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HomeMy WebLinkAbout10 - Approval of Amendments to JSA, and a new JSAQ SEW Pp�T CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report August 23, 2022 Agenda Item No. 10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Kyle Brodowski, Fleet and Facilities Superintendent kbrodowski@newportbeachca.gov PHONE: 949-718-3464 TITLE: Approval of Amendment No. Four to Janitorial Services Agreement with Universal Building Maintenance, LLC dba Allied Universal, Amendment No. One to Janitorial Services Agreement with Ed Building Maintenance, and a new Janitorial Services Agreement with Kleenway Services, Inc. ABSTRACT: Staff issued a Request for Bids (RFB) for providing all necessary janitorial services for the City of Newport Beach's (City's) 23 buildings and 34 beach and park restrooms and received nine bids. On April 22, 2022, the City Council awarded a janitorial services agreement to the lowest qualified bidder - Omni Services Inc. (Omni). However, the award to Omni was recently annulled for failure to provide services as agreed to. After the annulment with Omni, a short-term amendment with Universal Building Maintenance, LLC dba Allied Universal (Allied) was executed and the termination of the agreement with Ed Building Maintenance (EBM) was rescinded in order to continue janitorial services at City facilities and restrooms while the City began the process of selecting the next lowest qualified bidder. Staff recommends extending the current agreements with Allied and EBM to provide necessary janitorial services until December 31, 2022. Additionally, staff requests City Council approval of a five-year Janitorial Services Agreement with two one-year renewal terms with Kleenway Services Inc. (Kleenway) that will replace the expiring janitorial contracts with Allied and EBM. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve Amendment No. Four to the Janitorial Services Agreement with Universal Building Maintenance, LLC dba Allied Universal to increase the total not -to -exceed amount by $315,000 for a total not -to -exceed amount of $3,103,164.76, and extend the term for three months to December 31, 2022; 10-1 Approval of Amendment No. Four to Janitorial Services Agreement with Universal Building Maintenance, LLC dba Allied Universal, Amendment No. One to Janitorial Services Agreement with Ed Building Maintenance, and a new Janitorial Services Agreement with Kleenway Services Inc. August 23, 2022 Page 2 c) Approve Amendment No. One to the Janitorial Services Agreement with Ed Building Maintenance to increase the total not -to -exceed amount by $300,000 for a total not- to- exceed amount of $2,715,000 and extend the term for four months to December 31, 2022; d) Approve Janitorial Services Agreement with an effective date of November 1, 2022, for a five-year term with two one-year extensions, with Kleenway Services Inc. for Janitorial Services at City Facilities, Park and Beach Restrooms and the Provision of Paper Goods and Soap Supply Services at a total not -to -exceed amount of $14,760,000; and e) Authorize the Mayor and City Clerk to execute the Agreement and Amendments. DISCUSSION: On April 12, 2022, the City Council approved a five-year agreement for janitorial services at City facilities with Omni with an effective date of July 1, 2022. In an effort to ensure a smooth transition and provide Omni sufficient time to hire staffing and stock needed janitorial supplies, City staff worked closely with Omni staff to provide requested product supply levels, current janitorial staffing levels, and additional site visits to organize assignments and prepare for the July 1 start date. The existing janitorial services agreement with Allied was set to expire on June 30, 2022. A formal notice was sent to EBM to terminate the park and beach restroom portering services agreement on June 30, 2022. After several weeks of meeting and discussing readiness with Omni, it became apparent Omni could not provide the staffing and products needed to begin services on July 1, 2022. On June 30, 2022, staff received confirmation from Omni that it could not provide Citywide janitorial services. During the conversation, Omni staff requested to postpone the agreement for another 60 days for two reasons: (1) more time was needed to hire employees, staffing levels were not sufficient for the size and scope of the contract, and (2) restroom supplies had not been purchased, additional time was needed to procure a large bulk order of supplies, and Omni still needed to find adequate storage for those supplies. Upon review of this request, City staff determined that Omni was not properly prepared or equipped to fully execute the required levels of services. On the evening of June 30, 2022, staff annulled the agreement award with Omni for failure to provide services as agreed to. Staff also immediately reached out to Allied and EBM to discuss their capability and readiness to continue janitorial services under their existing agreements. An amendment was prepared with Allied to increase the compensation amount and extend the term of their agreement from June 30, 2022 to September 30, 2022. The termination letter to EBM was rescinded, allowing EBM to continue through August 31, 2022, per their original agreement term. Staff is pleased with current service levels and the responsiveness of both project managers and were confident that janitorial services could continue without any interruption, especially considering the Fourth of July holiday weekend. These actions allowed staff to vet the next lowest qualified bid. 10-2 Approval of Amendment No. Four to Janitorial Services Agreement with Universal Building Maintenance, LLC dba Allied Universal, Amendment No. One to Janitorial Services Agreement with Ed Building Maintenance, and a new Janitorial Services Agreement with Kleenway Services Inc. August 23, 2022 Page 3 RFB 22-11 was originally issued January 20, 2022. Bids were received and opened on March 3, 2022. To determine the lowest qualified responsive bidder for the project, the City required each bidder to submit an all-inclusive bid for one year of service. The following table is a list of the nine bids received: Park & Paper Bidder Facilities Beach Products Total Bid Restrooms & Soap 1 Ed Building Maintenance Services Determined Unresponsive $ 854, 360 $ 411, 030 $1, 265, 390 (EBM) 2 Omni Enterprises Inc. $868, 244* $ 719, 520 $ 195,197 $ 1,782,961 (Omni) Agreement Annulled 3 Kleenway Services $ 859,884 $ 715 016 $ $ 1,877' 591 (Kleenway) 302,691** 4 NMS Management $ 954,383 $ 732,671 $ 283,164 $ 1,970,218 Universal Building 5 Maintenance, LLC $ 865,314 $1,014,935 $ 219,338 $ 2,099,587 (Allied) 6 Impec Group $ 1,485,502 $ 1,100,032 $ 198,406 $ 2,783,940 7 General Janitorial Services $ 1,159,232 $ 1,318,752 $ 341,640 $ 2,819,624 8 MEK Enterprises, Inc. $ 1,375,022 $ 1,790,359 $ 245,012 $ 3,410,393 9 Imperial Maintenance $ 1,831,012 $ 1,896,959 $ 240,465 $ 3,968,436 Services, Inc. * Corrected/Adjusted bid amount. ** Negotiated bid amount With EBM's bid being deemed nonresponsive, and Omni's award annulled, the next lowest qualified bid is from Kleenway, with a total adjusted bid of $1,877,591 for the first year of service. Kleenway provided three professional references of agencies with current and similar contracts as required in the RFB: • City of Anaheim, citywide (55 buildings) facility janitorial services • Riverside Transit Authority, (12 buildings) facility buildings janitorial services • City of Toronto and Police Department, (80 buildings) janitorial services 10-3 Approval of Amendment No. Four to Janitorial Services Agreement with Universal Building Maintenance, LLC dba Allied Universal, Amendment No. One to Janitorial Services Agreement with Ed Building Maintenance, and a new Janitorial Services Agreement with Kleenway Services Inc. August 23, 2022 Page 4 Follow-up reference check discussions with the managers of each agency responsible for the contracted services were conducted and positive feedback was given by each. City staff spoke with Kleenway's director of operations to discuss the complexities of the agreement, review the scope of services, and confirm adequate staffing to perform all requested services. Kleenway has the experience, qualifications, technical capability, and operational methodology to provide the necessary services. Together with the positive references received, staff recommends award to Kleenway. Per negotiations, Kleenway agreed to maintain the original janitorial services bid amounts as originally submitted, and the City agreed to unit cost product increases due to inflation and manufacturer cost increases. The proposed agreement is reflective of a 2% fixed annual CPI increase for both services and products, with an annual average contingency of $114,494 for as-needed/on-call services. This contingency will cover additional as - needed cleanings such as on -call janitorial, sanitizing and portering services for special events at City facilities. An estimated $24,360 of this annual contingency will be used for servicing the new public restroom at the recently completed Fire Station No. 2. The contingency will also help accommodate any potential fluctuations in paper and soap quantities. All these costs have been added to the base bid proposal and are reflected in the annual contract NTE as shown below. FY23 FY24 FY25 FY26 FY27 RENEWAL RENEWAL TOTAL TERM 1 TERM 2 7 Yr EST $1,992,085 $2,029,637 $2,067,939 $2,107,008 $2,146,859 $2,187,506 $2,228,966 $14,760,000 Kleenway requested an effective start date of November 1, 2022, to provide sufficient time to acquire staff, train supervisors and become familiar with building locations and route logistics. Staff recommends extending both Allied and EBM agreements to provide services until December 31, 2022 to give Kleenway adequate preparation time and provide a slight buffer for any unforeseen circumstances. The agreement with Allied will be extended for an additional three months and an increased not -to -exceed amount of $315,000, while the agreement with EBM will be extended for an additional four months and an increased not -to -exceed amount of $300,000. When Kleenway is ready to start on November 1, 2022, staff will provide Allied and EBM with the required 30-day notice to terminate their agreements with an ending date of October 31, 2022. FISCAL IMPACT: The adopted budget includes sufficient funding for this agreement. Costs may be expensed to accounts such as Janitorial Services (811012), Utilities Facilities Maintenance (851062), Back Bay Science Center Maintenance (851032) and Janitorial Supplies (841014) accounts in the appropriate department's operating budget. 10-4 Approval of Amendment No. Four to Janitorial Services Agreement with Universal Building Maintenance, LLC dba Allied Universal, Amendment No. One to Janitorial Services Agreement with Ed Building Maintenance, and a new Janitorial Services Agreement with Kleenway Services Inc. August 23, 2022 Page 5 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A —Amendment No. Four to Janitorial Services Agreement with Universal Building Maintenance, LLC dba Allied Universal — Contract No. 8567-1 Attachment B —Amendment No. One to Janitorial Services Agreement with Ed Building Maintenance — Contract No. 8551-2 Attachment C — Janitorial Services Agreement with Kleenway Services, Inc. 10-5 ATTACHMENT A AMENDMENT NO. FOUR TO JANITORIAL SERVICES AGREEMENT WITH UNIVERSAL BUILDING MAINTENANCE, LLC FOR JANITORIAL SERVICES AT CITY FACILITIES THIS AMENDMENT NO. FOUR TO JANITORIAL SERVICES AGREEMENT ("Amendment No. Four") is made and entered into as of this 23rd day of August, 2022 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and UNIVERSAL BUILDING MAINTENANCE, LLC, a California limited liability company ("Contractor"), whose address is 1551 North Tustin Avenue, Suite 650, Santa Ana, California 92705, and is made with reference to the following: RECITALS A. On July 24, 2018, City and Contractor entered into a Janitorial Services Agreement ("Agreement") to engage Contractor to perform janitorial services for City ("Project"). B. On June 15, 2021, City and Contractor entered into Amendment No. One to the Agreement to extend the term of the Agreement, to increase the total compensation, and to update the Insurance Requirements of the Agreement. C. On November 16, 2021, City and Contractor entered into Amendment No. Two to the Agreement to reflect additional services not included in the Agreement, as amended, to extend the term of the Agreement, and to increase the total compensation. D. On June 30, 2022, City and Contractor entered into Amendment No. Three to extend the term of the Agreement to September 30, 2022, and to increase the total compensation. E. The parties desire to enter into this Amendment No. Four to extend the term of the Agreement to December 31, 2022 and to increase the total compensation. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows- 1 . TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on December 31, 2022, unless terminated earlier as set forth herein." 2. COMPENSATION TO CONTRACTOR Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Contractor for the Services on a time and expense not -to -exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise UNIVERSAL BUILDING MAINTENANCE, LLC Page 1 10-6 provided herein, no rate changes shall be made during the term of this Agreement without the prior written approval of City. Contractor's compensation for all Services performed in accordance with this Agreement, including all reimbursable items, shall not exceed Three Million One Hundred Three Thousand One Hundred Sixty Four Dollars and 76/100 ($3,103,164.76), without prior written amendment to the Agreement." The total amended compensation reflects Contractor's additional compensation for additional Services to be performed in accordance with this Amendment No. Four, including all reimbursable items and subcontractor fees, in an amount not to exceed Three Hundred Fifteen Thousand Dollars and 00/100 ($315,000.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. 4. AUTHORITY Each person executing this Agreement on behalf of a corporation or other legal entity warrants that he or she holds the position indicated beneath his or her signature and that he or she has been duly authorized by the corporation or other legal entity to execute this Agreement on its behalf. [SIGNATURES ON NEXT PAGE] UNIVERSAL BUILDING MAINTENANCE, LLC Page 2 10-7 IN WITNESS WHEREOF, the parties have caused this Amendment No. Four to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: -P 7�� CITY OF NEWPORT BEACH, a California municipal corporation Date: By: By: A on C. H SItI121-. Kevin Muldoon ity Attorn y 4�b Mayor ATTEST: Date: Leilani I. Brown City Clerk CONTRACTOR: UNIVERSAL BUILDING MAINTENANCE, LLC, a California limited liability company Date: By: Mark E. Olivas Managing Member [END OF SIGNATURES] UNIVERSAL BUILDING MAINTENANCE, LLC Page 3 10-8 ATTACHMENT B AMENDMENT NO. ONE TO JANITORIAL SERVICES AGREEMENT WITH ED BUILDING MAINTENANCE SERVICES FOR PARK & BEACH RESTROOM PORTERING AND PAPER GOOD DELIVERY SERVICES THIS AMENDMENT NO. ONE TO JANITORIAL SERVICES AGREEMENT ("Amendment No. One") is made and entered into as of this 23rd day of August, 2022 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and ED BUILDING MAINTENANCE SERVICES, a California general partnership ("Contractor"), whose address is 23535 Palomino Drive, Suite 249, Diamond Bar, California 91765, and is made with reference to the following: RECITALS A. On August 13, 2019, City and Consultant entered into a Janitorial Services Agreement ("Agreement") for City park and beach restroom portering and paper good delivery services ("Project"). B. The parties now desire to enter into this Amendment No. One to extend the term of the Agreement to December 31, 2022, update the schedule of billing rates and increase the total compensation. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows- 1 . TERM Section 1 of the Agreement is amended in its entirety and replaced with the following: "The term of this Agreement shall commence on the Effective Date, and shall terminate on December 31, 2022, unless terminated earlier as set forth herein." 2. COMPENSATION TO CONSULTANT Exhibit B to the Agreement shall be supplemented to include the Schedule of Billing Rates, attached hereto as Exhibit A, and incorporated herein by reference, which shall be effective as of the Effective Date of this Amendment No. One. Exhibit B to the Agreement, and Exhibit A to this Amendment No. One, shall collectively be known as "Exhibit B" to the Agreement. Section 4.1 of the Agreement is amended in its entirety and replaced with the following: "City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Two Million Seven 10-9 Hundred Fifteen Thousand Dollars and 00/100 ($2,715,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City." The total amended compensation reflects Consultant's additional compensation for additional Services to be performed in accordance with this Amendment No. One, including all reimbursable items and subconsultant fees, in an amount not to exceed Three Hundred Thousand Dollars and 00/100 ($300,000.00). 