HomeMy WebLinkAbout2021-12-09 - CAC - Agenda PacketCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, December 9, 2021 – 5:00 PM
City Arts Commission Members:
Arlene Greer, Chair
Marie Little, Vice Chair
Maureen Flanagan, Secretary
Wayan Kaufman, Commissioner
Leonard Simon, Commissioner
Barbara George, Commissioner
Meghan McNulty, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission
agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items
before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may
limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at
this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner.
Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs
and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting.
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I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of
the card is not required in order to address the City Arts Commission. If the optional sign-in card has
been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community participation.
Public comments are generally limited to three (3) minutes per person to allow everyone to speak.
Written comments are encouraged as well. The City Arts Commission has the discretion to extend or
shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or
set them in the silent mode.
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City Arts Commission Meeting December 9, 2021 Page 2
IV. PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes.
Before speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided
the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off
or set them in the silent mode.
V. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted
by one motion in the form listed below. City Arts Commissioners have received detailed staff reports
on each of the items recommending an action. There will be no separate discussion of these items
prior to the time the City Arts Commission votes on the motion unless members of the City Arts
Commission request specific items to be discussed and/or removed from the Consent Calendar for
separate action. Members of the public who wish to discuss a Consent Calendar item should come
forward to the lectern upon invitation by the Chair.
A. Approval of Minutes of the November 10, 2021, City Arts Commission Meeting
1. Draft of 11/10/2021 Minutes
B. Consent Calendar Items
2. Financial Report
Review of financial information.
3. Cultural Arts Activities
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
VI. CURRENT BUSINESS
A. Items for Review and Possible Action
4. Curatorial Panel Assessment of Submitted Works – Sculpture in Civic Center
Park Exhibition, Phase VII
The curatorial panel, which includes the City Arts Commission, will recommend
submitted works for inclusion in Phase VII of the Sculpture Exhibition in Civic Center
Park Public Online Survey. Once the public survey has closed, ten sculptures and three
alternates will be presented before the City Arts Commission for review before a final
recommendation to City Council at the February 8, 2022 regular meeting.
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City Arts Commission Meeting December 9, 2021 Page 3
B. Monthly Reports
5. Newport Beach Art Exhibition Ad Hoc Subcommittee
Commissioners Arlene Greer, Marie Little, and Maureen Flanagan
6. Newport Beach Arts Foundation Liaison
Commissioners Maureen Flanagan and Arlene Greer
VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject matter
jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda
items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn
cell phones off or set them in the silent mode.
IX. ADJOURNMENT
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Newport Beach City Arts Commission Meeting Minutes Wednesday, November 10, 2021 Regular Meeting – 4:30 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660
I.CALL MEETING TO ORDER – 5:06 P.M.
II.ROLL CALL
Commissioners Present:Arlene Greer, Chair Marie Little, Vice Chair Maureen Flanagan, Secretary Wayan Kaufman, Commissioner Barbara George, Commissioner Meghan McNulty, Commissioner
Commissioners Absent: Leonard Simon, Commissioner
Staff Present: Tim Hetherton, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant
III.PRESENTATION
1.2021 STUDENT ART EXHIBITION AWARD CEREMONY - Presentation of
awards to the winners of the 2021 Student Art Exhibition in the Friends MeetingRoom.
IV.NOTICE TO THE PUBLIC
V.PUBLIC COMMENT
None.
VI.CONSENT CALENDAR
A.Approval of Minutes of the October 14, 2021, City Arts Commission Meeting
2.Draft of 10/14/2021 Minutes
Chair Greer called for revisions to the minutes.
Vice Chair Little requested that Handwritten Page 12 (page 9 in draft) be edited to change “Vice Chair Lee” to “Vice Chair Little.”
Motion made by Secretary Flanagan, seconded by Vice Chair Little, and carried (6-0-0-1)
to approve the October 14, 2021, meeting minutes as amended.
