HomeMy WebLinkAbout08 - Rejection of Bids - Groundwater Development Project 36-Inch Water Transmission Main - Reach No. 4 - Phase II Contract No. 3004-NC�
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March 11, 1996
CITY COUNCIL AGENDA
TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: PUBLIC WORKS DEPARTMENT
SUBJECT: REJECTION OF BIDS
GROUNDWATER DEVELOPMENT PROJECT
36 -INCH WATER TRANSMISSION MAIN - REACH
CONTRACT NO. 3004 -N
RECOMMENDATIONS:
1. Reject all bids for Contract No. 3004 -N that were received
and opened on February 14, 1996.
2. Recommend that Staff review the subject project and re -bid
it at a later time and request Staff to include portions of this
project within the 15th Street Rehabilitation and Storm
Drain Construction Project (C- 2661).
3. Authorize the Mayor and the City Clerk to execute an
amendment to the Professional Services Agreement (C-3004-
H) with AKM Consulting Engineers for $55,957.00 to revise
the plans and specifications.
DISCUSSION:
At 2:00 p.m. on February 14, 1996, the City Clerk opened and read
bids for the subject project. A summary of the results are listed below and a
more detailed itemized bid summary is attached as Exhibit "B ":
Rank Contractor /Bidder Total Bid Price
low C. P. Construction Company, Inc. $ 2,772,649.00
2 Albert W. Davies, Inc. $ 2,877,004.00
3 Calfon Construction, Inc. $ 2,925,367.00
4 Fleming Engineering, Inc. $ 3,532,755.00
Four (4) bids were received. The low bid was $2,772,649 which
was 32% over the Engineer's Estimate of $2,100,000.
Staff believes because of the large discrepancy between the bids
received and the funds available, that the bids should be rejected and the
project scope re- examined. The following are a few reasons why the bids
exceeded the Engineer's Estimate by such a large amount: pavement
replacement costs were higher than anticipated; higher costs for materials:
numerous connections to existing water mains: several other bid openings of
other construction projects on the same day; and an extremely short
construction period to accommodate construction prior to the summer of 1996.
• Staff will review the subject project relative to reducing costs,
including replacing valve vault structures with buried valves, providing an
alternative bid item for steel or ductile iron pipe and eliminating portions of 30-
inch water main replacement at 15th Street and Santa Ana Avenue. In
Groundwater Development Project - Page 2
Reach No. 4, Phase 11, Water Transmission Pipeline
Rejection of Bids (C- 3004 -N)
March 11, 1996
6, taff will review the subject project relative to reducing costs,
including replacing valve vault structures with buried valves, providing an
alternative bid item for steel or ductile iron pipe and eliminating portions of 30-
inch water main replacement at 15th Street and Santa Ana Avenue. In
addition, a portion of this project will be included within the 15th Street
Rehabilitation and Storm Drain Construction Project (C -2661) to meet the
intended construction schedule of the summer of 1996 and to hopefully reduce
costs.
REACH NO. 4 PROJECT SEGMENT:
The overall Groundwater Development Project plan calls for
transmission pipelines to be designed and constructed in segments. This
portion of the overall project deals with the segment of pipeline that lies within
the City's existing distribution system. It consists of approximately 5,000
linear feet of 36 -inch diameter pipeline, 1,600 linear feet of 16 -inch diameter
pipeline, relocation of the existing 30 -inch diameter pipeline and five pressure
regulating stations. This project segment is referred to as Reach No. 4. The
Reach No. 4 pipeline will run in 161h Street from Monrovia Avenue to Superior
Avenue; then in 151h street from Irvine Avenue to Cliff Drive. A portion of this •
project within 16th Street will be in Costa Mesa.
PROJECT SPLIT INTO PHASES:
To facilitate this overall project schedule and to minimize impacts
to the community, the project was split into two (2) separate phases. Phase I
was completed last summer, which was work in and around the high school.
Phase II of the project was to be completed by October, 1996 and the remaining
portions near the high school would have been completed this summer, again
to minimize impacts to the community. Refer to the attached vicinity map
(Exhibit "A ") for specific locations.
The Phase II portion of the project provides for installation of
approximately 4,300 linear feet of new 36 -inch diameter pipeline; relocation of
various water facilities required for Mesa Consolidated Water District;
installation of five new pressure reducing stations and relocation of the existing
30 -inch diameter water pipeline to clear the way for a proposed 15th Street
storm drain construction project scheduled for construction this summer.
CONCLUSION:
The contractor's bid price for the project totaled $2,772,649. This •
price is 32% over the engineer's cost estimate of $2,100,000.
