HomeMy WebLinkAbout18 - City Bridge Maintenance Project — Award of Contract No. 7679-2 (21R13)Q �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
November 16, 2021
Agenda Item No. 18
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, P.E., Assistant City Engineer
tsandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: City Bridge Maintenance Project — Award of Contract No. 7679-2
(21R13)
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Staff has received construction bids for the City Bridge Maintenance project and requests
City Council approval to award the construction contract to Applied Restoration, Inc. The
project performs various maintenance tasks on seven City of Newport Beach (City) owned
bridges including crack filling, concrete spall repair, sidewalk replacement, backfilling of
erosion and drainage improvements.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (c) (repair and maintenance of existing street with no
expansion of use) of the CEQA Guidelines, because this project has no potential to
have a significant effect on the environment;
b) Approve the project drawings and specifications;
c) Award Contract No. 7679-2 to Applied Restoration, Inc. for the total bid price of
$669,420, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $67,000 (approximately 10 percent of total bid) to cover the
cost of unforeseen work not included in the original contract.
DISCUSSION:
The City is responsible for the maintenance of 26 bridges. Many of these bridges are
included in regular inspections conducted by the California Department of Transportation
(Caltrans). Once complete, the inspection reports are forwarded from Caltrans to the City
for review and programming of the recommended maintenance items.
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City Bridge Maintenance Project — Award of Contract No. 7679-2 (21 R13)
November 16, 2021
Page 2
Using these recommendations, along with additional inspections conducted by City staff,
a project was assembled to address the maintenance items on Balboa Island Bridge,
Newport Island Bridge, Lido Isle Bridge, Bison Avenue Bridge, Bonita Canyon Bridge,
Jamboree Road over San Diego Creek Bridge, and the Goldenrod Pedestrian
Overcrossing.
A public bid was conducted in July 2021 for the project, but the bids received exceeded
the available budget. The City Council rejected the bids and directed staff to rebid the
project with an appropriately modified scope. The project was modified to remove the
recommended specialty deck coating on several of the bridges. This portion of the work
will be bid at a later date.
At 10 a.m. on October 13, 2021, the City Clerk opened and read the following bids for this
project:
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TOTAL BID AMOUNT
Low Applied Restoration, Inc. $ 669,420
2nd Beador Construction Company, Inc. $ 759,700
3rd Peterson -Chase General $ 914,250
Engineering, Inc.
The apparent low bidder for this project, Applied Restoration, Inc., submitted a bid
approximately 6 percent less than the Engineer's Estimate of $710,000. Applied
Restoration, Inc. submitted all the necessary forms and possesses a Classification "A"
License as required by the project specifications. Applied Restoration Inc. has
successfully completed ocean adjacent concrete repair projects.
Work necessary to complete this contract consists of sealing cracks in bridge columns,
abutments, and barriers; repairing deck joints; replacing broken sidewalk; cleaning and
restoring areas of concrete spalling; and minor erosion repair work under the bridges.
Upon issuance of the Notice to Proceed, Applied Restoration, Inc. will have 120 working
days to complete the work once given the notice to proceed. Tardy completion of the
project will be assessed liquidated damages at $1,500 per calendar day.
FISCAL IMPACT:
The adopted FY 2021-22 Capital Improvement Program budget includes sufficient
funding for the award of this contract. Project funding will be expensed from the following
accounts:
Account Description Account Number Amount
Gas Tax 12101-980000-21R13 $ 738,420
Total: $
738,420
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City Bridge Maintenance Project — Award of Contract No. 7679-2 (21 R13)
November 16, 2021
Page 3
Proposed fund uses are as follows:
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Applied Restoration, Inc.
Applied Restoration, Inc.
Various
Purpose
Construction Contract
Contingency
Incidentals, Printing
Amount
$
669,420
$
67,000
$
2,000
Total: $
738,420
Staff recommends establishing $67,000 (approximately 10 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (c) (repair and
maintenance of existing street with no expansion of use) of the CEQA Guidelines,
California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a
significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Maps
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Attachment A
Location Maps
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CITY BRIDGE MAINTENANCE PROJECT CITY OF NEWPORT BEACH
38TH STREET BRIDGE PUBLIC WORKS DEPARTMENT
LOCATION MAP I C-7679-1 I 10/27/21
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CITY BRIDGE MAINTENANCE PROJECT CITY OF NEWPORT BEACH
BALBOA ISLAND BRIDGE PUBLIC WORKS DEPARTMENT
LOCATION MAP I C-7679-1 I 10/27/21
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LEGEND
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BRIDGE
NOT TO SCALE
CITY BRIDGE MAINTENANCE PROJECT CITY OF NEWPORT BEACH
BISON AVE BRIDGE PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7679-1 10/27/21
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CITY BRIDGE MAINTENANCE PROJECT CITY OF NEWPORT BEACH
BONITA CANYON BRIDGE PUBLIC WORKS DEPARTMENT
LOCATION MAP I C-7679-1 1 10/27/21
CITY BRIDGE MAINTENANCE PROJECT
GOLDENROD PEDESTRIAN BRIDGE
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7679-1 1 10/27/21
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SAN DIEGO CREEK
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LEGEND
BRIDGE
NOT TO SCALE
CITY BRIDGE MAINTENANCE PROJECT CITY OF NEWPORT BEACH
JAMBOREE ROAD BRIDGE PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7679-1 10/27/21
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TURNING BASIN
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LEGEND
BRIDGE
NOT TO SCALE
CITY BRIDGE MAINTENANCE PROJECT CITY OF NEWPORT BEACH
LIDO ILSE BRIDGE PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7679-1 10/27/21
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