HomeMy WebLinkAbout05-12-2022 - City Arts Commission Meeting - AGENDA PACKETCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach Central Library
1000 Avocado Avenue Newport Beach, CA 92660
Thursday, May 12, 2022 – 5:00 PM
City Arts Commission Members:
Arlene Greer, Chair
Marie Little, Vice Chair
Maureen Flanagan, Secretary
Wayan Kaufman, Commissioner
Leonard Simon, Commissioner
Barbara George, Commissioner
Meghan McNulty, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission
agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items
before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may
limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at
this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner.
Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs
and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting.
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I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of
the card is not required in order to address the City Arts Commission. If the optional sign-in card has
been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community participation.
Public comments are generally limited to three (3) minutes per person to allow everyone to speak.
Written comments are encouraged as well. The City Arts Commission has the discretion to extend or
shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or
set them in the silent mode.
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IV. PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes.
Before speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided
the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off
or set them in the silent mode.
V. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted
by one motion in the form listed below. City Arts Commissioners have received detailed staff reports
on each of the items recommending an action. There will be no separate discussion of these items
prior to the time the City Arts Commission votes on the motion unless members of the City Arts
Commission request specific items to be discussed and/or removed from the Consent Calendar for
separate action. Members of the public who wish to discuss a Consent Calendar item should come
forward to the lectern upon invitation by the Chair.
A. Approval of Minutes of the April 14, 2022 City Arts Commission Meeting
1. Draft of 04/14/2022 Minutes
2. Draft of 04/20/2022 Special Meeting Minutes
B. Consent Calendar Items
3. Financial Report
Review of financial information.
4. Cultural Arts Activities
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
VI. CURRENT BUSINESS
A. Items for Review and Possible Action
5. Revisions to Council Policy I-11, Donation of Art to the City of Newport Beach
Staff requests that the City Arts Commission approve revisions to Council Policy I-11,
Acquisition of Art by the City Of Newport Beach, with an addition to the policy intended
to address the funding of ongoing maintenance of donated works discussed at the April
14 CAC monthly meeting.
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6. Surf Film Festival: Presenting Echo Beach
Staff recommends that the City Arts Commission review a proposal from director Jeff
Parker to showcase his 2009 film, Echo Beach, which highlights the history of surf culture
in Newport Beach.
B. Monthly Reports
7. Newport Beach Arts Foundation Liaison
Commissioners Maureen Flanagan and Arlene Greer
VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject matter
jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda
items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn
cell phones off or set them in the silent mode.
IX. ADJOURNMENT
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DRAFT
Newport Beach City Arts Commission Meeting Minutes Thursday, April 14, 2022 Regular Meeting – 5:00 PM Newport Beach Public Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:05 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair
Maureen Flanagan, Secretary Wayan Kaufman, Commissioner Leonard Simon, Commissioner
Barbara George, Commissioner Meghan McNulty, Commissioner (arrived after public comment)
Commissioners Absent: Marie Little, Vice Chair (excused) Staff Present: Tim Hetherton, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None. V. CONSENT CALENDAR A. Approval of Minutes of the March 10, 2022 City Arts Commission Meeting 1. Draft of 3/10/22 Minutes Chair Greer called for revisions to the minutes but heard none. She had the following edit to the minutes:
• Page 11 (Handwritten Page 14), Paragraph 7: “Chair Greer stated she recently had dinner with artist John Carlisle, whose work has been chosen the last two years to be exhibited as the face of marketing for the Laguna Beach Art Exhibition.” Vice Chair Little, while not in attendance, emailed Cultural Arts Assistant Camille Escareal-
Garcia the following edit which she read aloud for the record:
• Page 12 (Handwritten Page 15), Paragraph 6: “Announcements: Vice Chair Little brought attention to Gong Art Gallery, the Balboa Peninsula’s newest art gallery.
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She attended the grand opening night on Saturday, March 5th, where featured artists were Sunny Kim (NBAF board member) and Sanzi (father of Gong Gallery owner, Jet Wang), a widely recognized artist from China. She encouraged other arts commissioners to visit the gallery and meet Jet. Vice Chair Little stated he may be interested in becoming involved with the NBAF.” Motion made by Chair Greer, seconded by Secretary Flanagan, and carried (6-0-0-1) to approve the March 10, 2022, meeting minutes as presented. AYES: Greer, Flanagan, Kaufman Simon, George, McNulty NOES: None ABSTENTIONS: None
ABSENT: Little B. Consent Calendar Items
2. Financial Report – Review of financial information
Library Services Director Tim Hetherton reported there were ample funds for the City Arts Commission (CAC) to utilize though the end of the Fiscal Year (FY). 3. Cultural Arts Activities – Monthly review of cultural arts activities from the
Library Administrative Office for upcoming Library and City arts events and services Library Services Director Hetherton reported that on March 30, Chair Greer, Secretary Flanagan, and staff met with the leadership of the Newport Beach Arts Foundation. The Arts Foundation is working on a fundraiser to get donors to fund specific works in the sculpture exhibition. Funds raised will be used for future honorariums. The next Library
Services Director will bring the formal proposal forward to the CAC. Also on March 30 Chair Greer, Commissioner McNulty, and staff met with Mrs. Marin Blom with the Newport Beach Hospitality Association. They have proposed a food/wine event for the Fall with a
targeted date of September 17. Funds raised will sponsor students in culinary programs at Newport Harbor High. They would like to have booths for food vendors set up along the pathways of Civic Center Park, with docent tours provided by the CAC highlighting the
sculptures. The Newport Beach Hospitality Association is working with the Recreation Department to reserve the room and plan the event. The Central Library Gallery exhibition is ongoing. On April 12, City Council approved the Cultural Arts Grants. Cultural Arts Assistant Escareal-Garcia has reached out to the organizations, and they will receive their funds for programming. Commissioner Simon inquired about the Grant presentation. Cultural Arts Assistant Camille Escareal-Garcia explained that it was planned for the June 9 CAC meeting.
Library Services Director Hetherton indicated that Mr. Mosher noted that the CAC had requested the Grant information be presented to the City Council in a certain manner, but he had forgotten to honor the request. The Council approved the Grants in either case
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under the Consent Calendar with a vote of 6-1. Director Hetherton commended the ad hoc for their work. Chair Greer called for the public comment but there was none. Motion made by Commissioner Simon, seconded by Secretary Flanagan, and carried (6-0-0-1) to approve the Consent Calendar and minutes as edited. AYES: Greer, Flanagan, Kaufman, Simon, George, McNulty NOES: None ABSTENTIONS: None ABSENT: Little
VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Postponement of the 2022 Newport Beach Art Exhibition
Staff recommends the City Arts Commission approve postponing the 56th Annual Newport Beach Art Exhibition, to a date to be determined. Chair Greer introduced the item and called for the staff report. Library Services Director Hetherton explained that staff had monitored the submissions for the Art Exhibition in May. The response yielded about a third of the normal submissions. He referenced the handout so the Commission could review past numbers. He attributed the response to the prior cancellations and the pandemic. Postponement will provide an opportunity to finetune the event. Staff considered scaling the Exhibition back but determined that was not feasible due to operational and catering costs. He
recommended postponing the Art Exhibition to the next FY and possibly surveying artists to see what would make the event more appealing. They could also study other successful exhibitions in Southern California for inspiration.
