HomeMy WebLinkAbout03 - Cliff Drive Clubhouse Rehabilitation — NOC for Contract No. 8695-1 (20F13)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
May 24, 2022
Agenda Item No. 3
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer,
tandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Cliff Drive Clubhouse Rehabilitation — Notice of Completion for
Contract No. 8695-1 (20F13)
ABSTRACT:
On October 26, 2021, the City Council awarded Contract No. 8695-1, Cliff Drive
Clubhouse Rehabilitation, to A2Z Construct, Inc. The project consisted of replacing the
exterior of the building, painting, wood patching and repair, installing a new pathway to
the building, adding a new water fountain, replacing the wall behind the sidewalk at the
park, and removing an interfering tree. The work is now substantially complete and staff
requests City Council acceptance and closeout of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice
of Completion has been recorded in accordance with applicable portions of the Civil
Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Award Contract
Final Cost at
Total Contract
Percent Contract Cost
Amount
Completion
Change Amount
Change
$ 185,750.00
$ 181,378.75
$ -4,371.25
-2.4%
Allowed Contract Time (days)
40
Actual Time
+7
Under (-) or Over (+)
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Cliff Drive Clubhouse Rehabilitation — Notice of Completion for
Contract No. 8695-1 (20F13)
May 24, 2022
Page 2
The work necessary for the completion of this contract consisted of replacing the exterior
siding of the building, wood patching and repair, painting, installing a new pathway to the
building, adding a new water fountain, replacing the wall behind the sidewalk at the park,
removing an interfering tree, and other incidental items to complete the work in place as
required by the contract documents.
The contract has now been completed to the satisfaction of the Public Works and
Recreation and Senior Services Departments. A summary of the construction cost is as
follows:
Original Bid Amount:
$
185,750.00
Actual Cost of Bid Items Constructed:
$
175,750.00
Total Change Orders:
$
16,128.75
Applied Liquidated Damages
$
-10,500.00
Final Contract Cost:
$
181,378.75
Changes to the contract cost included replacing several rotted support posts and
additional concrete repairs. The seven day delay in contract completion resulted in the
contractor incurring $10,500 in liquidated damages.
A summary of the project schedule is as follows:
Estimate Start of Construction per Annual Baseline Schedule February 28, 2022
Actual Start of Construction per Notice to Proceed January 10, 2022
Actual Substantial Construction Completion Date April 15, 2022
FISCAL IMPACT:
Funds for the construction contract were expended from the following Capital
Improvement budget account:
Account Description
FFP: Parks/Community Centers
Account Number
e MIINTO� ffi
56201-980000-20F13 $ 181,378.75
Total: $ 181,378.75
The City's Facilities Financing Plan (FFP) fund is used to fund improvements and
replacements of public buildings throughout the city.
ENVIRONMENTAL REIEW:
On October 26, 2021, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(a) (minor interior or
exterior alterations involving such things as partitions and plumbing) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project
results in no expansion of an existing use.
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Cliff Drive Clubhouse Rehabilitation — Notice of Completion for
Contract No. 8695-1 (20F13)
May 24, 2022
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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CtIFF DR.
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PROJECT LOCATION
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NO 0 SCA E
CLIFF DRIVE CLUBHOUSE BUILDING
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
REHAB
LOCATION
MAP
C-8695-1
10/11/21
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