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Home My WebLink About20 - Approval of Proposed Residential Solid Waste Collection & Recycling Contract - PowerPointr Item IESIDENTIAL REFUSE COLLECTION CONTRACT City Council Meeting January 11, 2022 Item No. 20 \1 FO R% Changing Laws Regarding Solid Waste Collection, Recycling and Disposal Past and near-term changes in State mandates are requiring adjustments to our refuse collection operations, as well as increasing program costs. AB 1826 AB 1594 �I 'el kRt Will require all homes and businesses to recycle organic waste by Jan 1, 2022 0000 Mandatory Landfill AB 341 commercial alternative daily cover organics no longer AB 939 Mandatory recycling by considered commercial 2020; goal of diversion in 50% recycling recycling by 50% reduction 2020 requirement 2012; State in organics by 2000 or up goal of 75% disposal by to $10K/day diversion by 2020 fines 2020 _ .. �I 'el kRt Will require all homes and businesses to recycle organic waste by Jan 1, 2022 0000 City Solid Waste Collection and Processing Program Updates to Comply with State Law Mandates Updated and Rebid City Waste Contracts for Beaches, Facilities, and Street Waste Cans collection Updated Municipal Code to Reflect New Legislation Requirements Developed and Implement New Commercial Franchise Hauler Agreement Reflecting New Legislation Requirements Conducting Business & Schools Outreach & Education: Ongoing Reviewed and Updated City Recycle Service Fee Revised and Updated City's Washington Street Joint Use Bins ❑ Revising City Residential Solid Waste Collection and Disposal Contracts: Ready for review and approval tonight ❑ Citywide Refuse Collection Monitoring, Education, Adjusting: Ongoing Citywide Residential Refuse Collection Program Additions Needed to Accommodate Changes in State Law City Must Now: • Implement Higher Level Diversion Programs to Comply with AB 939 / SB 1383 (i.e., use of Clean MRF's rather then Dirty MRFs) • Residents Must now `Source -Separate' their Dry Recyclables into the Blue Cart to maintain an overall minimum 50% on Recycling Diversion Rate • Residents Must now `Source -Separate' their Green Waste and Food Waste into a third, new, Green Cart to comply with State Mandates included in SB 1383 (January 1, 2022) •66• Other Circumstances Impacting Citywide Residential Refuse Collection • Split Commercial/Residential Franchise system • Collection in Space Constrained Areas • Organic Material No Longer Allowed as Alternative Daily Cover • The Option of Dirty MRF processing is being phased out and will no longer be available for residential services • Unlimited Refuse Services available to residents • More State Regulatory emphasis of curbside source separation • Higher Diversion Percentages being required by State mandates • Mandatory Implementation of Residential Organics Collection which requires a 3 -Cart System •66• 0000 Citywide Residential Refuse Collection City Residential Refuse Collection is currently performed under two separate franchises, both with CR&R Inc. ➢ Newport City (Contract initiated 2013) Extended to January 31, 2022 ➢ Newport Coast (Contract initiated 2007) Expires Oct 1, 2022 FA Map of Residential Hauling Contracts .-rpad Coast Residential Refuse Saru Ana ghts City Of W.port RPMn Santa Ana Heights Santa Ma Heights residential service provided by CR&R via Costa Mesa Sanitation District. City of Newport Beach City of Newport Beach residential refuse and recycling services provided by CR&R Newport Coast Residential Refuse Collrc Newport Coast refuse and recycling service provided by CR&R. N WF s City Council Solid Waste Working Group Now focused on Citywide Residential Refuse Collection Service. Currently both contracts with CR&R are approaching end of their terms. Recommending a new, combined, contract now in order to: • Ensure City has necessary contract to provide future Residential Refuse Collection and Disposal Services • Ensure Compliance with Current and Pending State Laws • Merge current Two Contracts into One • Implement New or Improved Means and Methods • Manage and Minimize Program Cost • Minimize Impacts to Residents •66• Citywide Residential Refuse Collection Current 2 -Cart Collection System (Newport City Contract) • Black -Lid Trash Cart is processed at a `Dirty' MRF* • Organics currently placed in Black -Lid Trash Cart, separated out at MRF, then landfilled • Blue -Lid Recycling Cart is