Chair Greer noted that the Balboa Art Walk was scheduled for the day after the Art Exhibition. Beverly Hills has their exhibition the following weekend, with Irvine the
weekend after that. She felt that had a lot to do with the lower number of submissions. The CAC called artists but were so late into the Call for Entries that it felt disingenuous. She determined that they would end the Call with about 90 artists and 140 works of art. Cultural Arts Assistant Camille Escareal-Garcia indicated that as of that day they had approximately 77 artists and 140 pieces. Chair Greer said that in 2019 they had 170 artists with 311 works of art. The Community Room is very large, and she explained how the exhibition was generally set up. Secretary Flanagan noted that the artists she was able to reach were thrilled to receive
personal calls to exhibit. Based on that response, they need to call artists in the future. If the Arts Commission had started calling artists earlier, they may have had more engagement.
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Chair Greer suggested that they call artists at the beginning of the process in the future. She also agreed that the survey was a good idea. Commissioner Simon proposed that before the next Exhibition they should check on the other cities dates so as not to compete so directly. Chair Greer noted that the Balboa Island Art Walk had not been announced when Newport Beach named its date. Commissioner Simon stated that the organization that runs the Balboa Island Art Walk should be contacted and asked not to compete directly.
Chair Greer asked if the City had a master calendar and noted that it used to have one, which was very helpful.
Library Services Director Hetherton indicated that he would follow up on that. Commissioner Simon repeated that he thought it would be most effective to call the other cities to discuss their plans. Commissioner George concurred with what had been said and added that there were a lot of events going on at the same time and that made it difficult for people to choose what
to attend. She thought they should look for a time where the Exhibition could be a big event on the calendar. Commissioner McNulty thought that it made sense to postpone the Exhibition if it would not be well attended. She noted that another concert was recommended and suggested hosting music at the proposed event by the Newport Beach Hospitality Association instead
to further promote the Sculpture Exhibition. Chair Greer said that at every CAC event there was music, a children’s activity, and light
refreshments. They need to reach out to the community. If any Commissioner knew of a group that they would like to promote cultural arts activities, Library Services Director Hetherton has a PowerPoint available for their use. The Corona del Mar Resident’s Association Annual Meeting is scheduled for April 27 at the Sherman Library Gardens and the CAC will have a promotional table there. She called for a volunteer to help with the table. Library Services Director Hetherton indicated the event started at 5:00 p.m. but he would
be there between 3:30 and 4:00 p.m. Chair Greer requested that anyone who wanted to volunteer tell her so after the meeting.
Commissioner Kaufman had nothing to add about the postponement.
Secretary Flanagan also had nothing further to add.
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Chair Greer said that every year before the pandemic, the Art Exhibition was on Father’s Day weekend, and it was hugely popular. She did not know how they would return to that with the Sculpture Garden Grand Opening being the same month. In 2019 they held both events in the same month and it was a lot. she asked if they could move the Sculpture Exhibition opening to May so the Art Exhibition could be in June. Library Services Director Hetherton asked if she meant 2022. Chair Greer said possibly 2022, but most likely 2023. She wanted the Art Exhibition to return to Father’s Day weekend. For this year, they hoped to save the 77 artists that already entered and select another date following a survey.
Library Services Director Hetherton explained that would be difficult as the reimbursements had to come from the current FY budget.
Chair Greer stated they understood it would not happen in the current FY. Library Services Director Hetherton indicated that, as far as retaining the submitted artists, they needed to refund the money because there was no set date. Chair Greer asked if that was what he recommended on the administrative side. Library Services Director Hetherton indicated it was and that they had done it before.
Secretary Flanagan asked how the artists would receive refunds. Cultural Arts Assistant Escareal-Garcia explained she reached out for the mailing address the artists and then sent the refund request to the City Finance Department.
Secretary Flanagan suggested they include an apology. Cultural Arts Assistant Escareal-Garcia said that the initial email would thank them and
apologize for cancellation. She noted that she had already told people of the potential for cancellation, and everyone has understood. Commissioner Simon asked more about the refund process. Cultural Arts Assistant Escareal-Garcia explained that Finance mailed the payments out directly.
Commissioner Simon suggested Cultural Arts Assistant Escareal-Garcia include her contact information and encourage artists to resubmit.
Cultural Arts Assistant Escareal-Garcia thought that was a good idea and indicated that she had also encouraged artists to apply to exhibit at the Central Library Gallery.
Commissioner Simon stated that she could also tell people that the cancellation was due to COVID.
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Chair Greer stated that several communities had changed how they handled their exhibitions. Huntington Beach is exhibiting art year-round rather than holding an exhibition. Three other communities are doing the same. Irvine’s Exhibition is similar to Newport Beach, and they have added a festival as well. The CAC will continue to monitor the neighboring communities. She wished to confirm that Cultural Arts Assistant Escareal-Garcia would send a letter to the artists immediately. Cultural Arts Assistant Escareal-Garcia stated that she would contact the artists the next day to let them know the event was postponed and that refund checks would be issued. Chair Greer thanked Cultural Arts Assistant Escareal-Garcia and noted regret that the event could not be held this year.
Cultural Arts Assistant Escareal-Garcia stated that artists had mentioned that they had received personal calls from Commissioners and appreciated them.
Chair Greer stated that the CAC would continue to call artists in the future. She suggested that they utilize a fancier invitation to invite artists to show. The CAC used to send invitations out to join the show rather than emails and that might be used successfully again. Cultural Arts Assistant Camille Escareal-Garcia said that Vice Chair Little emailed her about an artist whose account was deactivated. When that happens, an artist has to
contact CaFÉ. That might have been something that affected applications and so she would advise artists of the information. Chair Greer wanted to sit down with Cultural Arts Assistant Escareal-Garcia to provide insight for a survey to artists about the date, CaFÉ, and how the City communicates with artists.
Cultural Arts Assistant Escareal-Garcia stated that the applications had a place to indicate where one had heard about the Exhibition and the most common answers were CaFÉ or
the Newport Beach newsletter or website. Many artists that were new to the Art Exhibition found it through CaFÉ. Chair Greer asked Cultural Arts Assistant Escareal-Garcia to investigate new vehicles for the Newport Beach Art Exhibition. Cultural Arts Assistant Escareal-Garcia stated that she would investigate options.
Chair Greer said that it would be nice for the CAC to understand the whole process of how artists relate to CaFÉ. She requested that they also hold a study session so Commissioners could view past Newport Beach Art Exhibitions and the CaFÉ usage.
Cultural Arts Assistant Escareal-Garcia stated that creating an account was pretty simple and only required an email address. Then artists can add samples of their work to a
portfolio which could be selected to apply for multiple events. The photos have to be uploaded before an artist could apply to the Art Exhibition. The process is not too complicated, and she is always happy to walk artists thought the process.
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Secretary Flanagan inquired about CaFÉ’s reach. Cultural Arts Assistant Escareal-Garcia thought it was international but could not state that definitively without checking. Chair Greer said that an artist was concerned about the protection of her material on CaFÉ. Specifically, she was concerned about providing a high-resolution photograph and having someone copy her work. Chair Greer inquired about artist protections and intellectual property. Library Services Director Hetherton stated that he did not know the answer but could ask
the City Attorney’s Office. Chair Greer stated that she assured the artist that the CAC would never do anything
unethical. Second, she assured her that staff was well trained and professional. Cultural Arts Assistant Escareal-Garcia explained that she made the photographs on the applications bigger so the subcommittee could view the piece easier. During the Exhibition there is also a slideshow. Those are the only usage of the photographs of the work. She was unsure how CaFÉ protected the photographs. Chair Greer indicated that she had promised the artist she would discuss the matter with
the CAC. She thought the City was well protected. She called for the public comment. Jim Mosher, Newport Beach resident, stated that he was not aware of any Newport Beach Master Calendar. The Chamber of Commerce calendar focuses on their events. Visit Newport Beach, which is funded by the City, has a calendar with a tab for art and cultural events and they could submit events there. He noted that he did not have any idea of the
circulation of the calendar. Chair Greer thanked Mr. Mosher and stated that she was sure Library Services Director
Hetherton knew the information. Library Services Director Hetherton said he did not but appreciated the information. Motion made by Chair Greer, seconded by Commissioner George, and carried (6-0-0-1) to approve postponing the 56th Annual Newport Beach Art Exhibition to a date to be determined. AYES: Greer, Flanagan, Kaufman Simon, George, McNulty NOES: None ABSTENTIONS: None ABSENT: Little 5. 2022 Concerts on the Green Pending the postponement of the 2022 Newport Beach Art Exhibition, staff recommends that the City Arts Commission approve an additional summer concert on the Civic Green scheduled for May 29, 2022.
