HomeMy WebLinkAbout09 - Alley Reconstruction (AD-116, 116B & F Street Areas) — AwardQ SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
March 22, 2022
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Alley Reconstruction (AD -116, 116B & F Street Areas) — Award of
Contract No. 7976-1 (22R07)
ABSTRACT:
Staff has received construction bids for the Alley Reconstruction (Assessment District -
116, 116B & F Street Areas) project and requests the City Council's approval to award
the construction contract to IE General Engineering Inc. (IE Engineering Inc.). The project
consists of removing, and reconstructing with concrete, the existing asphalt or concrete
streets/alleys, alley approaches, sidewalks, curb and gutter, concrete valley gutters and
driveways, and adjusting utility boxes to grade.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (repair and maintenance of existing highways and streets,
sidewalks, and gutters involving no expansion of use) of the CEQA Guidelines,
because this project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7976-1 to IE Engineering Inc. for the total bid price of $621,688,
and authorize the Mayor and City Clerk to execute the contract; and
d) Establish and encumber a contingency of $62,000 (approximately 10 percent of the
total bid) to cover the cost of unforeseen work not included in the original contract.
DISCUSSION:
The alley reconstruction of Assessment District (AD) 116 and 116B areas is the final step
in the utility undergrounding process after power pole removal. Two other small areas
(the alleys off of F and Short Streets) also need reconstruction and are included with this
project.
9-1
Alley Reconstruction (AD -116, 116B & F Street Areas) —
Award of Contract No. 7976-1 (22R07)
March 22, 2022
Page 2
At 10 a.m. on March 8, 2022, the City Clerk opened and read the following bids for this
project:
BIDDER TOTAL BID AMOUNT
Low
IE Engineering Inc.
$
621,688
2nd
Kalban, Inc.
$
646,240
3rd
Grigolla & Sons Const., Inc.
$
667,000
4th
Diamond Construction
$
699,630
5th
S&H Civilworks
$
714,650
6th
Gentry General Engineering Inc.
$
718,446
The apparent low bidder for this project, IE Engineering Inc., submitted a bid
approximately 11 percent less than the Engineer's Estimate of $700,000. Cost savings
were realized in multiple bid items: mobilization, traffic control, and sewer clean out
replacement. IE Engineering Inc. submitted all the necessary forms and possesses a
Classification "A" License as required by the project specifications. A check of the
contractor's references indicates satisfactory completion of similar projects for other
public agencies.
Work necessary to complete this contract consists of removing existing asphalt and
concrete and constructing concrete, adjusting utility boxes to grade, traffic control,
installing new traffic striping, and other incidentals items. IE Engineering Inc. will have
60 consecutive working days to complete the work once given the notice to proceed. Initial
work is expected to begin as soon as April 2022.
Project plans and specifications will be available for review at the March 22, 2022 City
Council meeting or upon request.
FISCAL IMPACT:
The Fiscal Year 2021-22 adopted budget includes sufficient funding for this project. Water
Capital funds are proposed for this project as there were water lines replaced in many of
the alleys in Fiscal Year 2020-21. AD -116B funds are also proposed for this project as
many of the alleys in this project are where the undergrounding of the overhead lines took
place. The remainder of the funding is from the General Fund Capital Improvement
Program (CIP). The following funds will be expensed:
Account Description
Account Number
Amount
General Fund — CIP
01201927-980000-22R07
$
150,000
AD -116B Funds
66102-941032
$
100,000
Water Capital (Non -Master
70201932-980000-21 R07
$
444,688
Plan)
Total:
$
694,688
9-2
Alley Reconstruction (AD -116, 116B & F Street Areas) —
Award of Contract No. 7976-1 (22R07)
March 22, 2022
Page 3
Proposed fund uses are as follows:
Vendor
Purpose
Amount
IE Engineering Inc.
Construction Contract
$
621,688
IE Engineering Inc.
Contingency
$
62,000
Geotechnical
Geotechnical
$
10,000
Various
Incidentals, Printing
$
1,000
Total: $
694,688
Staff recommends establishing $62,000 (approximately 10 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (repair and maintenance
of existing highways and streets, sidewalks, and gutters involving no expansion of use)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it
has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
9-3
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CITY OF NEWPORT BEACH
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CITY OF NEWPORT BEACH
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3/22/22
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