AYES: Greer, Little, Kaufman, Flanagan, George, McNulty
NOES: None
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 2 ABSTENTIONS: None
ABSENT: Simon B. Consent Calendar Items 3. Financial Report – Review of financial information Library Services Director Tim Hetherton reported that other than a few expenditures for the Student Art Exhibition and routine maintenance there was no change from his October report. No funds have been expended yet for the Sculpture Garden Phase VII or Cultural Arts Grants. Ample funds of approximately $42,000 remain for future programming in the Fiscal Year (FY). 4. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and
services Library Services Director Hetherton reported the final concert of the year at Marina Park
was successful with 250 attendees. Works by Newport Beach Arts Foundation (NBAF) member Sunny Kim are on display at the Central Library Gallery. The Cultural Arts Grants applications will be disseminated at the end of November. The selections for the Sculpture Exhibition will go before Council in February 2022. Chair Greer confirmed that the calendar was updated. Motion made by Secretary Flanagan, seconded by Commissioner George, and carried (6-0-0-1) to approve the Consent Calendar as submitted by City staff with revisions to the minutes. AYES: Greer, Little, Kaufman, Flanagan, George, McNulty NOES: None ABSTENTIONS: None
ABSENT: Simon VII. CURRENT BUSINESS
A. Items for Review and Possible Action 5. Sculpture Exhibition Phase VII Selection Process and Public Survey Discussion – Nicholas Thurkettle of Arts OC will provide an overview of the selection process and public survey, and answer questions regarding Phase
VII of the Sculpture Exhibition. Library Services Director Hetherton introduced Nicholas Thurkettle of Arts OC.
Nicholas Thurkettle of Arts OC greeted the City Arts Commission (CAC). In response to Chair Greer’s question about the call for artists, Mr. Thurkettle said that interesting work was coming in and that they were continuing to promote the call. He
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 3 thought the interest was consistent with the last round, which everyone was pleased with
and turned out well. In response to Chair Greer’s inquiry about entrants from abroad Mr. Thurkettle explained he had not seen any yet. The language of the call was stricter and stated that the works must be present in the United States at the time of submission to be considered due to honorarium limitations. In response to Chair Greer’s inquiry about access to the works Mr. Thurkettle said that he believed that everyone should have access with their login information. He offered to resend the email with the login information should anyone need it.
Chair Greer requested that he send the information to her again. Mr. Thurkettle said that he would put the link in the chat and that he could resend the
information. He shared his screen with the CAC and provided a step-by-step explanation of the voting process on Slideroom.com, which is the website that Arts OC uses for sculpture artist applications and review. CAC members will only have access to the parts
of the site necessary for review of the works. Currently 10 artists have completed the submission process, but in the past over 50% of submissions have come within the final 48 hours. He completes an initial review of the works when they are submitted and then places them in “pending” status for review by the CAC. The application process has been simplified and Arts OC hopes that results in increased artist participation. He demonstrated and explained the tools Commissioners will use to vote and explained he would respond to any context related questions the Commissioners had. The call for artists has been promoted heavily, including a notice in Sculpture Magazine, and will continue to be promoted until the deadline. Each Phase has had more entrants than the previous one over the past few cycles. There were 56 eligible submissions for Phase VI. He called for questions on how to use Slideroom.com, but there were none.
In the past the CAC would hold a meeting where all the works would be presented in a slideshow for basic review before the public poll. All 56 eligible submissions were in the
public poll held on SparkOC.com. He read the rules for the public poll in the previous phases and noted that it had been a nonbinding advisory poll. In Phase VII, the public poll will choose the slate of 10 recommended selections for final approval by City Council. The
CAC and a curatorial panel will determine which of the eligible submissions will be placed in the public poll using its selection criteria—artistic merit, durability, practicality, and site appropriateness. The CAC must consider things like the goals of the exhibition while evaluating artwork. He expected to learn from the new process as they moved forward and stressed that they needed to pass along enough works into the public poll for the public to feel they really participated in a meaningful way. He hoped that by December they will have determined the pieces to be included in the public poll. After the public makes its 10 selections they would move to the final portion of the process, which is negotiation with the artists, ensure that the honorarium works, and consult with the installation service to ensure the work can be installed. Through that process they may discover that certain works are no longer available or are unsuitable. Therefore, there are
a number of scenarios under which the public’s 10 selected works might not end up being the 10 displayed works. He was not sure if the CAC was bound to the public poll if it needed to select a replacement for a work.
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 4 Chair Greer thanked Mr. Thurkettle for the information.
Mr. Thurkettle explained they had run several polls on SparkOC.com for the Newport Beach Sculpture Exhibition and other arts related events. They have implemented a number of security measures and review standards which will be applied to the public poll. They can capture zip codes, limit votes from a single IP address, and require valid email addresses. Following the completion of the poll there will be a manual review for any suspicious data. He explained how ArtsOC had found votes that violated the rules for a poster competition. These security measures will ensure that the public poll yields an honest assessment of the community’s voice. Chair Greer stated the security measures sounded great.