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Chair Greer introduced the item and called for the staff report. Library Services Director Hetherton explained that since the Art Exhibition has been postponed there were ample funds to host an additional concert. Staff identified May 29 as an open date for the Civic Green spaced adequately from the June concert. The Concerts on the Green are well attended and a good use of funds. If the CAC chose not to host the concert, approximately $27,000 of programming money would be returned to the General Fund. Chair Greer agreed that it was a good recommendation for the use of programming funds. She inquired about the cost of the Marina Park concert.
Library Services Director Hetherton explained they had ample funds for the additional May concert as the Marina Park concert falls during the next FY. He suggested Chair Greer
appoint an ad hoc to choose a performer. Chair Greer indicated that they would fit a meeting in so that staff could proceed with the publicity. Library Services Director Hetherton stated he would look at the availability of the room should the CAC approve the item.
Chair Greer called for two Commissioners to join her on the ad hoc and thanked Secretary Flanagan and Commissioner George for volunteering. Commissioner Simon asked if the Exhibition would have exceeded the cost of the additional Concert.
Library Services Director Hetherton said that it would have but it was possible to spend more on the concert for additional musicians or an act with a stage show.
Commissioner Simon suggested that they bring additional services to the Concert for children somehow. The goal would be to publicize the work of the CAC. Library Services Director Hetherton thought that was possible and mentioned that there was a children’s organization they had contracted for the Art Exhibition that was reasonable and easy to work with. They could probably set up at the end of the Green. Commissioner Simon said that it could be done at any of the Concerts but thought it would
be a good thing to do if the CAC could afford it. Chair Greer suggested they include children’s art activities run by Arts in Motion.
Cultural Arts Assistant Escareal-Garcia stated she would check their availability.
Secretary Flanagan asked what Arts in Motion did.
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Cultural Arts Assistant Escareal-Garcia explained they had two or three different activities per event including sculptures and painting. The last time the CAC had Arts in Motion was for the 2021 Sculpture Exhibition. Secretary Flanagan noted her 6-year-old granddaughter loved face painting and animal balloons. Those activities would draw children. Cultural Arts Assistant Escareal-Garcia said that she could ask Arts in Motion about those items. Chair Greer noted that more might be possible with the larger budget.
Library Services Director Hetherton agreed that they could look into adding children’s activities.
Chair Greer indicated that children’s activities would be explored for both the May and June concerts. She called for the public comment, but there was none. Motion made by Chair Greer, seconded by Commissioner McNulty, and carried (6-0-0-1) to approve an additional summer concert on the Civic Green scheduled for May 29, 2022. AYES: Greer, Flanagan, Kaufman Simon, George, McNulty NOES: None
ABSTENTIONS: None ABSENT: Little 6. 2022 Concert at Marina Park The Performing Arts for the Balboa Peninsula Ad Hoc Subcommittee will recommend Stone Soul, a soul and rhythm and blues tribute act, to perform
for a fall concert at Marina Park. Chair Greer introduced the item and called for the staff report.
Library Services Director Hetherton explained that the concert was a little more expensive than the others because Marina Park does not have the necessary power for the sound equipment and requires a generator and stage rental. The funds came from when the Balboa Performing Arts Theatre Foundation folded and gave its remaining assets to the City with the stipulation the funds be used for performing arts on the Balboa Peninsula. The concert date has been confirmed for October 2 but was not listed in the staff report.
Cultural Arts Assistant Escareal-Garcia agreed it was October 2. Library Services Director Hetherton said that they could have opted for September 25, but
it conflicted with a Jewish holiday. The ad hoc picked a fun band that the City has used before and is easy to work with and would draw a sizeable crowd.
Chair Greer stated that she, Commissioner George, and Vice Chair Little made up the ad hoc and chose Stone Soul. They exhausted the list of bands and looked to past talent to make the selection.
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Commissioner George stated that Stone Soul’s selection of music transcended time. She thought they would be well received and explained how her 11-year-old was interested in learning dances like the “mashed potato.” With the Arts it was important to introduce younger generations to the culture and maintain it. Chair Greer said the band was well received at its last Newport Beach performance. She called for CAC comments and heard that they were excited. They thought Stone Soul would round out the year’s selection nicely. She called for the public comment, but there was none. She then called for a Motion. Motion made by Commissioner Simon, seconded by Secretary Flanagan, and carried (6-
0-0-1) to approve Sone Soul to perform for a fall 2022 concert at Marina Park. AYES: Greer, Flanagan, Kaufman Simon, George, McNulty
NOES: None ABSTENTIONS: None ABSENT: Little 7. Revision to Council Policy I-11, Acquisition of Art by the City of Newport Beach Staff requests that the City Arts Commission approve revisions to Council Policy 1-11, Acquisition of Art by the City of Newport Beach, with an addition
to the policy intended to address the funding of ongoing maintenance of donated works. Chair Greer called for the staff report. Library Services Director Hetherton explained that starting in about 2014 the City began
acquiring art at a prolific pace. Public art costs money and the City has a modest budget more geared toward programming. For its size, the City has a sizeable public art inventory and maintaining it has gotten expensive. A former Chair of the CAC had suggested to him
that when other cities accepted art, they also requested funds for maintenance. Almost all mid-to-large size American cities have a stipulation that donated pieces come with maintenance plans and funding. The current collection is worth maintaining but, going forward, the City needed a new plan. Sometimes the CAC may have to turn down donations if they do not come with maintenance funds. The wording has been modified to require a maintenance plan and fund. The policy is as open as possible to allow for some negotiation in the future. The CAC is welcome to make revisions and the policy has to go before Council for final approval. He advised the CAC about a piece that needed
restoration and how California requires the original artist’s approval, but the artist wanted $13,500 to restore the work. That item will come before the CAC in May.
Chair Greer thanked Library Services Director Hetherton for his research and work. She directed the CAC to Pages 24 – 34 of the agenda to review the work and stated that Library Services Director Hetherton had captured the essence of what they were trying to do. The
Lenahan family collection at the Library also donated $45,000 for the maintenance of the art. The amount of work done yearly is extensive and expensive so the CAC should move
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forward on the amendment. She directed the CAC to #4 on Page 29 and #6 on Page 30 and stated they were of particular importance. Commissioner Simon asked where the money would go when it came in, who would maintain it, and noted that Metalfor could last forever if properly maintained. Library Services Director Hetherton agreed that it might. Commissioner Simon asked how often it would have to be redone. Library Services Director Hetherton explained that it was powder coated and was placed outside so it was subjected to a lot of abuse.
Commissioner Simon suggested it needed to be restored once every 5 years.
Library Services Director Hetherton said that sounded about right. The work was currently rusted and pitted. The stipulation in the law is for the life of the artist. A piece could also be deaccessioned. The particular work has had a long life in the City, and it might not be in the CAC’s best interest to continue maintaining it as the artist has stated he would take the work back. Commissioner Simon again asked Library Services Director Hetherton to explain where the donated money would go and be held.
