HomeMy WebLinkAbout12 - Via Lido Soud and Nord Pavement Rehabilitation (Project No. 21R11) — NOC for Contract No. 7992-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
November 29, 2022
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer,
msinacori@newportbeachca.gov
PHONE: 949-644-3342
TITLE: Via Lido Soud and Nord Pavement Rehabilitation (Project No.
21 R11) — Notice of Completion for Contract No. 7992-1
ABSTRACT:
On January 11, 2022, the City Council awarded Contract No. 7992-1 for the Via Lido
Soud and Nord Pavement Rehabilitation project to All American Asphalt. The work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$958,859.00
$1,111,864.85
+$153,005.85
+16%
Allowed Contract Time + Approved
80
Actual Time Used (Days)
59
Extensions (Days) _
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Via Lido Soud and Nord Pavement Rehabilitation (Project No. 21 R11) —
Notice of Completion for Contract No. 7992-1
November 29, 2022
Page 2
The Via Lido Soud and Nord Pavement Rehabilitation Project (Contract No. 7992-1)
included cold milling and overlaying the existing asphalt street pavement on Via Lido
Soud, Via Lido Nord and Via Antibes with new asphalt concrete pavement. Deteriorated
sidewalks, cross gutter and curb access ramps at isolated locations were reconstructed,
impacted utility structures were adjusted to grade, and new pavement striping was
installed.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$958,859.00
$891,956.18
$219,908.67
$1,111,864.85
Four change orders totaling $219,908.67 were approved as part of this project that
provided for additional sewer cleanout adjustments, rolled curb and gutter replacement,
additional asphalt concrete required for paving, striping for a new crosswalk located at
Via Lido Soud and Via Koron, pavement replacement on Park Avenue between Collins
Avenue and Ruby Avenue, and full depth asphalt concrete pavement repairs in Newport
Heights.
On February 8, 2022, the City Council awarded Contract No. 8792-1 in the amount of
$429,748 to Excel Paving for the Street Pavement Repair Program, of which most work
was to be in Newport Heights ahead of the annual slurry seal program. As part of this
project, the City Council authorized an additional 25 percent contingency as bid prices
were good and additional necessary pavement work had been identified. Unfortunately,
Excel declined or overpriced most of the requested extra work and thus it was not
completed.
On June 23, 2022, a budget amendment was authorized by the City Council increasing
these projects' (Via Lido Soud and Nord Pavement Rehabilitation) contract contingency
to 20 percent in order to have All American Asphalt complete the necessary pavement
repairs in Newport Heights that were not addressed by Excel Paving.
The pavement replacement related increases for Park Avenue and Newport Heights
represent 10.8 percent ($148,674.75) of the total change orders. With contract savings
associated with reductions in some of the original bid items, approximately $66,902.83,
the final contract cost was approximately 16 percent higher than the original bid amount.
The final contract cost was $1,111,864.85. The savings on the original bid items included
fewer grade adjustments for water valves, manholes, and less full depth asphalt concrete
pavement repairs.
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Via Lido Soud and Nord Pavement Rehabilitation (Project No. 21 R11) —
Notice of Completion for Contract No. 7992-1
November 29, 2022
Page 3
A summary of the project schedule is as follows:
Estimated Start of Construction per Annual Baseline Schedule February 14, 2022
Actual Start of Construction Per Notice to Proceed February 7, 2022
Extended Contract Completion Date Inclusive of Extra Work July 9, 2022
Actual Substantial Construction Completion Date April 29, 2022
Post construction close-out items and pavement repairs in Newport Heights (change
order No. 4) delayed the close-out of this contract. The project was substantially
completed to the satisfaction of the Public Works Department by April 29, 2022.
FISCAL IMPACT:
Funds for the construction contract were expended from the following account(s):
Account Description Account Number Amount
General Fund (GF) 01201927-980000-21R11 $ 513,150.00
Water Enterprise Capital 70201931-980000-21 R11 503,714.85
Wastewater - Sewer Grade 71101-980000-20R09 $ 45,000.00
Adjustments 01201927-980000-22R03 50,000.00
GF - Street Pavement Repair Program Total: $ 1,111,864.85
ENVIRONMENTAL REVIEW:
On January 11, 2022, City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(b)(c) Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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