3. INTEGRATED CONTRACT Except as expressly modified herein, all other provisions, terms, and covenants set forth in the Agreement shall remain unchanged and shall be in full force and effect. [SIGNATURES ON NEXT PAGE] ED BUILDING MAINTENANCE SERVICES Page 2 10-10 IN WITNESS WHEREOF, the parties have caused this Amendment No. One to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: Ig/ Ir /Z,Z By: � �0 A on C. Harp City Attorney ATTEST: Date: in Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: Bv: Kevin Muldoon Mayor CONSULTANT: ED BUILDING MAINTENANCE SERVICES, a California General Partnership Date: By: Billie Alexander Partner Date: By: Ann Alexander Partner [END OF SIGNATURES] Attachment: Exhibit A to Amendment No. One — Schedule of Billing Rates ED BUILDING MAINTENANCE SERVICES Page 3 10-11 EXHIBIT A TO AMENDMENT NO. ONE SCHEDULE OF BILLING RATES ED BUILDING MAINTENANCE SERVICES Page A-1 10-12 EXHIBIT B SCHEDULE OF BILLING RATES (effective as of date of Amendment No. One) PARK & BEACH RESTROOM PORTER/NG SERVICES Extension (Amendment No. 1) PART I SECTION 1: HIGH -USE FACILITIES DAILY CLEANINGS Restroom Address Toilets & Urinals Summer MONTHLY Rate (Mar 1- Oct 31) Winter MONTHLY Rate (Nov i - Feb 28) 15th Street Beach 15th St/Oceanfront W T-15/U-1 $ 2,480.00 $ 2,170.00 19th Street Beach 19th St/W Bay Ave T-3/U-1 $ 2,480.00 $ 2,170.00 38th Street Park 3600 Balboa Blvd T-3 / U-1 $ 2,480.00 $ 2,170.00 58th Street Park 5800 Seashore Dr. T-6/U-1 $ 2,480.00 $ 2,170.00 Balboa Island Ferry Landing 501 Bayfront South T-2 / U-0 $ 2,480.00 $ 2,170.00 Balboa Island Fire Station 124 Marine Ave. T-2 / U-0 $ 2,480.00 $ 2,170.00 Balboa Pier/Peninsula Park 801 East Oceanfront (A St and Oceanfront E) T-12/U-21 Shower $ 2,480.00 $ 2,170.00 Balboa Yacht Basin 829 Harbor Island Dr. T-9/U-1 $ 2,480.00 $ 2,170.00 Buck Gully (Little Corona) 214 Glen Dr. T-6/U-2 $ 2,480.00 $ 2,170.00 Channel Park 4402 Channel Place T-6/U-1 $ 2,480.00 $ 2,170.00 Corona Del Mark Main State Beach East 3031 Ocean Blvd T-18/U-4 3 Showers $ 2,480.00 $ 2,170.00 Corona Del Mar Main State Beach West 2905 Ocean Blvd. T-18/U-4 $ 2,480.00 $ 2,170.00 Marina Park Lighthouse 1700 Balboa Blvd W T-3 / U-1 $ 2,480.00 $ 2,170.00 Newport Pier 72 McFadden PI T-18/U-4 3 Showers $ 2,480.00 $ 2,170.00 Washington Street 208 Washington St. T-8/U-3 $ 2,480.00 $ 2,170.00 West Newport Park Seashore Dr. and Orange St. T-6/U-1 $ 2,480.00 $ 2,170.00 Total Rates per Month: $ 39,680.00 $ 34,720.00 PART I SECTION 2: LOW -USE FACILITIES DAILY CLEANINGS Restroom Address Toilets & Urinals Year Round Monthly Rate Arroyo Park 1411 Bayswater Dr. T-3/U-2 $ 1,922.00 Bob Henry Park 900 Dover Dr. T-6/U-2 $ 1,922.00 Bonita Canyon Sports Park 1641 Ford Rd. T-6/U-2 $ 1,922.00 Bonita Canyon Sports Park 1880 Ford Rd. T-6/U-2 $ 1,922.00 Bonita Canyon Sports Park 1900 Ford Rd. T-6/U-2 $ 1,922.00 Bonita Creek Park 3010 La Vida TA/U-2 $ 1,922.00 Buffalo Hills Park North 1891 Port Provence PI T-3/U-1 $ 1,922.00 Buffalo Hills Park South 1910 Port Carney PI. T-3/U-1 $ 1,922.00 Civic Center Park (*Weekends/Holidays only*) 100 Civic Center Dr. T-10/U-2 $ 496.00 Cliff Drive Park 298 Riverside Ave. T-3 / U-0 $ 1,922.00 Coastal Peak Park 20403 East Coastal Peak T-6/U-2 $ 1,922.00 Eastbluff Park 2401 Vista Del Oro T-6/U-1 $ 1,922.00 Grant Howald Park 3000 5th Ave. T-6/U-1 $ 1,922.00 Irvine Terrace Park 721 Evita Dr. T-3 / U-1 $ 1,922.00 Mariners Park 1300 Irvine Ave T-6/U-2 $ 1,922.00 San Joaquin Hills Park 1550 Crown Dr. N T-2/U-0 $ 1,922.00 San Miguel Park 2200 San Miguel T-3 / U-1 $ 1,922.00 Sunset Ridge Park 4850 Coast Hwy W I T-6/U-2 $ 1,922.00 Total Per Month: $ 33,170.00 AS -NEEDED SERVICES Service Hourly Rate 2-Person Team, As -Needed (per Hr) $ 30.00 Paper Delivery (per Month) $ 3,000.00 Total Not to Exceed $2,715,000.00 10-13 ATTACHMENT C JANITORIAL SERVICES AGREEMENT WITH KLEENWAY SERVICES, INC. FOR JANITORIAL SERVICES AT CITY FACILITIES, PARK & BEACH RESTROOMS, AND FOR PROVISION OF PAPER PRODUCTS THIS JANITORIAL SERVICES AGREEMENT ("Agreement') is made and entered into as of this 1 st day of November, 2022 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and KLEENWAY SERVICES, INC., a California corporation ("Contractor"), whose address is 20431 West Windsor Lane, Porter Ranch, California 91326, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Contractor to perform janitorial services for City ("Project'). C. Contractor possesses the skill, experience, ability, background, certification and knowledge to provide the janitorial services described in this Agreement. D. Contractor has examined the location of all proposed work, carefully reviewed and evaluated the specifications set forth by City for the Project, is familiar with all conditions relevant to the performance of services, and has committed to perform all work required for the compensation specified in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 111:1:4►11 The term of this Agreement shall commence on the Effective Date, for an initial term of five (5) years ("Initial Term"). The term of this Agreement shall automatically renew for two (2) additional one (1) year terms (each a "Renewal Term") unless City or Contractor provides the other with written notice of non -renewal at least thirty (30) days prior to expiration of the active Initial Term or Renewal Term, as applicable, or alternatively, if the Agreement is terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Contractor shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). As a material inducement to City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and Contractor is experienced in performing the Work contemplated herein and, in light of such status and 10-14 experience, Contractor covenants that it shall follow community professional standards with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances, in performing the Work required hereunder, and that all materials will be of good quality. 2.2 Contractor shall perform all Work required to be performed, and shall provide and furnish all the labor, materials, necessary tools, expendable equipment and all utility and transportation services necessary for the Project. 2.3 Upon written request for any on -call Services, from the Project Administrator as defined herein, Contractor shall provide a letter proposal for Services requested by the City (hereinafter referred to as the "Letter Proposal"). The Letter Proposal shall include the following: 2.3.1 A detailed description of the Services to be provided; 2.3.2 The position of each person to be assigned to perform the Services, and the name of the individuals to be assigned, if available; and 2.3.3 The estimated number of hours and cost to complete the Services; 2.3.4 The time needed to finish the specific project. 2.4 No on -call Services shall be provided until the Project Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Contractor shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Contractor shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Contractor to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Contractor shall not be responsible for delays due to causes beyond Contractor's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Contractor shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein, not later than two (2) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Contractor's control. Kleenway Services, Inc. Page 2 10-15 3.4 For all time periods not specifically set forth herein, Contractor shall respond in the most expedient and appropriate manner under the circumstances, by fax, hand - delivery or mail. 4. COMPENSATION TO CONTRACTOR 4.1 City shall pay Contractor for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise provided herein, no rate changes shall be made during the term of this Agreement without the prior written approval of City. Contractor's compensation for all Services performed in accordance with this Agreement, including all reimbursable items, shall not exceed Fourteen Million Seven Hundred Sixty Thousand Dollars and 00/100 ($14,760,000.00), without prior written amendment to the Agreement. 4.2 Upon the first anniversary of the Effective Date and upon each anniversary of the Effective Date thereafter, the billing rates set forth in Exhibit B ("Billing Rates") may be adjusted by an increase not to exceed 2.0% to the Billing Rates. Contractor shall notify City in writing of any requests for adjustment pursuant to this Section at least thirty (30) days prior to the Effective Date of such adjustment, and provide updated billing rates. Adjusted billing rates shall be approved in writing by City prior to use. The maximum adjustment increase to the Billing Rates, for any year where an adjustment is made pursuant to this Section, shall not exceed 2.0% of the Billing Rates in effect immediately preceding such adjustment. 4.3 Contractor shall submit monthly invoices to City describing the Work performed the preceding month. Contractor's bills shall include the name and/or classification of employee who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Contractor no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.4 City shall reimburse Contractor only for those costs or expenses specifically identified in Exhibit B to this Agreement, or specifically approved in writing in advance by City. 4.5 Contractor shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with Exhibit B. 5. PROJECT MANAGER 5.1 Contractor shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable Kleenway Services, Inc. Page 3 10-16 times during the Agreement term. Contractor has designated Bill Germanis to be its Project Manager. Contractor shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Contractor, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Contractor warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. City's Public Works Deputy Director — Municipal Operations or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Contractor in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Contractor, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Contractor's Work schedule. 8. TYPE AND INSTALLATION OF MATERIALS/STANDARD OF CARE 8.1 Contractor shall use only the standard materials described in Exhibit A in performing Services under this Agreement. Any deviation from the materials described in Exhibit A shall not be installed or utilized unless approved in advance and in writing by the Project Administrator. 8.2 All of the Services shall be performed by Contractor or under Contractor's supervision. Contractor represents that it possesses the personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Contractor certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws and legally recognized professional standards. 8.3 Contractor represents and warrants to City that it has, shall obtain and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Contractor to practice its profession. Contractor shall maintain a City of Newport Beach business license during the term of this Agreement. Kleenway Services, Inc. Page 4 10-17 8.4 Contractor shall not be responsible for delay, nor shall Contractor be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Contractor's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. RESPONSIBILITY FOR DAMAGES OR INJURY 9.1 City and all officers, employees and representatives thereof shall not be responsible in any manner for any loss or damage to any of the materials or other things used or employed in performing the Project or for injury to or death of any person as a result of Contractor's performance of the Services required hereunder; or for damage to property from any cause arising from the performance of the Project by Contractor, or its subcontractors, or its workers, or anyone employed by either of them. 9.2 Contractor shall be responsible for any liability imposed by law and for injuries to or death of any person or damage to property resulting from defects, obstructions or from any cause arising from Contractor's Work on the Project, or the Work of any subcontractor or supplier selected by Contractor. 9.3 To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, without limitation, defects in workmanship or materials or Contractor's presence or activities conducted on the Project (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them). 9.4 Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 9.5 Contractor shall perform all Work in a manner to minimize public inconvenience and possible hazard, to restore other work areas to their original condition and former usefulness as soon as possible, and to protect public and private property. Kleenway Services, Inc. Page 5 10-18 Contractor shall be liable for any private or public property damaged during the performance of the Work by Contractor or its agents. 9.6 To the extent authorized by law, as much of the money due Contractor under and by virtue of the Agreement as shall be considered necessary by City may be retained by it until disposition has been made of such suits or claims for damages as aforesaid. 9.7 The rights and obligations set forth in this Section shall survive the termination of this Agreement. 10. INDEPENDENT CONTRACTOR It is understood that City retains Contractor on an independent contractor basis and Contractor is not an agent or employee of City. The manner and means of conducting the Work are under the control of Contractor, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. Nothing in this Agreement shall be deemed to constitute approval for Contractor or any of Contractor's employees or agents, to be the agents or employees of City. Contractor shall have the responsibility for and control over the means of performing the Work, provided that Contractor is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Contractor as to the details of the performance of the Work or to exercise a measure of control over Contractor shall mean only that Contractor shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Contractor agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with Contractor on the Project. 12. CITY POLICY Contractor shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Contractor is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. Kleenway Services, Inc. Page 6 10-19 14. INSURANCE Without limiting Contractor's indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Contractor is a partnership or joint -venture or syndicate or cotenancy, which shall result in changing the control of Contractor. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Contractor shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Contractor, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Contractor or any other party. Contractor shall, at Contractor's expense, provide such Documents to City upon prior written request. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. Kleenway Services, Inc. Page 7 10-20 19. RECORDS Contractor shall keep records and invoices in connection with the Services to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Contractor shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 20. DEDUCTIONS TO COMPENSATION FOR PERFORMANCE DEFICIENCES Contractor's failure to perform the duties and responsibilities of the Scope of Services in accordance with the requirements and service levels set forth therein shall result in a deduction of $500 for each deficiency from the compensation payable to Contractor. Deficiencies in Contractor's performance will be noted on a deficiency notice on a form substantially similar to that attached at Exhibit A, Appendix B. City shall not be required to provide a warning before issuance of a deficiency notice, nor shall Contractor be entitled to a warning. Contractor's response or explanation, if any, to the deficiency notice must be submitted to the City within seven (7) calendar days of receipt of the notice. Deficiencies that result from external factors or are not the fault of Contractor, such as instances where staff may not be able to enter a restroom, shall not result in deductions. City shall have sole discretion to determination whether a deficiency results in a deduction. The City's right to deduct pursuant to this section shall not be an exclusive remedy for failure of Contractor to perform, but shall be in addition to any and all other remedies available to City under this Agreement, at law, and in equity. 21. WITHHOLDINGS City may withhold payment to Contractor of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Contractor shall not discontinue Work as a result of such withholding. Contractor shall have an immediate right to appeal to the City Manager or his/her designee with respect to such disputed sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS City reserves the right to employ other contractors in connection with the Project. Kleenway Services, Inc. Page 8 10-21 23. CONFLICTS OF INTEREST 23.1 Contractor or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seq., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 23.2 If subject to the Act and/or Government Code §§ 1090 et seg., Contractor shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Contractor shall indemnify and hold harmless City for any and all claims for damages resulting from Contractor's violation of this Section. 24. NOTICES 24.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 24.2 All notices, demands, requests or approvals from Contractor to City shall be addressed to City at: Attn: Public Works Director Public Works Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 24.3 All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: Attn: Bill Germanis Kleenway Services, Inc. 5757 Wilshire Blvd., #656 Los Angeles, CA 90036 25. