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HomeMy WebLinkAbout04-14-2022 - CAC - AGENDA PACKETCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library - Small Conference Room Thursday, April 14, 2022 - 5:00 PM City Arts Commission Members: Arlene Greer, Chair Marie Little, Vice Chair Maureen Flanagan, Secretary Barbara George, Commissioner Wayan Kaufman, Commissioner Meghan McNulty, Commissioner Leonard Simon, Commissioner Staff Members: Tim Hetherton, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. April 14, 2022 Page 2 City Arts Commission Meeting IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the March 10, 2022 City Arts Commission Meeting Draft of 03/10/2022 Minutes1. DRAFT OF 03-10-2022 CAC MEETING MINUTES B.Consent Calendar Items Financial Report2. Review of financial information. FINANCIAL REPORT Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. MARCH 2022 CULTURAL ARTS ACTIVITIES REPORT VI.CURRENT BUSINESS A.Items for Review and Possible Action Postponement of the 2022 Newport Beach Art Exhibition4. Staff recommends the City Arts Commission approve postponing the 56th Annual Newport Beach Art Exhibition, to a date to be determined. POSTPONEMENT OF THE 2022 NEWPORT BEACH ART EXHIBITION STAFF REPORT April 14, 2022 Page 3 City Arts Commission Meeting 2022 Concerts on the Green5. Pending the postponement of the 2022 Newport Beach Art Exhibition, staff recommends that the City Arts Commission approve an additional summer concert on the Civic Green scheduled for May 29, 2022. 2022 CONCERTS ON THE GREEN STAFF REPORT 2022 Concert at Marina Park6. The Performing Arts for the Balboa Peninsula Ad Hoc Subcommittee will recommend Stone Soul, a soul and rhythm and blues tribute act, to perform for a fall concert at Marina Park. 2022 CONCERT AT MARINA PARK STAFF REPORT Revisions to Council Policy I-11, Acquisition of Art by the City of Newport Beach 7. Staff requests that the City Arts Commission approve revisions to Council Policy I-11, Acquisition of Art by the City of Newport Beach, with an addition to the policy intended to address the funding of ongoing maintenance of donated works. REVISIONS TO COUNCIL POLICY I-11 STAFF REPORT REVISIONS TO COUNCIL POLICY I-11 STAFF REPORT - ATTACHMENT A REVISIONS TO COUNCIL POLICY I-11 STAFF REPORT - ATTACHMENT B REVISIONS TO COUNCIL POLICY I-11 STAFF REPORT - ATTACHMENT C B.Monthly Reports Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee8. Commissioners Maureen Flanagan and Arlene Greer VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT Newport Beach City Arts Commission Meeting Minutes Thursday, March 10, 2022 Regular Meeting – 5:00 PM Newport Beach Public Library – Small Conference Room 1000 Avocado Avenue Newport Beach, CA 92660 I.CALL MEETING TO ORDER – 5:02 P.M. II.ROLL CALL Commissioners Present: Arlene Greer, Chair Marie Little, Vice Chair Maureen Flanagan, Secretary Wayan Kaufman, Commissioner Leonard Simon, Commissioner Meghan McNulty, Commissioner (arrived after public comment) Commissioners Absent: Barbara George, Commissioner Staff Present: Tim Hetherton, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant III.NOTICE TO THE PUBLIC IV.PUBLIC COMMENTS Dr. Jim Briglio, his wife Helen Briglio, and their daughter, Courtney Briglio, spoke to theCity Arts Commission (CAC) about a possible statue to be built in memory of Ms.Briglio’s boyfriend, a Newport Beach resident and native of Corona del Mar who passedin January 2021. The family plans to present a concept to the CAC in the future for itsapproval. Chair Greer noted that there was a process outlined and that they would follow it. Sheoffered condolences to Ms. Briglio and her family on behalf of the CAC. She offered totake Ms. Briglio on a tour of the Sculpture Garden and the City’s public art to assist her with inspiration for the sculpture. She also welcomed Councilwoman Joy Brenner to themeeting. Joy Brenner, Councilwoman, indicated she had attended in support of the Briglio family.Since the City no longer places plaques on benches, she had thought it important toroute them to the CAC. Chair Greer stated that they planned to activate a committee later in the evening andthat they were looking forward to working with the Briglio family. Commissioner Kaufman inquired if the City was no longer placing plaques on benches. 4 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 2 Chair Greer indicated that she was not familiar with the plaques, but when art will be situated in a public park, it must pass consideration of Parks & Recreation as well. Library Services Director Tim Hetherton explained the City moved away from memorial benches because of problems with long term maintenance, durability, and the length of time the memorial runs for; he stated he would return to the CAC with further information. Chair Greer stated that they would activate the Public Art Committee that evening. That committee will have to update the policy on sculpture maintenance. Please note that Commissioner McNulty arrived after the Public Comment. V.CONSENT CALENDAR A.Approval of Minutes of the February 10, 2022, City Arts CommissionMeeting 1.Draft of 2/10/22 Minutes Chair Greer called for comments or revisions to the minutes but there were none. Motion made by Secretary Flanagan, seconded by Vice Chair Little, and carried (6-0-0-1)to approve the February 10, 2022, meeting minutes as presented. AYES: Greer, Little, Flanagan, Kaufman Simon, McNulty NOES: None ABSTENTIONS: None ABSENT: George B.Consent Calendar Items 2.Financial Report – Review of financial information Library Services Director Tim Hetherton reported that there had still not been any major expenditures. They are in a good financial position for the art exhibition and the first concert in June. They have sufficient funds in Professional Services for the rest of the year. The CAC will make the decisions on the Cultural Arts Grants funds at this meeting and is paying invoices for Sculpture Exhibition Phase VII. Chair Greer inquired about the Concerts on the Green (COTG) rack cards. Cultural Arts Assistant Camille Escareal-Garcia explained they had a layout prepared but were waiting for some additional information. Chair Greer requested they order some cards for the Newport Beach Art Exhibition as well. 5 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 3 Cultural Arts Assistant Escareal-Garcia stated that order had already been placed and were scheduled to arrive within the next week. The CAC will have some to distribute by the April meeting. Chair Greer called for CAC comments or questions, but there was nothing further. 