HomeMy WebLinkAbout15 - Balboa Boulevard Median Improvements (19R11) - Award of Contract No. 7629-2Q �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
November 30, 2021
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Balboa Boulevard Median Improvements (19R11) — Award of
Contract No. 7629-2
ABSTRACT:
Staff has received construction bids for the Balboa Boulevard Median Improvements
project and requests City Council approval to award the construction contract to Green
Giant Landscape, Inc. This project will rehabilitate the existing raised medians on Balboa
Boulevard between 12th Street and Medina Way and provide new median landscaping
and hardscaping improvements to match the overall concept and aesthetic of the existing
medians on Balboa Boulevard. The project also includes slurry sealing the asphalt
pavement on Balboa Boulevard between 12th Street and Medina Way and installing new
signing and striping.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301, Class 1 (maintenance of existing public facilities involving
negligible or no expansion of use), of the CEQA Guidelines, because this project has
no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7629-2 to Green Giant Landscape, Inc. for the total bid price of
$1,488,767, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $150,000 (approximately 10 percent of the total bid) to
cover the cost of unforeseen work not included in the original contract.
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Balboa Boulevard Median Improvements (19R11) — Award of Contract No. 7629-2
November 30, 2021
Page 2
DISCUSSION:
At 10 a.m. on November 9, 2021, the City Clerk opened and read the bids for this project:
The City received 10 bids for this project. The low bid was 7.2 percent below the
Engineer's Estimate of $1,605,000. The disparity between the cost estimate appears to
be mainly due to the bid prices for project mobilization and demobilization, surveying
services, traffic control, and concrete curb and gutter being less than the Engineer's
Estimate prices.
The low bidder, Green Giant Landscape, Inc., possesses a California State Contractor's
License Classification "A" and "C-27", as required by the project specifications. A review
of references for Green Giant Landscape, Inc. shows satisfactory completion of similar
contracts for the City and other municipalities. The contractor successfully completed the
Newport Island Park Enhancements project for the City in 2019.
The proposed project includes removing the existing raised medians, median curbs, and
old parking meter posts/foundations; modifying the existing storm drain infrastructure;
constructing new raised medians and median curbs; installing new median hardscaping
and landscaping to match the aesthetic of the existing medians between 21 at Street and
12th Street; installing a new irrigation system and landscaping in the medians; slurry
sealing the roadway; and modifying and installing new street signs and pavement striping.
This project from 12th Street to Medina Way is the last segment of landscape and median
improvements along Balboa Boulevard that originated as one of the top recommendations
from the West Newport Citizen Advisory Panel back in 2011. The first two segments
along Balboa Boulevard - PCH to 21St Street, and 21St Street to 12th Street — were
previously completed.
Pursuant to the contract specifications, the contractor will have 80 consecutive working
days to complete the work. The construction of this project was originally scheduled for
Fiscal Year 2020-21. Due to the Covid-19 pandemic, the funding for this project was
postponed to Fiscal Year 2021-22.
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BIDDER
TOTAL BID AMOUNT
Low
Green Giant Landscape, Inc.
$
1,488,767.00
2nd
GMC Engineering Inc.
$
1,550,550.50
3rd
HYM Engineering, Inc.
$
1,582,688.00
4th
All American Asphalt
$
1,710,017.17
5th
CEM Consulting Corp
$
1,784,451.50
6th
Environmental Construction, Inc.
$
1,886,509.00
7th
MBC Enterprises Inc.
$
1,959,780.88
8th
C.S. Legacy Construction, Inc.
$
2,120,245.00
9th
Landscape Support Services
$
2,165,406.50
10th
KASA Construction, Inc.
$
2,428,340.00
The City received 10 bids for this project. The low bid was 7.2 percent below the
Engineer's Estimate of $1,605,000. The disparity between the cost estimate appears to
be mainly due to the bid prices for project mobilization and demobilization, surveying
services, traffic control, and concrete curb and gutter being less than the Engineer's
Estimate prices.
The low bidder, Green Giant Landscape, Inc., possesses a California State Contractor's
License Classification "A" and "C-27", as required by the project specifications. A review
of references for Green Giant Landscape, Inc. shows satisfactory completion of similar
contracts for the City and other municipalities. The contractor successfully completed the
Newport Island Park Enhancements project for the City in 2019.
The proposed project includes removing the existing raised medians, median curbs, and
old parking meter posts/foundations; modifying the existing storm drain infrastructure;
constructing new raised medians and median curbs; installing new median hardscaping
and landscaping to match the aesthetic of the existing medians between 21 at Street and
12th Street; installing a new irrigation system and landscaping in the medians; slurry
sealing the roadway; and modifying and installing new street signs and pavement striping.
This project from 12th Street to Medina Way is the last segment of landscape and median
improvements along Balboa Boulevard that originated as one of the top recommendations
from the West Newport Citizen Advisory Panel back in 2011. The first two segments
along Balboa Boulevard - PCH to 21St Street, and 21St Street to 12th Street — were
previously completed.
Pursuant to the contract specifications, the contractor will have 80 consecutive working
days to complete the work. The construction of this project was originally scheduled for
Fiscal Year 2020-21. Due to the Covid-19 pandemic, the funding for this project was
postponed to Fiscal Year 2021-22.
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Balboa Boulevard Median Improvements (19R11) — Award of Contract No. 7629-2
November 30, 2021
Page 3
Work is scheduled to start in January 2022, after the winter holiday season, and is
planned to be substantially complete prior to Memorial Day 2022.
The project plans and specifications will be available at the November 30, 2021 City
Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The following funds will be expensed:
Account Description
Balboa Village Parking Mgmt
Neighborhood Enhancement
Proposed uses are as follows:
Vendor
Green Giant Landscape, Inc
Green Giant Landscape, Inc
Various
Account Number
Amount
53501-980000-19R11
$
815,020
53601-980000-19R11
$
827,080
Total:
$
1,642,100
Purpose
Amount
Construction Contract
$
1,488,767
Construction Contingency
$
150,000
Printing & Incidentals
$
3,333
Total:
$
1,642,100
Staff recommends establishing $150,000 (approximately 10 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1 (maintenance of
existing public facilities involving negligible or no expansion of use), of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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PACIFIC
OCEAN
— LIMITS OF WORK
ATTACHMENT A
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BALBOA BOULEVARD CITY OF NEWPORT BEACH
MEDIAN IMPROVEMENTS PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7629-2 19R11 11/30/21
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