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Contractor's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and Kleenway Services, Inc. Page 9 10-22 identified by Contractor in writing as unsettled at the time of its final request for payment. Contractor and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Contractor shall be required to file any claim Contractor may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 26. TERMINATION 26.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 26.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Contractor. In the event of termination under this Section, City shall pay Contractor for Services satisfactorily performed and costs incurred up to the effective date of termination for which Contractor has not been previously paid. On the effective date of termination, Contractor shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 27.1 Contractor shall conform with all applicable provisions of state and federal law including, but not limited to, applicable provisions of the federal Fair Labor Standards Act ("FLSA") (29 USCA § 201, et seq.). 27.2 Contractor shall comply with all applicable provisions of the California Labor Code, including the Displaced Janitors Opportunity Act (Labor Code §§1060-1065). 27.3 Whenever Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this Agreement, Contractor shall immediately give written notice to City, and provide all relevant information. 27.4 Contractor represents that all persons working under this Agreement are verified to be U.S. citizens or persons legally authorized to work in the United States. 27.5 Contractor and its representatives shall submit to, and pass, a criminal background investigation, by providing a complete set of fingerprints to City prior to commencing the Work/Services under this Agreement. Contractor and its representatives are required to submit any fees for the criminal background investigation according to the Kleenway Services, Inc. Page 10 10-23 City's most current administrative fee schedule or successor document. Fingerprints may be required to be updated periodically. 27.6 To the fullest extent permitted by law, Contractor shall indemnify, defend, and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees from loss or damage, including but not limited to attorneys' fees, and other costs of defense by reason of actual or alleged violations of any applicable federal, state and local labor laws or law, rules, and/or regulations. This obligation shall survive the expiration and/or termination of the Agreement. W-: -1 l_1.197_1 N 911,:193ky/ 6-1 M Z, E11 28.1 Recitals. City and Contractor acknowledge that the above Recitals are true and correct and are hereby incorporated by reference. 28.2 Compliance with all Laws. Contractor shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Contractor shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 28.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 28.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 28.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 28.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 28.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. 28.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. Kleenway Services, Inc. Page 11 10-24 28.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 28.10 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 28.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 28.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Kleenway Services, Inc. Page 12 10-25 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTO NEY'S OFFICE Date: L Z By. (( : ron C. Harp V 1I�1 ity Attorney'�� ATTEST: Date: : CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Kevin Muldoon Mayor CONTRACTOR: Kleenway Services, Inc., a California corporation Date: By: Leilani I. Brown Renee Germanis City Clerk Chief Executive Officer/ Chief Financial Officer [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Kleenway Services, Inc. Page 13 10-26 EXHIBIT A SCOPE OF SERVICES Kleenway Services, Inc. Page A-1 10-27 EXHIBIT A SCOPE OF SERVICES JANITORIAL SERVICES: CITY FACILITIES, PARK & BEACH RESTROOMS, PROVISION OF PAPER PRODUCTS 1. CITY RESPONSIBILITIES & PROVISIONS a. City shall provide means of independent entry (e.g. keys, alarm codes, etc.) for Contractor personnel to access all buildings and facilities covered in this scope of services. For those areas with sensitive security protocol such as the Police Department Headquarters, City staff shall manually grant access to Contractor personnel on an as -needed basis. b. If available, City shall provide a designated space at each facility where paper products and cleaning supplies can be stored. c. The City may make available to Contractor pieces of equipment for the purpose of performing the Services indicated in this contract. City -owned equipment may only be used with permission by the City and may not be removed or relocated from the facility in which it is housed, even for the purpose of cleaning at other City -owned facilities. 2. CONTRACTOR RESPONSIBILITIES & PROVISIONS a. Contractor shall designate a single point of contact such as Account Manager that the City will contact for issues regarding this project. b. Contractor shall provide a Night Manager or contact available on -call in case of problems with closing, locking, or setting building alarms. c. Contractor shall ensure that there is at least one (1) English-speaking employee working in any cleaning crews for this project. d. Contractor shall prohibit any persons other than those employed by the Contractor to accompany the cleaning crews into City buildings during closed hours. e. Upon commencement of this Contract, Contractor shall provide the City's Project Manager with a list of all personnel assigned to this Project, sorted by facility. If at any time there are changes to the assigned personnel, Contractor shall notify the City's Project Manager and relevant Site Manager in writing. f. Prior to commencing services, Contractor workers are required to successfully pass a California Department of Justice Live Scan 10-28 Fingerprinting background check ("Live Scan"), wants/warrants check and regional records clearance performed by the City of Newport Beach Police Department. The Contractor shall be responsible for obtaining the Live Scan for its workers prior to performing work and shall bear the cost thereof. The Contractor shall schedule the Live Scan with the Newport Beach Police Department. On the day of the Live Scan, the worker must obtain an application form from the City of Newport Beach Police Department (located at 870 Santa Barbara Drive). Upon completion of the application form, the Live Scan will be performed. The worker must possess a photo ID such as a Driver's License at the time of the Live Scan. Also at the time of the Live Scan, payment must be made to the Newport Beach Police Department via cash, credit card or check made payable to "The City of Newport Beach." The cost of the Live Scan is set in accordance with the current City of Newport Beach fee schedule ($32 as of the publish date of this RFB, or as otherwise commensurate with the City's most current fee schedule), and shall be the financial responsibility of the Contractor. The Police Department will advise the Contractor and City's Project Manager whether the worker has passed the Live Scan and want/warrant and records clearance. g. All assigned personnel shall be assigned a unique electronic access card from the City. These access cards shall be used to grant access to the designated individual named on the card and shall not be shared or distributed to any other parties. In the event of a change in assigned personnel, it shall be the Contractor's responsibility to return electronic access cards belonging to personnel no longer assigned to the City. h. Provisions & Deliverables i. Contractor shall provide liquid hand soap, urinal screens, trash can liners and cleaning supplies necessary to facilitate the cleaning tasks as spelled out in the Scope of Services. Provisions & Deliverables j. Contractor shall provide liquid hand soap, urinal screens, trash can liners and cleaning supplies necessary to facilitate the cleaning tasks as spelled out in the Scope of Services. k. Contractor shall also provide all required paper products as specified in the Cost File. All proposers must include costs for these alternative provisions as part of their RFB submittal. I. All paper products shall meet the minimum recycled content according to PCC Sections 22150-22154 and SB 1383 (at least 30 percent, by fiber weight, postconsumer fiber) and are recyclable. The City shall request written documentation such as a record of a product label, catalog, invoice 10-29 or a manufacturer or vendor website that verifies the minimum percentage or exact percentage of pos consumer material in the product. The City shall also request copies of invoices, receipts and certifications that show the quantity of paper product with recycled content consumed. m. Contractor shall provide monthly (unless otherwise specifically required) site inspections by a designated supervisor who shall report to each facility's designated Site Manager. n. Contractor shall provide a `Sweep Sheet' or'Sweep Log', which must be maintained on a daily basis for each facility. This sheet shall be provided by the Contractor and approved by the City prior to use. Each Sweep Sheet shall be initialed and include the name of the employee, the time in and time out, and tasks completed. Records must be kept for the life of the contract plus three (3) years, and provided to the City upon request. o. Contract Team Members shall bring to the attention of the City any defective or inoperative building equipment no later than the following day after discovery. p. Contract Team Members shall keep janitorial closets, equipment and materials neat, clean and in an orderly condition at all times. q. Contractor shall post copies of Material Data Sheets (MSDS) for all chemicals used in each janitorial closet in compliance with OSHA Hazard Communication Standard 29 CFR 190-12000. This shall include labeling the contents of all secondary -type plastic bottles or containers. r. Contractor shall be held liable in the event any furniture surfaces are damaged as a result of Contract Team Members using chemicals that are too harsh or inappropriate for a particular surface. 3. SERVICE REQUIREMENTS & SPECIAL CONSIDERATIONS a. Day porter service is required at four (4) of the City's facilities (Civic Center [#1], Central Library [#5], Community Youth Center [#15] and Marina Park [#21]. Please review the Facility Profile for each of these facilities to ensure you are able to meet the day porter service provision requirements. b. Each facility will have a checklist of cleaning tasks that shall be completed by Contractor. These checklists shall be submitted to each specific Site Manager on a weekly basis. 10-30 c. Each facility has been designated a minimum number of man-hours determined by the City to ensure adequate cleaning. Contractor shall deploy resources as to ensure that these minimum staffing hours are met. 4. SPECIFIC FACILITY INFORMATION AND CLEANING TASKS & FREQUENCIES The following pages contain information and requirements on the specific facilities covered under the Contract. Please review each facility carefully as cleaning tasks and frequencies may vary with each facility. Each facility will be individually numbered and each facility number will be accompanied with a `Facility Profile' outlining information such as address, square footage, cleaning hours and specific requirements as well as a `Cleaning Tasks and Frequencies' matrix detailing the individual cleaning tasks and frequencies that are to be performed for the facility. Please also note that each facility has a unique number of "man-hours" found on the `Facility Profile' sheets as well as the `Cost File.' These numbers of hours correlate to the minimum number of total staff time that shall be devoted toward cleaning each facility. It will be up to the Contractor to allocate personnel accordingly, but any combination of personnel will be acceptable to the City as long as the minimum number of man-hours are met at each facility. 10-31 FACILITY PROFILE: CIVIC CENTER FACILITY #1 FACILITY NUMBER: 1 ADDRESS: 100 CIVIC CENTER DRIVE SITE MANAGER: LUKE MASON SITE MANAGER PHONE AND EMAIL: 949-644-3067 LMASON(@NEWPORTBEACHCA_GOV SQUARE FOOTAGE (APPROX): 100,000 NUMBER OF BATHROOMS: 14 PERCENTAGE OF HARD FLOOR/CARPET: 40% HARD FLOOR / 60% CARPET CLEANING DAYS: MONDAY-FRIDAY CLEANING TIMES: BEGIN AFTER 5:00PM AND MUST VACATE BY 9:00PM (LIGHT ORDINANCE). DO NOT START CLEANING BATHROOMS UNTIL 5:30 PM. DAILY MINIMUM MAN-HOURS (EXCLUDES DAY PORTER SERVICE): 16 DAY PORTER SERVICE: YES (8 HOURS PER DAY) POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: YES 10-32 z n t c Q= CLEANING TASKS: CIVIC CENTER (FACILITY PROFILE 1) lit/jJ OFFICES AREAS AND CONFERENCE ROOMS X Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Vacuum all rugs and carpet unobstructed yfurniture; replacing chairs totheir original positions. Spat clean minor X Vacuum all fabric furniture. X Vacuum or dust all return air vents. X Sweep, and mop all Granite floors X Spot Clean Glass X Spat mop all spills on hard surface floors as necessary. X ITurn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Machine scrub all building standard hard surface floors. X Deep clean all Carpeted Areas (including stain extraction) utilizing dedicated carpet cleaning equipment. X Access Edit Bay (inside Council Chambers) to empty trash, dust and wipe down work areas. X Close all conference room windows. X Reset all conference room chairs. COMMUNITY ROOM AND COUNCIL CHAMBERS - (AFTER SPECIAL EVENTS) X Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary. X Dust mop woad, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Dust all Granite floors with untreated dust mop. Spot mop all spills on hard surface tloors as necessary. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Machine scrub all building standard hard surface floors. X Vacuum or dust all return air vents. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. RESTROOMS X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Clean towel and toilet paper dispensers X Spot wash walls and doors. X lClean baby changing stations with bacterial disinfectant. XI Dust all ledges and tops of partitions. 10-33 X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X Flush water through P-Trap weekly to ensure elimination of odor X Vacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. X Machine scrub all building standard hard surface floors. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish- X Polish all bright work X Clean and polish mirror and top for mirror frame X Un-Clog problem toilets LOBBIES AND PUBLIC CORRIDORS X Mop Granite floor areas with treated dust mops. Spot mop as necessary. X Vacuum all carpeted areas. Spot clean minor stains. X Remove fingerprints from doors, walls, etc. X Secure all doors as directed. X Dust all art work and picture frames. X Clean glass entrance doors, adjacent glass panels and tracks. (if not performed by Day Porter) X Spot sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable) X Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth. X Report any burned out lights. X Spot wash all lobby walls and doors. X Polish or clean all door kick plates and thresholds. X Dust all doorjambs. X Thoroughly scrub all building standard resilient floors with a slip retardant floor finish. (If Applicable) * Some Stone Finishes Require special care, which could result in an extra fee. X Dust light diffusers. ELEVATORS (21N CIVIC CENTER, 1 IN PARKING STRUCTURE & 1 ATSAN MIGUEL BRIDGE) X Mop Granite floor areas with treated dust mops. Spot mop as necessary. X Polish all bright work X Remove fingerprints from doors, walls, etc. X Report any burned out lights. X Spot wash all lobby walls and doors. X Clean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter) LUNCH ROOM AND KITCHENETTE AREAS X Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out of Microwaves. X Spot wash doors and walls. X Wipe all vinyl chairs, chair rungs and table pedestals. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. X Clean inside and out of all refrigerators. Any items left inside may be discarded (coordinate so this occurs during the last cleaning of the month). JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas. X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets. X Wash service sinks. X Sweep and damp mop floors if needed. Deodorize and disinfect as required. X IReceive and store all janitorial supplies in an orderly manner. X 11 INo trash is to be stored overnight in janitorial closets. 