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Director Hetherton reported that Cultural Arts Assistant Escareal-Garcia contacted all the bands and negotiated the fees. He commended her on excellent negotiations. June 12th will be Catch a Wave, July 17th will be Billy Nation, August 21st will be Young Guns, and September 18th will be Britain’s Finest. Staff is in the process of getting the performers and the sound engineers under contract. The current gallery exhibition is watercolors by Lisa Fu. Chair Greer suggested Ms. Fu may want to participate in the Newport Beach Art Exhibition. Cultural Arts Assistant Escareal-Garcia indicated she already gave Ms. Fu a flyer and believed she had participated in the past. Motion made by Commissioner Simon, seconded by Vice Chair Little, and carried (6-0-0-1) to approve the Consent Calendar and minutes as submitted by City staff. AYES: Greer, Little, Flanagan, Kaufman, Simon, McNulty NOES: None ABSTENTIONS: None ABSENT: George VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Selection of Book Titles for Craig Gray’s A Novel Idea The City Arts Commission will vote to approve 12 titles to be integrated into the sculpture A Novel Idea, selected as part of Phase VII of the Sculpture Exhibition in Civic Center Park. Sculptor Craig Gray, creator of A Novel Idea, has requested book titles to integrate into the piece that will be loaned to the City of Newport Beach. Members of the City Arts Commission and Board of Library Trustees select the title of one novel each to be engraved on A Novel Idea, for a total of 12 titles. Chair Greer introduced the item and called for the staff report. Library Services Director Hetherton thanked the CAC and the Board of Library Trustees (BLT) for their selection of titles. Not every book selected was a novel: Palaces for the People, for example, is a nonfiction book about the power of public facilities like libraries and parks. The Art of Bodysurfing is written by Judge Robert Gardner who was a 6 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 4 prominent figure in the City’s past. Newport! is also a fitting title. Overall, he was pleased with the mixture of classics and works that comment on the city, its location, and public amenities. Chair Greer was pleased that her top four suggestions made the list. Other Commissioners noted that they had only submitted one title and generally stated they were pleased. She commended Library Services Director Hetherton on the Library’s work and called for the public comment. Jim Mosher, Newport Beach resident, suggested Library Services Director Hetherton provide the sculptor with the number of pages of each book for reference so the spines could be appropriately sized. Chair Greer agreed with the idea and asked Library Services Director Hetherton to communicate it to the artist. Mr. Mosher suggested the CAC consider which book would comprise the bench section of the sculpture. He then requested an explanation of how the titles were selected. Chair Greer said that each Commissioner/Trustee understood they would get to name one title. Library Services Director Hetherton explained that some Commissioners/Trustees submitted multiple titles and others did not. He gave priority to the Commissioners/Trustees that responded soonest. The multiple submissions were helpful in the case that more than one person selected the same title. Chair Greer said that the CAC tends to rank selections since they have to make so many throughout the year. Mr. Mosher completed his comment by noting that some of the titles were not novels. He suggested that they could use the titles of books that discussed novel ideas and were not simply novels. He provided On the Origin of Species by Charles Darwin as a suggestion. He stressed that the titles selected were fine but that his idea would take the project in a different direction. Chair Greer thanked Mr. Mosher for his comments. She called for further public comment, but there was none. She called for Commissioner comments, but there were none, so she called for a Motion. Motion made by Commissioner Simon, seconded by Secretary Flanagan, and carried (6-0-0-1) to approve the 12 titles selected by the BLT and CAC (listed below) to be integrated into the sculpture A Novel Idea, which was selected as part of Phase VII of the Sculpture Exhibition in Civic Center Park. AYES: Greer, Little, Flanagan, Kaufman, Simon, McNulty NOES: None ABSTENTIONS: None ABSENT: George 7 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 5 The Board of Library Trustees submitted the following titles: • To Kill a Mockingbird by Harper Lee • The Great Gatsby by F. Scott Fitzgerald • Little Women by Louisa Mae Alcott • The Old Man and the Sea by Ernest Hemingway • Palaces for the People by Eric Klinenberg The City Arts Commission submitted the following titles: • The Grapes of Wrath by John Steinbeck • One Hundred Years of Solitude by Gabriel Garcia Marquez • The Chronicles of Narnia by C.S. Lewis • Pride and Prejudice by Jane Austen • Charlotte's Web by E.B. White • The Art of Bodysurfing by Judge Robert Gardner • Newport! by Lenard Davis 5. Cultural Arts Grants, Fiscal Year 2021-2022 Staff recommends that the City Arts Commission review the grant applications and approve the recipients for recommendation to City Council for FY 2021/22 Cultural Arts Grants in accordance with City Council Policy I-10 – Financial Support for Culture and the Arts Chair Greer introduced the item and called for the staff report. Library Services Director Hetherton stated that the Cultural Arts Grants ad hoc subcommittee did a great job on Fiscal Year (FY) 2021-2022 grants. The organizations recommended are varied and do great things for the community. Chair Greer stated that Commissioner Kaufman was the Chair of the Cultural Arts Grants ad hoc subcommittee and that she and Commissioner Simon were the other members. She commended Commissioners Kaufman and Simon for their work. Commissioner Kaufman explained that the work of the ad hoc subcommittee benefited greatly from Cultural Arts Assistant Escareal-Garcia’s spreadsheet summarizing the necessary information. She explained that Commissioner Simon would provide an overview of the process and she would discuss the programs themselves. They planned to present the recommendations and then take questions from the full CAC. Commissioner Simon explained that the ad hoc committee looked at several key things and that he specifically was tasked with examining the financial side of the proposals and the financial responsibility of the organizations. There were 10 applications total, and they expect to grant 7 of the 10 applicants. They did not grant three applications because the first had insufficient income allocated to the program, the second only used 27% of its total income on projects and had a $60,000 surplus at its year end, and the third applicant also had a $30,000 surplus at its year end. He ranked the financial responsibility of the applicants using several criteria which he explained to the CAC. The 8 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 6 ad hoc committee found that the seven grantees are fiscally responsible and were recommended for approval on the financial side. Commissioner Kaufman led the CAC through the spreadsheet on Pages 2 and 3 that summarized the requests. Backhausdance requested $4,000 for a dance education partnership program at two Newport-Mesa schools. The ad hoc recommends funding the total amount. Balboa Island Improvement Association (BIIA) requested $3000 for the 8th season of the Balboa Island Classical Concert Series and the summer Concerts in the Park. The ad hoc recommended funding the total amount. The Baroque Music Festival, Corona del Mar (CdM) requested $5,000 to subsidize reduced cost student tickets and to bring two Baroque singers in from out of state to perform. The ad hoc also recommended funding that grant at the full amount. E3 Solutions requested $1,850 to set up stations on Lido Island depicting the history of Newport Beach with a professional artist to assist students in creating sketches related to those historical events, but for fiscal reasons mentioned by Commissioner Simon the ad hoc recommended against funding the grant. Kontrapunktus, a returning grantee, requested $2,000 for a classical concert in June 2022. The ad hoc recommended against funding due to financial reasons. The Laguna Playhouse requested $5,000 for a series of two-to-six-week fine art and theatrical workshops for students. The ad hoc recommends funding the grant in the full amount. Pacific Chorale requested $5,000 for three performances by a chamber choir including paid professional singers and instrumentalists from Pacific Symphony. The ad hoc recommended funding the grant in the full amount. Pacific Symphony requested $5,000 to fund a musical education program at two Newport-Mesa elementary schools. Again, the ad hoc recommended funding the grant in the full amount. Sandcastle Company requested $5,000 to fund 18 classes on sandcastle building over the summer at local beaches. The ad hoc does not recommend funding the proposal. South Coast Repertory requested $5,000 to fund the professional filming of the 2022 production of Last Stop on Market Street. The film would then be placed online for viewing. The ad hoc recommended funding the grant request at $3,000. The ad hoc had a total of $30,000 to grant out and wanted to fund as many proposals in full as possible. South Coast Repertory was recommended to be funded at $3,000 instead of the requested $5,000 due to considerations about funding previously provided for similar purposes in FY 2020-21. She stated that the ad hoc would be happy to answer any Commissioner questions. Chair Greer suggested that they contact Pacific Symphony and request that they spread the grant money around as they had previously used grant funds for a program at the same school. Commissioner Kaufman indicated she spoke with the principal of Harborview and learned that it did not participate in the program last year. They opted not to reapply for the Class Act Program because of the feedback from the teachers who felt students were not engaged. Harborview will not apply to be one of the schools. Chair Greer stated that she had attended many performances put on by grant recipients over the years and had always been pleased with the programs. She explained her enjoyment of particular programs and encouraged Commissioners to attend whenever possible. She encouraged Commissioners to outreach to the community so that future grants might be spread around a little bit more. 9 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 7 Commissioner Kaufman said that they greatly appreciate new applicants for the Cultural Arts Grants. The reason the three applications were not granted were because they were not a good fit for a Cultural Arts Grant, but the ad hoc saw the value in the programs proposed for the City overall. Therefore, they should try to connect with other entities or departments in the City. Chair Greer asked Library Services Director Hetherton to look at the programs and see if they could be funded though the CAC’s funding for children’s programs at either the Sculpture Exhibition opening or the Newport Beach Art Exhibition. She thanked Commissioners Kaufman and Simon for their work on the ad hoc committee. Secretary Flanagan thought the ad hoc subcommittee did a great job. Commissioner McNulty was very impressed with the results. Commissioner Simon commended Commissioner Kaufman on her work. E3 Solutions has a good idea and should be used on another occasion. Vice Chair Little thanked the ad hoc committee for its outstanding work. Chair Greer thanked Cultural Arts Assistant Escareal-Garcia and Library Services Director Hetherton for the outstanding presentation of the information. She stated the work was so good that it could not be improved upon. She then called for the public comment. Jim Mosher, Newport Beach resident, had two comments. First, he noted that the City Council would have a very brief amount of time to review the item and thought the grant list should be organized by the type of event rather than by alphabetical order. Secondly, he inquired as to how the three applicants with rejected grant requests would be notified. Commissioner Kaufman indicated that the ad hoc subcommittee had discussed the communications and would recommend the organizations seek funding from other City sources or suggest participating in other programming overseen by the CAC. Chair Greer suggested that Sandcastle be sent over to Parks & Recreation and the Chamber of Commerce. Commissioner Simon agreed with Mr. Mosher’s suggestion on grouping the grantees by category. Chair Greer agreed and stated that Library Services Director Hetherton had taken notes and would be very involved in the staff report for City Council. She called for a Motion. Motion made by Commissioner Simon, seconded by Commissioner McNulty, and carried (6-0-0-1) to approve the grant recipients (listed below) for recommendation to City Council for the FY 2021/22 Cultural Arts Grants in accordance with City Council Policy I- 10 – Financial Support for Culture and the Arts. AYES: Greer, Little, Flanagan, Kaufman, Simon, McNulty NOES: None 10 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 8 ABSTENTIONS: None ABSENT: George The following grant applicants were recommended to be awarded: •Backhausdance - $4,000 •Balboa Island Improvement Association (BIIA) - $3,000 •Baroque Music Festival, CdM - $5,000 •Laguna Playhouse - $5,000 •Pacific Chorale - $5,000 •Pacific Symphony - $5,000 •South Coast Repertory - $3,000 6.Lila Crespin Scholarship FundStaff requests that the Arts Commission approve a request from the NewportBeach Arts Foundation to fund a scholarship in memory of Dr. Lila Crespin Chair Greer introduced the item and asked Library Services Director Hetherton for the staff report. Library Services Director Hetherton clarified that the funds for the scholarship would come from the Newport Beach Arts Foundation (NBAF) and not the CAC. NBAF President Carmen Smith approached him with the idea. The NBAF has to support CAC programming so the scholarship must be approved by the CAC and Ms. Smith was concerned about complying with the rules. Accordingly, he looked at the Charter for the CAC and the Articles Of Incorporation for the NBAF and staff's opinion is that art education is part of what the CAC does and therefore the scholarship is an appropriate funding opportunity. In the future, both groups need closer communication for this type of matter. Ms. Crespin was a great lady deserving of the honor and would be pleased to see the children of the community benefit from art education. Chair Greer commended Library Services Director Hetherton on the staff report and noted that NBAF President Carmen Smith was in attendance. She asked if Ms. Smith had anything to add. Carmen Smith, NBAF President, stated that NBAF had money for the scholarship and the majority of it came from Ms. Crespin’s family. Generous donations also came in from a Council Member and a Commissioner on another City Commission that knew Ms. Crespin. All donated funds were specifically requested to go to the scholarship or were discussed with the donor before allocation. Ms. Crespin passed suddenly and there has been an outpouring of love in her memory. The scholarship is going to two students at Corona del Mar and two students at Newport Harbor High. Vice Chair Little inquired about the total amount of money received. Ms. Smith stated it was approximately $6,000. Chair Greer congratulated Ms. Smith on raising more awareness for education. Ms. Crespin made major contributions