Mr. Thurkettle stated that the public poll would be disseminated by the City, the CAC, and Arts OC’s social media and email lists. In past phases there have been around 1,000 votes
cast and they hope for increased participation this phase. Commissioner Kaufman stated that the target audience for participation was Newport
Beach residents. She asked if there would be language on SparkOC.com discouraging people without a Newport Beach zip code from participating. Mr. Thurkettle explained that it was required to submit a zip code to vote. In the past only Orange County residents were eligible, but the language could be narrowed. Commissioner Kaufman discussed the matter with a member of the City Council who thought that only Newport Beach residents should vote since it was funded by Newport Beach tax dollars. Chair Greer said that they wanted to engage the residents of the City and asked for Library
Services Director Hetherton’s thoughts. Library Services Director Hetherton thought that if there was a way to limit votes to
Newport Beach they should do so. It would be wrong to put a call out to the entire County but then only count Newport Beach votes.
Chair Greer stated that the CAC wanted to engage Newport Beach’s 87,000 residents. Mr. Thurkettle said that the language was relatively easy to change and that they would add a filter to restrict the votes to Newport Beach zip codes. It could be done as soon as a decision was made. Secretary Flanagan inquired if the email blast could target Newport Beach zip codes. Mr. Thurkettle explained it could not as he did not think the list included the necessary data. They could include in the text of the email blast that the voting was open to Newport Beach residents only. He promised to investigate other ideas on how to target Newport
Beach residents specifically. Chair Greer suggested they advertise in The Navigator.
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 5 Library Services Director Hetherton stated that The Navigator was a good print resource.
In response to questions, he explained that it could be received by getting on the mailing list or by picking up copies at the Library. The CAC could also use the Library email list of 19,000 subscribers. Mr. Thurkettle said they could craft a press release and send it to media outlets that service the community. Chair Greer suggested contacting the Newport Independent, the Los Angeles Times, and The Orange County Register. The Daily Pilot is available in the City administrative offices as well. Council members have advised her that The Daily Pilot and the newspapers should be included.
Mr. Thurkettle stated they would work on a Public Relations (PR) strategy.
Chair Greer said the CAC looked forward to hearing more about how they would engage the public. Additionally, she tried to log in and was unable to, so she requested Mr. Thurkettle resend the information.
Mr. Thurkettle agreed to resend the information the next day. Commissioners will use their City email addresses to login. Chair Greer thanked Mr. Thurkettle for his help. Mr. Thurkettle explained that the Sculpture Exhibit was one of his favorite things to work on at Arts OC. Chair Greer said that Benjamin Victor submitted pieces in the past and should be invited to enter Phase VI as many Commissioners were sorry they could not include his piece in
Phase IV. Mr. Thurkettle said he would be happy to reach out to Benjamin Victor and that he should
have already received an invitation through their list of prior artist submittals. The list continues to grow, and artists appreciate being remembered. In response to Chair Greer’s mentioning several specific artists he stated that he would check and make sure they had
been notified. Chair Greer thanked Mr. Thurkettle and called for questions. Secretary Flanagan thought it was great that the new Commissioners got to hear Mr. Thurkettle’s presentation. Mr. Thurkettle thanked the CAC and stated how much he enjoyed working on the project. Chair Greer said that people love kinetic sculptures, and they were a popular part of the call.
Mr. Thurkettle advised that Steven Ryan was preparing his application.
Chair Greer noted appreciation for the kinetic sculpture in Phase IV.
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 6
Mr. Thurkettle believed the piece was by David Boyer. He stated that he would make sure Commissioners receive their login credentials. The judging period is shorter this year, so he suggested that they start reviewing works as soon as possible. Chair Greer stated the CAC’s approval of Slideroom.com Mr. Thurkettle said that it was extremely helpful. He thanked the CAC. Chair Greer thanked Mr. Thurkettle and his team. Commissioner George inquired about the guidelines for sculptures submitted to the
exhibition. Library Services Director Hetherton explained that there are four criteria. A short sculpture
would not be considered site appropriate. Chair Greer suggested that in the future they create additional artist guidelines and hold
an open house for artists to visit the City, meet the CAC, and walk the Sculpture Garden. Some artists have no idea what is in the Sculpture Garden or what Newport Beach is looking for, which is a shortcoming. The artists should be engaged. Vice Chair Little said that there are posted guidelines and that Arts OC does a good job making them clear. The small piece submitted in a previous phase was ridiculous. Chair Greer thought the sculpture Marble Shooter was the smallest piece they ever had in the Sculpture Garden and that many people love it. She called for further comments and questions, but there were none. She stressed to Library Services Director Hetherton that the CAC really wants to engage the 87,000 residents of the City.