processed at a `Clean' MRF* • All Households now have Blue -Lid Recycling Carts • Residential Dry Recycle Diversion Rate: ,., *MRF — Material Recovery Facility Newport Coast Residential Refuse Collection Current 2 -Cart Collection System (Newport Coast Contract) • Black Trash Cart waste is sent directly to the landfill • Organics currently placed in Black Trash Cart and landfilled • Brown Recycling Cart is processed at a `Clean' MRF* • Recycling cart included in the basic level of service • Residential Dry Recycle Diversion Rate: 41% *MRF — Material Recovery Facility Proposed New, Waste 3 -Cart Residential Collection System • Blue Recycling Cart for clean, dry recyclables processed at a Clean MRF • Green Organics Cart for yard trimmings and food scraps processed at an Organics Processing Facility. — Smaller green carts for space constrained property areas • Black Trash Cart for everything else (trash) sent to Landfill •66• Some Service Issues that are being addressed Defining how much trash should be included within the City paid collection. Cans from one house •66• Some Service Issues that are being addressed 5 • Low level of Source Separation (Trash, Recycle, Organic) • Bagged and Loose Trash Requires Costly Manual Collection • No Ability to Capture and Recycle Green Waste Some Service Issues that are being addressed • Commercial & Rental Trash Mixed In • Construction/Remodel Trash Mixed In • Lots of Loose Trash Creates Other Problems ➢ Increases Labor/Collection Cost ➢ Decreases Recycling M ➢ Water Quality, Birds & Vectors, Wind/Rain issues ryryR jr 1: ij I yy, ,1 Proposed Collection/Processing Modifications • Expand to 3 -Cart Program for all Households in City with addition of Required Blue Recycling Carts (dry recyclable items) and Green Organics Carts (Green Waste & Food) & Source Separation • Increase Automation. Require All Refuse Material be Sorted & Placed within provided Carts for pick-up. (No more bags, boxes and other material left on ground outside the carts requiring manual pick-up) • Free consolidated Bulky Item Pick -Up Service limited to up to five specific collection pick-ups (with up to five items each) per household per year (as opposed to unlimited bulky collections currently) • Significant Construction/Remodel projects that do not fit within allotted provided cart service will be directed to special collection pickup (dumpster, bulky item, other) •66• Waste Collection Carts Residents can choose from three different sizes for each type of containers: 32 -gal, 64 -gal or 96 -gal (64 Gal is the standard Default size) 32 -Gallon 37.5"h 19.75"w 24.25" d 64 -Gallon HPI -V,1 24.25" w 31.750d 96 -Gallon 29.75" w 35.75"d 0660 3.25"h Waste Collection Cart Options CART TYPE CONFIGURATIONS OFFERED AT NO ADDITIONAL CHARGE TO RESIDENTS TRASH IF -OR- 1111 IF 164 -gal (default) Up to 2 32 -gal 196 -gal RECYCLING IF -OR- ]Fir ]Fir '111 164 -gal (default) Up to 2 64 -gal Up to 2 -96-gal Up to 2 32 -gal ORGANICS (FOODC� tr i SCRAPS -OR- 11 AND GREEN 1(default for areas without g64-gal 1 32 al ace ( p default for areas with s 196 -gal Optional Kitchen pail WASTE) space constraints) provided to residents at constraints) no charge 0660 Defining Free Carts Provided to Residents Current and Projected Waste Generation Volumes per Household Current - Weekly Gallons of Trash and Recycling (Total = 141 gallons per Week) .f M Projected - Weekly Gallons of Trash, Recycling, and Organics (Total = 141 gallons per week) 19 MSW Recycling MSW ■Recycling ■Food scraps and green waste * Up to 384 gallons per week of service will be provided at no charge Waste Collection Carts • Each household, at no cost, is allowed up to: - 96 gallons of trash (Black Cart) - 192 gallons on recyclable waste (Blue Cart) - 96 gallons of green organic waste (Green Cart) That's 384 gallons, or approximately 77, 5 -gal buckets, or 50 cubic feet of waste a week at no cost* to the household • Households may have more of any carts, but there will be a small extra charge of up to $6.09 per month • Standard and Premium Valet Service (CR&R operator moves carts in and outforservice) will be available for a small fee * The City does charge a small household monthly Recycle Fee of up to $6.28 to partially recover current costs incurred by the City in satisfying State -mandated recycling requirements •66• Additional Collection/Processing Modifications • New collection 7ruMs to service the organics routes. • New