HomeMy WebLinkAbout11 - Concrete Replacement Program FY 2021-22 (Project No. 22R06) — NOC for Contract No. 8722-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q4�:09 City Council Staff Report
May 10, 2022
Agenda Item No. 11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Concrete Replacement Program FY 2021-22 (Project No. 22R06) —
Notice of Completion for Contract No. 8722-1
ABSTRACT:
On October 26, 2021, City Council awarded Contract No. 8722-1 for the Concrete
Replacement Program project to Grigolla & Sons Construction Co., Inc. (Grigolla & Sons).
The work is now complete and staff requests City Council acceptance and close out of
the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$644,390.00
$702,538.23
$58,148.23
9.02%
Allowed Contract Time + Approved
60
Actual Days Used
57
Extensions (Days) _
Concrete Replacement Program FY 2021-22 (Project No. 22R06) —
Notice of Completion for Contract No. 8722-1
May 10, 2022
Page 2
This project included the replacement of deteriorated concrete sidewalks, driveway
approaches, curbs and gutters, and access ramps within the Newport Heights
neighborhood, Mariners Park, and the Dover Shores neighborhood. Improvements to the
deteriorated concrete walkway at Lido Park were also included as part of this project.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 644,390.00
$ 627,640.00
$ 74,898.23
$ 702,538.23
The final contract cost was $702,538.23, which was approximately nine percent higher
than the original bid amount. This cost increase was primarily due to an increase in actual
quantities constructed in the field as compared to the bid quantities. The cost increase
was also due to City of Newport Beach staff's request for the contractor to perform work
on Saturdays in the areas adjacent to Newport Harbor High School and St. Andrew's
Presbyterian Church and School, to minimize disturbances while school is in session.
Additionally, following the completion of the original contract work, drainage issues were
identified near the intersection of Ashford Lane and Greenwood Lane. Staff directed the
contractor to remove and replace a section of curb and gutter to improve the drainage.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
11/29/2021
Actual Start of Construction Per Notice to Proceed
12/15/2021
Extended Contract Completion Date Inclusive of Extra Work
3/15/2022
Actual Substantial Construction Completion Date
3/10/2022
FISCAL IMPACT:
Funds for the construction contract were expended from the following account(s):
Account Descriation
General Fund
General Fund
General Fund
General Fund
Account Number
01201927-980000-22R06
01201927-980000-21 R06
01201927-980000-20R06
01201927-980000-19R06
Total:
Amount
$ 685,613.23
$ 1,142.00
$ 8,158.00
$ 7,625.00
$ 702,538.23
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Concrete Replacement Program FY 2021-22 (Project No. 22R06) —
Notice of Completion for Contract No. 8722-1
May 10, 2022
Page 3
ENVIRONMENTAL REVIEW:
On October 26, 2021, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1, (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
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The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
JOHN WAYNE
AIRPORT
NOT TO SCALE
CONCRETE
REPLACEMENT PROGRAM
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8722-1 1 5/10/22
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