Vice Chair Little said that they need to get the public to take the time to look at the pieces and vote. She thought the last poll did not have enough participation.
Commissioner Kaufman thought it was important not to overwhelm the public with too many pieces. The public should be able to review the pieces and vote quickly, but
thoughtfully. Vice Chair Little agreed and said that it was the CAC’s job to limit the number included in the poll. Commissioner McNulty voiced enthusiasm for the process and hoped they could get more people to participate. In response to Chair Greer’s question about reaching out to artists from previous phases, Library Services Director Hetherton explained that all artists that have worked with the City are on the mailing list if they have opted in.
Commissioner McNulty asked if there were art galleries in Newport Beach.
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 7 Chair Greer listed SCAPE Gallery in Corona del Mar, Ethos Contemporary Art Gallery,
and Lahaina Galleries. She suggested that Library Services Director Hetherton send an email to the Chamber of Commerce, Speak Up Newport, Balboa Island Museum, and the Corona del Mar Chamber of Commerce. Commissioner George inquired if the Balboa Island Museum carried the City’s fliers or information. Chair Greer explained that they did not; the City sends out the Navigator and the wrap cards within the City itself at the Community Centers, Marina Park, and at the Libraries. There are many business organizations in town that might be interested and have large memberships, like the Yacht Club.
Commissioner Kaufman suggested a financial incentive for voting, such as an entry to win $100.
Chair Greer suggested getting the schools involved and perhaps giving community service credit for taking the survey.
Commissioner George thought that idea might work in the high schools. Library Services Director Hetherton said that he did not know how that program would be managed. Chair Greer said they had a chance to build ideas for the future. Commissioner Kaufman suggested posting about the public poll on the app Nextdoor. The downside to using other mailing lists is that they could target nonresidents.
Chair Greer suggested using banners throughout Newport Beach to advertise the public poll.
Commissioner George suggested advertising in the Newport Beach-Corona del Mar
Patch.
Chair Greer reminded Commissioners that they could each post on Nextdoor. Secretary Flanagan agreed with the idea of a raffle entry for voting in the public poll. Commissioner George suggested advertising in the community announcements at local movie theatres. Chair Greer noted that the Newport Beach Film Festival had a lot of public participation and suggested organizing a committee if there was time. Library Services Director Hetherton said that the public survey will take place after
December 9. Chair Greer said that the City Council would vote on Phase VII in early February.
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 8 Library Services Director Hetherton explained that staff reports are due about three weeks
prior to City Council meetings. The City Council meeting was February 8, so the reports would be due in mid-January. Chair Greer asked if the CAC would meet in Council Chambers in December. Cultural Arts Assistant Camille Escareal-Garcia explained that she would schedule it with the City, but that reservations were not open for December yet. Chair Greer anticipated members of the public attending the December meeting. Cultural Arts Assistant Escareal-Garcia said that for special events or meetings she tried
to reserve the Council Chambers. Chair Greer called for further questions, but there were none, so she closed the item.
6. Revision of the Timeline for the Cultural Arts Grants Completion Reports – Staff requests that the City Arts Commission approve a timeline for Fiscal
Year 2021-2022 Cultural Arts Grants and approve a revised due date for the
2019-2020 and 2020-2021 Grant Completion Reports. Library Services Director Hetherton explained that the item was previously discussed by the CAC in October, but staff reviewed the contracts and noted that the due date for the Completion Reports was actually February 11, 2022. The date does not affect the amount of time the CAC has to review the applications. The CAC will have from February 11 to March 2 for its review. The Council will see it in March and the check presentation can still be held in May. The grantees are already aware of the date. Chair Greer asked if the CAC wanted to move forward with the staff’s recommendation
and called for a Motion. Motion made by Commissioner George, seconded by Secretary Flanagan, and carried (6-
0-0-1) to approve the timeline for Fiscal Year 2021–2022 Cultural Arts Grants and approve the revised due date of February 11, 2022, for the 2019–2020 and 2020–2021 Grant Completion Reports.