Library Services Director Hetherton said that the money would go into an account similar to the ones used for gift money from the Friends of the Library for the Library Foundation. Those accounts do not roll over and have a specific name. He asked Mr. Mosher what they were called.
Mr. Mosher indicated they were restricted funds. Library Services Director Hetherton further explained that restricted funds stay where they
are placed, do not have to be spent in a specific FY, and do not go to the General Fund. Secretary Flanagan asked where they were invested. Library Services Director Hetherton stated they were in an account held by Finance. Mr. Mosher said that all the City’s money was mingled together and invested but did not receive a great return. The fact that the money is restricted is simply a bookkeeping
mechanism. Library Services Director Hetherton repeated that it rolled over. The accounts are easy to
start, and the CAC currently has one for the Arts Foundation. Chair Greer noted that the funds for the Balboa Performing Arts were held the same way.
Library Services Director Hetherton said that Lenahan also had an account.
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Commissioner George had no comments. Commissioner McNulty thought the policy made sense. Commissioner Kaufman had no questions. Secretary Flanagan stated that her concern was that there was supposed to be funding for the lifespan of the artwork and assumed that the artist was the one to set the lifespan. Library Services Director Hetherton indicated he would look at the California law about artist’s rights and then do more wordsmithing.
Chair Greer suggested the item be added to the agenda for the CAC special meeting. Library Services Director Hetherton indicated he could have the policy ready by the special
meeting. Chair Greer stated that full disclosure was part of the acceptance of the art. Everything has a useful life. The City cannot accept art without having a place for it to be positioned. Library Services Director Hetherton noted that items could be removed from the City’s art inventory. There might be a relationship between lifespan and the City’s decision to keep something in the inventory.
Commissioner Simon pointed out item D. #4 of the policy and suggested that they add that art appraisers give some indication of the useful life of the work. Library Services Director Hetherton thanked Commissioner Simon for the input.
Chair Greer stated that they needed to define the useful life and then determine what it was in the appraisal. She called for the public comment.
Mr. Mosher indicated he had a question regarding the table on Page 24 and where a John Wayne work was located. Library Services Director Hetherton stated it was a bronze of John Wayne in a Stagecoach at the Newport Theatre Arts Center in a display case. It is very intricate and difficult to clean but is protected in a glass case. Mr. Mosher suggested they list it on the website. He noted that he was also concerned
about the question of the useful life of the work and how that would work with the funding. When the City was issuing memorial benches, people complained about the maintenance, so they instituted a 10% fee on the cost of the bench for maintenance. That did not make
sense as 10% may or may not actually take care of the maintenance. Chair Greer thought it would be nice to have a fund set aside for the maintenance. She
suggested they discuss the matter with the Foundation in the future. She confirmed that staff did not want a Motion.
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Library Services Director Hetherton indicated he would do further work and try to bring the item back to the special meeting. He thanked the CAC for their input. Chair Greer stated that the item would be tabled pending staff revision. Library Services Director Hetherton said that, in his experience, the back and forth with the Commission brought real value to policy discussions. He did not see the tabling as a setback. B. Monthly Reports 8. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee
Commissioners Maureen Flanagan and Arlene Greer Secretary Flanagan indicated she was not at the meeting and had no report.
Chair Greer stated that she attended the meeting, and the Newport Beach Arts Foundation is considering having Art in the Park. They will hear more at the next meeting and
otherwise there was nothing to report. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM)
• Announcements:
• Future Agenda:
° Secretary Flanagan noted that Vice Chair Little had requested a surf film event at the Library be placed on the next agenda.
° Discussion of a food and wine festival, proposed by Marin Blom with the Newport Beach Hospitality Association, should be placed on the next agenda.
Secretary Flanagan asked if Chair Greer had activated a Public Art Committee for the memorial they discussed at the last meeting. Chair Greer said it was active but that it had not yet met. Policy I-11 should be part of the conversation, but Library Services Director Hetherton needed to work on that further with Legal. She confirmed that Dr. Briglio had not applied. Library Services Director Hetherton indicated that he planned to submit an application but had not done so yet.
Chair Greer stated that the CAC needed to keep up on the issue. Commissioner George inquired about the utility box wraps.
Chair Greer said that had been tabled pending further information.
16
Newport Beach City Arts Commission Meeting Minutes April 14, 2022
Page 14
Library Services Director Hetherton noted that it was expensive, and the Arts Foundation could use it as a fundraising mechanism. Chair Greer said that the Arts Foundation was excited about it, and it was in their ballpark. Costa Mesa has a program that might be a good model for Newport Beach. She asked Commissioner McNulty for the placeholder date for the proposed food and wine event in September event. Commissioner McNulty said that it was tentatively scheduled for September 17. Chair Greer stated that they had the final Concert on the Green scheduled for September 18. She then called for the public comment, but there was none.
VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
None. ADJOURNMENT – 6:30 P.M.
Post adjournment the CAC agreed to hold a special meeting on April 20, 2022, at 5:00 p.m.
17
DRAFT
Newport Beach City Arts Commission Special Meeting Minutes Wednesday, April 20, 2022 Special Meeting – 5:00 PM Newport Beach Public Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:01 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Maureen Flanagan, Secretary Leonard Simon, Commissioner Meghan McNulty, Commissioner Commissioners Absent: Marie Little, Vice Chair Wayan Kaufman, Commissioner Barbara George, Commissioner
Staff Present: Tim Hetherton, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant
III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS Councilwoman Joy Brenner stated that she came to the meeting to support the selection of the Jimmy Buffett Tribute Band, Mark Wood and the Parrot Head Band, to be the performer for the May 29 concert. She believed the band would draw a large crowd of
Newport Beach residents. Chair Greer thanked Councilwoman Brenner for her input. V. CURRENT BUSINESS A. Items for Review and Possible Action 1. 2022 Concerts on the Green The Concerts on the Green ad hoc subcommittee, appointed at the April 14, 2022 City Arts Commission meeting, recommends that the City Arts Commission approve Mark Wood and the Parrot Head Band as the performer for a concert on the Civic Green scheduled for May 29, 2022. Chair Greer introduced the item and called for the staff report. Library Services Director Tim Hetherton reported the City received a commitment from the
Mark Wood and the Parrot Head Band to play on May 29, 2022, pending City Arts Commission (CAC) approval. The band handles their own sound engineering, which is convenient for contracting purposes. Typical concerts cost about $8,000, but this one is
budgeted for $11,000 as it is an 8-piece band. The funds are available due to the
18
Newport Beach City Arts Commission Special Meeting Minutes April 20, 2022
Page 2 postponement of the Newport Beach Art Exhibition. The band is nationally known with a
large following and will be an excellent way to kick off the concert season. The CAC also requested a children’s activity at the event. Chair Greer noted that the Newport Beach Art Exhibition typically drew about 3,000 people per day but Concerts on the Green draw 4,500 to 5,000 people. The Parrothead Club already contacted the City and offered support. The Parrothead Club parties to raise money for charitable organizations and have funded The Ronald McDonald House, ALS, and Multiple Sclerosis in the past. She thanked staff, specifically Cultural Arts Assistant Camille Escareal-Garcia, for their work to negotiate the contract. The CAC has spent a similar amount of money on past concerts so there is a precedence for the cost.
Commissioner McNulty indicated that she was looking forward to the concert. Chair Greer announced they had face painting, balloon sculptures, and Arts in Motion
planned for children at the concert. The event should draw families. Cultural Arts Assistant Camille Escareal-Garcia explained Arts in Motion did not normally
provide face painting and balloon animals, but that staff was exploring ideas. Library Services Director Hetherton said that the city has booked face painters and balloon artists frequently so they could probably make that work. He noted that the event was over Memorial Day Weekend. Chair Greer noted that the Mayor, Councilwoman Brenner, and Councilwoman Dixon all supported the program. Commissioner McNulty requested more information about $11,034.25 expenditure.