0 0
Groundwater Development Project - Page 3
Reach No. 4, Phase II, Water Transmission Pipeline
Rejection of Bids (C- 3004 -N)
March 11, 1996
Staff recommends rejection of all bids, and after re- evaluation of
the project, re -bid the project at a later time.
Staff also recommends that a portion of the project be included
within the 15th Street Rehabilitation and Storm Drain Project (C- 2661).
Staff further recommends that Council authorizes the Mayor and
City Clerk to execute an amendment to the professional services agreement
with AKM Consulting Engineers for $55,957. The project originally called for
thirty construction drawings and fifty pages of specifications. Their effort has
grown to almost 100 sheets of construction drawings and several hundred
pages of specification.
Funds for the professional services were approved in the water
capital projects budget in the previous four (4) years and available in the Water
Enterprise Fund under Capital Project No. 7504- C5500094.
Respectfully submitted,
a,
. PUBLIC WORKS DEPARTMENT
Don Webb, Director
By:
M' hael J. Sinacori, P.E.
Utilities Engineer
Attachments: Exhibit "A" Project Vicinity Map
Exhibit "B" Bid Summary
MJS:tam
•
'• 17TH sr LEGEND
! � 3
i Q M - PRESSURE REDUCING STATION
NEWHALL STW \ M -VALVE STRUCTURE
i U • M. C. W. D. INTERCONNECTION
J 16Cl-
T
2 PROPOSED
15TH ------- ST Oe \ 36 -INCH REACH 4
- -
■ PHASE 2 PROJECT
CITY OF
NEWPORT BEACH
UT&FIES YARD i q
15TH(V 55 �ti� jq` �N, NEWPORT HARBOR
\�O _ HIGH SCHOOL
MOPP HALYARD
�iyF�/No 2 �� g 2 OF �� ��Q� ��Q�, cC�r • g Q
UNP MEMORIAL JAME
4 5 HOSPITAL
Lu
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GROUNDWATER DEVELOPMENT PROJECT NWY
36 -inch Water Transmission Main
Reach No. 4 - Phase II
Exhibit "A"
Project pity Map
• CITY OF NEWPORT BEACP
PUBLIC WORKS DEPARTMENT - UTILITIES
TITLE: GWDP 36 -inch Water Transmission Main - Reach No. 4 Phase II BID LOCATION: City Cleric's Office - City
-_ .......... ...... _. _._.._ ...-
CONTRACT NO.: C -3004-N TIME: 2:00 P.M.
ENGINEER'S ESTIMATE: _ $ 2,100,000 _ _ DATE: _Febru y 14th, 1996
PROJECT MANAGER: _ Mike Sinacori BY: T.M. CHECKED:
k'
En ineer's Estimate
C. P. Construct Company. Inc.
Albert W.
Davies Inc.
Calfon Constructxrn, Inc.
Flemin En ineenn , Inc.
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT I
AMOUNT
1
Mobilization & cleanup1
I LS
$20,000.00
$20000.00
$15,000.00
$15000.00
$130,000.00
$130000.00
$200,000.00
$200000.00
$200,000.00
$200,000.00
2
36" D.I.P. in 16th St.
2808
LF
$205.00
$575,640.00
$294.00
$825 552.00
$251.00
$704,808.00
$256.00
$718 848.00
$200.00
$561,600.00
3
24" D.I.P. in Monrovia Ave.
185
LF
$165.00
$30,525.00
$287.00
$53,095.00
$430.00
$79,550.00
$313.00
$57,905.00
$560.00
$103,600.00
4
16" P.V.C. in Monrovia Ave.
89
LF
$145.00
$12,905.00
$499.00
$44,411.00
$300.00
$26,700.00
$220.00
$19.580.00
$225.00
$20,025.00
5
12" P.V.C. in Monrovia Ave.
107
LF
$100.00
$10700.00
$144.00
$15,408.00
$300.00
$32,100.00
$205.00
$21935.00
$180.00
$19,260.00
6
14" P.V.C. in Monrovia Ave.
1
LS
$10000.00
$10,000.00
1 $15000.00
$15000.00
$32000.00
$32000.00
$20,736.00
$20736.00
$21,500.00
$21,500.00
7
Abndn 24"RCSCP@Monrovia
1
LS
$2000.00
$2000.00
$1150.00
$1150.00
$7,800.00
$7,800.00
$1232.00
$1232.00
$5200.00
$5,200.
8
Abndn intertie@Monrovia
1
LS
$4000.00
$4000.00
$12500.00
$12,500.00
$17000.00
$17000.00
$5768.00
$5768.00
$3100.00
$3100.0
9
12" PRS @ Monrovia Ave.