AYES: Greer, Little, Kaufman, Flanagan, George, McNulty NOES: None ABSTENTIONS: None ABSENT: Simon 7. Assignment of Ad Hoc Subcommittees – Chair Greer will appoint ad hoc
subcommittees. Chair Greer explained that aside from Chair, Vice Chair, and Secretary there are four Commissioners and five ad hoc subcommittees. All Commissioners will participate in the
Summer Concert Series on the Green and the Sculpture Exhibition Phase VII. There are also two liaison appointments open, one for the Newport Beach Arts Foundation (NBAF) and a new appointment to Historical Resources. That committee generally meets on the
same day as the CAC, so she or Library Services Director Hetherton will advise the liaison
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 9 if they need to attend. There could be additional ad hoc subcommittees added as needed,
including one for the Student Art Exhibition. If the next Student Art Exhibition will take place during the school year, the ad hoc subcommittee would have to meet in the spring. Cultural Arts Assistant Escareal-Garcia thought that timeline was sufficient. Chair Greer explained that they would also hold off on appointing the Sculpture Garden Photo Contest ad hoc subcommittee. Library Services Director Hetherton stated the next Photo Contest would cover Phases V and VI or VI and VII.
Chair Greer asked if it was acceptable to appoint additional ad hoc subcommittee in January.
Library Services Director Hetherton stated it was acceptable, otherwise, the ad hoc subcommittees would sit inactive until needed.
Chair Greer said that the Newport Beach Art Exhibition was a popular committee choice. She suggested that next year the entire CAC could serve on the selection committee. To make that feasible, the planning of the Exhibition could be separated from the selection of the artwork. She announced the following ad hoc subcommittee/liaison assignments:
• All commissioners will participate in the Sculpture Exhibition Phase VII Selection
• All commissioners will participate in the selection of bands for the Summer Concert
Series on the Civic Center Green
• All commissioners will have no less than three (3) projects/volunteer roles in Fiscal
Year 2021-2022.
• Art in Public Spaces Ad Hoc Subcommittee – Commissioners Meghan McNulty,
Arlene Greer, and Marie Little
• Cultural Arts Grants Ad Hoc Subcommittee – Commissioners Wayan Kaufman, Leonard Simon, and Arlene Greer
• Newport Beach Art Exhibition Ad Hoc Subcommittee – Commissioners Maureen Flanagan, Arlene Greer, and Marie Little
• Performing Arts on the Balboa Peninsula Ad Hoc Subcommittee – Commissioners Barbara George, Arlene Greer, and Marie Little
• Newport Beach Arts Foundation (NBAF) Liaison – Commissioners Maureen Flanagan, Arlene Greer, and Marie Little
• Historical Resources Liaison – Commissioners Barbara George, Meghan McNulty, and Arlene Greer Commissioner George asked for clarification on the Historical Resources Liaison appointment. Chair Greer explained that it was once a month on Thursdays and that she only needed
to attend when there was a matter involving the CAC. Library Services Director Hetherton stated the committee met in the morning.
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 10 Chair Greer noted that Commissioner McNulty was listed as an alternate liaison.
Commissioner McNulty said she was interest in the committee. Chair Greer asked if everyone was pleased with their assignments and instructed Cultural Arts Assistant Escareal-Garcia to disseminate the information. She thanked everyone for their input and closed the item. B. Monthly Reports 8. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee –
Commissioners Arlene Greer and Maureen Flanagan Secretary Flanagan reported the NBAF met on October 19 and discussed holding an event, the Art Advocate of the Year, in April 2022. They plan to revive their Meet the Artist
program and have requested CAC attendance. The NBAF requested that they participate in the selection of pieces in the Sculpture Garden, however, they were not aware the process had changed for Phase VII.
Chair Greer explained they had discussed a plaque program in the Sculpture Garden. For $5,000, one could sponsor a piece with a plaque for two years. The CAC is looking into
expanding the terms of rotation of artwork to three years for the next phase. Secretary Flanagan said the NBAF initially discussed a display wall. Chair Greer stated that there were two schools of thought and that some wanted a donor wall and others wanted plaques. Library Services Director Hetherton thought that was the purview of the NBAF, not the CAC. Chair Greer suggested Commissioners email her with ideas that she could pass along to
the Foundation. Because the Sculpture Garden is a City exhibition, and the program is managed by Arts OC, a plaque or a display wall would have to be collaborative with the CAC to some extent. She suggested meeting with Library Services Director Hetherton.
Library Services Director Hetherton said that there would need to be a detailed proposal. Chair Greer agreed and said the City would want a business plan. Chair Greer stated that the NBAF needed to find $50,000 to support the honorariums by July 2022. Currently they have less than $20,000 as they just provided $20,000 for Phase VI. Phase VI was also supported by CAC programming funds, which they cannot rely on for the future. Library Services Director Hetherton clarified that the $20,000 provided by the NBAF was for Phase VII. Chair Greer agreed and apologized for the error.
