HomeMy WebLinkAbout10 - Purchase of Police Patrol VehiclesQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
October 25, 2022
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jon Lewis, Chief of Police - 949-644-3701, jlewis@nbpd.org
PREPARED BY: Jonathan Stafford, Deputy Director
PHONE: 949-644-3650, jtafford@nbpd.org
TITLE: Purchase of Police Patrol Vehicles
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The Police Department seeks City Council approval to purchase seven Ford Police
Interceptor Hybrid Utility vehicles from the National Auto Fleet Group (NAFG) using
Sourcewell cooperative pricing and for approval of additional funding from the Police
Equipment Fund. The purchase is in accordance with the department's annual vehicle
replacement plan, and the seven black -and -white patrol vehicles scheduled for
replacement meet the time, mileage and condition replacement criteria of Council Policy
F-9.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
b) Approve the purchase of seven Ford Police Interceptor Hybrid Utility vehicles from the
National Auto Fleet Group of Watsonville, California using Sourcewell cooperative
pricing and authorize the City Manager to execute a purchase order in the amount of
$421,661.59; and
c) Approve Budget Amendment No. 23-029 appropriating $104,876.59 in increased
expenditures in Account No. 75304-911016 from the Police Equipment Fund (Fund
753) balance.
DISCUSSION:
The Police Department continually evaluates the condition of its fleet and schedules
vehicles for replacement during the annual budget preparation process. The replacement
criteria in the City Vehicle/Equipment Replacement Guidelines (Council Policy F-9) are
used to determine which vehicles will be replaced. Police patrol and traffic vehicles should
normally be replaced after four years or 75,000 miles. The vehicles scheduled for
replacement have all exceeded both the mileage and condition criteria of Council Policy
F-9 and are beyond their recommended service lives.
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Purchase of Police Patrol Vehicles
October 25, 2022
Page 2
The Ford Police Interceptor Utility vehicle was chosen from the available police package
vehicles in 2012 and upgraded to the hybrid version in 2019. It remains the Police
Department's standard platform for black -and -white and plain patrol vehicles. The police
package vehicle market is continuously reviewed to ensure the Police Department
deploys the safest, most efficient vehicle that is best suited for heavy duty patrol use and
the unique demands of Newport Beach. The Ford Police Interceptor Utility vehicle has
performed extremely well throughout its service life, and it continues to be the police fleet
industry standard for patrol vehicles.
The replacement cost of the seven vehicles is $421,661.59, which was obtained using
Sourcewell cooperative pricing through NAFG. This is recommended by the City of
Newport Beach's (City's) Purchasing staff because it allows for a shorter procurement
timeline, applies multi -agency pricing discounts, and allows participation in a very large
order with Ford Motor Company, which is less likely to be cancelled. Ford cancelled the
City's last order of six Police Interceptor Utility vehicles without explanation, putting the
Police Department a year behind on replacing high -mileage patrol vehicles. Participation
in this NAFG order is vital to maintaining an operable patrol fleet.
FISCAL IMPACT:
The Budget Amendment appropriates $104,876.59 in increased expenditure
appropriations from the Police Equipment Fund (Fund 753) to the Police Equipment
Rolling Stock account in the Police Department, 75304-911016. The fund balance is
sufficient to absorb the extra appropriation in the current fiscal year and the ISF funding
will be evaluated during the next budget preparation cycle. The appropriation is needed
due to a significant cost increase of $14,982.37 per vehicle over the amount budgeted
due to unforeseen increases in inflation and ongoing issues with the automobile
manufacturing supply chain. The per -vehicle budget was calculated in February 2022
using estimates from the prior purchase of the same vehicles and included a nominal
increase to account for inflation.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Budget Amendment No. 23-029
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��EWPoRr ATTACHMENT A
City of Newport Beach
BUDGET AMENDMENT
"uFoa"` 2022-23 BA#: 23-029
Department: Police
ONETIME: ❑� Yes ❑ No
Requestor: Jonathan Stafford
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: J Date
FA COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
Purchase Seven Ford Police Interceptor Hybrid Utility Vehicles -Additional funding due to added costs for vehicles above R1 from existing budget appropriations
previously funded amount. ❑ from additional estimated revenues
❑ from unappropriated fund balance
REVENUES
Fund # Org Object Project Description Increase or (Decrease) $
Subtotal $
EXPENDITURES
Fund # Org Object Project Description Increase or (Decrease) $
753 75304 911016 POLICE EQUIPMENT NON OP - ROLLING EQUIPMENT 104,876.59
—
_----------_-------------�--- -- --Subtotal Ls _ 104,876.59
FUND BALANCE
Fund # Object Description Increase or (Decrease) $
753 300000 POLICE EQUIPMENT FUND - FUND BALANCE CONTROL (104,876.59)
Subtotal $_ (104,876.59)
Fund Balance Change Required
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