2
EA
$35,000.00
$70,000.00
$40,950.00
$81,900.00
$4500000
$90000.00
$54,220.00
$108,440.00
$3750000
$75000.00
10
ReIct SCG as line@Monrovia
1
LS
$3,000.00
$3,000.00
$5,000.00
$5000.00
$8,000.00
$8000.00
$16,800.00
$16800.00
$6,800.00
$6,800.00
11
R/R xing wtrins w/PVC
6
EA
$500.00
$3,000.00
$4,500.00
$27,000.00
$3,500.00
$21,000.00
$3,967.00
$23,802.00
$5,280.00
$31,680.00
12
16" BFV
10
EA
$3,200.00
$32,000.00
$4,108.00
$41,080.00
$3,600,00
$36,000.00
$5,168.00
$51,680.00
$3,900.00
$39,000.00
13
12" BFV
18
EA
$1,000.00
$18,000.00
$1,557.00
$28.026.00
$2,100.00
$37,800.00
$3,702.00
$66,636.00
$2,300.00
$41,400.00
14
4" air vac.
5
EA
$4,000.00
$20000.00
$18,634.00
$93,170.00
$14000.00
$70000.00
$16,508.00
$82540.00
$16200.00
$81000.00
15
12" Blow -off
1
EA
$5,000.00
$5000.00
$24,234.00
$24234.00
$16,000.00
$16000.00
$21096.00
$21096.00
$21200.00
$21200.00
16
30" D.I.P.@16th St/Superior
168
LF
$170.00
$28,560.00
$315.00
$52 920.00
$680.00
$114,240.00
$416.00
$69,888.00
$500.00
$84,000.00
17
Electrolysis test stations
6
EA
$500.00
$3,000.00
$850.00
$5,100.00
$1,140.00
$6,840.00
$2,333.00
$13,998.00
$564.00
$3,384.00
18
Slurry seal 16th St.
94,240
SF
$0.13
$11,780.00
$0.15
$14136.00
$0.15
$14136.00$0.20
$18,848.00
$0.10
$9,424.00
19
12" PRS Lat.@ Pomona Ave.
76
LF
$100.00
$7,600.00
$178.00
$13,528.00
$400.00
$30 400.00
$626.00
$47,576.00
$330.00
$25,080.00
20
12" intertie metering fclt
2
EA
$29,500.00
$59,000.00
$20,986.00
$41,972.00
$38,000.00
$76,000.00
$40,096.00
$80,192.00
$2590000
$51,800.00
21
12" P.V.C. @ Pomona Ave.
58
LF
$100.00
$5800.00
$192.00
$11,136.00
$400.00
$23,200.00
$300.00
$17400.00
$245.00
$14210.00
22
8" pres. reducing stations
3
EA
$32000.00
$96000.00
$20008.00
$60,024.00
$34000.00
Si0Z,000.00
$46751.00
$146253.00
$50000.00
$150,000.00
23
Remve intrtie@Pomona Ave.
1
LS
$2,000.00
$2,000.00
$4,500.00
$4,500.00
$25,000.00
$25,000.00
$9,022.00
$9,022,00
$12,300.00
$12.300.00
24
Relocate cable TV@Pomona
1
LS
_$5 000.00
$5,000.00
$5,000m
$5.000.00
$4,000.00
$4,000.00
$5,600.00
$5,600.00
$2,260.00
$2,260.00
25
30"D.LP.@15th&Santa Ana
236
LF
$165.00
$38,940.00
$339.00
$80,004.00
$490.00
$115640.00
$433.00
$102188.00
$600.00
$141600.00
26
12" intertie i)Dnci@Santa Ana
99
LF
$100.00
$9,900.00
$109.00
$10,791.00
$290.00
$28,710.00
$245.00
$24,255.00
$300.00
$29.700.OQA
27
Abndn intertie@San Bemrdno
1
LS
$3000.00
$3,000.00
$8,500.00
$8500.00
$6,300.00
$6300.00
$4088.00
$4088.00
$1160.00
$1160.0
28
12" P.V.C. San Bernardino
131
LF
$100.00
$13,100.00
$97.00
$12707.00
$240.00
$31,440.00
$234.00
$30654.00
$300.00
$39,300.00
29
Rmve 30"&12" conn@aIle
1
LS 1
$3,000.00
$3,000.00
$6,500.00
$6.500.00
$3,200.00
$3,200.00
$9,574.00
$9,574.00
$2,330.00
$2.330.00
30
Rmve 30"&12" wtdn conn.