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Newport Beach City Arts Commission Meeting Minutes November 10, 2021
Page 11 Library Services Director Hetherton noted that they would need similar funds in Phase
VIII. Chair Greer said that grants are usually available and that it would be helpful if the NBAF had a grants person. If any Commissioners know grant writers, they should reach out and encourage them to join the NBAF. VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
• Announcements: None.
• Future Agenda:
° Discussion of fundraising ideas and events for NBAF. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS None. ADJOURNMENT – 6:22 P.M.
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As of November 30, 2021
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/16 Sully Entertainment Group LLC 3,250.00 57,250.00 The Sully Band (COTG)
07/31 Gotprint.com 161.22 57,088.78 COTG Banners
07/31 Gotprint.com 98.89 56,989.89 COTG rack cards
07/31 Gotprint.com 55.83 56,934.06 COTG banner (Balboa Bridge)
07/31 Gotprint.com 211.87 56,722.19 Sculpture Exhibition Ph. V/VI brochures
08/06 DJE Sound & Lighting Inc.3,405.00 53,317.19 The Sully Band (COTG Sound)
08/06 DJE Sound & Lighting Inc.3,405.00 49,912.19 DSB (COTG Sound)
08/06 JDC Integrated Inc.3,250.00 46,662.19 DSB (COTG)
08/06 Office Depot 74.28 46,587.91 Student Art Exhibition Supplies
08/27 Office Depot 98.75 46,489.16 Student Art Exhibition Supplies
08/31 Gotprint.com 90.91 46,398.25 Sculpture Exhibition PH VI Banner
09/10 Benito Meschoulam 3,250.00 43,148.25 Santanaways (COTG)
09/10 DJE Sound & Lighting Inc.3,405.00 39,743.25 Santanaways (COTG Sound)
09/24 Ocdamia Music Group 2,400.00 37,343.25 Shelley Rusk (Marina Park Concert)
09/24 DJE Sound & Lighting Inc.5,498.38 31,844.87 Shelley Rusk (Sound)
09/30 Gotprint.com 104.09 31,740.78 Marina Park Concert Banners
09/30 Alliant Insurance (186.00)31,926.78 Refund for NBAE insurance
10/08 Office Depot 9.29 31,917.49 Student Art Exhibition Supplies
10/15 Office Depot 29.51 31,887.98 Student Art Exhibition Certificates
11/12 Amazon.com 135.74 31,752.24 Sculpture Garden Brochure Boxes
TOTAL 31,887.98
Professional Services 22,390.00
01060603-811008 07/23 Alan Scott Art Inc.357.50 22,032.50 Art Installation (Quilts on the Wall)
08/20 TAVD Visual Assistant 175.50 21,857.00 Transcription of Minutes (6/10)
08/20 TAVD Visual Assistant 209.25 21,647.75 Transcription of Minutes (7/08)
09/17 Alan Scott Art Inc.302.50 21,345.25 Art Installation (Richard Ferncase)
09/17 TAVD Visual Assistant 191.25 21,154.00 Transcription of Minutes (08/12)
09/24 William McClelland Ent.894.00 20,260.00 Bronze Sculpture restoration
09/24 Crown Building Services 825.00 19,435.00 Ben Carlson & Sphere 112 cleaning
10/15 TAVD Visual Assistant 168.75 19,266.25 Transcription of Minutes (09/09)
10/22 Universal Building Maintenance 300.00 18,966.25 Shelley Rusk - Concert Maintenance
11/19 TAVD Visual Assistant 249.75 18,716.50 Transcription Minutes n(10/09)
11/19 Crown Building Services 825.00 17,891.50 Ben Carlson & Sphere 112 cleaning
TOTAL 17,891.50
City Grants 30,000.00
01060603-821006 30,000.00
TOTAL 30,000.00
Sculpture Garden 135,000.00
01060603-811059 08/20 Fund Adjustment (14,000.00)149,000.00 Re-allocation of Programming Funds
09/28 Fund Adjustment (20,000.00)169,000.00 NBAF Gift Added
TOTAL 169,000.00
FY 2021-22Cultural Arts Division
12/01/2021 1 of 1 15
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Activities for November 2021
STUDENT ART EXHIBITION
On Wednesday, November 10, in the Friends Room at Central Library, certificates and prizes were
awarded to the selected winners of the 2021 Student Art Exhibition. A committee consisting of Chair
Greer, Vice Chair Little, and Commissioner Kaufman selected the following submissions as winning
entries:
Pre-K - 3rd Grade
1st Prize - $100.00 – The Courage of Creativity, The Henri Matisse Award
Shanaya Joshi, Bouquet of Roses
2nd Prize - $50.00 – A Creation from The Heart, The Marc Chagall Award
Xiaoyan Yang, Pig
3rd Prize - $25.00 – Every Child is an Artist, The Picasso Award