Library Services Director Hetherton stated they received a very specific invoice. Chair Greer said the band had steel drums, a saxophone, guitar, bass, drums, keyboard,
other instruments, and backup dancers. She explained that the ad hoc subcommittee was appointed at the last CAC meeting met and made a unanimous recommendation to approve Mark Wood and the Parrothead Band scheduled for May 29, 2022. She called for
a Motion. Motion made by Commissioner Simon, seconded by Secretary Flanagan, and carried (4-0-0-3) to approve Mark Wood and the Parrot Head Band as the performer for a concert on the Civic Green scheduled for May 29, 2022. AYES: Greer, Flanagan, Simon, McNulty NOES: None ABSTENTIONS: None ABSENT: Little, Kaufman, George
Councilwoman Joy Brenner suggested that the CAC advertise their other programs and the fact that people should arrive to the concert early. She felt the band would be a big draw and people should be encouraged to arrive in time to enjoy the other activities.
19
Newport Beach City Arts Commission Special Meeting Minutes April 20, 2022
Page 3 Library Services Director Hetherton said that people come as early as 7:00 a.m. to set up
their spot on the Green for concerts. The event will be promoted on the website and through eblasts. There is also a concert rack card ready to go. Chair Greer wondered if The Daily Pilot would want to do a feature article on the concert. Secretary Flanagan stated that the CAC special meeting was listed in Stu News. Councilwoman Joy Brenner suggested the CAC invite the Council specifically to the concert so that they could see the value to the community. Chair Greer indicated that she would handle the outreach to City Council. Further, she
makes sure to arrive early to events and offered to save space for other Commissioners. She then announced the Corona del Mar Resident’s Association meeting and explained that the CAC would have a table set up to publicize the concert season and the Sculpture
Garden Exhibition. She thanked Councilwoman Brenner for attending. Library Services Director Hetherton responded to a question and indicated that the concert
would start at 6:00 p.m. VI. PUBLIC COMMENTS ON NON-AGENDA ITEMS
None. ADJOURNMENT – 5:15 P.M.
20
As of April 30, 2022
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/16 Sully Entertainment Group LLC 3,250.00 57,250.00 The Sully Band (COTG)
07/31 Gotprint.com 161.22 57,088.78 COTG Banners
07/31 Gotprint.com 98.89 56,989.89 COTG rack cards
07/31 Gotprint.com 55.83 56,934.06 COTG banner (Balboa Bridge)
07/31 Gotprint.com 211.87 56,722.19 Sculpture Exhibition Ph. V/VI brochures
08/06 DJE Sound & Lighting Inc.3,405.00 53,317.19 The Sully Band (COTG Sound)
08/06 DJE Sound & Lighting Inc.3,405.00 49,912.19 DSB (COTG Sound)
08/06 JDC Integrated Inc.3,250.00 46,662.19 DSB (COTG)
08/06 Office Depot 74.28 46,587.91 Student Art Exhibition Supplies
08/27 Office Depot 98.75 46,489.16 Student Art Exhibition Supplies
08/31 Gotprint.com 90.91 46,398.25 Sculpture Exhibition PH VI Banner
09/10 Benito Meschoulam 3,250.00 43,148.25 Santanaways (COTG)
09/10 DJE Sound & Lighting Inc.3,405.00 39,743.25 Santanaways (COTG Sound)
09/24 Ocdamia Music Group 2,400.00 37,343.25 Shelley Rusk (Marina Park Concert)09/24 DJE Sound & Lighting Inc.5,498.38 31,844.87 Shelley Rusk (Sound)
09/30 Gotprint.com 104.09 31,740.78 Marina Park Concert Banners
09/30 Alliant Insurance (186.00)31,926.78 Refund for NBAE insurance
10/08 Office Depot 9.29 31,917.49 Student Art Exhibition Supplies
10/15 Office Depot 29.51 31,887.98 Student Art Exhibition Certificates
10/31 Gotprint.com 234.70 31,653.28 Sculpture Exhibition Brochures
11/12 Amazon.com 135.74 31,517.54 Sculpture Garden Brochure Boxes
11/30 WESTAF 525.00 30,992.54 NBAE CaFE Renewal Fee
11/30 Amazon.com 525.00 30,467.54 Student Art Exhibition Gift Cards
12/31 LA Times Media Group 200.10 30,267.44 Ad for Newport Beach Art Exhibition
12/31 LA Times Media Group 200.10 30,067.34 Ad for Newport Beach Art Exhibition
03/18 Alliant Insurance 3,063.00 27,004.34 Insurance coverage for 2022 art event
TOTAL 27,004.34
Professional Services 22,390.00
01060603-811008 07/23 Alan Scott Art Inc.357.50 22,032.50 Art Installation (Quilts on the Wall)
08/20 TAVD Visual Assistant 175.50 21,857.00 Transcription of Minutes (6/10)
08/20 TAVD Visual Assistant 209.25 21,647.75 Transcription of Minutes (7/08)
09/17 Alan Scott Art Inc.302.50 21,345.25 Art Installation (Richard Ferncase)
09/17 TAVD Visual Assistant 191.25 21,154.00 Transcription of Minutes (08/12)
09/24 William McClelland Ent.894.00 20,260.00 Bronze Sculpture restoration
09/24 Crown Building Services 825.00 19,435.00 Ben Carlson & Sphere 112 cleaning
10/15 TAVD Visual Assistant 168.75 19,266.25 Transcription of Minutes (09/09)
10/22 Universal Building Maintenance 300.00 18,966.25 Shelley Rusk - Concert Maintenance
11/19 TAVD Visual Assistant 249.75 18,716.50 Transcription Minutes (10/09)
11/19 Crown Building Services 825.00 17,891.50 Ben Carlson & Sphere 112 cleaning
12/17 TAVD Visual Assistant 175.50 17,716.00 Transcription Minutes (11/10)
01/07 Alan Scott Art Inc.235.00 17,481.00 Art Installation (Sunny Kim)
01/14 TAVD Visual Assistant 281.25 17,199.75 Transcription Minutes (12/09)
01/28 Svartifoss Corp 350.00 16,849.75 Art Installation (Roxanne Sexauer)
02/11 Crown Building Services 825.00 16,024.75 Ben Carlson & Sphere 112 cleaning
02/18 TAVD Visual Assistant 207.00 15,817.75 Transcription of Minutes (01/13)
02/18 Joseph Colagrossi 790.00 15,027.75 Sunset Bench Refurbishment
03/18 TAVD Visual Assistant 348.75 14,679.00 Transcription Minutes (02/10)
04/15 Svartifoss Corp 350.00 14,329.00 Art Installation (Lisa Fu)
04/22 TAVD Visual Assistant 195.75 14,133.25 Transcription of Minutes (03/10)
TOTAL 14,133.25
City Grants 30,000.00
01060603-821006 30,000.00
TOTAL 30,000.00
FY 2021-22Cultural Arts Division
05/02/2022 1 of 2 21
As of April 30, 2022
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
FY 2021-22Cultural Arts Division
Sculpture Garden 135,000.00
01060603-811059 08/20 Fund Adjustment (14,000.00)149,000.00 Re-allocation of Programming Funds
09/28 Fund Adjustment (20,000.00)169,000.00 NBAF Gift Added
TOTAL 169,000.00
Special Events (NBAE)0.00
01060603-521450 12/03 Patti Estabrooks 50.00 (50)Entry Fee Refund