10-34 FACILITY PROFILE: CORPORATE YARD FACILITY #2 FACILITY NUMBER: 2 ADDRESS: 592 SUPERIOR AVE. SITE MANAGER: LUKE MASON SITE MANAGER PHONE AND EMAIL: 949-644-3067 LMASON@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 10,418 NUMBER OF BATHROOMS: 12 PERCENTAGE OF HARD FLOOR/CARPET: 50% HARD FLOOR / 50% CARPET CLEANING DAYS: MONDAY-FRIDAY CLEANING TIMES: BEGIN AFTER 6:OOPM DAILY MINIMUM MAN-HOURS: 4 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-35 N 1 r t CLEANING TASKS: CORPORATE YARD (FACILITY PROFILE 2) i r /11 OFFICES AREAS AND CONFERENCE ROOMS X Empty and wipe outside wastebaskets, replacing liners X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage ails and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed byfurniture; replacing chairs to their original positions. Spot clean minor X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Spot Clean Glass X Spot mop all spills on hard surface floors as necessary. X Turn offall lights except as otherwise directed. X Secure and lock all doors. X I Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached bythe normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Imachine scrub all building standard hard surface floors. X Vacuum or dust all return air vents. X Vacuum all fabric furniture. X I Vacuum all corner edges and beneth fumiturewith special attachments X Strip and wax or seal all floors X Shampoo all Carpeted Areas. X Spot clean carpet X Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets X Clean ceiling vent covers X Sift cigarette butts from trash urns X Return to es and chairs totheir position X Clean disinfect and palish drinking fountains X Remove scuff marks on doors, door frames, walls and light switches X Clean and disinfect handrails X Sweep exterior of main entryway of all buildings X Shampoo all upholstered furniture RESTROOMS, LOCKEROOMS AND SHOWER AREAS X X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals {including tile walls near urinals). Damp wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Clean towel and toilet paper dispensers X Spot wash walls and doors. X Clean baby changing stations with bacterial disinfectant. X Dust all ledges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X Flush water to floor drain P-traps in locker rooms X Flush water through P-Traps daily to ensure elimination of odor X mats. X Vacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. X Machine scrub all building standard hard surface floors. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. X Polish all bright work X Clean and polish mirror and top for mirror frame X Un-Clog problem toilets LUNCH ROOM AND KITCHENETTE AREAS X Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. X wash and polish kitchen sink. X I jWipe front of oven, refrigerator and dishwasher etc. 10-36 X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out of Microwaves. X Spot wash doors and walls. X Wipe all vinyl chairs, chair rungs and table pedestals. X Scrub and refinish all building standard resilient Floors with a slip retardant floor finish. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas. X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets. X Wash service sinks. X Sweep and damp mop floors if needed. Deodorize and disinfect as required. X Receive and store all janitorial supplies in an orderly manner. X No trash is to be stored overnight in janitorial closets. BUILDING A (ADMINISTRATION BUILDING ONLY, INCLUDING LUNCH ROOM AND LOCKER ROOMS) X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. x Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Clean towel and toilet paper dispensers x Spot wash walls and doors. X Clean baby changing stations with bacterial disinfectant. X Dust all ledges and tops of partitions. x Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. x Damp mop hard surface floor areas with germicidal solution. x Report burned out lights and any other restroom fixtures not working properly. X Flush water to floor drain P-traps in locker rooms X Flush water through P-Traps daily to ensure elimination of odor X Clean and disenfect all fixtures and surface areas of locker room showers and enclosures, clean all non -slip shower mats. X Vacuum or wash as necessary all ventilation grills. x Dust all doors and doorjambs. X Polish all bright work X Clean and polish mirror and top for mirror frame X Un-Clog problem toilets X Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. X Sweep and spot mop floor with kitchen grade disinfectant X I lWipe down countertops with bacterial disinfectant. 10-37 FACILITY PROFILE: UTILITIES YARD FACILITY #3 FACILITY NUMBER: 3 ADDRESS: 949 WEST 16T" STREET SITE MANAGER: LUKE MASON SITE MANAGER PHONE AND EMAIL: 949-644-3067 LMASON@NEWPORTBEACH CA.GOV SQUARE FOOTAGE (APPROX): 8,589 NUMBER OF BATHROOMS: 8 PERCENTAGE OF HARD FLOOR/CARPET: 50% HARD FLOOR / 50% CARPET CLEANING DAYS: MONDAY-FRIDAY CLEANING TIMES: BEGIN AFTER 6:OOPM DAILY MINIMUM MAN-HOURS: 4 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-38 $ >� CLEANING TASKS: UTILITIES YARD {FACILITY PROFILE 3) OFFICES AREAS AND CONFERENCE ROOMS v X Empty and wipe outside wastebaskets, replacing liners X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Spot Clean Glass X Spot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 20 ft.). X Machine scrub all building standard hard surface floors. X Vacuum or dust all return air vents. X Vacuum all fabric furniture. X Vacuum all corner edges and beneth furniturewith special attachments X Strip and wax or seal all floors X Shampoo all Carpeted Areas. X Spot clean carpet X Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets X Clean ceiling vent covers X Sift cigarette butts from trash urns X Return to es and chairs totheir position X Clean disinfect and polish drinking fountains X Remove scuff mars on doors, door frames, was and light switches X C can an isin ect handrails X Sweep exterior of main entryway of all buildings X Shampoo all upholstered furniture RESTROOMS X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Clean towel and toilet paper dispensers X Spot wash walls and doors. X Clean baby changing stations with bacterial disinfectant. X Dust all ledges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers {supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X Flush water through P-Trap weekly to ensure elimination of odor X Vacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. X Machine scrub all building standard hard surface floors. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. x Polish all bright work X Clean and polish mirror and top for mirror frame X Un-Clog problem toilets WNCH ROOM AND KITCHENETTE AREAS X Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. x Wash and polish kitchen sink. x Wipe front of oven, refrigerator and dishwasher etc. X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out of Microwaves. 10-39 x Spot wash doors and walls. x Wipe all vinyl chairs, chair rungs and table pedestals. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS x Remove trash from all of the above listed areas. x fvfaintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage x Iwash service sinks. x Sweep and damp mop floors if needed. deodorize and disinfect as required. x Receive and store all janitorial supplies in an orderly manner. x No trash is to be stored overnight in janitorial closets. 10-40 FACILITY PROFILE: BACK BAY SCIENCE CENTER FACILITY #4 FACILITY NUMBER: 4 ADDRESS: 600 SHELLMAKER ROAD SITE MANAGER: LUKE MASON SITE MANAGER PHONE AND EMAIL: 949-644-3067 LMASON@NEWPORTBEACH CA.GOV SQUARE FOOTAGE (APPROX): 6,552 NUMBER OF BATHROOMS: 4 PERCENTAGE OF HARD FLOOR/CARPET: 30% HARD FLOOR / 70% CARPET CLEANING DAYS: "ON -SEASON" (MARCH -AUGUST): 4 DAYS PER WEEK (SUNDAY, TUESDAY, THURSDAY, FRIDAY) "OFF-SEASON" (SEPTEMBER-FEBRUARY): 3 DAYS PER WEEK (TUESDAY, THURSDAY, FRIDAY) CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: "ON -SEASON" (MARCH -AUGUST): 2 "OFF-SEASON" (SEPTEMBER-FEBRUARY): 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING NO (AS -NEEDED BASIS) REQUIRED: NOTES: CLEANING IS ONLY REQUIRED IN BUILDING B (TEACHING LAB); BUILDING C (ADMINISTRATIVE OFFICES); AND PUBLIC RESTROOMS 10-41 CLEANING TASKS: BACK BAY SCIENCE CENTER (FACILITY PROFILE 4) c OFFICES AREAS AND CONFERENCE ROOMS X Empty and wipe outside wastebaskets, replacing liners X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary. x Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. x ISpot Clean Glass X Spot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X I Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Machine scrub all building standard hard surface floors. X Vacuum or dust all return air vents. X Vacuum all fabric furniture. X Vacuum all corner edges and beneth furniturewith special attachments X Strip and wax or seal all floors X Shampoo all Carpeted Areas. X Spot clean carpet X Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets X C can ceiling vent covers X Sift cigarette butts from trash urns XRe—turn tables and chairs totheir position X Clean disinfect and polish drinking fountains Remove scutt mars on doors, door trames, walls and light switches Clean and disintect handrails X Sweep exterior of main entryway of all buildings X Shampoo all upholstered furniture RESTROOMS X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Clean towel and toilet paper dispensers X Spot wash walls and doors. X Clean baby changing stations with bacterial disinfectant. X Dust all [edges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X Flush water through P-Trap weekly to ensure elimination of odor X Vacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. 10-42 X Machine scrub all building standard hard surface floors. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. X Polish all bright work X Clean and polish mirror and top for mirror frame X Un-Clog problem toilets LUNCH ROOM AND KITCHENETTE AREAS x Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. x Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. X 15weep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out of Microwaves. X Spot wash doors and walls. X Wipe all vinyl chairs, chair rungs and table pedestals. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas. X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets. X Wash service sinks. X Sweep and damp mop floors if needed. Deodorize and disinfect as required. X Receive and store all janitorial supplies in an orderly manner. X trash is to be stored overnight in janitorial closets. —4�No 10-43 FACILITY PROFILE: CENTRAL LIBRARY FACILITY #5 FACILITY NUMBER: 5 ADDRESS: 1000 AVOCADO AVENUE SITE MANAGER: DEBBIE WALKER SITE MANAGER PHONE AND EMAIL: 949-717-3829 DWALKER@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 54,826 NUMBER OF BATHROOMS: 7 PERCENTAGE OF HARD FLOOR/CARPET: 6% HARD FLOOR / 94% CARPET CLEANING DAYS: DAILY (7 DAYS/WEEK) CLEANING TIMES: Monday — Thursday: Begin After 9:00 pm Friday -Saturday: Begin after 6:00 pm Sunday: Begin after 5:00 pm DAILY MINIMUM MAN-HOURS (EXCLUDES DAY PORTER SERVICE): 12 DAY PORTER SERVICE: .YES, DAY PORTER SERVICE REQUIRED A.) MONDAY- THURSDAY AT 12:00 PM AND 4:00 P.M. AND B.) FRIDAY & SATURDAY AT 1:00 PM TO CLEAN RESTROOMS, REPLENISH SUPPLIES, AND REMOVE TRASH POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: YES 10-44 r w = ' 1 o d CLEANING TASKS: CENTRAL LIBRARY BRANCH (FACILITY PROFILE 5) RESTROOMS X Clean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals. X Wipe walls to remove marks. X Polish all bright work. X Wet mop floors and rise with disinfectant. X Fill toilet tissue, soap and paper towels (supplied by owner), X Wipe towel and toilet paper dispensers. X Remove splash marks from walls around basins. X Clean and polish mirrors and dust the tops of frames. X Clean baby changing stations with bacterial disinfectant. X Maintain sanitary products dispensers. X Wax or coat all floors. X Strip and wax or coat all floors. X Un-clog problem toilets. X Turn off all lights except as otherwise directed. KITCHENS X Clear tabletops and deposit trash in container. X Load dishwasher and start operation. X Clean kitchen sinks, counters and tables. X Polish all bright work. X Wet mop floors and rise with disinfectant. X Fill paper towels (supplied by owner), X Remove trash and relocate to collection point. X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Shampoo carpets on pre -arranged date X Spot -clean carpet when and where appropriate. X Clean entryway doors/glass and windows. X Clean interior glass doors and windows. X Remove fingerprints and marks from around light switches and door frames. X Clean refrigerator completely, including the disposal or all contents monthly on pre -arranged date X Clean freezer completely, including the disposal of all contents semi-annually on a pre -arranged date X Turn off all lights except as otherwise directed. X I Dust all vinyl seating. I PUBLIC AREAS - LST FLOOR X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Sweep and dry/wet mop all floors, including the stairs. X Buff hard surface floors. X Wax or coat all floors. X Strip and wax or coat all floors. X Shampoo carpets in main areas on pre -arranged dates: Main entry way X Shampoo carpets on pre -arranged date: Popular Library area, Children's Room and Story Room, X Spot -clean carpet when and where appropriate. X Thoroughly dust/clean desks, counters, tables, chairs, display racks, copier and windowsills. X Dust top shelf on bookstacks. X Dust empty sections of shelves on bookstacks. X Dust surfaces, inside and out, of Current/Recent Magazine shelves. X Dust high ledges on outside wall of back stairwell. X Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc. X Return chairs, ottomans and tables to their places. X Vacuum upholstered furniture thoroughly. X Shampoo upholstered furniture. X Clean, disinfect and dry polish drinking fountains. X Clean and disinfect telephones. X Clean entryway doors/glass and windows. X Clean interior glass doors. X Remove fingerprints and marks from around light switches and door frames. X Clean and polish all wood trim on edges of furniture, including tables, display cases and desks X Remove all trash from receptacles and move to collection point in building. X Replace liners in all trash receptacles. 10-45 X Turn off all lights except as otherwise directed. X Dust all vinyl seating. I PUBLIC AREAS - 2ND FLOOR X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Sweep and dry/wet mop all floors, including the stairs. X Buff hard surface floors. X Wax or coat all floors. X Strip and wax or coat all floors. x Shampoo carpets in main areas on pre -arranged dates in the areas around the staircase and in front of the lelevatof. X Shampoo carpets on pre -arranged date including Study Rooms, Charles Sword Room and Copier Room. X Spot -clean carpet when and where appropriate. X Thoroughly dust/clean desks, counters, tables, chairs, display racks, copiers and windowsills. X Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc. X Clean table tops eliminating spills, beverage rings, ink markings, etc. X Remove fingerprints and marks from table partitions. X Dust empty sections of shelves an bookstacks. X Dust high ledges on outside wall of back stairwell. X Return chairs, ottomans and tables to their places. X Vacuum upholstered furniture thoroughly. X Shampoo upholstered furniture. X Clean, disinfect and dry polish drinking fountains. X Clean and disinfect telephones. x IClean entryway doors/glass and windows. X IClean interior glass doors. X Remove fingerprints and marks from around light switches and door frames. X Clean and polish all wood trim on edges of furniture, including tables, display cases and desks. X Remove all trash from receptacles and move to collection point in building. X Replace liners in all trash receptacles. X Turn off all lights except as otherwise directed. X Dust all vinyl seating. i X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Thoroughly dust tables, display case, brochure racks, sign frames and windowsills, X Shampoo carpets on pre -arranged date. X Spat -clean carpet when and where appropriate. X Remove all trash from receptacles and move to collection point in building. X Clean and disinfect telephones. X Clean interior glass doors. X Remove fingerprints and marks from around light switches and door frames. qXX Turn off all lights except as otherwise directed. Secure and lock all doors. FRIENDS MEETING ROOM X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Thoroughly dust podium, tables, piano, brochure racks, sign frames and windowsills, X Shampoo carpets on pre -arranged date. X Spot -clean carpet when and where appropriate. X Dispose of all paper and food scraps. x Remove all trash from receptacles and move to collection point in building. x Clean and disinfect telephones. X Clean interior glass doors. X Remove fingerprints and marks from around light switches and door frames. X Turn off all lights except as otherwise directed. X Secure and lock all doors. CONFERENCE ROOMS x Vacuum all carpeted areas, using the proper vacuum settings for each area. x Vacuum all corners, edges and beneath furniture by using special attachments. X Thoroughly dust all vertical services, windowsills and shades. 10-46 X Shampoo carpets an pre -arranged date. X Spot -clean carpet when and where appropriate. X Dispose of all paper and food scraps. X Remove all trash from receptacles and move to collection point in building. X Clean and disinfect telephones. X Clean interior glass doors and glass cabinet fronts. X Remove fingerprints and marks from around light switches and door frames. X Vacuum upholstered furniture thoroughly. X Turn off all lights except as otherwise directed. X Secure and lock all doors. f OFFICE AREAS X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Shampoo carpets on pre -arranged date. X Spot -clean carpet when and where appropriate. X Dust tables, shelves, files, fixtures, windowsills. X I Dust all ledges and tops of partitions. X Clean the desk tops on a pre -arranged schedule. X Clean dust from baseboards. X Dust all doorjambs. X Vacuum upholstered furniture thoroughly. X Shampoo upholstered furniture. X Clean and disinfect telephones. X Clean interior glass doors. X Remove fingerprints and marks from around light switches and door frames. X Clean the desk tops in the staff work areas monthly on a pre -arranged schedule. X Remove all trash from receptacles and move to collection point in building. X Replace liners in all trash receptacles. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X FRIENDS OF THE. E A . - , OR Vacuum all carpeted areas, using the proper vacuum sett}ngs for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Shampoo carpets on pre -arranged date. X Spot -clean carpet when and where appropriate. X Dust tables, shelves, files, fixtures, windowsills. X Clean interior glass doors. X Clean the desk tops in the staff work areas monthly on a pre -arranged schedule. X Remove all trash from receptacles and move to collection point in building. X Replace liners in all trash receptacles. X Sweep or dry mop floor. X Strip and wax or coat floors. X Turn off all lights except as otherwise directed. X Secure and lock all doors. STAIRS AND ELEVATORS X Clean and disinfect handrails on stairs and in elevators. X Remove fingerprints and marks elevator doors and buttons. X Vacuum the carpet in the elevators X Clean metal edging on stair treads. X Sweep and dry/wet mop the stairs. TRASH AND EXETERIOR AREAS X Remove all trash from receptacles and move to collection point In building, X Replace liners in all trash receptacles. X Sift cigarette butts from trash urns. X Sweep areas around outside trash receptacles, including any gravel on walkway by the front door. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Set Security Alarm. 10-47 FACILITY PROFILE: MARINERS LIBRARY BRANCH FACILITY #6 FACILITY NUMBER: 6 ADDRESS: 1300 IRVINE AVENUE 51TE MANAGER: DEBBIE WALKER SITE MANAGER PHONE AND EMAIL: 949-717-3829 DWALKER@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 15,000 NUMBER OF BATHROOMS: 5 PERCENTAGE OF HARD FLOOR/CARPET: 5% HARD FLOOR / 95% CARPET CLEANING DAYS: DAILY (7 DAYS/WEEK) CLEANING TIMES: MONDAY-THURSDAY: BEGIN AFTER 9:00 PM FRIDAY-SATURDAY: BEGIN AFTER 6:00 PM SUNDAY: BEGIN AFTER 5:00 PM DAILY MINIMUM MAN-HOURS: 4 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-48 FACILITY PROFILE: BALBOA LIBRARY BRANCH FACILITY #7 FACILITY NUMBER: 7 ADDRESS: 100 EAST BALBOA BLVD. SITE MANAGER: DEBBIE WALKER SITE MANAGER PHONE AND EMAIL: 949-717-3829 DWALKER NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 6,000 NUMBER OF BATHROOMS: 3 PERCENTAGE OF HARD FLOOR/CARPET: 5% HARD FLOOR / 95% CARPET CLEANING DAYS: MONDAY-SATURDAY CLEANING TIMES: MONDAY-SATURDAY: BEGIN AFTER 6:00 PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-49 FACILITY PROFILE: CORONA DEL MAR LIBRARY BRANCH FACILITY #8 FACILITY NUMBER: 8 ADDRESS: 420 MARIGOLD AVENUE SITE MANAGER: DEBBIE WALKER SITE MANAGER PHONE AND EMAIL: 949-717-3829 DWALKER@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 3,800 NUMBER OF BATHROOMS: 3 PERCENTAGE OF HARD FLOOR/CARPET: 5% HARD FLOOR / 95% CARPET CLEANING DAYS: MONDAY-SATURDAY CLEANING TIMES: MONDAY-SATURDAY: BEGIN AFTER 6:00 PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-50 CLEANING TASKS: LIBRARY BRANCHES (FACILITY PROFILE 6 - 8) Ii a a' at v" ti_Liz RESTROOMS --- X Clean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals. X Wipe walls to remove marks. X Polish all bright work. X Wet mop floors and rise with disinfectant. X Fill toilet tissue, soap and paper towels (supplied by owner). X Wipe towel and toilet paper dispensers. X Remove splash marks from walls around basins. X Clean and polish mirrors and dust the tops of frames. X Clean baby changing stations with bacterial disinfectant. X Maintain sanitary products dispensers. X Wax or coat all floors. X Strip and wax or coat all floors. X Un-clog problem toilets. X Turn off all lights except as otherwise directed. KITCHENS/STAFF LOUNGE X Clear tabletops and deposit trash in container. X Clean kitchen sinks, counters and tables. X Polish all bright work. X Wet mop floors and rise with disinfectant. X Fill paper towels (supplied by owner). X Remove trash and relocate to collection point. x Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Shampoo carpets on pre -arranged date X Spot -clean carpet when and where appropriate. X Clean entryway doors/glass and windows. X Remove fingerprints and marks from around fight switches and doorframes. X Turn off all lights except as otherwise directed. X Dust all vinyl seating, I PUBLIC AREAS X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Sweep and dry/wet mop hard surface floors. X Buff hard surface floors. X Wax or coat all floors. x Strip and wax or coat all floors. X Shampoo carpets on pre -arranged date: Popular Library area, Children's Room and Story Room. X Spot -clean carpet when and where appropriate. X Thoroughly dust/clean desks, counters, tables, chairs, display racks, copier and windowsills. X Dust top shelf on bookstacks. X Dust empty sections of shelves on bookstacks. X Dust surfaces, inside and out, of Current/Recent Magazine shelves. x Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc. X Return chairs, ottomans and tables to their places. x Vacuum upholstered furniture thoroughly. X Shampoo upholstered furniture. X Clean, disinfect and dry polish drinking fountains. X Clean and disinfect telephones. X Clean entryway doors/glass and windows. X Clean interior glass doors. X Remove fingerprints and marks from around light switches and door frames. X Clean and polish all wood trim on edges of furniture, including tables, display cases and desks. X Remove all trash from receptacles and move to collection point in building. X Replace liners in all trash receptacles. X Turn off all lights except as otherwise directed. X Dust all vinyl seating. I � OFFICE AREAS X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all corners, edges and beneath furniture by using special attachments. X Shampoo carpets on pre -arranged date. X Spot -clean carpet when and where appropriate. X Dust tables, shelves, files, fixtures, windowsills. x Clean the desk tops on a pre -arranged schedule. X Clean dust from baseboards. X Dust all doorjambs. X Vacuum upholstered furniture thoroughly. 10-51 X Shampoo upholstered furniture. X Clean and disinfect telephones. x Clean interior glass doors. x Remove fingerprints and marks from around light switches and door frames. X Remove all trash from receptacles and move to collection point in building. x Replace liners in all trash receptacles. X I ITurn off all lights except as otherwise directed. xI ISecure and lock all doors. TRASH AND EXETERIOR AREAS x Remove all trash from receptacles and move to collection point in building. x Replace liners in all trash receptacles. x Sift cigarette butts from trash urns. x sweep areas around outside trash receptacles. x Turn off all lights except as otherwise directed. X I Isecure and lock all doors. x I ISet Security Alarm at Mariners Branch. 10-52 FACILITY PROFILE: POLICE DEPARTMENT HEADQUARTERS FACILITY #9 FACILITY NUMBER: 49 ADDRESS: 870 SANTA BARBARA DRIVE SITE MANAGER: LISA NEWMAN SITE MANAGER PHONE AND EMAIL: 949-644-3655 LNEWMAN@NBPD.ORG SQUARE FOOTAGE (APPROX): 48,000 NUMBER OF BATHROOMS: 11 PERCENTAGE OF HARD FLOOR/CARPET: 30% HARD FLOOR/70% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN BETWEEN 3:30 PM AND 4:00 PM DAILY MINIMUM MAN-HOURS: 18 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO SITE -SPECIFIC REQUIREMENTS: A MINIMUM OF ONE (1) FEMALE EMPLOYEE IS REQUIRED TO BE ASSIGNED TO THE CLEANING CREW SERVICING THIS FACILITY IN ORDER TO ACCOMMODATE THE CLEANING OF THE WOMEN'S SHOWER AND LOCKER ROOM AREAS. 10-53 3 z r Q CLEANING TASKS: POLICE DEPARTMENT (FACILITY PROFILE 9) OFFICES/DESK AREAS (INCLUDING RANGE, PROPERTY, AND GARAGE) X jReMDve trash and replace liners. Wipe outside of waste basket. X Thoroughly dust desks, counters, tables, machines, pictures, sign frames, windowsills, and all other horizontal surfaces. Papers on desktops will NOT be moved. X Wipe cabinet and door surfaces to remove any fingerprints, scuffs and marks. X Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ ink marks, etc. x Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum all comers, edges and beneath furniture by using special attachments. x Sweep and dry/wet mop all hard floors. X Clean and disinfect telephones. x Return chairs, ottomans and tables to their places. x Secure and lack all doors. x Turn off all lights except as otherwise directed. X Clean dust from baseboards. X Dust all doorjambs. X lVacuum or dust all return and exhaust air vents. X Vacuum all fabric fumiture. X Buff and machine scrub hard surface floors per manufacturer specifications. X Wax hard surface floors per manufacturer specifications X Strip and wax all hard surface floors per manufacturer specifications. X Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats. X Carpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats. X Spot clean carpet as needed using methods approved by manufacturer. RESTROOUIIS AND SHOWSt AREAS X Empty and sanitize trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. x Clean and disinfect bathrooms, including sinks, counters, toilets, toilet pedestals and urinals. X Clean showers and rinse with disenfectant. X Clean and polish mirrors and dust the tops of frames. X Polish all bright work, including faucets, urinal valves, showerheads and shower controls. X Wipe walls and partitions to remove marks and splashes. X Remove splash marks From walls around basins. X Dust all ledges and tops of partitions. X Vacuum walkoff mats. X Remove fingerprints and marks from around light switches and door frames. X Sweep all hard surface floors. X Wet mop Floors and rinse with disinfectant. X Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers unclogged. X Flush water through P-Trap weekly to ensure elimination of odor X Vacuum or wash ventilation and exhaust grills. X Dust all doors and doorjambs. X IStrip, wax, and machine scrub all building floors with a slip retardant floor finish per manufacturer specifications. X I Buff and machine scrub hard surface floors per manufacturer specifications. X Wax hard surface floors per manufacturer specifications X Strip and wax all hard surface floors per manufacturer specifications. X Unclog problem toilets. LOBBY, ELEVATOR, HALLWAYS AND STAIRWELLS X Remove trash and replace liners, Wipe outside of waste basket. X Vacuum all carpeted areas including walkoff and entry mats. X Remove fingerprints from doors, walls, etc. X Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills. X Clean glass entrance doors, adjacent glass panels and tracks. X 15weep and/or vacuum all interior stairways and landings. X Damp mop interior stairways and landings. X Clean and disinfect drinking fountains, polishing bright work with a soft cloth. X Vacuum or dust ventilation and exhaust grills. X Wipe down entrace glass and spot clean lobby glass. X Spot wash all lobby walls and doors. X Polish or clean door kick plates and thresholds. X Dust all doorjambs. X Wipe all handrails to remove marks and fingerprints. X Vacuum walkoff mats inside and outside. X Secure all doors as directed. X Dust mop resilient floor areas with treated dust mops. Spot mop as necessary. X Buff and machine scrub hard surface floors per manufacturer specifications. X IWax. hard surface floors per manufacturer specifications X Strip and wax all hard surface floors per ma nuf acturer specifications. X Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats. X Carpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats_ X Spot clean carpet as needed using methods approved by manufacturer. TRASH AND TRASH CAN AREAS X Remove all trash from receptacles both inside and outside and move to outside garbage bins_ X Replace liners in all trash receptacles. X Sift cigarette butts from trash urns. x Sweep areas around outside trash receptacles. 10-54 JAIL CLEANING % I Remove trash and place for disposal. Change all liners nightly. x lClean employee bathroom including sink, toilet, pedestal and shower. % IClean kitchen including sinks, countertops, cabinet doors, and microwaves. X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Wet mop hard surface floors and rinse with disinfectant. X Vacuum or dust ventilation and exhaust grills. X Strip and wax alt hard surface floors per manufacturer specifications. X Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats. X Carpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats. GYMNASIUM CLEANING X Clean and polish mirrors and dust the tops of frames. X Vacuum floor. Spot clean stains. x Vacuum or dust ventilation and exhaust grills. X Dust ceiling fans. X Clean and disinfect floor per manufacturer specifications. COMPUTER ROOMS X l5weep or dry mop floor. x IVaruum or dust ventilation and exhaust grills. X Vacuum carpeted areas, using the proper vacuum settings for each area. X Wet mop floors and rinse with disinfectant per manufacturer specifications. LOCKER ROOMS X Vacuum all carpeted areas. Spot clean minor stains. X Dust top of lockers. X Vacuum or dust ventilation and exhaust grills. X Wipe down wall protector. X Clean downstairs resilient flooring using methods approved by manufacturer X Carpet Interim Cleaning - Clean high traffic areas using methods approved by manufacturer, including mats. X ICarpet Restorative Cleaning - Clean carpeted areas using methods approved by manufacturer, including mats. LUNCHROOM AND BREAK ROOMS X Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X Wipe front and top of refrigerator. X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. % I lClean inside and out of Microwaves. X Spot wash doors and walls. X Wipe chairs, chair rungs and table pedestals. X Wipe down front and top of vending machines. X Vacuum or dust ventilation and exhaust grills. X Buff and machine scrub hard surface floors per manufacturer specifications. X Wax hard surface floors per manufacturer specifications X I iStrip and wax all hard surface floors per manufacturer specifications. 1ANITORJAL CLOSETS X Remove trash from all of the above listed areas. X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms closets. X No trash is to be stared overnight in janitorial closets. X Wash service sinks. 10-55 FACILITY PROFILE: LIFEGUARD HEADQUARTERS FACILITY #10 FACILITY NUMBER: 10 ADDRESS: 70 NEWPORT PIER SITE MANAGER: CURRENT ON -DUTY WATCH COMMANDER SITE MANAGER PHONE AND EMAIL: 949-644-3177 BMICKLEY@NBFD.NET (EMAIL RESPONSE MAY BE DELAYED DUE TO SCHEDULING) SQUARE FOOTAGE (APPROX): 6,167 NUMBER OF BATHROOMS: 4 PERCENTAGE OF HARD FLOOR/CARPET: 60% HARD FLOOR; 40% CARPET CLEANING DAYS: MONDAY, WEDNESDAY, FRIDAY, SATURDAY, SUNDAY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 6 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-56 - CLEANING TASKS - LIFEGUARD HEADQUARTERS (FACILITY 10) { L�J : a OFFICES/DISPATCH X lRemove trash and replace liners. Wipe outside of waste basket. X Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills. X Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc. x Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. X Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds. X Thoroughly dust tops of cabinets, office doors and door jambs. X Polish all cabinet surfaces with furniture polish, e . aar-Top by Waxie. x Vacuum or dust all return and exhaust air vents. x Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. And push plates) x Return chairs, ottomans and tables to their places. X Clean and disinfect telephones. x Remove fingerprints and marks from around light switches and door frames. x Wipe all handrails to remove marks and fingerprints. x Clean dust from baseboards. x Sweep and dry/wet mop all hard floors. x Vacuum atl carpeted areas, using proper vacuum setting for each area. X Vacuum all comers, edges, and beneath furniture by using special attachments. X Wax or coat all Floors. x Strip and wax or coat all floors. x Shampoo carpets. X Spot clean carpet when and where appropriate. TRAINING ROOM X Remove trash and replace liners. Wipe outside of waste basket. X Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills. X Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc. X Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. X IClean kitchenette, including table, sink and counter with disinfecting multi -purpose cleaner. X I I IClean microwave, including tray, door and all interior surfaces. X IClean and degrease oven, including racks and all interior surfaces. X I I IThOfDughlydust all vertical surfaces of desks, file cabinets, chairs, tables and blinds. X I I Thoroughly dust tops of cabinets, office doors and door )ambs. X I I Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie. X Vacuum or dust all return and exhaust air vents. X Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates) X I I Return chairs, ottomans and tables to their places. X I I Clean and disinfect telephones. X I Remove fingerprints and marks from around light switches and door frames. x dean dust from baseboards. X Vacuum all carpeted areas, using proper vacuum setting for each area. x Vacuum all comers, edges, and beneath furniture by using special attachments. X Shampoo carpets. X Spot dean carpet when and where appropriate. COMMON AREAS - Lobby and Conference Rooms X I lRemove trash and replace liners. Wipe outside of waste basket. x Clean and disinfect telephones. x lClean, disinfect and dry polish drinking fountains. X jWipe all handrails to remove marks and fingerprints. x Return chairs, ottomans and tables to their places. x Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills. x Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencilAnk marks, etc. x Clean, disinfect and dry polish sink. X Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds. X Polish all cabinet surfaces with furniture polish, e . Bar -Top by Waxie. X Thoroughly dust tops of cabinets, doors and door jambs. X Clean interior glass partitions. X Remove fingerprints and marks from around light switches and door frames. X I Clean dust from baseboards, x Vacuum or dust all return and exhausz air vents. X Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates) X Vacuum all carpeted areas, using proper vacuum setting for each area. X Vacuum all corners, edges, and beneath furniture by using special attachments. X Sweep and dry/wet mop all floors. X Buff hard surface Floors. x Wax or coat all floors. X Strip and wax or coat all floors. X Shampoo carpets. X Spot dean carpet when and where appropriate. BATHROOMS & t.00KERROOMS X IRemove trash and replace liners. Wipe outside of waste basket. x Clean Bathrooms, including sinks, counters, toilets, toilet pedestals and urinals. x Clean and polish mirrors and dust the tops of frames. X Clean showers and rinse with disinfectant. x Polish all bright work, including faucets, urinal valves, showerheads and shower controls. X Wipe dawn and polish all stainless steel surfaces including handrails, cover plates, soap and towel dispensers. X Remove splash marks from walls around basins. X Restock supplies, taking rare to place paper goods in dispensers and keeping soap dispensers on clogged. X 1wet mop floors and rinse with disinfectant X Wipe cabinetAocker and door surfaces and remove any fingerprints, scuffs and marks. x Wipe walls and partitions to remove marks and splashes. X Remove fingerprints and marks from around light switches and door frames. X Wipe/dust base boards. 