Lilliana Aali, One Hill, One Tree, One Sunset, One Girl, and One Book with a Thousand Stories to Tell
Honorable Mention – The Claude Monet Honorable Mention Award (No monetary prize)
Luke Gaytan, Lion in the Savanna
4th Grade - 7th Grade
1st Prize - $100.00 – An Inner Picture of the Soul, The Edvard Munch Award
Lilly Boman, Hawaiian Waters
2nd Prize - $50.00 – Shapes and Colors as Language, The Georgia O’Keefe Award
Fiona Sun, Reading @ Home
3rd Prize - $25.00 – By All Means, Paint! The Vincent Van Gogh Award
Misaki Kamiyama, Ichigo (Strawberry)
Honorable Mention – The Gustav Klimt Honorable Mention Award (No monetary prize)
Callie Arambarri, Wicked
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8th Grade - 12th Grade
1st Prize - $100.00 – An Artist Who Inspires Others, The Salvador Dali Award
Valerie Casella, Metallic Nonsense
2nd Prize - $50.00 – Art with a Life of Its Own, The Jackson Pollock Award
Eleanor Buhanan, The Big Man Himself
3rd Prize - $25.00 – Happy as Long as I Can Paint, The Frida Kahlo Award
Siyu Wu, Dream
Honorable Mention – The Vasily Kandinsky Honorable Mention Award (No monetary prize),
Amelia Lin, Slaves of Phones
Winning artists received Amazon git cards.
CENTRAL LIBRARY EXHIBITS
Sunny H. Kim - Cosmic Dreams
November 5, 2021 – January 7, 2022
On Saturday, November 13, from 2:00 to 4:00 p.m. in the Bamboo
Courtyard at Central Library, the Newport Beach Arts Foundation hosted
a reception for Sunny Kim, whose work is currently on display at the
Central Library.
Ms. Kim attended the Parsons School of Design in New York, as well as
the Fashion Institute of Design and Merchandising in Los Angeles. She
received her B.F.A. in Fine Arts at the Seoul National University College
and the College of Art and Design in Laguna Beach, California. She is the
Museum Council President of the Orange County Museum of Art, as well
as a Board Member of the Korean American Chamber of Commerce, the
Newport Beach Arts Foundation, and is the Executive Advisor for the
Korean Fine Arts Association U.S.A. Headquarters.
FUTURE CENTRAL LIBRARY GALLERY EXHIBITIONS:
• Roxanne Sexauer (Woodcuts & Linocuts): January 10 - March 4
• Lisa Fu (Watercolors): March 7 - May 6
• Ann Apeles Brunning ("Flying Flowers", photography): May 9 - July 1
• Rob Williams (Photography): July 5 - September 2
• Shant Beudjekian (Acrylic): September 6 - November 4
• Helen Polin-Jones (Watercolor Portraits): November 7 - January 6, 2023
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CULTURAL ARTS GRANTS
The Cultural Arts Grants application period opened on Monday, November 29, 2021. The Newport
Beach City Arts Commission invites arts organizations offering cultural arts programs for Newport Beach
residents and visitors to apply for 2022/2023 Newport Beach Cultural Arts Grants available through the
City Arts Commission. The sum of $30,000 is provided annually for specific cultural or artistic planning or
projects as approved by the City Council. The deadline for applications is February 11, 2022.
Cultural Arts Grants, as determined by the City Arts Commission, will be awarded to qualified arts
organizations with strong projects that enhance arts education and community programs for the citizens
of Newport Beach. Successful applicants must propose projects/programs for funding that directly
benefit children, youth, adults, and seniors living in Newport Beach, as well as schools within the City’s
geographic boundaries. Applicants must also be able to document need, quantifiable success, a realistic
budget, and an implementation plan.
Grant applications are available online on the City’s website, www.newportbeachca.gov/culturalarts
under Cultural Arts Grants, and must be completed according to the instructions. Applications may be
emailed and/or dropped off at the Cultural Arts Office by 4 p.m. on Friday, February 11, 2022. This is not
a postmark date. The address for delivery is Cultural Arts Services, Newport Beach Public Library, 1000
Avocado Avenue, Newport Beach, CA 92660. Applications, or requests for additional information, should
be sent to: arts@newportbeachca.gov.
