, Newport and Balboa, were originally built in 1940. While the
19 -year-old concrete decks are relatively maintenance free, the timber support structures
below the decks are continuously impacted by the ocean waves, tides and the harsh
marine environment. Therefore, the City's Capital Improvement Program biennially funds
the inspection, maintenance and repair of these two piers.
The pier inspections, conducted by COWI North America (COWI) from December 13,
2020 to February 10, 2021, identified two damaged piles at each of the piers. A recent
high swell destroyed one of the damaged piles at Balboa Pier, which then required an
emergency pile removal in order to prevent further damage to the pier. This contract will
replace the remaining three damaged piles (one on the Balboa Pier and two on the
Newport Pier). Additionally, the inspections showed severe corrosion and significant
deterioration on timber and pile hardware throughout both piers.
The work necessary for the completion of the contract consists of underwater and above
water/under deck repairs at Newport and Balboa Piers based on the pier inspections
conducted by COWI. Staff developed bidding documents and advertised for pier
maintenance and repair project (above water/under deck repairs) which includes work at
Newport Pier Bents 30, 34-47 and Balboa Pier Bents 17, 21, 25, and 31-47. The bid
package also included additive bid items for repairing three additional bents at each of
the piers.
At 10 a.m. on October 6, 2021, the City Clerk opened and read the following bids:
BIDDER BASE BID
LOW Associated Pacific Constructors, Inc. $ 478,770
2nd Jilk Heavy Construction, Inc. $ 760,880
The apparent low bidder, APC, possesses a California State Contractor's License
Classification "A" as required by the contract documents. A check of APC's references
indicates satisfactory completion of similar past projects for the City, including dredging
and emergency and maintenance work at Newport and Balboa Piers. Additionally, APC
recently completed a three-year City On -Call Maintenance contract for Harbor
Maintenance.
APC's base bid costs came in approximately 1.3 percent higher than the Engineer's
Estimate of $472,400. Upon review, the bid received from APC is cost competitive and
within marketplace conditions for this specialty work. Considering the competitive pricing
received, staff recommends adding the additive bid items as described above.
Pursuant to the contract documents, APC has 100 consecutive working days to complete
the project and it must be completed no later than May 19, 2022. Failure to complete the
work within the specified time will result in liquidated damages set at a daily sum of
$2,500.
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Ocean Piers Maintenance Project — Award of Contract No. 7884-2 (22H03)
November 16, 2021
Page 3
FISCAL IMPACT:
Upon approval of the budget amendment, contract costs will be funded from the Tidelands
Maintenance fund ($279,848 from 10001-980000-22H03) and Tidelands Capital fund
($360,152 from 10101-980000-17H03) for a total budget of $640,000.
Proposed fund uses are as follows:
Vendor
Purpose
APC
Construction Contract
APC
Construction Contingency
Various
Printing & Incidentals
ENVIRONMENTAL REVIEW:
Ammunt
$
578,770
$
57,877
$
3,353
Total: $
640,000
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (minor alterations of
existing public facilities with negligible expansion) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant
effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Budget Amendment No. 22-022
Attachment B — Location Map
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o�(' .� ; Cit of Newport Beach ATTACHMENT A
{` , v
r BUDGET AMENDMENT
cgcr BA#: 22-022
2021-22
Department: Public Works
ONETIME: Q Yes ❑ No
Requestor: Theresa Schweitzer
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: Date
COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
To appropriate $140,000 from Tidelands Capital Fund unappropriated fund balance to Tidelands Maintenance Fund. ❑ from existing budget appropriations
❑ from additional estimated revenues
❑✓ from unappropriated fund balance
IDES
Fund # Org Object Project Description
Increase or
Subtotal $
IDITURES
Fund # Org Object Project Description Increase or (Decrease) $
100 10001 980000 221-103 TIDE&SUBMERGED LAND CIP - CIP EXPENDITURES FOR GL 140,000.00
FUND BALANCE
Fund # Ubject Description
100 300000 TIDE & SUBMERGED LANDS FUND - FUND BALANCE CONTROL
Subtotal $ 140 000.00
Increase or (uecrease) �)
(140,000.00)
Subtotal; $ (140,000.00)
Fund Balance Change Required
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PROJECT LOCATIONS
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VICINITY MAP
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OCEAN PIERS MAINTENANCE PROJECT
LOCATION MAP
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Attachment B
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7884-2 1 11/16/21
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