HomeMy WebLinkAbout07 - Slurry Seal Program (Project No. 22R04) — NOC for Contract No. 8710-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 27, 2022
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer,
atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Slurry Seal Program (Project No. 22R04) — Notice of Completion for
Contract No. 8710-1
ABSTRACT:
On April 12, 2022, the City Council awarded Contract No. 8710-1 for the Fiscal Year
2021-22 Slurry Seal Program to American Asphalt South, Inc. The work is now complete
and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$977,352.00
$996,825.61
$19,473.61
2.00%
Allowed Contract Time + Approved
40
Actual Time Used (Days)
39
Extensions (Days) _
7-1
Slurry Seal Program (Project No. 22R04) —
Notice of Completion for Contract No. 8710-1
September 27, 2022
Page 2
The Slurry Seal Program included distributing construction notices to affected residents
and businesses; clearing existing pavement of debris, soils and other loose materials;
removing existing traffic striping, pavement markings, and raised pavement markers;
weed removal and crack sealing; edge grinding; placing asphalt slurry seal; placing
asphalt seal coat; installing new traffic striping, pavement markings and raised pavement
markers; and other incidental items of work necessary to complete the work within the
Newport Heights and Cliff Haven communities. The project also included seal coating and
striping the parking lot at the City of Newport Beach's (City's) John Wayne Park.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 977,352.00
Actual Cost of Bid Items Constructed: $ 946,911.24
Total Change Orders: $ 49,914.37
Final Total Contract Amount: $ 996,825.61
The final total contract amount was $996,825.61, approximately 2.0 percent higher than
the original bid amount. This cost increase was primarily due to additional slurry seal work
requested by staff. This additional work included slurry sealing 28t" Street between
Newport Boulevard North and Newport Boulevard South adjacent to the Peninsula Fire
Station No. 2. Additionally, during the slurry seal operation, the contractor encountered
delays due to several City water main breaks on Cliff Drive and Clay Street. Following
repair of the water main breaks, American Asphalt South remobilized to the Newport
Heights community to complete the slurry seal for these areas.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule June 13, 2022
Actual Start of Construction Per Notice to Proceed June 13, 2022
Extended Contract Completion Date Inclusive of Extra Work August 8, 2022
Actual Substantial Construction Completion Date August 6, 2022
The contractor was able to substantially complete all of the contract work within the
prescribed contract time; and was able to successfully adhere to the City's specific
scheduling requirements. This included slurry sealing several streets adjacent to the three
schools in Newport Heights prior to the start of the school year.
FISCAL IMPACT:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
General Fund CIP 01201927-980000-22R04 $ 996,825.61
Total: $ 996,825.61
7-2
Slurry Seal Program (Project No. 22R04) —
Notice of Completion for Contract No. 8710-1
September 27, 2022
Page 3
ENVIRONMENTAL REVIEW:
On April 12, 2022, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1, (maintenance
of existing public facilities involving negligible or no expansion of use), of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
7-3
ATTACHMENT A
JOHN WAYNE
AIDDADT
VICINITY MAP
NOT TO SCALE
SLURRY SEAL PROGRAM
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8710-1 1 9/27/22