split body collection trucks for collection in space confined areas like the Peninsula and Balboa Island. • Require 7 -Year average collection vehicle age, with no vehicle over 10 - years old • Organic material processed at least expensive means allowed (Composting, Digestion, other) • Implement some residential collection day route changes 0660 I ILLME Some Residential Collection Day Route Changes t�� NEWPORT BEACH AND NEWPORT COAST RESIDENTIAL S MONDAY -SL MONDAY -RL TUESDAY - SL WEDNESDAY - SL WEDNESDAY - RL THURSDAY -SL FRIDAY - SL FRIDAY - RL PROPOSED ROUTES https://nbg is.newportbeachca.gov/gispub/Ref use LookupDay/defauIt. aspx w Some Residential Collection Day Route Changes NBUS ® ' N.'A�JNI f..l:N = M&W% VAdn dd., - Mdey 61r b Apra 22 ! Refuse Collection Day (Proposed) 4E` Wednesday to Tuesday NBUS ® ' N.'A�JNI f..l:N = M&W% VAdn dd., - Mdey 61r b Apra 22 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed) Friday to Thursday �• „ r _ . .. _ .:. v:.: ...•....` ,. a ... r i r� *war VNdirtlay - Fider rM Mr b At♦rgr 23 Some Residential Collection Day Route Changes + Refuse Collection Day (Proposed) !r , ct Friday to Wednesday 4 .. r r r ji i . - Abndoy iu.ador W.dn..d.y fiund.r - fdd.y 24 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed] Monday to Friday 4 Irk PA r. 1F ff. NBGS ..'I I 'V I I . .1 & H 25 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed] Monday to Tuesday J• rI ` •. J f . 1IJ .. ' .. ..... a 2., .. ' •1 i 4�a - Abndoy y.�day W4do.,dnr fiunduy - rddny W. b Aprry 26 r I i r� - Abndoy y.�day W4do.,dnr fiunduy - rddny W. b Aprry 26 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed) Thursday to Friday NBOM WO M Ire FR r. 1F f C C. e. F j V MA.Way T --"Y W.dn.,doy ThuFsday M Fdd.y R.F. M Aq&Wy 27 IIJ 44 NBOM WO M Ire FR r. 1F f C C. e. F j V MA.Way T --"Y W.dn.,doy ThuFsday M Fdd.y R.F. M Aq&Wy 27 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed) � r Thursday to Wednesday f � f J •r __ PR f. 1F (L {SLElN ...... .. - Mendcy iwaday { VJ�dn�day y�[y- J Thundor N�+ :�S u - fed., J af.rci ..�i:n i f• B•i�b wgr.cr 28 Some Residential Collection Day Route Changes Refuse Collodion Day (Proposed) N� - Tuesday to Monday 4 ^l. i:-Fi C, iSLE+H ... - Abndar � ! W�dnndar JThuMay 'r '�ur ii .. ,� " ' W. a Aprcy 29 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed) �� r Tuesday to Thursday f �� 3 r' ti A i s e J l r iwidor 4 V✓�diw�day Th..day f i s e J l r iwidor 4 V✓�diw�day Th..day Some Residential Collection Day Route Changes .: Refuse Collection Day (Proposed) ! Wednesday to Friday f kE �` ....... g. old'{• 't + .. r rf i 1 31 Some Residential Collection Day Route Changes y°. Refuse Collection Day (Proposed) , �{ Wednesday to Monday f� 3� y tif. .44 a5 F. \ Imdur { +Aidrr.i. J NBUS ni �..i:n i' ,�� hlr bAprer 32 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed) Friday to Thursday <��@`' •' ..... lam... [ / 'y • _ .. r r 5 �• _ i` ♦ ' 1 i , 33 r i� 33 Some Residential Collection Day Route Changes 1. r IF fr. 0L F A?.' NE' M I r W M I I n H 34 Refuse Collection Day (Propose Monday to Friday \4 'Ikl 31� 1. r IF fr. 0L F A?.' NE' M I r W M I I n H 34 Some Residential Collection Day Route Changes Refuse Collection Day (Proposed) ti0. ,4 v ?d' Wednesday to Thursday �� 3 r \k: �v . r _ h r• ..„., a ,' .... MBVIS ® • u nr'nr�ni !ra:n � i V - Mendoy V✓�dn�Woy Thundar - I dor 6vi�r p r,q.r. y Some Residential Collection Day Route Changes Refuse Collection Day [Proposed] Tuesday to Friday <? Y9 Ak t Nk IQ LLd, NBGM ..'1I J. I I ..I L H 36 Why Collection Day Route Changes Are Necessary Effective February 1, 2022, CR&R will be implementing revised collection day routes. • The Re -Routing is necessary and intended to: — provide collection service to residents in a more efficient and less disruptive manner — Provide for expanded recycling programs (3 -Cart System) — Balance out loads to ensure all routes can be collected on time Increase safety by reducing the daily number of miles traveled by collection trucks, reducing the total number of daily truck routes Further avoid high traffic and congested areas, reduce noise, traffic, and truck emissions • Many residents will have their collection day adjusted as a result of this re-route • Street sweeping schedules will also be adjusted as a result •66• Some Residential Collection Day Route Changes t�� NEWPORT BEACH AND NEWPORT COAST RESIDENTIAL S MONDAY -SL MONDAY -RL