to the City on the CAC, as a founding member of the 11 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 9 NBAF, and the Marine 1/1 Memorial was created by her grandson, Benjamin Victor. She called for CAC questions, but there were none. She called for public comment, but there was none. Motion made by Chair Greer, seconded by Vice Chair Little, and carried (6-0-0-1) to approve the request from the Newport Beach Arts Foundation to fund a scholarship in memory of Dr. Lila Crespin. AYES: Greer, Little, Flanagan, Kaufman, Simon, McNulty NOES: None ABSTENTIONS: None ABSENT: George Chair Greer suggested that the scholarship recipients be acknowledged at the Newport Beach Art Exhibition. Ms. Smith indicated she did not know when the scholarship recipients would be selected. Chair Greer understood and hoped that it would work out. Ms. Smith said she would take the suggestion back to the NBAF. Ad Hoc Subcommittees Chair Greer indicated she would state the committee appointments and activate all the committees. The CAC has already addressed Cultural Arts Grants, Phase VII of the Sculpture Garden Exhibition, and the Concerts On The Green. Chair Greer activated the following ad hoc subcommittees: •Art in Public Spaces (Commissioners McNulty, Little, and Greer) •Performing Arts on the Balboa Peninsula (Commissioners George, Little, and Greer) •Historical Resources Liaison (Commissioners George, McNulty, Greer) Chair Greer reminded the CAC of the existing ad hoc subcommittees: •Newport Beach Art Exhibition (Commissioners Flanagan, Little, and Greer withMcNulty as an alternate) •NBAF Liaison (Commissioners Flanagan and Greer) Chair Greer noted that the CAC is supposed to have awareness of arts, culture, and historical resources, which is the reason they needed a historical resources liaison. Library Services Director Hetherton suggested that the three Commissioners on the new Historical Resources Liaison ad hoc subcommittee switch off on attending the meetings, as it was not necessary to have all three of them attend. 12 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 10 Chair Greer agreed that was a good idea. She asked the Art in Public Spaces ad hoc subcommittee to review policies I-9 and I-11. She asked Library Services Director Hetherton if I-9 and I-11 crossed over. Library Services Director Hetherton explained that they did and that I-11 referenced I-9. Chair Greer indicated that, at Library Services Director Hetherton’s direction, they also needed to review the maintenance of art that was donated to the City and add that into I-9 and I-11. They must ensure that the art they accept is maintained in perpetuity. She thought the last time I-9 and I-11 were updated was in 2014/2015 and noted they could be found on the website. Commissioner Simon said that when a piece is donated and went through the process the CAC had to fund the maintenance. He asked if they could suggest that the donor provide funds for maintenance. Chair Greer stated that was why the topic was being brought up and stated that the ad hoc should meet within the next week. Chair Greer explained that the idea of donors providing funds for maintenance was proposed when the Ben Carlson statue was commissioned. The Commissioners wanted the maintenance to be carried out by the Ben Carlson Foundation. The language needs to be added to the document. Commissioner McNulty asked if the Ben Carlson Foundation was not currently paying for the maintenance. Chair Greer indicated that that was correct and asked Library Services Director Hetherton to provide the numbers. Library Services Director Hetherton said that from May until September they clean the statue monthly and then bimonthly the rest of the year. The issue became more apparent with Ben Carlson as the piece is stainless steel and corrodes a bit. The cleaning costs vary by piece due to their composition and the maintenance funds could be addressed on a case-by-case basis. It is $825 per cleaning of the Ben Carlson statue quarterly. Then he stated that the invoice might be combined and could include another piece--he would look into it and let the CAC know. Commissioner Simon said that it was worth devising a method of evaluating the maintenance. Chair Greer noted the sculpture, Metalfor, was a $10,500 rehabilitation which is currently pending. Library Services Director Hetherton stated the piece was in storage and they were in negotiation with the artist regarding the materials necessary for the rehabilitation. Chair Greer said that the ad hoc subcommittee could discuss maintenance further. All City art is in the City Art Inventory which Library Services Director Hetherton has available for reference and review. There is also an art closet at the Library for storage. She called for CAC questions, but there were none. 13 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 11 B. Monthly Reports 7. Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioners Arlene Greer, Marie Little, and Maureen Flanagan Chair Greer invited Cultural Arts Assistant Escareal-Garcia to update the Commission on publicity. Cultural Arts Assistant Escareal-Garcia indicated she was working on the publicity with the Marketing Specialist to promote the exhibition as much as possible. The call for entries ends on April 22, 2022. They have purchased several ads in local publications such as Stu News which will run for a period of two weeks. Seven additional artists have contacted her this week due to the ads. They are starting to get more traction however April is coming fast so they are also utilizing social media platforms. The Art Exhibition rack cards are ordered and will be distributed along with flyers. They have also sent out eblasts reaching approximately 19,000 people. Additional outreach was made to art schools and art organizations in Southern California as well as artists who have participated in past Newport Beach Art Exhibitions. She was hopeful to see numbers similar to the last Art Exhibition which was held in 2019. Chair Greer noted that in 2019 there were approximately 140 artists that participated, with 160 participating in 2018. Currently they are far short of past numbers, and she was very concerned about it. She explained the highlights of the Art Exhibition for the new Commissioners and stated that it was really an art scene. Members of the NBAF attend as well. Cultural Arts Assistant Camille Escareal-Garcia explained that they currently had about 70 pieces made by approximately 45 artists. She would send the CAC that information as well as the graphics to be used on social media so Commissioners could assist in publicity. She would also provide everything necessary to submit an entry. Chair Greer commended Cultural Arts Assistant Camille Escareal-Garcia and the Marketing Specialist on the artwork. She asked the CAC for assistance with publicity. There should be at least 100 artists in order to make the event worthwhile and justify the expense. If necessary, they could merge the event with the Sculpture Garden opening on June 25th which would allow more time to gather more artists but could cause other artists to drop out of the exhibition. The Sculpture Garden Opening is generally a more passive event then the Newport Beach Art Exhibition. If they merge the events, they could move the luncheon to the Green and do it earlier in the day. She laid out her plan for the day and noted that it all could be accommodated, would save