10-57 X I Joean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates) X Polish all cabinet surfaces with furniture polish, e . Bar -Top by Waxie. X Thoroughly dust tops of cabinets, doors and door jambs. X Vacuum or dust all return and exhaust air vents. X Buff hard surface floors. X Wax or coat all floors. X Strip and wax or coat all floors. ##' X Replace automatic soap dispenser cartridges. X Un-clog problem toilets. KITCHENS -Lump kroom X Remove trash and replace liners. Wipe outside of waste basket. X Clean and disinfect telephones. X Clean kitchens, including tables, sinks and counters with disinfecting multi -purpose cleaner. X Place dirty cups, glasses, dishes, silverware and detergent in dishwasher and start dishwasher. X Thoroughly dust counters, tables, machines, pictures, sign frames, and windowsills. X Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. X Wipe down and polish all stainless steel surfaces. X Clean microwave, including tray, door and all interior surfaces. X Clean and degrease oven, including racks and all interior surfaces. X Remove fingerprints and marks from around light switches and door frames. X Thoroughly dust all vertical surfaces of desks, cabinets, chairs, tables and blinds. X Clean range to , including grates, burners and wipe down porcelain. X Palish all rabinet surfaces with furniture polish, eg. Bar -Top by Waxie. X Thoroughly dust tops of cabinets, doors and door jambs. X lVacuum or dust all return air vents. X Sweep and dry/wet mop all floors. X Wipe/dust base boards. X Buff hard surface floors. X Wax or coat all floors. X Strip and wax or coat all floors. GARAGE - parkIM gym, and laundry areas X Remove trash and replace liners. Wipe outside of waste basket. X Sweep and wet mop rubber floor and rinse with disinfectant. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas. X Maintain an orderiy arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets. X Wash service sinks. X Sweep and damp mop floors if needed. Oecdorize and disinfect as required. X Receive and store all janitorial supplies in an orderly manner, X No trash is to be stared overnight in janitorial closets. TRASH AND TRASH CAN AREAS X Remove all trash from receptacles both inside and outside Lifeguard Headquarters and place in beach receptacles. X Replace all liners in all trash receptacles. Wipe outside of wastebasket. X Sweep areas around outside trash receptacles. Mop as needed for spills. 10-58 FACILITY PROFILE: OASIS SENIOR CENTER FACILITY #11 FACILITY NUMBER: 11 ADDRESS: 801 NARCISSUS SITE MANAGER: MELISSA GLEASON SITE MANAGER PHONE AND EMAIL: 949-644-3247 MGLEASON@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 36,000 NUMBER OF BATHROOMS: 9 PERCENTAGE OF HARD FLOOR/CARPET: 10% TILE / 15% WOOD / 15% MONDO / 25% CARPET / 35% MARMOLEUM CLEANING DAYS: MAIN FACILITY AND CLASSES: MONDAY — FRIDAY WITH 4 RESTROOMS, AND 3 FAMILY SINGLE RESTROOMS FITNESS CENTER: DAILY WITH 2 RESTROOMS CLEANING TIMES: MONDAY-FRIDAY (ENTIRE BUILDING): BEGIN AFTER 9:00 PM SATURDAY-SUNDAY (FITNESS CENTER & 11T SET OF RESTOOMS): BEGIN AFTER 4:00 PM DAILY MINIMUM MAN-HOURS 8 (EXCLUDES DAY PORTER SERVICE): DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING YES (AS -NEEDED BASIS) REQUIRED: "REMINDER: wood floors are dust mopped only; No wet or cleaning solution treatments. 10-59 FACILITY PROFILE: BONITA CREEK COMMUNITY CENTER FACILITY #12 FACILITY NUMBER: 12 ADDRESS: 3010 LA VIDA SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 1,852 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 40% HARD FLOOR / 60% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1.5 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM AND BATHROOMS (KITCHEN EXCLUDED). BATHROOMS MUST BE SERVICED EVEN ON ALL HOLIDAYS WITH THE EXCEPTION OF THANKSGIVING DAY, CHRISTMAS DAY AND NEW YEARS DAY. 10-60 FACILITY PROFILE: CARROLL BEEK COMMUNITY CENTER FACILITY #13 FACILITY NUMBER: 13 ADDRESS: 115 AGATE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 1,092 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 5% HARD FLOOR / 9S% CARPET CLEANING DAYS: MONDAY-SATURDAY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-61 FACILITY PROFILE: CLIFF DRIVE PARK COMMUNITY CENTER FACILITY #14 FACILITY NUMBER: 14 ADDRESS: 301 RIVERSIDE AVENUE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVINPNEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 739 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 100% HARD FLOOR / 0% CARPET CLEANING DAYS: MONDAY-THURSDAY; AND SATURDAY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-62 FACILITY PROFILE: COMMUNITY YOUTH CENTER FACILITY #15 FACILITY NUMBER: 15 ADDRESS: 3000 5T" AVENUE SITE MANAGER: JONATHON HARMON SITE MANAGER PHONE AND EMAIL: 949-644-3156 JHARMON@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 5,381 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 5% TILE / 15% LAMINATE / 20% WOOD / 60% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 11:00 PM DAILY MINIMUM MAN-HOURS (EXCLUDES DAY PORTER SERVICE): 2 DAY PORTER SERVICE: YES; PORTER SERVICE IS REQUIRED AS FOLLOWS: ON -SEASON (SUMMER): 10 WEEKS PER YEAR MONDAY, TUESDAY, THURSDAY: 1:00 PM TO 3:00 PM OFF-SEASON REMAINDER OF YEAR): 41 WEEKS PER YEAR TUESDAY, THURSDAY: 2:00 PM TO 4:00 PM POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: YOUTH CENTER AND BATHROOMS - "REMINDER: wood floors are dust mopped only; No wet or cleaning solution treatments. 10-63 FACILITY PROFILE: NEWPORT LAWN BOWLING CENTER FACILITY #16 FACILITY NUMBER: 16 ADDRESS: 1500 CROWN DRIVE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 72 NUMBER OF BATHROOMS: 2 (SINGLE STALL) PERCENTAGE OF HARD FLOOR/CARPET: 100% HARD FLOOR / 0% CARPET CLEANING DAYS: WEDNESDAY, FRIDAY, SUNDAY: CLEANING TIMES: BEGIN AT ANYTIME DAILY MINIMUM MAN-HOURS: 30 min DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: .SPECIFIC AREAS TO BE CLEANED: BATHROOMS ONLY. 10-64 FACILITY PROFILE: LINCOLN ATHLETIC CENTER GYMNASIUM FACILITY #17 REVISED AND INCLUDED VIA ADDENDUM NO, 5 REVISED FACILITY NUMBER: 17 ADDRESS: 3101 PACIFIC VIEW DRIVE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 877 NUMBER OF BATHROOMS: Z PERCENTAGE OF HARD FLOOR/CARPET: 100% TILE CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 11:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: BATHROOMS ONLY. CONTRACTOR SHALL LOCK THE GYMNASIUM BATHROOM DOORS NIGHTLY AFTER CLEANING. 10-65 FACILITY PROFILE: MARINERS LIBRARY BRANCH VJ ROOM FACILITY #18 FACILITY NUMBER: 18 ADDRESS: 1300 IRVINE AVENUE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 1,820 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 10% HARD FLOOR / 90% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM, KITCHEN, RECREATION & SENIOR SERVICES OFFICES, PATIO BATHROOMS. 10-66 FACILITY PROFILE: NEWPORT COAST COMMUNITY CENTER FACILITY #19 FACILITY NUMBER: 19 ADDRESS: 6401 SAN JOAQUIN HILLS ROAD SITE MANAGER: JONATHON HARMON SITE MANAGER PHONE AND EMAIL: 949-644-3156 JHARMON@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 15,255 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 55% HARDWOOD / 25% TILE / 15% LINOLEUM/ 5% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO "REMINDER: wood floors are dust mopped only; No wet or cleaning solution treatments. 10-67 FACILITY PROFILE: NEWPORT THEATRE ARTS CENTER FACILITY #20 FACILITY NUMBER: 20 ADDRESS: 2501 CLIFF DRIVE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 4,123 NUMBER OF BATHROOMS: 4 PERCENTAGE OF HARD FLOOR/CARPET: 30% HARD FLOOR / 70 % CARPET CLEANING DAYS: WEDNESDAY-SUNDAY CLEANING TIMES: BEGIN AFTER 12:00 MIDNIGHT AND VACATE BY 8:00 AM. DAILY MINIMUM MAN-HOURS: 1.5 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 10-68 4 CLEANING TASKS: RECREATION & SENIOR SVCS (FACILITY PROFILES 11- 20) BATHROOMS AND KITCHENS X Clean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals. X Wipe walls to remove marks. X Polish all bright work. X Wet mop floors and rise with disinfectant. X Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers unclogged. X Wipe towel and toiler paper dispensers. X Remove splash marks from walls around basins. X Clean and polish mirrors and dust tops of mirrors and frames. X Seal or wax floors. X Remove trash and relocate to collection point. X Un-clog problem toilets. CARPETS AND FLOORS X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum beneath furniture. X Vacuum all corners and edges by using special attachments. X Sweep and dry/wet mop all floors, including the stairs. X Buff hard surface floors. X Strip and wax or coat all floors. x Shampoo all carpeted areas. X Spot -clean carpet when and where appropriate. X Sweep doormats or exterior entrance areas. DUSTING X Dust paritions, tops of mirrors and frames. X Thoroughly dust counters, tables, pictures, sign frames, and windowsills. X Thoroughly dust all vertical surfaces of file cabinets, chairs, tables and workspace partitions. X Dust blinds and mini -blinds. X Clean ceiling vent covers. TRASH AND TRASH CAN AREAS X Remove all trash from receptacles inside the library, and move to collection point in building. X Replace liners in all trash receptacles. X Sift cigarette butts from trash urns. FURNITURE AND OTHER AREAS X Wipe tables, countertops and vertical partitions, cleaning enough to remove any spills, coffee rings, pencil/ink marks, etc. x Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc. X Return chairs, ottomans and tables to their places. X Vacuum upholstered furniture thoroughly. X Clean, disinfect and dry polish drinking fountains. X Clean entryway doors/glass and windows. X Clean interior glass doors and windows in interior offices. X Remove fingerprints and marks from around light switches and door frames. X Remove shoemarks from doors, door frames, baseboards, and furniture. X Clean and disinfect stair railings (all around the handrail). X Clean and polish all wood trim areas on edges of furniture, display/storage cases and public tables/desks. X ISweep exterior of main entrance areas to all buildings. 10-69 FACILITY PROFILE: MARINA PARK FACILITY #21 FACILITY NUMBER: 21 ADDRESS: 1600 WEST BALBOA BLVD SITE MANAGER: RACQUEL VALDEZ SITE MANAGER PHONE AND EMAIL: 949-270-8156 rvaldez2newportbeachca.Rov SQUARE FOOTAGE (APPROX): 21,070 NUMBER OF BATHROOMS: 9 PERCENTAGE OF HARD FLOOR/CARPET: 30% TILE / 35% LAMINATE / 25% MARMOLEUM / 10% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS (EXCLUDES DAY PORTER SERVICE): 4 DAY PORTER SERVICE: YES; TO BE SCHEDULED ON AN AS -NEEDED BASIS TO PROVIDE COVERAGE DURING BUSY TRAFFICTIMES. POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: YES 10-70 ilLil",CLEANING TASKS: MARINA PARK (FACILITY PROFILE 21) � s � let/1- OFFICES AND PRE-SCHOOL ROOMS X Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Dust all marble floors with untreated dust map. X Spot Clean Glass in Children Activity Roams. X Spot mop all spills on hard surface floors as necessary_ X Turn off all lights except as otherwise directed. x ISecure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Machine scrub all building standard hard surface floors. X Vacuum or dust all return air vents. X Vacuum all fabric furniture. X Shampoo all Carpeted Areas. EVENT AREAS -2ND FLOOR (TUESDAYS & THURSDAYS & AFTER SPECIAL EVENTS) X Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary. X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Dust all marble floors with untreated dust mop. X Spot Clean Glass on 2nd floor, interior and exterior. (May require additional pricing) X Spot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Machine scrub all building standard hard surface floors. X Vacuum or dust all return air vents. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. RESTROOMS X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Wash and polish all mirrors, powder shelves, bright work (including exposed piping below wash basins), towels dispensers, receptacles and any other metal surfaces. X Spot wash walls and doors. X Clean baby changing stations with bacterial disinfectant. X I Dust all ledges and taps of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. 10-71 X Flush water through P-Trap weekly to ensure elimination of odor X Vacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. X Machine scrub all building standard hard surface floors. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. ELEVATOR LOBBIES AND PUBLIC CORRIDORS X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Vacuum all carpeted areas. Spot clean minor stains. X Remove fingerprints from doors, walls, etc. X Secure all doors as directed. X Dust all art work and picture frames. X Clean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter) X Spot sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable) X Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth_ X Report any burned out lights. X Spot wash all lobby walls and doors. X Polish or clean all door kick plates and thresholds. X Dust all doorjambs. X Thoroughly scrub all building standard resilient floors with a slip retardant floor finish. (If Applicable) * Some Stone Finishes Require special care, which could result in an extra fee. X Dust light diffusers. LUNCH ROOM X Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out of Microwaves. X Spot wash doors and walls. X Wipe all vinyl chairs, chair rungs and table pedestals. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. CATERING KITCHEN AREA (AFTER EVENTS ONLY) X Remove trash and place for disposal. Change all liners nightly. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out of Microwaves. X Spot wash doors and walls. X Scrub and refinish all building standard resilient floors with a slip retardant floor finish. BOAT ROOM (BUILDING 1) X Empty and wipe outside wastebaskets, replacing liners if necessary. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas. X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets. X Wash service sinks. X Sweep and damp mop floors if needed. Deodorize and disinfect as required. X Receive and store all janitorial supplies in an orderly manner. X No trash is to be stored overnight in janitorial closets. 