TUESDAY - SL WEDNESDAY - SL WEDNESDAY - RL THURSDAY -SL FRIDAY - SL FRIDAY - RL PROPOSED ROUTES Link to "Find My Collection Day": https://nbg is.newportbeachca.gov/gispub/Ref use LookupDay/defauIt. aspx w New Residential Refuse Collection Contract Cost Current CR&R Contracts Costs • Current contracts cost of approx. $4.9 million annually (2021) • Direct cost is paid for by the City's General Fund (Per Municipal Code 6.04.140: Residents are not directly charged for residential refuse) • City Recycle Fee generated $970,000 in revenue (@ $3.00 per household) • 2021 City Cost for Residential Refuse Collection & Disposal $3,930,000 Proposed new 8+2 Year Contract (not to extend beyond December 31, 2031) • Proposed contract cost of approx. $7.8 million annually (year 1) • Year 10 Cost - $9.3 million (includes annual CPI adjustment) • Direct cost is paid for by the City's General Fund • City Recycle fee generated $2,331,000 in revenue (@ $6.28 per household) • 2022 City Cost for Residential Refuse Collection & Disposal $5,469,000 >> >> Delta first year cost increase is $1,540,000 0660 Comparison of Recently Bid/Negotiated Residential Customer Rates that Include SB 1383 Programs City Hauler Monthly Rate Paid by Rate Payer Laguna Niguel (2019) CR&R $23.76 Mission Viejo (2020) WM $23.45 Santa Ana (2022) Republic $22.94 San Juan Capistrano (2020) CR&R $24.48 Tustin (2019) CR&R $18.12 OC Average - RECENT BIDS $22.55 Newport Beach Resident (City) CR&R $6.28 Newport Beach Resident (Newport Coast) CR&R $5.76 *Total per household cost paid by City to CR&R for refuse service is $24.08 Contract Implementation Schedule Approval of New Contract: Contract Effective: Beginning of New Collection Routes: Deployment and Collection of New Organic Waste Carts (phases): Extra Service Charges to Become Effective: January 11, 2022 January 15, 2022 January 31, 2022 February - March 2022 April 2022 •66• Continued Outreach and Education Efforts 0660 NEWPORT BEACH IS Digital Outreach • Posting twice a week on Instagram, Facebook, and Twitter (Avg. impressions: 4,273 Instagram; 4,455 Nextdoor) • Updated Web Page (1,092 unique visits) with FAQ • NBTV/Social Media PSA • City Manager The Week in Review Direct Mail • 2 Stand -Alone Citywide Mailers • 2 Utility Bill Inserts • 2 Newport Navigator Featured Articles Community Outreach • Cart displays and information at City libraries, community centers • CR&R booth at community holiday events • Speak Up Newport Keynote (Fall) • Town Hall Meetings • Council Announcements December — March • City Public Works, CR&R answering questions and concerns by phone Upcoming: • Frequent Social Media Outreach e Direct Mail RecycIing Guide ORGANIC WASTE: IN• Green -top cart • Grms Gartlan Tnmmngs Trm Branches FoodMrt<hen Scnys (meet. Additional Utility Bill Inserts • Plmes d Weedz paJby fish hurt, regetadm) • Direct Calls to Residents with RECYCLING:BIue-top cart Service Changes METAL • Erpty Aerosol Can Pram Books • CareatL'Craclmr Boxes a"m'mm`„' Tin C • ans CepP e CompJer Paper&Whm • Interactive Map with "Find my • FoogUuce Cans Paper • • n Alumimm Fal Mud obPapw FLASTK Collection Day" Feature P PFO? • Dnw Bolla • Cardboard DemgeM Conveners • Megssnm MikCm dim M t C "0 • Spring Newport Navigator Article • The Week in Review Articles LANDFILL: Black -top cart • Mudd Products (i.e. Ple / Pleee Gkss Meta Camdnabon) • WmodMlkCarton • Waxed Paper Pat Waam Daryp,m Paper T.Nf • "How To" Organics Training Video • Coated Meterxls Styrobam • Ce Opyrex Mrrars • 5dGlass Nan-DonMabb GotNng PamFmnds Ptmdc Begs Digital Advertising ety • HOA Newsletters/E-blasts Items to Remember and Start Doing • Sort out dry recyclable items and put them in your Blue Recycle Cart • Break down all boxes and put them in your Blue Recycle Cart. • Make sure you put all refuse in your proper carts. No material left outside on the ground. If you regularly need more carts, call and request additional carts. Call CR&R: (949) 625-6735 or (866) 949-9694 • If you have large bulky items for pick-up, please call to arrange for the pick-up. Call CR&R: (949) 625-6735 or (866) 949-9694 • Put green waste in the Black Cart for now, then in the Green Cart when it arrives in February 2022 • If you have any refuse -related questions — call us at: (949) 644-3055 www.newportbeach.gov/recycle 0660 •00• Comments or Questions Your Public Works Department Protecting and Providing Quality Public Improvements and Services