staff time, would possibly save money, and it would be a very robust event. The ultimate goal is to create an event that is well attended and supported by artists. Chair Greer acknowledged that Commissioner Simon had to leave the meeting early. Chair Greer stated she recently had dinner with John Carlisle, an artist whose work has been chosen the last two years to be the face of the Art Exhibition marketing for Newport Beach. He is a past participant from 2016 and 2017. Mr. Carlisle indicated that he set the invitation aside due to the time of year and conflicts with other Southern California art 14 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 12 events. Based on this interaction, she suggested the Commission contact all past participants and personally invite them to enter the Art Exhibition. The call for submissions date is fast approaching and most artists like to create new things for exhibitions rather than pull old pieces from a closet. Generally, artists want about 90 days to create a new piece for exhibition. She called for CAC comment on the idea of combining the Sculpture Garden Opening and the Art Exhibition. Library Services Director Hetherton interjected that the item was not agendized for discussion. Chair Greer apologized and said that they could bring the item back to a special meeting for discussion if staff found it feasible. They would need a quorum of four to conduct business and move the date of the Newport Beach Art Exhibition to June. Holding an event with less than 100 artists was too small in her opinion. She requested the Commissioners consider their feelings about the idea and that staff return to her with feasibility. She asked if Library Services Director Hetherton was comfortable weighing in. Library Services Director Hetherton said that he would rather not. Chair Greer said that they needed to decide prior to the next Arts Commission staff meeting on March 17th. If necessary, staff will contact Commissioners to inform them of the special meeting. That concluded her report on the Art Exhibition. VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERSWOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION ORREPORT (NON-DISCUSSION ITEM) •Announcements: Vice Chair Little brought attention to Gong Art Gallery, a newart museum on Balboa Peninsula. The museum owner, Jeff Wang, might be interested in becoming involved with the NBAF. Sunny Kim’s work was on exhibitas well. •Future Agenda: ° Commissioner McNulty will present an idea for a food and wine event in the Sculpture Garden and/or Civic Center Community Room. ° Vice Chair Little requested a surf film event at the Library be placed on the next agenda. Chair Greer called for the public comment. Carmen Smith, NBAF President, stated she also attended the opening of the Gong art gallery. She will contact Cultural Arts Assistant Escareal-Garcia about marketing material for promoting the art exhibition on Facebook. 15 Newport Beach City Arts Commission Meeting Minutes March 10, 2022 Page 13 VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher, Newport Beach resident, announced that the executive search firm looking for Library Services Director Hetherton’s replacement was conducting a public survey of the community. He explained how to find the survey and stated that it was publicized about two months prior. Anyone interested in responding must do so by the March 11th deadline. Chair Greer stated that the Commissioners should take the survey and noted that it needed to be completed all at once. ADJOURNMENT – 6:28 P.M. 16 As of March 31, 2022 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 60,500.00 01060603-841004 07/16 Sully Entertainment Group LLC 3,250.00 57,250.00 The Sully Band (COTG) 07/31 Gotprint.com 161.22 57,088.78 COTG Banners 07/31 Gotprint.com 98.89 56,989.89 COTG rack cards 07/31 Gotprint.com 55.83 56,934.06 COTG banner (Balboa Bridge) 07/31 Gotprint.com 211.87 56,722.19 Sculpture Exhibition Ph. V/VI brochures 08/06 DJE Sound & Lighting Inc.3,405.00 53,317.19 The Sully Band (COTG Sound) 08/06 DJE Sound & Lighting Inc.3,405.00 49,912.19 DSB (COTG Sound) 08/06 JDC Integrated Inc.3,250.00 46,662.19 DSB (COTG) 08/06 Office Depot 74.28 46,587.91 Student Art Exhibition Supplies 08/27 Office Depot 98.75 46,489.16 Student Art Exhibition Supplies 08/31 Gotprint.com 90.91 46,398.25 Sculpture Exhibition PH VI Banner 09/10 Benito Meschoulam 3,250.00 43,148.25 Santanaways (COTG) 09/10 DJE Sound & Lighting Inc.3,405.00 39,743.25 Santanaways (COTG Sound) 09/24 Ocdamia Music Group 2,400.00 37,343.25 Shelley Rusk (Marina Park Concert) 09/24 DJE Sound & Lighting Inc.5,498.38 31,844.87 Shelley Rusk (Sound) 09/30 Gotprint.com 104.09 31,740.78 Marina Park Concert Banners 09/30 Alliant Insurance (186.00)31,926.78 Refund for NBAE insurance 10/08 Office Depot 9.29 31,917.49 Student Art Exhibition Supplies 10/15 Office Depot 29.51 31,887.98 Student Art Exhibition Certificates 10/31 Gotprint.com 234.70 31,653.28 Sculpture Exhibition Brochures 11/12 Amazon.com 135.74 31,517.54 Sculpture Garden Brochure Boxes 11/30 WESTAF 525.00 30,992.54 NBAE CaFE Renewal Fee 11/30 Amazon.com 525.00 30,467.54 Student Art Exhibition Gift Cards 12/31 LA Times Media Group 200.10 30,267.44 Ad for Newport Beach Art Exhibition 12/31 LA Times Media Group 200.10 30,067.34 Ad for Newport Beach Art Exhibition 03/18 Alliant Insurance 3,063.00 27,004.34 Insurance coverage for 2022 art events TOTAL 27,004.34 Professional Services 22,390.00 01060603-811008 07/23 Alan Scott Art Inc.357.50 22,032.50 Art Installation (Quilts on the Wall) 08/20 TAVD Visual Assistant 175.50 21,857.00 Transcription of Minutes (6/10) 08/20 TAVD Visual Assistant 209.25 21,647.75 Transcription of Minutes (7/08) 09/17 Alan Scott Art Inc.302.50 21,345.25 Art Installation (Richard Ferncase) 09/17 TAVD Visual Assistant 191.25 21,154.00 Transcription of Minutes (08/12) 09/24 William McClelland Ent.894.00 20,260.00 Bronze Sculpture restoration 09/24 Crown Building Services 825.00 19,435.00 Ben Carlson & Sphere 112 cleaning 10/15 TAVD Visual Assistant 168.75 19,266.25 Transcription of Minutes (09/09) 10/22 Universal Building Maintenance 300.00 18,966.25 Shelley Rusk - Concert Maintenance 11/19 TAVD Visual Assistant 249.75 18,716.50 Transcription Minutes (10/09) 11/19 Crown Building Services 825.00 17,891.50 Ben Carlson & Sphere 112 cleaning 12/17 TAVD Visual Assistant 175.50 17,716.00 Transcription Minutes (11/10) 01/07 Alan Scott Art Inc.235.00 17,481.00 Art Installation (Sunny Kim) 01/14 TAVD Visual Assistant 281.25 17,199.75 Transcription Minutes (12/09) 01/28 Svartifoss Corp 350.00 16,849.75 Art Installation (Roxanne Sexauer) 02/11 Crown Building Services 825.00 16,024.75 Ben Carlson & Sphere 112 cleaning 02/18 TAVD Visual Assistant 207.00 15,817.75 Transcription of Minutes (01/13) 02/18 Joseph Colagrossi 790.00 15,027.75 Sunset Bench Refurbishment 03/18 TAVD Visual Assistant 348.75 14,679.00 Transcription Minutes (02/10) TOTAL 14,679.00 FY 2021-22Cultural Arts Division 04/04/2022 1 of 2 17 As of March 31, 2022 ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES FY 2021-22Cultural Arts Division City Grants 30,000.00 01060603-821006 30,000.00 TOTAL 30,000.00 Sculpture Garden 135,000.00 01060603-811059 08/20 Fund Adjustment (14,000.00)149,000.00 Re-allocation of Programming Funds 09/28 Fund Adjustment (20,000.00)169,000.00 NBAF Gift Added TOTAL 169,000.00 Special Events (NBAE)0.00 01060603-521450 12/03 Patti