CULTURAL ARTS CALENDER OF EVENTS:
Plein Air event; date to be determined (Spring 2022)
May 13 and 14, 2022 (Fri. and Sat.)
Newport Beach Art Exhibition – Friday artwork drop-off; Exhibition on Saturday
June 1-10, 2022
Sculpture Exhibition in Civic Center Park– Deinstallation of Phase V artworks – Installation of Phase
VII artworks
June 9, 2022 (Thursday)
Cultural Arts Grant check presentation
June 25, 2022 (Saturday)
Sculpture Exhibition in Civic Center Park Grand Opening – Phase VII
City Arts Commission meetings are held at 5 p.m. on the second Thursday of each month.
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Curatorial Panel Assessment of Submitted Works – Sculpture in Civic Center
Park Exhibition, Phase VII
ABSTRACT:
The curatorial panel, which includes the City Arts Commission, will recommend submitted works for
inclusion in Phase VII of the Sculpture Exhibition in Civic Center Park Public Online Survey. Once the
public survey has closed, ten sculptures and three alternates will be presented before the City Arts
Commission for review before a final recommendation to City Council at the February 8, 2022 regular
meeting.
RECOMMENDATION:
Staff recommends that the City Arts Commission and guest curators review the submitted works and
evaluate them according to the following criteria:
1. Artistic Merit — the artist has strong professional qualifications, and the artwork is of high
quality and demonstrates originality and artistic excellence.
2. Durability — the artwork is made of high-quality materials, requires minimal maintenance,
and can withstand the outdoor elements of coastal Orange County.
3. Practicality — the artwork is appropriate for audiences of all ages and does not exhibit unsafe
conditions that may bear on public liability.
4. Site Appropriateness — the scale of the artwork is suitable for the environment and the
artwork is suitable for viewing from all angles.
Submissions that meet these criteria will be included in the public survey. The public survey will
determine the selection of pieces for exhibition in Phase VII, pending approval by City Council at their
February 8, 2022 regular meeting.
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DISCUSSION:
The Sculpture in Civic Center Park Exhibition is an integral feature of the Newport Beach Civic Center
project. Civic Center Park was designed by renowned landscape architectural firm Peter Walker and
Partners (PWP). PWP developed a master plan for art in the park and identified various spots in the
park where art, particularly sculpture, may be exhibited.
The City Arts Commission determined that a rotating exhibition was an optimal approach to utilize the
PWP design and to bring sculpture to the City in a cost-efficient manner. In August 2013, the Newport
Beach City Council authorized the City Arts Commission to implement an inaugural rotational
sculpture exhibit in Civic Center Park.
The acquisition program that the City Arts Commission developed for the exhibition created a model
in which pieces are loaned for a 2-year period. Sculptors of works chosen for the exhibition are
provided with a small honorarium to loan their work to the City. The City is responsible for installing
the art, while sculptors are responsible for the maintenance and repair of their work. Admission is
free and the exhibition continues to be enjoyed by residents and guests. In essence, the exhibition
has been designed to offer a temporary exhibition that allows the City to avoid the obligation and
expense of owning public art. The rotational nature of the exhibit ensures that residents and guests
are exposed to a variety of work.
At the December 9, 2021 meeting, the City Arts Commission, along with a curatorial panel consisting of
May Sun, a freelance artist whose work has been exhibited nationally and internationally, and Brian
Peterson, a muralist whose nonprofit organization, The Faces of Santa Ana, assists rehabilitation of
homeless individuals through art, will be evaluating submissions and sites for sculpture installation in
Civic Center Park. The artworks chosen by the curatorial panel must meet the following criteria: artistic
merit, durability, practicality, and site responsiveness.
Selected works will then be available for public vote in an online poll open from December 10 to January
10, with the top ten sculptures to be recommended to City Council for installation. The survey will also
determine three alternate sculptures.
The City Arts Commission will review the results of the public survey at the January 13, 2022 regular
meeting. The City Arts Commission will submit the results to City Council at the February 8, 2022 City
Council regular meeting.
Pending Council approval, the selected artworks will be prominently showcased for two years in
Newport Beach in Civic Center Park.
NOTICING:
This agenda item has been noticed according to the Brown Act (24 hours in advance of the special
meeting at which the City Arts Commission considers the item).
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