01/18 WESTAF (CaFE)(696.53)646.53 December Entry Fees Deposit
02/15 WESTAF (CaFE)(420.82)1067.35 January Entry Fees Deposit
02/18 Nicola Lee 50.00 1017.35 Entry Fee Refund
03/15 WESTAF (CaFE)(386.96)1404.31 February Entry Fees Deposit
03/25 Katherine Jinhee Kim 50.00 1354.31 Entry Fee Refund
04/08 Karen Kay 50.00 1304.31 Entry Fee Refund
04/08 Christopher DeFelippo 50.00 1254.31 Entry Fee Refund
04/29 Laurie Blowers 35.00 1219.31 Entry Fee Refund
04/29 Shirley Carta 50.00 1169.31 Entry Fee Refund
04/29 Nancy Chong 50.00 1119.31 Entry Fee Refund
04/29 Julie Crone 50.00 1069.31 Entry Fee Refund
04/29 Norm Ellis 50.00 1019.31 Entry Fee Refund
04/29 Patti Estabrooks 50.00 969.31 Entry Fee Refund
04/29 Ahdee Goldberg 50.00 919.31 Entry Fee Refund
04/29 Daniel Hachard 50.00 869.31 Entry Fee Refund
04/29 Niree Kodaverdian 50.00 819.31 Entry Fee Refund
04/29 Ruth Kurisu 50.00 769.31 Entry Fee Refund
04/29 Marie Lavallee 50.00 719.31 Entry Fee Refund
04/29 Kelly Lingel-Crowder 50.00 669.31 Entry Fee Refund
04/29 James Loving 50.00 619.31 Entry Fee Refund
04/29 Sherry Marger 50.00 569.31 Entry Fee Refund
04/29 YanYan Ouyang 50.00 519.31 Entry Fee Refund
04/29 John Oyler 50.00 469.31 Entry Fee Refund
04/29 Sandra Pipkin 50.00 419.31 Entry Fee Refund
04/29 Martha Ryan 35.00 384.31 Entry Fee Refund
04/29 Reza Safa 50.00 334.31 Entry Fee Refund
04/29 Karen Stein 50.00 284.31 Entry Fee Refund
04/29 Katy Tackes 50.00 234.31 Entry Fee Refund
04/29 Bob Vale 50.00 184.31 Entry Fee Refund
04/29 Feiran Wang 50.00 134.31 Entry Fee Refund
04/29 Skylar Weeks 35.00 99.31 Entry Fee Refund
04/29 William West 50.00 49.31 Entry Fee Refund
04/29 Yien Xu 50.00 -0.69 Entry Fee Refund
04/29 Ron Yeo 35.00 -35.69 Entry Fee Refund
04/29 Gina Yu 50.00 -85.69 Entry Fee Refund
04/29 Kevin Jacobs 35.00 -120.69 Entry Fee Refund
04/29 Aaron Bernard 50.00 -170.69 Entry Fee Refund
04/29 Kevin Ivey 50.00 -220.69 Entry Fee Refund
04/29 Kevin Nelson 50.00 -270.69 Entry Fee Refund
04/29 Eva Altmann 50.00 -320.69 Entry Fee Refund
04/29 Sheila Fram 35.00 -355.69 Entry Fee Refund
04/29 Martha Hernandez 50.00 -405.69 Entry Fee Refund
04/29 Monica List 50.00 -455.69 Entry Fee Refund
04/29 Vicki Morris 50.00 -505.69 Entry Fee Refund
04/29 Ellie Sell-Goldstein 50.00 -555.69 Entry Fee Refund
TOTAL (555.69)
05/02/2022 2 of 2 22
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Cultural Arts Activities for April 2022
CENTRAL LIBRARY GALLERY EXHIBITION:
Ann Apeles Brunning: Flying Flowers—Butterfly Photography
May 9, 2022 – July 1, 2022
French poet Ponce Denis Écouchard Lebrun penned "Le Papillon est une Fleur qui vole", which
translates to: "The Butterfly is a flying Flower". For her ‘Flying Flowers’ exhibit, Ann Apeles Brunning
presents her photos of butterflies native to Orange County and from different parts of the world in
order to show Mother Nature's stunning artwork of these creatures. Through her photography, Ms.
Brunning hopes to boost awareness of butterfly conservation due to their unstable populations.
According to ENC Assistant Director Lori Whalen, "There are around 80 butterfly species native to
Orange County, where once there were over 100. The greatest threat to butterflies is habitat loss due
to residential and commercial development. Climate change, widespread pesticide use, and invasive
species are also threatening many species of butterflies, as each of these issues greatly impact the
native host plants butterflies depend on. If you are interested in helping to restore the butterfly
population, you can help butterflies by planting native plants right in your yard! Each butterfly species
needs specific host plants to eat as caterpillars and require plants that provide nectar as adults. An
exhaustive list of butterfly host and nectar plants can be found on ENC’s website at
https://encenter.org/butterflies.
23
Ms. Brunning has been a Southern California local since her early teenage years and works as an
Accounting Consultant. She started her photography hobby in grade school. Some of her pictures are
published in the coffee table book, Newport Beach: A Photographic Portrait. She has also been
volunteering the last several years at ENC as a Butterfly House Docent where she informs visitors
about butterflies. Her message through this exhibit is to please plant host and nectar plants to help
the butterflies thrive so we may enjoy their company for generations to come.
FUTURE CENTRAL LIBRARY GALLERY EXHIBITIONS:
• Rob Williams (Photography): July 5 - September 2
• Shant Beudjekian (Acrylic): September 6 - November 4
• Helen Polin-Jones (Watercolor Portraits): November 7 - January 6, 2023
CULTURAL ARTS CALENDER OF EVENTS:
June 1-10, 2022
Sculpture Exhibition in Civic Center Park– Deinstallation of Phase V artworks – Installation of Phase
VII artworks
June 9, 2022 (Thursday)
Cultural Arts Grant check presentation
June 25, 2022 (Saturday)
Sculpture Exhibition in Civic Center Park Grand Opening – Phase VII
City Arts Commission meetings are held at 5 p.m. on the second Thursday of each month.
CONCERTS ON THE GREEN DATES:
• May 29 – Mark Wood and the Parrot Head Band (Jimmy Buffet tribute)
• June 12 – Catch a Wave (Beach Boys tribute band)
• July 17 – Billy Nation (Billy Joel tribute band)
• August 21 – Young Guns (Country cover band)
• September 18 – Britain’s Finest (Beatles cover band)
All Concerts on the Green start at 6 p.m. on the Civic Green
CONCERT AT MARINA PARK:
• Oct 2 – Stone Soul (Classic Soul and Motown Tribute)
The Concert at Marina Park will start at 4 p.m.
24
RECOMMENDATION:
Staff requests that the City Arts Commission approve revisions to Council Policy I-11, Acquisition of Art by
the City Of Newport Beach, with an addition to the policy intended to address the funding of ongoing
maintenance of donated works.
DISCUSSION:
Council Policy I-11, Acquisition of Art by the City Of Newport Beach, governs the City’s acquisition of art.
Each new piece of art acquired by the City comes with upfront and recurring costs. In the past, the Cultural
Arts division has relied upon incremental increases in the maintenance budget. However, those funds do
not account for more than routine maintenance, and major repairs and renovations that may be required
throughout the artwork’s lifetime are often deferred.