Estabrooks 50.00 (50)Entry Fee Refund 01/18 WESTAF (CaFE)(696.53)646.53 December Entry Fees Deposit 02/15 WESTAF (CaFE)(420.82)1067.35 January Entry Fees Deposit 02/18 Nicola Lee 50.00 1017.35 Entry Fee Refund 03/15 WESTAF (CaFE)(386.96)1404.31 February Entry Fees Deposit 03/25 Katherine Jinhee Kim 50.00 1354.31 Entry Fee Refund TOTAL 1,354.31 04/06/2022 2 of 2 18 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Cultural Arts Activities for March 2022 NEWPORT BEACH ARTS FOUNDATION: On March 30, Chair Greer, Secretary Flanagan, and staff met with Arts Foundation leadership to discuss a fundraising proposal that would allow donors to sponsor specific works included in the Sculpture Exhibition in Civic Center Park, with donors recognized on sculpture plaques. Monies raised would be used to fund artists honorariums. The Arts Foundation is preparing a proposal that will be submitted to the City Arts Commission for review and approval. NEWPORT BEACH HOSPITALITY ASSOCIATION Also on March 30, Chair Greer, Commissioner McNulty, and staff met with Marin Blom of the Newport Beach Hospitality Association. Ms. Blom proposed a potential food and wine festival in Autumn 2022. The event would take place at the Civic Center Community Room and Park tentatively on Saturday, September 17. The goal of the event would be to raise funds to sponsor students in the Newport Harbor High School Culinary Program. The event would include various local vendors in the food, wine, beauty, and hospitality industries. The event would integrate the Sculpture Exhibition in Civic Center Park as a setting for vendors, with the CAC providing docent tours throughout park during the event. CENTRAL LIBRARY GALLERY EXHIBITION: Lisa Fu: Beautiful World—Original Watercolors March 7, 2022 – May 6, 2022 An appreciation for the beauty in nature and life defines Lisa Fu’s watercolor paintings: an emphasis on sunlit ocean views, blooming flowers and changing seasons, charming villages in Provence and lush vineyards. Influenced by her architect father, Ms. Fu has loved drawing and painting since her early childhood. While living in Paris in the 1990s, she was deeply inspired by the French Impressionists and fascinated by the works of Fauvists, such as Henri Matisse. Ms. Fu studied impressionist painting techniques through workshops and local art classes, spending all her free time honing her craft. Over time, she developed and established her own style of impressionism to express the beauty of nature by painting shapes of light and color using loose and lively brushstrokes. 19 Ms. Fu loves the freshness and spontaneity of watercolor, as well as the flexibility and texture of oil painting. She currently paints in both mediums. Her award-winning artwork has been shown in group, solo, and juried gallery exhibitions and can be found in private collections throughout the United States. FUTURE CENTRAL LIBRARY GALLERY EXHIBITIONS: • Ann Apeles Brunning ("Flying Flowers", photography): May 9 - July 1 • Rob Williams (Photography): July 5 - September 2 • Shant Beudjekian (Acrylic): September 6 - November 4 • Helen Polin-Jones (Watercolor Portraits): November 7 - January 6, 2023 CULTURAL ARTS CALENDER OF EVENTS:  May 13 and 14, 2022 (Fri. and Sat.) Newport Beach Art Exhibition – Friday artwork drop-off; Exhibition on Saturday  June 1-10, 2022 Sculpture Exhibition in Civic Center Park– Deinstallation of Phase V artworks – Installation of Phase VII artworks  June 9, 2022 (Thursday) Cultural Arts Grant check presentation  June 25, 2022 (Saturday) Sculpture Exhibition in Civic Center Park Grand Opening – Phase VII City Arts Commission meetings are held at 5 p.m. on the second Thursday of each month. CONCERTS ON THE GREEN DATES: • June 12 – Catch a Wave (Beach Boys tribute band) • July 17 – Billy Nation (Billy Joel tribute band) • August 21 – Young Guns (Country cover band) • September 18 – Britain’s Finest (Beatles cover band) 20 RECOMMENDATION: Staff recommends the City Arts Commission approve postponing the 56th Annual Newport Beach Art Exhibition, to a date to be determined. DISCUSSION: After discussions with the Newport Beach Art Exhibition ad hoc subcommittee, staff recommends postponing the 2022 Newport Beach Art Exhibition, to a date to be determined. There are a few reasons for this recommendation. Registrations have been lackluster, currently at less than 35% of the number of submissions from the most recent exhibition in 2019. Since 2014, the event has averaged 155 artists submitting 285 pieces of art. In 2022, with a registration deadline of April 22, 59 artists have submitted 112 pieces. Unfortunately, the number of submissions does not affect the overall cost of the event. Even if the event was scaled down significantly, Cultural Arts would still incur the same costs for rentals, art installation services, prizes, marketing costs, insurance, security, and janitorial services. Projected costs for the 2022 exhibition are at an estimated $20,000. Staff is also experiencing some difficulty in procuring catering for the event, as vendors have explained that they prefer more lucrative opportunities such as wedding receptions where food is paid for in advance for a designated number of guests, rather than selling box lunches. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). TO FROM: PREPARED BY: TITLE: Newport Beach City Arts Commission Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov Tim Hetherton Postponement of the 2022 Newport Beach Art Exhibition 21 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: 2022 Concerts on the Green RECOMMENDATION: Pending the cancellation of the 2022 Newport Beach Art Exhibition, staff recommends that the City Arts Commission approve an additional summer concert on the Civic Green scheduled for May 29, 2022. DISCUSSION: The potential cancellation of the exhibition leaves a substantial amount of funds in the fiscal year 2021- 2022 programming budget. In order to offer cultural arts programming to the community, and expend budget in a responsible and meaningful manner, staff, in discussion with Chair Greer, proposes that the Commission contract a performer for an additional Concert on the Green, tentatively scheduled for Sunday, May 29, 2022. Staff suggests that Chair Greer appoint an ad hoc subcommittee to select a performer for the proposed concert, for City Arts Commission approval at the May 12, 2022, City Arts Commission meeting. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 22 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: 2022 Concert at Marina Park RECOMMENDATION: The Performing Arts on the Balboa Peninsula Ad Hoc Subcommittee recommends Stone Soul, a soul and rhythm and blues tribute act, for the fall 2022 concert at Marina Park. FUNDING REQUIREMENTS: Performance fees, staging, security, rentals, and sound engineering, estimated at $9,000 for the proposed concert, will be expensed from the City Arts Commission 2022/23 programming budget. DISCUSSION: In 2015, the Balboa Performing Arts Theater Foundation’s remaining assets, $175,000, were distributed to the City of Newport Beach to fund performing arts in the Balboa Village. The City Arts Commission uses these funds to stage concerts on the peninsula. The Performing Arts on the Balboa Peninsula Ad Hoc Subcommittee recommends performers to the City Arts Commission for approval. The ad hoc subcommittee recommends Stone Soul for the 2022 concert. According to their website, “Stone Soul is an 8-piece, horn-blowing, foot-stomping Classic Soul & Motown tribute band that has built a reputation as one of the hardest-working, most entertaining Classic Soul & Motown bands you'll ever see! With their snazzy suits and spot-on renditions of Classic Soul & Motown hits, Stone Soul will have you dancing the Jerk, the Mashed Potato, and the Twist to smash hits from Smokey Robinson, The Temptations, Stevie Wonder, The Four Tops, Otis Redding, James Brown and more!” Stone Soul has previously performed to a large crowd at a Concert on the Green in 2015, and staff recalls that the ensemble was both entertaining and professional. Staff will negotiate a fee with the performers and coordinate the use of Marina Park. Additional funds will be used to publicize the event, and to hire a sound engineering contractor for the performance. The event will require staff to expend additional funds for stage rental and a generator. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 23 TO Newport Beach City Arts Commission FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton TITLE: Revisions to Council Policy I-11, Acquisition of Art by the City Of Newport Beach RECOMMENDATION: Staff requests that the City Arts Commission approve revisions to Council Policy I-11, Acquisition of Art by the City Of Newport Beach, with an addition to the policy intended to address the funding of ongoing maintenance of donated works. DISCUSSION: Council Policy I-11, Acquisition of Art by the City Of Newport Beach, governs the City’s acquisition of art. Potential maintenance costs have become an impediment to the City Arts Commission for accepting donated art. Since 2014, the City has acquired a handful of public art pieces, including Sphere 112, Sunset Years, and the Ben Carlson memorial. Many works in the City’s art inventory require regular maintenance, and these pieces are no exception. This partial list of the City’s public art inventory shows what the Cultural Arts division expends annually for selected pieces: NAME FREQUENCY ANNUAL COST TYPE Ben Carlson Memorial Bimonthly $3,936.00 acid wash Marine 1/1 Memorial Sculpture Annually $3,450.00 clean/wax Ronald Reagan Statue Annually $260.00 clean/wax Seagulls in Flight every 5 years $200.00 paint Sunset Years Annually $260.00 clean/wax Sphere 112 Quarterly $3,300.00 acid wash John Wayne Annually $260.00 clean/wax Other pieces, such as Metalfor, require a complete restoration, which exceeds the Cultural Arts division’s budgetary capacity. 24 Following the example of bodies governing art acquisition in other municipalities, staff suggests that the City Arts Commission should revise I-11 to include policy requiring potential donors to include funds to maintain a donated piece for as long as it is part of the City art inventory. In the case of the City acquiring public art through commission or purchase, or through a donation from a private citizen or entity, the City Arts Commission should request a thorough maintenance plan, including detailed requirements for ongoing maintenance and associated costs, as a prerequisite for considering any addition to the City arts inventory. Staff recommends adding the following language to I-11: “The City will only accept donated artwork if an annual maintenance fund for such artwork is provided for the life span of the artwork. The donation proposal must include a plan to fund and deliver ongoing maintenance. “ Pending approval by the City Arts Commission, the policy will go to City Council for final approval. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT A: Council Policy I-11, Acquisition of Art by the City Of Newport Beach - Original ATTACHMENT B: Council Policy I-11, Acquisition of Art by the City Of Newport Beach - Redlined ATTACHMENT C: Council Policy I-11, Acquisition of Art by the City Of Newport Beach - Final 25 I-11 ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH A.The City of Newport Beach (“City”) believes that paintings, sculptures, drawings and other art (collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and beauty of such property and buildings, and of the City in general. B.All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for recommendation to the City Council. C.The Arts Commission shall be responsible to: 1. Confer with persons who have offered to Convey Art to the City, informing them of this policy, including criteria for approving Art and the policies, criteria and approval process. 2. Advise the City Council of the artistic merit and value of Art offered to the City. 3. Advise the City Council regarding appropriate City property or City buildings for display of Art, in conjunction with the City commission, committee, board and/or department which has responsibility for planning or maintaining the proposed location. D.The Arts Commission shall consider the following criteria in making a recommendation for accepting an offer to Convey Art to the City: 1. The Art should be an original creation or a limited edition by the original artist, and be of the highest quality and level of artistic excellence. 2. The Art should add to the balanced inventory of the City’s collection, representing a variety of style, design and media. 3. The person(s) seeking to Convey Art to the City shall complete all required forms, as provided by the Library Services Department. 4. The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily damaged or destroyed, should not require restoration or extensive long term conservation, and should be of a physical size and weight that the Art can be managed in storage, transport and public display without difficulty. Art requiring restoration may only ATTACHMENT A - ORIGINAL 26 I-11 be considered with full disclosure of the restoration costs provided by a licensed art appraiser. 5. The Art should be consistent with and relevant to the civic interests and broad variety of tastes within the Newport Beach community. E.Art may only be recommended by the Arts Commission to the City Council for acceptance upon the majority vote of the Arts Commission. F.Art accepted into the City collection by the City Council is accepted with the understanding that the City Council reserves the right to place the Art on public display on either a permanent or temporary basis, and to store the Art when not on display. Acceptance of Art by the City Council does not guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate or otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be expended to acquire, restore or display Art. G.Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in Public Places). H.The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate government tax agency. I.The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all purposes, including, but not limited to, publicity and informational literature. J.Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or agreements by which the City would be bound, but subject to all laws generally applicable to the transfer of title of any work of Art. K.Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the event of loss or damage to any Art accepted into the City’s collection. 