HomeMy WebLinkAbout07 - FY2020-21 Traffic Signal Rehabilitation Project (Project No. 21T01) - NOC for Contract No. 7791-1AQ �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
November 15, 2022
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Senior Civil Engineer,
eloke@newportbeachca.gov
PHONE: 949-644-3336
TITLE: FY2020-21 Traffic Signal Rehabilitation Project (Project No. 21 T01)
— Notice of Completion for Contract No. 7791-1A
On May 25, 2021, the City Council awarded Contract No. 7791-1A for the Fiscal Year
2020-21 Traffic Signal Rehabilitation Project to KDC, Inc. dba Dynalectric. The project
focused on the rehabilitation of traffic signals at Placentia Avenue and West 15t" Street,
MacArthur Boulevard and Bonita Canyon Drive/Ford Road, and Newport Coast Drive and
San Joaquin Hills Road. The work is now complete and staff requests City Council
acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$741,544.00
$747,151.61
$6,042.11
0.81 %
Allowed Contract Time + Approved
292
Actual Time Used (Days)
292
Extensions (Days) _
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Traffic Signal Rehabilitation Project (Project 21 T01)
— Notice of Completion for Contract No. 7791-1
November 15, 2022
Page 2
The work consisted of replacing aging poles, cabinets, equipment and wiring to maintain
the existing traffic signal operation and increase the reliability of the traffic signal system.
Included as part of the contract, underground exploration work (potholing) and the
procurement of traffic signal poles were expedited, due to the forecasted long lead time
of six to eight months. This year's project consisted of the following three locations:
• MacArthur Boulevard at Bonita Canyon Drive/Ford Road
• Placentia Avenue at West 15t" Street
• Newport Coast Drive at San Joaquin Hills Road
Lead times for much of the equipment were extended due to lingering issues from the
events of the last two years, such as severe chip shortages, supply chain challenges and
a heavily impacted labor market. This also presented difficulties in scheduling of critical
work being performed by subcontractors. Contract suspensions and time extensions were
granted to accommodate these delays.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Total Contract Amount:
$ 741,544.00
$ 741,109.50
$ 6,042.11
$ 747,151.61
The final total contract amount was $747,151.61, approximately 0.8 percent higher than
the original bid amount. Additional work was required via contract change orders to
complete the project. At MacArthur and Bonita Canyon Drive/Ford Road, a larger pull
box was installed with associated concrete restoration to provide adequate capacity for
all new traffic signal cabling. Additionally, luminaires were revised, and one was added
at the traffic signal at the Newport Boulevard (SB) and 28t" Street intersection. The traffic
signal was installed as part of the Fire Station No. 2 project and these additional
enhancements ensured that it was properly outfitted and operational for the station.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule August 12, 2021
Actual Start of Construction Per Notice to Proceed August 12, 2021
Extended Contract Completion Date Inclusive of Extra Work October 13, 2022
Actual Substantial Construction Completion Date October 13, 2022
Due to the long lead time for critical equipment, such as the traffic signal poles and
cabinets, the project was suspended once material orders were placed. Work
commenced once equipment was delivered. Time required for additional work was
accounted for via contract change orders.
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Traffic Signal Rehabilitation Project (Project 21T01)
— Notice of Completion for Contract No. 7791-1
November 15, 2022
Page 3
FISCAL IMPACT:
The Traffic Signal Rehabilitation Project was funded with the FY 2020-21 Capital
Improvement Program (CIP) Budget. Construction costs came in within the budgeted
amount of $930,000. Funds for the construction contract were expended from the
following account:
Account Description
Gas Tax
ENVIRONMENTAL REVIEW:
Account Number
Amount
12101-980000-21 T01 $ 747,151.61
Total: $ 747,151.61
On May 25, 2021, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
TRAFFIC SIGNAL REHABILITATION PROGRAM CITY OF NEWPORT BEACH
FY 2020-2021 PUBLIC WORKS DEPARTMENT
3
LOCATION MAP C-7791-1 05/25/2021
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