Maintenance costs for donated art continue to increase as the City accepts new pieces into the art
inventory. Since 2014, the City has acquired a handful of public art pieces, including Sphere 112, Sunset
Years, and the Ben Carlson memorial. Many works in the City’s art inventory require regular maintenance,
and these pieces are no exception. This partial list of the City’s public art inventory shows what the Cultural
Arts division expends annually for selected pieces:
NAME FREQUENCY ANNUAL COST TYPE
Ben Carlson Memorial Bimonthly $3,936.00 acid wash
Marine 1/1 Memorial Sculpture Annually $3,450.00 clean/wax
Ronald Reagan Statue Annually $260.00 clean/wax
Seagulls in Flight every 5 years $200.00 paint
Sunset Years Annually $260.00 clean/wax
Sphere 112 Quarterly $3,300.00 acid wash
John Wayne Annually $260.00 clean/wax
Other pieces, such as Metalfor, require a complete restoration, which exceeds the Cultural Arts
division’s budgetary capacity.
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Revisions to Council Policy I-11, Acquisition of Art by the City of Newport
Beach
25
One solution to appropriately fund recurring costs (e.g., maintenance and renovation) is to secure long-
term funding for donated art upfront through a maintenance endowment. A maintenance endowment
and resulting accumulated interest can be used to secure a long-term revenue source for future
maintenance needs. Following the example of bodies governing art acquisition in other municipalities,
staff suggests that the City Arts Commission should revise I-11 to include policy requiring potential donors
to include funds to maintain a donated piece for as long as it is part of the City art inventory.
Staff recommends adding the following language to I-11:
All costs associated with the gift must be borne by the donor. Costs may include, but are not limited
to, the costs associated with design, engineering, building permits, fabrication, installation,
general insurance, and maintenance. The donor/sponsor will also be responsible for the design
and cost of a pedestal, identification plaque, base, structural support, and landscaping of site.
The donor must provide a maintenance endowment for the artwork. The maintenance
endowment fund must be adequate to ensure the continued care of gifts of art. The fund shall be
required for all artworks to maintain the gift in a condition satisfactory to the donor and the
Commission. The amount of the maintenance endowment shall be negotiated with the donor on
a project-to-project basis. Scale, material, location, value of the work, and potential for vandalism
will be considered in determining the maintenance endowment. The Commission may also require
an administrative fee to cover costs associated with staff coordination and oversight of the project.
In addition, in the case of the City acquiring public art through a donation from a private citizen or entity
or through commission or purchase, the City Arts Commission should request a thorough maintenance
plan from the donor, including detailed requirements for ongoing maintenance and associated costs, as a
prerequisite for considering any addition to the City arts inventory. The maintenance plan should include
details regarding monthly maintenance, annual maintenance, site care, other periodic maintenance, etc.
and a maintenance schedule and cost estimate for the ongoing care for the artwork, against the ravages
of time, vandalism, and the elements.
Pending approval by the City Arts Commission, the policy will go to City Council for final approval and
inclusion in the Council Policy Manual.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENT A: Council Policy I-11, Acquisition of Art by the City Of Newport Beach - Original
ATTACHMENT B: Council Policy I-11, Acquisition of Art by the City Of Newport Beach - Redlined
ATTACHMENT C: Council Policy I-11, Acquisition of Art by the City Of Newport Beach - Final
26
I-11
ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH
A. The City of Newport Beach (“City”) believes that paintings, sculptures, drawings and other art
(collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and
beauty of such property and buildings, and of the City in general.
B. All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),”
“Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for
recommendation to the City Council.
C. The Arts Commission shall be responsible to:
1. Confer with persons who have offered to Convey Art to the City, informing them of this
policy, including criteria for approving Art and the policies, criteria and approval process.
2. Advise the City Council of the artistic merit and value of Art offered to the City.
3. Advise the City Council regarding appropriate City property or City buildings for display of Art,
in conjunction with the City commission, committee, board and/or department which has
responsibility for planning or maintaining the proposed location.
D. The Arts Commission shall consider the following criteria in making a recommendation for accepting
an offer to Convey Art to the City:
1. The Art should be an original creation or a limited edition by the original artist, and be of the
highest quality and level of artistic excellence.
2. The Art should add to the balanced inventory of the City’s collection, representing a variety of
style, design and media.
3. The person(s) seeking to Convey Art to the City shall complete all required forms, as provided
by the Library Services Department.
4. The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily
damaged or destroyed, should not require restoration or extensive long term conservation, and
should be of a physical size and weight that the Art can be managed in storage, transport and
public display without difficulty. Art requiring restoration may only I-11 be considered with full
disclosure of the restoration costs provided by a licensed art appraiser.
5. The Art should be consistent with and relevant to the civic interests and broad variety of
tastes within the Newport Beach community.
E. Art may only be recommended by the Arts Commission to the City Council for acceptance upon the
majority vote of the Arts Commission.
F. Art accepted into the City collection by the City Council is accepted with the understanding that the
City Council reserves the right to place the Art on public display on either a permanent or temporary
basis, and to store the Art when not on display. Acceptance of Art by the City Council does not
guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate or otherwise
remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be
expended to acquire, restore or display Art.
ATTACHMENT A - ORIGINAL
27
I-11
G. Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in
Public Places).
H. The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should
be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the
responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate
government tax agency.
I. The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to
the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all
purposes, including, but not limited to, publicity and informational literature.
J. Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art
and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or
agreements by which the City would be bound, but subject to all laws generally applicable to the
transfer of title of any work of Art.
K. Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the
event of loss or damage to any Art accepted into the City’s collection.
I-11 Adopted - February 24, 1986
Reaffirmed -January 24, 1994
Amended & Reassigned -April 8, 2003
Amended – May 12, 2015
Formerly F -23
Formerly I -13
28
I-11
ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH
A. The City of Newport Beach (“City”) believes that paintings, sculptures, drawingsdrawings, and other
art (collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and
beauty of such property and buildings, and of the City in general.
B. All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),”
“Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for
recommendation to the City Council.
C. The Arts Commission shall be responsible to:
1. Confer with persons who have offered to Convey Art to the City, informing them of this
policy, including criteria for approving Art and the policies, criteriacriteria, and approval process.
2. Advise the City Council of the artistic merit and value of Art offered to the City.
3. Advise the City Council regarding appropriate City property or City buildings for display of Art,
in conjunction with the City commission, committee, board and/or department which has
responsibility for planning or maintaining the proposed location.
D. The Arts Commission shall consider the following criteria in making a recommendation for accepting
an offer to Convey Art to the City:
1. The Art should be an original creation or a limited edition by the original artist, andartist and
be of the highest quality and level of artistic excellence.
2. The Art should add to the balanced inventory of the City’s collection, representing a variety of
style, designdesign, and media.
3. The person(s) seeking to Convey Art to the City shall complete all required forms, as provided
by the Library Services Department.
•4. The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily
damaged or destroyed, should not require restoration or extensive long termlong-term
conservation, and should be of a physical size and weight that the Art can be managed in
storage, transport, and public display without difficulty. Art requiring restoration may only I-11
be considered with full disclosure of the restoration costs provided by a licensed art appraiser.
Each work shall be examined for unsafe conditions or factors that may bear upon public liability.
5. The Art should be consistent with and relevant to the civic interests and broad variety of
tastes within the Newport Beach community.
6.All costs associated with the gift must be borne by the donor. Costs may include, but are not
limited to, the costs associated with design, engineering, building permits, fabrication,
installation, general insurance, and maintenance. The donor/sponsor will also be responsible for
the design and cost of a pedestal, identification plaque, base, structural support, and
landscaping of site.
ATTACHMENT B - REDLINED
29
I-11
The donor must provide a maintenance endowment for the Artwork. The maintenance
endowment fund must be adequate to ensure the continued care of gifts of Art. The fund shall
be required for all artworks to maintain the gift in a condition satisfactory to the donor and the
Commission. The amount of the maintenance endowment shall be negotiated with the donor on
a project-to-project basis. Scale, material, location, value of the work, and potential for
vandalism will be considered in determining the maintenance endowment. The Commission
may also require an administrative fee to cover costs associated with staff coordination and
oversight of the project.