10-72 FACILITY PROFILE: AN[MAL SHELTER FACI LITY #22 FACILITY NUMBER: #22 ADDRESS: 20302 RIVERSIDE DRIVE SITE MANAGER: LISA NEWMAN SITE MANAGER PHONE AND EMAIL: 949-644-3655 LNEWMAN@NBPD.ORG SQUARE FOOTAGE (APPROX): 430 NUMBER OF BATHROOMS: 1 PERCENTAGE OF HARD FLOOR/CARPET: NO CARPET CLEANING DAYS: MONDAY AND THURSDAY CLEANING TIMES: BETWEEN 10:00AM AND 11:00PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO SITE -SPECIFIC REQUIREMENTS: THIS FACILITY IS AN ANIMAL SHELTER AND HOUSES NUMEROUS CATS AND DOGS. PLEASE BE AWARE OF POTENTIAL ALLERGY ISSUES WITH JANITORIAL PERSONNEL. BARKING CAN BE EXCESSIVE AT TIMES. ACCESS TO PROPERTY MAY VARY. 10-73 CLEANING TASKS: ANIMAL SHELTER (FACILITY PROFILE 22) z�s"C' Q P L'-47 ENTRYWAY AND OFFICE AREA x Remove trash and replace liners. Wipe outside of waste basket. x Thoroughly dust desks, counters, tables, machines, pictures, sign frames, windowsills, and all other horizontal surfaces. x Wipe cabinet and door surfaces to remove an fin er rints, scuffs and marks. x Sweep and dry/wet mop hard floors with disinfecant. x lClean and disinfect telephones. x Sot clean entry lass and doors. x Clean and wipe down glass inside and out. x Clean dust from baseboards. x Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. x Dust all doorjambs. x Vacuum or dust all return and exhaust air grNs. x Strip and wax hard surface floors per manufacturerspecifications. RESTROOM X Remove trash and replace liners. Wipe outside of waste basket and sanitary napkin disposal unit. X Clean and disinfect bathroom, including sink, counter, toilet, and toilet pedestal. x Clean and polish mirrors and bright work. X Wipe walls to remove marks ands lashes. X Dust Ii ht fixture. x Sweep and wet op hard surface floors with disinfectant. x Vacuum or wash ventilation and exhaust Erills. X Strip and wax hard surface floors per manufacturerspecifications, CAT ROOM X Remove trash and replace liners, Wipe outside of waste basket. x Remove fingerprints from doors, walls, etc. x Thoroughly dust counters, tables, pictures, and windowsills. x Clean sink, countertops and front of cabinets. x Polish all bright work. x Clean and disinfect bathtub and enclosure. x Swee and wet op hard surface floors with disinfectant. x Clean glass and doors. x Vacuum or wash ventilation and exhaust grills. x Strip and wax hard surface floors per manufacturerspecifications. 10-74 FACILITY PROFILE: LIFEGUARD HQ— CORONA DEL MAR FACILITY #23 FACILITY NUMBER: #23 ADDRESS: 3029 OCEAN AVENUE SITE MANAGER: RALPH GERARDO SITE MANAGER PHONE AND EMAIL: 949-610-5460 RGERARDO@NBFD.NET SQUARE FOOTAGE (APPROX): 385 NUMBER OF BATHROOMS: 1 (INCLUDES ONE SHOWER) PERCENTAGE OF HARD FLOOR/CARPET: 285 SQ. FT (CARPET), 138 SQ. FT. EPDXY FLOORING CLEANING DAYS: MONDAYS AND THURSDAYS CLEANING TIMES: BEGIN AFTER 7:00 PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO SITE -SPECIFIC REQUIREMENTS: KEY CODE ACCESS REQUIRED. FACILITY INCLUDES KICHENETTE SINK AND COUNTER AREA *4 Months of Service ONLY (JULY— OCTOBER) 10-75 " P CLEANING TASKS - LIFEGUARD HEADQUARTERS - CORONA DEL MAR r y f~ f (FACILITY PROFILE 23) OFRCE/COMMON AREAS X Remove trash and replace liners. Wipe outside of waste basket. X Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills. X Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc. X Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. X Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds. X Thoroughly dust tops of cabinets, office doors and door jambs. X Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie. X Vacuum or dust all return and exhaust air vents. X Clean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates) X Return chairs, ottomans and tables to their places. X Clean and disinfect telephones. X Remove fingerprints and marks from around light switches and door frames. X JWipL all handrails to remove marks and fingerprints. X Clean dust from baseboards. X Sweep and dry/wet mop all hard floors. X Vacuum all carpeted areas, using proper vacuum setting for each area. X Vacuum all comers, edges, and beneath furniture by using special attachments. X Wax or coat all floors. X Strip and wax or coat all floors. X Shampoo carpets. X Spot clean carpet when and where appropriate. BATHROOMS & SHOWER X Remove trash and replace liners. Wipe outside of waste basket. X Clean Bathrooms, including sinks, counters, toilets, toilet pedestals and urinals. X Clean and pot-ssh mirrors and dust the tops of frames. X Clean showers and rinse with disinfectant. X Polish all bright work, including faucets, urinal valves, showerheads and shower controls. X Wipe down and polish all stainless steel surfaces including handrails, cover plates, soap and towel dispensers. X Remove splash marks from walls around basins. X Restock supplies, taking rare to place paper goods in dispensers and keeping soap dispensers un clogged. X I JVVet mop floors and rinse with disinfectant. X Wipe cabinet/locker and door surfaces and remove any fingerprints, scuffs and marks. X lWipe walls and partitions to remove marks and splashes. X Remove fingerprints and marks from around light switches and door frames. X Wipe/dust base boards. X JClean scuffs and boot marks from all lower doors and polish stainless steel kick plates. (And push plates) X JPolish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie. _ X Thoroughly dust tops of cabinets, doors and door iambs. X Vacuum or dust all return and exhaust air vents, X Buff hard surface floors. X Wax or coat all floors. X Strip and wax or coat all floors. X Replace automatic soap dispenser cartridges. X Un-clog problem toilets. KITCHENETTE X Remove trash and replace liners. Wipe outside of waste basket. XI Clean and disinfect telephones. X Clean kitchens, including tables, sinks and counters with disinfecting multi -purpose cleaner. X Place dirty cups, glasses, dishes, silverware and detergent in dishwasher and start dishwasher. X Thoroughly dust counters, tables, machines, pictures, sign frames, and windowsills. X Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. X Wipe down and polish all stainless steel surfaces. X Clean microwave, including tray, door and all interior surfaces. X Clean and degrease oven, including racks and all interior surfaces. X Remove fingerprints and marks from around light switches and door frames. X Thoroughly dust all vertical surfaces of desks, cabinets, chairs, tables and blinds. X Clean range top, including grates, burners and wipe down porcelain. X Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie. X Thoroughly dust tops of cabinets, doors and doorjambs. X Vacuum or dust all return air vents. X Sweep and dry/wet map all floors. X Wipe/dust base boards. X Buff hard surface floors. X Wax or coat all floors. X Strip and wax or coat all floors. STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas, X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets. x Wash service sinks. X Sweep and damp mop floors if needed. Deodorize and disinfect as required. X Receive and store all janitorial supplies in an orderly manner. X No trash is to be stored overnight in janitorial closets. TRASH AND TRASH CAN AREAS X Remove all trash from receptacles inside Lifeguard Headquarters and place in beach receptacles. X Replace all liners in all trash receptacles. Wipe outside of wastebasket. X I I.Sweep areas around trash receptacles. Mop as needed for spills. 10-76 5. PARK AND BEACH RESTROOM SPECIFIC JANITORIALIPORTERING SERVICES AND PAPER PRODUCTISOAP PART I: PARK AND BEACH RESTROOM CLEANING The Contractor shall provide all the labor, materials, supplies, equipment, cleaning services, expertise and supervision necessary to perform detailed janitorial services for the City's public restrooms at the specified parks and beaches facilities in clean and serviceable conditions at all times. Contractor shall provide a cleaning plan that includes a schedule detailing the methodology for visually inspecting, cleaning, and restocking restrooms on a daily basis, year-round. Unless otherwise indicated below, daily janitorial services shall include, but are not limited to: 1. Removing trash in restroom, in trash containers, and outside perimeter including planters attached to the facility. 2. Sweeping adjacent outside ramps and walkways. 3. Hose down interior floors of all facilities daily. 4. Sweeping, cleaning, and mopping all floors with an antibacterial disinfectant cleaner. a. Clean mop water will be used for each separate facility. b. Liquid floor drain maintainers will be used weekly. 5. Cleaning floor drain tops and troughs of all debris. 6. Cleaning, sanitizing, and towel -drying drinking fountains and removing encrustations and stains. 7. Cleaning and sanitizing all toilets, urinals, and sinks. a. Stainless -steel sinks will be polished so that all visible stains are removed. b. Sprayable bacteria digester will be used in area surrounding urinals and men's toilets. c. Liquid uratic salt remover will be used in urinals weekly. d. Urinal deodorizer screens will be replaced monthly. e. Toilets and urinals will be unclogged as needed. 8. Dusting, cleaning, and drying restroom fixtures. 9. Sweeping and cleaning shower areas. a. Outdoor showers will be shoveled and swept of sand, and hosed down as needed. b. Interior showers will be cleaned and detailed 10. Cleaning and refilling all dispensers for soap, toilet paper, paper towels and seat covers on each visit. 11. Cleaning partitions, walls, ceilings, interior rafters, ventilation screens, exterior eaves and partitions from dust and cobwebs, etc. 12. Utilizing long- lasting, spray liquid fragranced air freshener; 13. Removing small graffiti incidents (including sticker graffiti) with a graffiti removal product. Larger graffiti incidents or etching shall be documented and reported to Project Administrator immediately. 14. Power -washing and applying disinfectant and deodorizer to ceiling, walls, floors, and drainage troughs (monthly detail only) 15. Prior to entering restrooms, Contractor personnel shall announce who they are and that they are there to clean the restrooms. Signs shall be posted stating that the restrooms are being cleaned. Signs shall be posted where they will inhibit patrons from entering the restrooms. 10-77 16. Close and lock restrooms during drain backups or other issues requiring closure, and direct visitors to the next closest facility. "Out of service" or similar signage shall be put in place where necessary. 17. Perform all related routine, recurring or usual duties as directed by City's Project Administrator. 18. Report any visual signs or indicators of insect infestations to City's Project Administrator. 19. If there are any individuals found within the restroom and staff are unable to enter/perform services, staff must report the instance to the City administrator via email/message (taking photos where possible) Contractor will open and close the following restroom locations DAILY: a. Sunset Ridge Park b. Lighthouse Park c. Channel Park The City shall issue keys and/or codes as necessary for access to facilities and storage areas. Contractor shall assume full responsibility for theft or loss of said keys and codes and shall pay for re- keying and for re- programming all locks operated by these keys and for in such event. Keys shall not be duplicated. Contractor shall lock storage doors and close all entrance gates (or other such security restraints) when leaving the facility. Contractor shall purchase and provide ALL materials (except for those products provided by City) for all restrooms listed in Appendix A (i.e. , bacteria digester, uratic salt remover, deodorizer screens, fragranced air freshener, etc...) All cleaning supplies, materials and tools used in the performance of this agreement shall be of good commercial quality, and must be approved by the Project Administrator prior to use. Mop water shall be emptied properly after each cleaning. Pipe chase shall be clean and organized. If any products used by the Contractor contain materials on the Cal OSHA List of Hazardous Substances, the Contractor shall provide a material safety data sheet (MSDS) (OSHA form 20) to the Project Administrator. The following products meet the minimum material standards established for performance of this work. Project Administrator may approve the use of an equivalent alternative product. 1. All- Purpose Cleaner: Fast Act 2. Toilet/ Urinal Cleaner /Disinfectant: Comet Cleanser 3. Drinking Fountain Cleaner /Disinfectant: Comet Cleanser 4. Stainless Steel Cleaner: Any Lemon Oil 5. Lemon oil 6. CRC Graffiti Remover (Grainger) 7. Biatron (United Labs) 8. Liquizime (United Labs) 9. Kleen Out 10. ESA Urine Lime clear (United Labs) 11, Mango Deodorizer 12. Mango Enzyme+ 13. HVY Duty Crew bowl clean 14. Kleen White bowl clean 15. Waxie Green General Purple Clean (or Degreaser) 16. Kleen Brite 17. Urinal Screens 18. Waxie Mango Air Deodorizers (6lcase) 10-78 19. Brite Boy Metal Palish (121case) 20. 100% Cotton Rags 21. Waxie Nylon Scouring Pads (201box) 22. Waxie Lemon Oil High -Gloss Furniture Polish (12/case) 23. Waxie Kleen Out Drain Opener (121case) 24. Waxie Fast Act All -Purpose Cleaner (41case) 25. Waxie Kleen Pine General -Purpose Cleaner (4lcase) 26. Clorox Bleach (3lcase) 27. Waxie Kleen White Emulsion Bowl Cleaner (121case) Any unauthorized usage of the above items by the Contractor will be grounds for immediate termination of the contract. Contractor shall be fully responsible for any and all damage done to City property, equipment, or other property of the public premises that result from the Contractor performing contract services. Restroom conditions considered to be potentially hazardous to the public (including broken windows, vandalism, and for facility damage), homeless encampments, stored personal belongings, or other identified items shall be noted and a description as identified by the Contractor during the normal inspection and cleaning process, shall be reported to the Project Administrator. Any plumbing, flooding and electrical issues should be reported to City staff immediately. All services not specifically enumerated but coming under the general heading of "Good Housekeeping" will be performed by the Contractor_ Staffing and Vehicles All contract services shall be performed by competent and experienced employees who shall be neat in appearance and in uniforms as approved by the Project Administrator when performing contract services. Contractor personnel shall be identified by uniform, badges orpatches depicting the name of the organization of employment. Contractor shall ensure that there is at least one (1) English - speaking employee working in any cleaning crews. Additionally, every cleaning crew must have at least one (1) female, including the roving crew. Contractor shall perform a background check on all personnel and submit those results to the Project Administrator for approval at least fifteen (15) days prior to the commencement of that employee performing contract services. The Contractor shall provide an organization chart or listing of staff detailing the personnel assigned to perform or supervise contract services. All vehicles and equipment used in conjunction with the work shall be clean in appearance and in good working order. When performing contract services these vehicles shall, at all times, bear identification signs, provided by the Project Administrator, that the contractor is performing services for the City. All vehicles shall be inspected and approved by the contract administrator prior to performing contract services. Each vehicle shall display "Under Contract with the City of Newport Beach" or similar signage. 10-79 Working Hours The Contractor shall provide a work force sufficient to complete the work specified herein. Facilities requiring an additional same day second cleaning shall not receive this second cleaning less than five (5) hours after the first cleaning. Additional cleanings may be needed in excess of the normal schedule. Contractor shall complete additional same -day cleanings within 2 hours of callback. Monthly Detail Cleanings The Contractor will be required to perform one (1) detail cleaning per month for all locations listed in Appendix A. This detail cleaning shall include: 1. Thorough power washing and scrubbing of floors. 2. Thorough scrubbing of walls, toilets, and urinals. 3. Cleaning of floor troughs. 4. Clearing of drains. 5. Ceilings cleaned of cobwebs, grime, paper and other items. 6. Ventilation ducts to be dusted and cleared of all obstructions. 7. Application of deodorizer and disinfectant to walls, ceiling, floors, and drainage troughs. Daily Cleaning Schedule 1. Low -Use Facilities: All low -use facilities (see Appendix A) will be cleaned in 2- person teams twice per day, including holidays, year-round. The first cleaning at all locations shall be completed between 5:00 am and 10:00 am for each scheduled day unless otherwise authorized by the Contract Administrator. 2. High -Use Facilities: All high -use designated facilities (see Appendix A) will be cleaned in 2-person teams per the following: a. November 1st— February 28,h Two cleanings per day 1. First cleaning each day completed by 7:00 am 2. Second cleaning each day completed between 12:00 pm — 4:00 pm b. March 1 st— October 31st i. First cleaning each day completed by 7:00 am ii.Between the hours of 11:00 am to 7:00 pm (weekend and holiday hours will vary as determined by the Project Administrator) roving crew(s) consisting of 2-people per team (one must be a female) shall complete as many cleanings as needed for all locations designated as high -use in Appendix A. Note: Each location may need more than three cleanings during this 8 hour period. A minimum of 4 teams will be needed. 