1
LS
$3000.00
$3,000.00
$6500.00
$6,500.00
$4,500.00
$450000
$9,243.00
$9,243.00
$1,700.00
$1,700.00
31
12" P.V.C. PRS Iat.@Irvine
104
LF
$100.00
$10,400.00
$55.00
$5,720.00
$270.00
$28080.00
$202.00
$21,008.00
$170.00
$17,680.00
32
30" D.I.P. wtrin@15&Irvine
155
LF
$165.00
$25,575.00
$400.00
$62000.00
$630.00
$97,650.00
$736.00
$114390.00
$700.00
$108500.00
33
30" valve structures
2
EA
$65000.00
$130,000.00
$58,170.00
$116,340.00
$59904.00
$119,808.00
$91,149.00
$182,298.00
1$100,000.00
$200,000.00
34
8" fire service relocation
1
LS
$15,000.00
$15,000.00
$1,896.00
$1,896.00
$21,000.00
$21,000.00
$28,395.00
$28,395.00
$15.700.00
$15,700.00
35
36" D.I.P. 15th,Kins,Cliff
1499
LF
$205.00
$307,295.00
$264.00
$395736.00
$290.00
$434,710.00
$349.00
$523,151.00
$290.00
$434,710.00
36
8" sewer relocation @ Kings
62
LF
$80.00
$496000
$50.00
$3,100.00
$200.00
$12,400.00
$334.00
$20,708.00
$157.00
$9,734.00
37
36" valve structure
1
EA
$69000.00
$69,000.00
$65,136.00
$65,136.00
$76,000.00
$76000.00
$103,901.00
$103901.00
$91500.00
$91500.00
38
R/R 12"Dover bypass
1
LS
$17378.00
$17,378.00
$44053.00
$44053.00
$64,000.00
$64000.00
$53321.00
$53,321.00
$113,500.00
$113500.00
39
Traffic Control
1
LS
$50000.00
$50,000.00
$22,000.00
$22,000.00
$38000.00
$38,000.00
$72800.00
$72,800.00
$10,000.00
$10000.00
40
Pavement re lace@16th
55,6841
SF
$3.00
$167052.00
$4.50
$250,578.00
$3.00
$167052.00
$3.00
$167,052.00
$7.00
$389788.00
41
Pavement re lace@Santa Ana
4120
SF
$3.00
$12,360.00
$3.50
$14420.00
$3.00
$12,360.00
$5.00
$20,600.00
$9.00
$37,080.00
k'
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT - UTLITIES
TITLE: GWDP 36 -inch Water Transmission Main -Reach No. 4 Phase II BID LOCATION:
CONTRACT NO.: C -3004-N _ _ _ TIME: _
ENGINEER'S ESTIMATE: $ 2,100,000 DATE:
PROJECT MANAGER: Mike Sinacon BY:
City Clerk's Office - City Hall
2:00 P.M.
February 14th , 1996
T.M. CHECKED:
PAGE _ _2 OF 2
M.S. DATE: 2/14/96
0 0 0
W
•
E ineer's Estimate
C. P. Construction Company, Inc.
Albert W. Davies, Inc.
Calfon Construction, Inc.
Fleming En ineerin , Inc.
ITEM
DESCRIPTION
QUANTITY
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
UNIT
AMOUNT
42
Pavement re lace@San Bmdn
1,010
SF
$3.00
$3,030.00
$3.50
$3,535.00
$5.50
$5,555.00
$43.00
$43.430.00
$10.00
$10,100.00
43
Pavement re lace@Irvine
1600
SF
$3.00
$4,800.00
$1.66
$2,656.00
$3.50
$5,600.00
$18.00
$28 800.00
$6.00
$9,600.00
44
Pavement re lace@Kin s
12,350
SF
$3.00
$37,050.00
$4.50
$55.575.00
$3.00
$37,050.00
$4.50
$55,575.00
$8.00
$98,800.00
45
Pavement re lace@Cliff
42,150
SF
$3.00
$126450.00
$5.50
$231825.00
$2.50
$105375.00
$1.50
$63,225.00
$5.00
$210,750.00
46
Pavement re lace@Dover
1,000
SF
$3.00
$3000.00
$5.50
$5500.00
$10.00
$10000.00
$11.00
$11000.00
$7.00
$7000.00
47
Remodel sewer lats.
24
EA
$300.00
$7200.00
$1000.00
$24000.00
$1,000.00
$24000.00
$1614.00
$38736.00
$350.00
$8400.00
48
Potholing
20
EA
$150.00
$3000.00
$100.00
$2000.00
$900.00
$18000.00
$560.00
$11,200.00
$565.00
$11,300.00
49
REM DEDUCTS Total
1
LS
$149265.00
$149265.00
$294000.00
$294,000.00
$640000.00
$640000.00
$50,000.00
$50000.00
• Corrected Total
EE
$2,100,000.00
LOW
$2.772,649.00
1 -2ND
$2,877,004.00
3RD
$2,925,367.00
4TH
$3 532 755.00
0 0 0
W
•