E. Art may only be recommended by the Arts Commission to the City Council for acceptance upon the
majority vote of the Arts Commission.
F. Art accepted into the City collection by the City Council is accepted with the understanding that the
City Council reserves the right to place the Art on public display on either a permanent or temporary
basis, and to store the Art when not on display. Acceptance of Art by the City Council does not
guarantee that the Art will be displayed in perpetuity. The City Council may sell, donatedonate, or
otherwise remove any Art in the City collection. Any proceeds received by the City from the transfer of
Art shall be expended to acquire, restorerestore, or display Art.
G. Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in
Public Places).
H. The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should
be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the
responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate
government tax agency.
I. The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to
the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all
purposes, including, but not limited to, publicity and informational literature.
J. Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art
and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or
agreements by which the City would be bound, but subject to all laws generally applicable to the
transfer of title of any work of Art.
K. Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the
event of loss or damage to any Art accepted into the City’s collection.
I-11 Adopted - February 24, 1986
Reaffirmed -January 24, 1994
Amended & Reassigned -April 8, 2003
Amended – May 12, 2015
Amended – May 12, 2022
Formerly F -23
Formerly I -13
30
I-11
ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH
A. The City of Newport Beach (“City”) believes that paintings, sculptures, drawings, and other art
(collectively, “Art”) placed on City property and in City buildings increases the aesthetic appeal and
beauty of such property and buildings, and of the City in general.
B. All proposals to donate, exhibit, loan, sell or commission Art to the City (collectively, “Convey(s),”
“Conveyed,” “Conveying” or “Conveyance”) shall be reviewed by the Arts Commission for
recommendation to the City Council.
C. The Arts Commission shall be responsible to:
1. Confer with persons who have offered to Convey Art to the City, informing them of this
policy, including criteria for approving Art and the policies, criteria, and approval process.
2. Advise the City Council of the artistic merit and value of Art offered to the City.
3. Advise the City Council regarding appropriate City property or City buildings for display of Art,
in conjunction with the City commission, committee, board and/or department which has
responsibility for planning or maintaining the proposed location.
D. The Arts Commission shall consider the following criteria in making a recommendation for accepting
an offer to Convey Art to the City:
1. The Art should be an original creation or a limited edition by the original artist and be of the
highest quality and level of artistic excellence.
2. The Art should add to the balanced inventory of the City’s collection, representing a variety of
style, design, and media.
3. The person(s) seeking to Convey Art to the City shall complete all required forms, as provided
by the Library Services Department.
4. The Art should be of satisfactory physical condition, be sufficiently durable as to not be easily
damaged or destroyed, should not require restoration or extensive long-term conservation, and
should be of a physical size and weight that the Art can be managed in storage, transport, and
public display without difficulty. Art requiring restoration may only be considered with full
disclosure of the restoration costs provided by a licensed art appraiser. Each work shall be
examined for unsafe conditions or factors that may bear upon public liability.
5. The Art should be consistent with and relevant to the civic interests and broad variety of
tastes within the Newport Beach community.
6.All costs associated with the gift must be borne by the donor. Costs may include, but are not
limited to, the costs associated with design, engineering, building permits, fabrication,
installation, general insurance, and maintenance. The donor/sponsor will also be responsible for
the design and cost of a pedestal, identification plaque, base, structural support, and
landscaping of site.
ATTACHMENT C - FINAL
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I-11
The donor must provide a maintenance endowment for the Artwork. The maintenance
endowment fund must be adequate to ensure the continued care of gifts of Art. The fund shall
be required for all artworks to maintain the gift in a condition satisfactory to the donor and the
Commission. The amount of the maintenance endowment shall be negotiated with the donor on
a project-to-project basis. Scale, material, location, value of the work, and potential for
vandalism will be considered in determining the maintenance endowment. The Commission
may also require an administrative fee to cover costs associated with staff coordination and
oversight of the project.
E. Art may only be recommended by the Arts Commission to the City Council for acceptance upon the
majority vote of the Arts Commission.
F. Art accepted into the City collection by the City Council is accepted with the understanding that the
City Council reserves the right to place the Art on public display on either a permanent or temporary
basis, and to store the Art when not on display. Acceptance of Art by the City Council does not
guarantee that the Art will be displayed in perpetuity. The City Council may sell, donate, or otherwise
remove any Art in the City collection. Any proceeds received by the City from the transfer of Art shall be
expended to acquire, restore, or display Art.
G. Art considered for inclusion in the City’s collection must conform to City Council Policy I-9 (Art in
Public Places).
H. The City does not provide valuations or appraisals of Art Conveyed to the City. The value of Art should
be presented by the person(s) Conveying Art to the City at the time of Conveyance. It is the
responsibility of the person(s) Conveying Art to the City to furnish a valuation to the appropriate
government tax agency.
I. The person(s) Conveying Art to the City shall obtain all intellectual and photographic property rights to
the Art and transfer such rights to the City. The City reserves the right to photograph Art for any and all
purposes, including, but not limited to, publicity and informational literature.
J. Any person(s) that Conveys Art to the City shall represent and warrant in writing that it owns the Art
and that the Art shall be Conveyed to the City free and clear of all liens, restrictions, security interests or
agreements by which the City would be bound, but subject to all laws generally applicable to the
transfer of title of any work of Art.
K. Subject to compliance with California Civil Code Section 987, the City shall assume no liability in the
event of loss or damage to any Art accepted into the City’s collection.
I-11 Adopted - February 24, 1986
Reaffirmed -January 24, 1994
Amended & Reassigned -April 8, 2003
Amended – May 12, 2015
Amended – May 12, 2022
Formerly F -23
Formerly I -13
32
RECOMMENDATION:
Staff recommends that the City Arts Commission review a proposal from film maker Jeff Parker to
showcase his 2009 film, Echo Beach, which highlights the history of surf culture in Newport Beach.
FUNDING REQUIREMENT:
Mr. Parker has provided a quote for $2,000 to show the film and participate in a panel discussion/Q&A
along with longtime industry moguls Bob McKnight and Jeff Yokohama after the showing. Pending
approval, these funds can be expensed from the Programming budget (01060603-841004).
DISCUSSION:
In the 1980s, Newport Beach spawned a new era of high-performance surfing and entrepreneurship,
establishing Orange County as the focal point of the surf industry and a worldwide influencer of youth
culture. This group of surfers came from different backgrounds and interests, bonded in their surfing,
and exploded on the scene, creating a unique look and revolutionary style that paralleled changes in
music, culture, and the innovation of young surf companies such as Quicksilver, Stussy, Rip Curl, McCoy,
and Wave Tools. Flashy wetsuits, colorful surfboards, and a new wave attitude created a “surfing
Mecca” that was to impact the surfing community around the world and give rise to a global industry.
Photographers, surfers, surfboard shapers, magazines and clothing companies all came together to
create this movement, which was focused on a one hundred yard stretch of sand known as Echo Beach.
Newport Beach surf culture in the 1980s drives this documentary about the decade that changed the
sport. Echo Beach is a four-block length of beach in Orange Country, but it drew the best surfers from
around the world to its waves. However, these surfers didn't just bring their skills -- they brought
innovation, building surfing from a hobby to a business.
The film’s director, and professional surfer Jeff Parker, who is also featured in the film, has proposed to
show the film in the Friends Room and to participate in a panel discussion at the film’s conclusion.
Pending approval, staff will coordinate a date for the showing in the Friends Room, prepare a contract
with Mr. Parker, and promote the event. The showing will take place at a date to be determined in Fiscal
Year 2022-2023.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Surf Film Festival: Presenting Echo Beach
33