10-80 A map has been included at the end of this scope of services, with a list of the addresses for all 34 locations located in Appendix A. ADDITIONAL NOTES: FOR CITY FACILITIES • Janitorial closets and storage areas will be available to the selected contractor; such areas will not need to be shared with everyone else at the Civic Center. There are closet spaces in other areas, but some spaces are smaller than others; size and availability will vary by facility. • Contractor vehicles may be provided with placards that may be displayed during the course of service. No overnight parking/storage of contractor vehicles is provided_ • For spot cleaning, an area will be specified in advance by the City. For example, staff may need an area, workspace, office or a section of carpet cleaned. Spot cleaning shall be priced by square footage, with a minimum of 2 square feet. • Wood floors are dust mopped; no wet or cleaning solutions. Other types of flooring shall be based on manufacturer specifications/requirements. • Porcelain floor tiles shall be waxed as requested. FOR PARK AND BEACH RESTROOMS • Only trash cans in the restroom of just outside the door shall be serviced under this scope of services; other trash cans at the park and beach restroom sites are serviced by another contractor. GENERAL • Bonds are not required for this bid, nor are required for these services during the duration of the agreement. • Regarding prevailing wage: Please refer to Section XXII I of the Terms and Conditions portion of the RFB document_ o This project shall not be subject to Prevailing Wage standards as established by the Department of Industrial Relations of the State of California. However, per the Property Service Workers Protection Act, all janitorial employers must register with the Labor Commissioner's Office beginning July 1, 2018. SECTION 7: DEFICIENCY DEDUCTIONS Contractor's failure to perform the duties and responsibilities in these Scope of Services in accordance with the requirements and service levels set forth herein shall result in a deduction of $500 for each deficiency from the compensation payable to Contractor, in accordance with the agreement. See Appendix B for reference. 10-81 Newport Beach includes more than eight miles of beaches that stretch from the Santa Ana River jetty to Crystal Cove State Park and border Newport Bay. All ocean and bay front beaches are open to the public from the hours of 6 a.m. until 10 p.m. Crystal Cove State Park beaches close atsurea High -Use Facilities 1. 15th Street Beach 2. 19th Street Beach 151h St/Oceanfront W 1911 St1W Bay Ave 3. 38th Street Park 4. 58th Street Park 3600 Balboa Blvd 5800 Seashore Dr. 5. Balboa Island Ferry Landing 6. Balboa Island Fire Station 501 S Bay Front (and Agate Ave) 124 Marine Ave 7. Balboa Pier/Peninsu[a Park 8. Balboa Yacht Basin 801 East Oceanfront (A St and Oceanfront 829 Harbor Island Dr E) 9. Buck Gully (Little Corona) 10. Channel Park 214 Glen Dr 4402 Channel Place 11. Corona Del Mar Main State Beach East 12. Corona Del Mar Main State Beach West 3031 Ocean Blvd 2905 Ocean Blvd 13. Marina Park Lighthouse 14. Newport Pier 1700 Balboa Blvd W 72 McFadden PI 15. Washington Street 16. West Newport Park 208 Washington St Seashore Dr. and Orange St. Low -Use Facilities 17. Arroyo Park 18. Bob Henry Park 1411 Bayswater Dr 900 Dover Dr 19, Bonita Canyon Sports Park 20. Bonita Canyon Sports Park 1641 Ford Rd 1880 Ford Rd 21, Bonita Canyon Sports Park 22. Bonita Creek Park 1900 Ford Rd 3010 La Vida 23. Buffalo Hills Park North 24. Buffalo Hills Park South 1891 Port Provence PI 1910 Port Carney PI 25. Civic Center Park' 26. Cliff Drive Park 100 Civic Center Dr 298 Riverside Ave 27. Coastal Peak Park 28, Eastbluff Park 20403 East Coastal Peak 2401 Vista Del Oro 29. Grant Howald Park 30. Irvine Terrace Park 3000 5th Ave 721 Evita Dr 31. Mariners Park 32. San Joaquin Hills Park 1300 Irvine Ave 1550 Crown Dr N 10-82 33. San Miguel Park 34. Sunset Ridge Park 2200 San Miguel 4850 Coast Hwy W Civic Center Park cleaning occurs on weekends/holidays only. 10-83 AL°' NEWPoR - 3 off_ o T Youn I all MEN "t— ��� -AGIFIG 6GEa,Pi { �r mb@* mg —k� Public Restrooms City of Newport Beach - Public Works r9•n Src..r II I )8rn Sn..r [r I sBrn Sm.r [r I a.rvYa M•t III mim tlluM t•ry [I} • S,wnr Ier••m+1 I I eormo roar ewb III •.t nr m.•r¢ f:¢,.rw. sown Pen Ic} ¢ G..t t en••w•. fli p..ff¢b uN n¢•a Nwrr. II I mllob rob rot $win III raa.r.l . b,f iy G••c Gn�er Pon {11 all m— Pora E Cv.i..r�ry G.rn I W rtrre m nll] Gra.o 0.1 r� Srcr. e.uer [sl Gfm• rp.ek Prvt III .... I•rtm rt [11 u¢..y P �IelrRwr. Ili x¢rwrt f l �,, u•�•P¢rt Pu. ll, �� s¢• ,e¢ww rrN >en 6 1¢.rn m.l:•9 f 'I" sv. uq,.r .un lrl w.• rP y.5r¢n I4 o ,u..r P Prt•,I, coesr j srn rrr•.rnln NE �� I r++cllp of rfeWPcn GIS P• vm AP6108, 201 0 10-84 City of Newport Beach APPENDIX B RFP No. 22-11 (REBID) DEFICIENCY NOTIFICATION NOTIFICATION PROVIDED TO: DATE: LOCATION: VALUE OF DEDUCTION: is The following Performance Deficiencies have been identified and require immediate corrective action. All deficiencies shall be penalized at a rate of $500 per occurrence unless otherwise noted. CITY OF NEWPORT BEACH JANITORIAL SERVICES 1. Failure to protect Public Health and/or correct immediate safety hazards. 2. Failure to open or lock park & beach restrooms, or failure to secure City facilities during late night, or early morning cleaning routes. Entry/ exit doors must be locked and secure 3. Failure to restock supplies. 4. Failure to regularly empty trash cans and or use the proper trash can liners. 5. Failure to comply with City -defined manpower requirements. 6. Failure to provide adequate equipment/materials. 7. Failure to report maintenance issues to the City. 8. Failure to comply with any specification in the contract. 9. Failure to adhere to City -defined dress code. Comments: Fleet & Facilities Superintendent Deputy Public Works Director — Municipal Operations Contractor's Representative This deficiency deduction shall be attached to the next invoice for the facility(ies) specified in this deduction and shall be used to deduct the amount(s) from the invoice. 10-85 EXHIBIT B SCHEDULE OF BILLING RATES Kleenway Services, Inc. Page B-1 10-86 EXHIBIT B SCHEDULE OF BILLING RATES JANITORIAL SERVICES: CITY FACILITIES, PARK & BEACH RESTROOMS, PROVISION OF PAPER PRODUCTS 10-87 JANITORIAL SERVICES FOR CITY FACILITIES - KLEENWAY SERVICES, INC. LOCATION ADDRESS SM M)MUR DARYMINIMum AN MMDURS SEASONAL CHANGF5T PORTIR SEITVICE OAILYPOR3ER FLOURS MONTHLYEOSTFOR CUSTODIALSERVICES 59,258A4 ANFIUALCD511F0R CUSTODIALSERVLCES MONTHLY COST FOR AYPORtFRSERVICES ANNUAL COST FOR DAY PORIERSERVLCES 1 CIVIC CENTER 100 CIVIC CENTER DR 16 NO YES 3 111,09648 $4,357.DO 552,4O4 D0 2 3 CORPORATEYAR0 UTIUIlES YARD 592 SUPERIORAVE 949 W. L6TH 57. 4 4 NO NO NO NO $233451 5231451. $27,M.22 $27,774.12 4 S 6 7 B BALK BAY SCIENCE CENTER' CENTRAL LIBRARY MARINERS OORARY BALBOA LIBRARY CORONA DEL MAR LIBRARY C005REL1MAKFR R.D. ID00 AVOCADO AVE 1300 IRVINE AVE. 100 E. BALBOA 9LVD, 420 MARIGOLD AVE. 2 12 a 2 2 NO NO NO NO NO YES NO NO NO 2 $810.08 $972095 $1 .71 $1,388.71 S9,72096 $116651.40 $38,88384 $1,670.1. $19,44192 1.6 664 52 $1666452 9 io POLICE HEADOVARTEIIS UFEGUARO NEAD0UARTERS 870 SANTA RMBAFL40K 70 NEWPORT PIER 18 6 NO NO NO NO $1L25103 $2,67883 $135,013.08 $32,L45M 11 12 IOASIS SENIOR CENTER ISONITA CREEK COMMUNITY CENTER 801NAR0SSU5 3030tAVMA B 15 NO NO NO NO $4166.12 16215.5 $] 15.12 $49,993A4 14 3.44 13 14 CARROLL BEEK COMMUNITY CENTER CLIFF DIUVEPARKCOMMUNTIY CENTER 11SAGATE 3p1 RIVERSIDEAVE 1 I NO NO NO NO 78ai3 S0,33220 $6,94356 15 16 COMMUNITY YOUTHCENTER• NEWPORT LAWN BOWLING CENTER 30005TH AVE. 15W CROWN DRIVE 1 pS NO YES NO 2 138522 $L73.59 $1 622.64 783118 08 $I, 1S5.72 616,622.64 17 18 19 LfKOLIVATNLETIC CENTER GYMMASIUM MARINERS UBFWRY VI ROOM NEWPORTCOASTCOMMUNITYCENTER 3101 PACIFIC VIEW bR1VE 1300 IRVINE AVE 6401 SAN JOAQUIN HILLS ROAD 1 I 2 NO NO NO NO NO NO 10.08 10.09 2.358.72 5972096 $28,304.64 20 NEWPORT ThEATHE ARTS CENTER 2501 CUFF DRIVE 1.5 NO NO 812.55 $3240.32J $9,750.60 21 MARINAPARK 1600 W. BAlBOA BLVD. 4 NO YEB 4 3 86384 $3,O56.90 $35,68280 2I ANINIlLL SHELTER 20302 RIVERSIDE DR 2 NO NO 62.90 $555480 so LIFEGUARD AUxILIARY OFFICE - CDM ' j4 Months 23 summer sersxr adyf 3D290CEAN AVENUE t NO $462.90 $1.851.ti0 ILSNEEDED SERVICES - ADOITIONAL TOTALS: $61,53&33 734,73L76 $10,A29.21 12S,ESL36 Desai lion Unit of Measae Pike: 5 ideanin ur 1 Per so it 12 So if mini S 0.10 1),sinfecurg/c$eang sewces Per Squwe Foot S 025 Ponenn 5ervlces Add,ti— Per Hour perFelson 14hr min 7ZA5 1.'Sites 4, 15 a 23 have seasonal changes calling for dlllerenl [leaning herimm,ies depending on to the City. For budgeting and auditing purposes, the city Is looking to pay the same rate each the Ilene of the year. month in any given year Please price an annual cost Inc stiles 4 a iS and of the contract. divide by 11 to come up with the monthly billable charge For Site 23, only four months at service are needed annually. 2. The requested services ARE EXEMPT horn California Prevailing Wage later. However, Per the Property Service Waken Protection Act, janitorial service lvaviders and contractors must be registered vAth the CA OK n it [a ov I rlii il l n F ri'I 3-Pease F.I. to Section 2,3 6 A of the Scope of Servkef fw a 6dblg of the City's prurlslons and Contractor's responsibatles. These provisions a11f3 I rspuinibilltles shall be factored into Use proposed taking. 4. Pease refer to Sec0os 3.6 of the Scope of Ser*es as the cost of the Uvesran background check is U e responsibility of the Contrador. This ptovi lws shall be factored into the pluposed pricIII& S. The City IWBnot pay fa arry travekelated eapenes Inane by the contractor related to this contract and project. PARK & BEACH RESTROOM PORTERING SERVICES - KLEENWAY SERVICES, INC PART I SECTION 1: HIGH -USE FACILITIES DAILY CLEANINGS Restroom Address Toilets & Urinals Summer MONTHLYRate Mar 1 - Oct 311 Winter MONTHLY Rate (Nov 1- Feb 28) ANNUAL COST 15th Street Beach 151h St/Oceanfront W T-15/1-1-1 2329.16 1485.26 $24,574.32 19th Street Beach 191h St/W Bay Ave T-3/1-1-1 2329.16 1485.26 $24,574.32 $24,574.32 38th Street Park 3600 Balboa Blvd T-3 / U-1 2329.16 1485.26 58th Street Park 5800 Seashore Dr. T-5/1-1-1 2329.16 1485.26 $24,574.37 Balboa Island Ferry Landing SOl Bayfront South T-2 / U-0 2329.16 1485.26 $24,574.32 Balboa Island Fire Station 124 Marine Ave. T-2 / U-0 2329.16 1485.26 $24,574.32 Balboa Pier/Peninsula Park 801 East Oceanfront (A St and Oceanfront F) T-12/U-21 Shower 2329.16 1485.26 $24,574.32 Balboa Yacht Basin 829 Harbor Island Dr. T-9/U-1 2329.16 1485.26 $24,574.32 Buck Gully (Little Corona) 214 Glen Dr. T-6/U-2 2329.16 1485.26 $24,574,32 Channel Park 4402 Channel Place T-5/U-1 2329.16 1485.26 $24,574,32 Carona Del Mark Main State Beach East 3031 Ocean Blvd T-18/U-4 3 Showers 2329.16 1485.26 524,574.32 Corona Del Mar Main State Beach West 2905 Ocean Blvd- T-18/U-4 2329.16 1485.26 $24,574,32 Marina Park Lighthouse 1700 Balboa Blvd W 7-3 / U-1 2329.16 1485.26 $24,574,32 Newport Pier 72 McFadden PI T-18/U-4 3 Showers 2329.26 1485.26 $24,574,32 Washington Street 243 Washington St- T-8/1-1-3 2329.16 14B5.26 $24 57432 West Newport Park Seashore Dr. and Orange St. T-6/1-1-1 2329.16 1485.26 $24,574.32 Total Rates per Month: $ 37,266.55 $ 23,764.3 (Total Monthly {Total Monthly ! - Summer Rate x 8 Winter Rate x 4 months) months) 5 298,132.48 5 95,056.6. _ . TOTAL ANNUALCOST: $393,189.12 PART I SECTION 2: LOW -USE FACILITIES DAILY CLEANINGS Restroom Address Toilets & Urinals Year Round Morift Rate ANNUAL COsir Arroyo Park 1411 Bayswater Dr. _ T-3/U-2 1552.57 $ 18,630.84 Bob Henry Park 900 Dover Dr. T-6/U-2 1552,57 - $ 18,630.84 Bonita Canyon Sports Park 1641 Ford Rd. T-6/U-2 1552,57 $ 18,630.84 Bonita Canyon Sports Park 1880 Ford Rd. T-6/1J-2 1552.57 - S 18,630.84 Bonita Canyon Sports Park 1900 Ford Rd. T-61U-2 1552.57 5 18,630.84 Bonita Creek Park 3010 La Vida T-4/I2-2 1552.57 S 18,630.84 Buffalo Hills Park North 1891 Port Provence PI T-3/U-1 1552.57 S 18,630.84 Buffalo Hills Park South 1910 Port Carney PI. T-3/U-1 1552.57 5 18,630.84 Civic Center Park [`Weekends/Holidays only•) 1000ivicCenter Or. T-10/U-2 425.22 $ Sj02.64 Cliff Drive Park 298 Riverside Ave. T-3 / U-0 1552.57 $ 18,630.84 Coastal Peak Park 20403 East Coastal Peak T-G/U-2 1552.57 $ 18,630.04 Eastbluff Park 2401 Vista Del Oro T-6/U-1 1552.57 S 18,630.84 Gra nt Howald Park 30005th Ave. T-5/1.1-1 1552.57 $ 18,630.B4 Irvine Terrace Park 721 Evita Dr. T-3 / U-1 1552.57 $ 18,630.84 Mariners Park 3 300 I urine Ave T-6/U•2 1552.57 S 18,630.84 San Joaquin Hills Park 1S50 Crown Dr. N T-2/U-0 1552.57 $ 18,630.84 San Miguel Park 2200 San Miguel T-3 / U-1 1552.57 $ 18,630.84 Sunset Ridge Park 4850 Coast Hwy W T-5/U-2 155257 $ 18,630.84 TOTAL ANNUAL COST:j $321,826.92 AS -NEEDED SERVICES Service Hourly We - - 2-Person Team, AS -Needed $ 22.45 PAPER PRODUCTS - KLEENWAY SERVICES, INC. PRODUCT MANUFACTURER DESCRIPTION CITY COST PER UNIT CODE PAPER PRODUCTS - CITY FACILITIES ANGEL SOFT 80 ROLLS GEORGIA PACIFIC TOILET TISSUE 16880 PER CASE $98 71 CLEAN & SOFT 36 ROLLS SMALL CORE 2 PER CASE $52.09 WAXIE PLY BATH TISSUE 1036 25 PACKS SCOTTFOLD of 175 $58 72 KIMBERLY-CLARK- PAPER TOWELS SHEETS EA SCOTT 01980 PER CASE PACIFIC BLUE 2,200 ULTRA BIGFOLD Z TOWELS $60.19 GEORGIA PACIFIC PAPER TOWELS 20887 PER CASE 250 TOWELS $54.78 SCOTT PER CLIP, KIMBERLY-CLARK- SINGLEFOLD 16 CLIPS SCOTT PAPER TOWELS 01700 PER CASE SCOTT KITCHEN 20 ROLLS KIMBERLY-CLARK- ROLL PAPER PER CASE $45.22 SCOTT TOWELS 41482 ENMOTION EPA 6 ROLLS COMPLIANT PER CASE $84.14 GEORGIA PACIFIC ROLL TOWEL 89440 250 PACIFIC BLUE TOWELS $61.42 SELECT PER PACK, WINDSHIELD 9 PACKS GEORGIA PACIFIC TOWELS 00350 PER CASE 250 PACIFIC BLUE COVERS $102.74 BASIC HALF -FOLD PER PACK, TOILET SEAT 20 PACKS GEORGIA PACIFIC COVERS 47046 PER CASE HAND SOAP - CITY FACILITIES ONESHOT ENRICHED LOT OF 4 $52 22 LOTION HAND RUBBERMAID SOAP 800 ML FG4013111 10-90 4GL/PER CASE $36.00 CLEAR -TONE LANOLIN HAND WAXIE SOAP 380241 PAPER PRODUCTS - PARK & BEACH RESTROOMS PACIFIC BLUE BASIC 1-PLY 8 ROLLS $45.65 JUMBO ROLL PER CASE GEORGIA PACIFIC TOILET TISSUE 13718 ANGEL SOFT 80 ROLLS GEORGIA PACIFIC TOILET TISSUE 16880 PER CASE $87 84 HAND SOAP - PARK & BEACH RESTROOMS CLEAR -TONE LANOLIN HAND 4 GAL PER $36.00 WAXIE SOAP 380241 CASE 10-91 EXHIBIT C INSURANCE REQUIREMENTS — MAINTENANCEIREPAIR/JANITORIAL SERVICES 1. Provision of Insurance. Without limiting Contractor's indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Contractor agrees to provide insurance in accordance with requirements set forth here. If Contractor uses existing coverage to comply and that coverage does not meet these requirements, Contractor agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Contractor shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers and employees. B. General Liability Insurance. Contractor shall maintain commercial general liability insurance and, if necessary, umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate. The policy shall cover liability arising from premises, operations, products -completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented Kleenway Services, Inc. Page C-1 10-92 vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Umbrella or Excess Liability Insurance. Contractor shall obtain and maintain an umbrella or excess liability insurance policy with limits of not less than one million dollars ($1,000,000) that will provide bodily injury, personal injury and property damage liability coverage at least as broad as the primary coverages set forth above. Such policy or policies shall include the following terms and conditions: • A drop down feature requiring the policy to respond in the event that any primary insurance limits are exhausted by paid claims; • Pay on behalf of wording as opposed to reimbursement; • Concurrency of effective dates with primary policies; • Policies shall "follow form" to the underlying primary policies; and • Insureds under primary policies shall also be insureds under the umbrella or excess policies. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers and employees or shall specifically allow Contractor or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subcontractors. B. Additional Insured Status. All liability policies including general liability, products and completed operations, excess liability, pollution liability, and automobile liability, if required, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers and employees shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self-insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. Kleenway Services, Inc. Page C-2 10-93 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Contractor sixty (60) calendar days advance written notice of such change. If such change results in substantial additional cost to Contractor, City and Contractor may renegotiate Contractor's compensation. C. Right to Review Subcontracts. Contractor agrees that upon request, all agreements with subcontractors or others with whom Contractor enters into contracts with on behalf of City will be submitted to City for review. Failure of City to request copies of such agreements will not impose any liability on City, or its employees. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format at least as broad as CG 20 38 04 13. D. Enforcement of Agreement Provisions. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. E. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, Kleenway Services, Inc. Page C-3 10-94 limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. F. Self -insured Retentions. Any self -insured retentions must be declared to and approved by City. City reserves the right to require that self -insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. G. City Remedies for Non -Compliance. If Contractor or any subcontractor fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Contractor's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Contractor or reimbursed by Contractor upon demand. H. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Contractor's Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Kleenway Services, Inc. Page C-4 10-95