27 I-11 Adopted- February 24, 1986 Reaffirmed-January 24, 1994 Amended & Reassigned-April 8, 2003 Amended – May 12, 2015 Formerly F-23 Formerly I-13 28 I-11 ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH A.The City of Newport Beach (“City”) believes that paintings, sculptures, drawingsdrawings, and other art (collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and beauty of such property and buildings, and of the City in general. B.All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for recommendation to the City Council. C.The Arts Commission shall be responsible to: 1.Confer with persons who have offered to Convey Art to the City, informing them of this policy, including criteria for approving Art and the policies, criteriacriteria, and approval process. 2.Advise the City Council of the artistic merit and value of Art offered to the City. 3.Advise the City Council regarding appropriate City property or City buildings for display of Art, in conjunction with the City commission, committee, board and/or department which has responsibility for planning or maintaining the proposed location. D.The Arts Commission shall consider the following criteria in making a recommendation for accepting an offer to Convey Art to the City: 1.The Art should be an original creation or a limited edition by the original artist, andartist and be of the highest quality and level of artistic excellence. 2.The Art should add to the balanced inventory of the City’s collection, representing a variety of style, designdesign, and media. 3.The person(s) seeking to Convey Art to the City shall complete all required forms, as provided by the Library Services Department. 4.The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily damaged or destroyed, should not require restoration or extensive long termlong-term conservation, and should be of a physical size and weight that the Art can be managed in storage, transporttransport, and public display without difficulty. Art requiring restoration may only be considered with full disclosure of the restoration costs provided by a licensed art appraiser. be considered with full disclosure of the restoration costs provided by a licensed art appraiser. ATTACHMENT B - REDLINED 29 I-11 5.The Art should be consistent with and relevant to the civic interests and broad variety of tastes within the Newport Beach community. 6.The City will only accept donated artwork if an annual maintenance fund for such artwork is provided for the life span of the artwork. The donation proposal must include a plan to fund and deliver ongoing maintenance. E.Art may only be recommended by the Arts Commission to the City Council for acceptance upon the majority vote of the Arts Commission. F.Art accepted into the City collection by the City Council is accepted with the understanding that the City Council reserves the right to place the Art on public display on either a permanent or temporary basis, and to store the Art when not on display. Acceptance of Art by the City Council does not guarantee that the Art will be displayed in perpetuity. The City Council may sell, donatedonate, or otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be expended to acquire, restorerestore, or display Art. G.Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in Public Places). H.The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate government tax agency. I.The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all purposes, including, but not limited to, publicity and informational literature. J.Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or agreements by which the City would be bound, but subject to all laws generally applicable to the transfer of title of any work of Art. K.Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the event of loss or damage to any Art accepted into the City’s collection. I-11 Adopted- February 24, 1986 Reaffirmed-January 24, 1994 Amended & Reassigned-April 8, 2003 30 Amended – May 12, 2015 Amended – April 14, 2022 Formerly F-23 Formerly I-13 31 I-11 ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH A.The City of Newport Beach (“City”) believes that paintings, sculptures, drawings, and other art (collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and beauty of such property and buildings, and of the City in general. B.All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for recommendation to the City Council. C.The Arts Commission shall be responsible to: 1.Confer with persons who have offered to Convey Art to the City, informing them of this policy, including criteria for approving Art and the policies, criteria, and approval process. 2.Advise the City Council of the artistic merit and value of Art offered to the City. 3.Advise the City Council regarding appropriate City property or City buildings for display of Art, in conjunction with the City commission, committee, board and/or department which has responsibility for planning or maintaining the proposed location. D.The Arts Commission shall consider the following criteria in making a recommendation for accepting an offer to Convey Art to the City: 1.The Art should be an original creation or a limited edition by the original artist and be of the highest quality and level of artistic excellence. 2.The Art should add to the balanced inventory of the City’s collection, representing a variety of style, design, and media. 3.The person(s) seeking to Convey Art to the City shall complete all required forms, as provided by the Library Services Department. 4.The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily damaged or destroyed, should not require restoration or extensive long-term conservation, and should be of a physical size and weight that the Art can be managed in storage, transport, and public display without difficulty. Art requiring restoration may only be considered with full disclosure of the restoration costs provided by a licensed art appraiser. I-11 ATTACHMENT C - FINAL 32 5.The Art should be consistent with and relevant to the civic interests and broad variety of tastes within the Newport Beach community. 6.The City will only accept donated artwork if an annual maintenance fund for such artwork is provided for the life span of the artwork. The donation proposal must include a plan to fund and deliver ongoing maintenance. E.Art may only be recommended by the Arts Commission to the City Council for acceptance upon the majority vote of the Arts Commission. F.Art accepted into the City collection by the City Council is accepted with the understanding that the City Council reserves the right to place the Art on public display on either a permanent or temporary basis, and to store the Art when not on display. Acceptance of Art by the City Council does not guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate, or otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be expended to acquire, restore, or display Art. G.Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in Public Places). H.The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate government tax agency. I.The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all purposes, including, but not limited to, publicity and informational literature. J.Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or agreements by which the City would be bound, but subject to all laws generally applicable to the transfer of title of any work of Art. K.Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the event of loss or damage to any Art accepted into the City’s collection. I-11 Adopted- February 24, 1986 Reaffirmed-January 24, 1994 Amended & Reassigned-April 8, 2003 Amended – May 12, 2015 Amended – April 14, 2022 Formerly F-23 33 Formerly I-13 34