HomeMy WebLinkAbout07 - Gateway Park Improvements — Award of Contract No. 8791-1 (23L01)Q SEW Pp�T
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<,FORN'P City Council Staff Report
January 10, 2023
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer
tandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Gateway Park Improvements — Award of Contract No. 8791-1
(23L01)
ABSTRACT:
The City of Newport Beach (City) has received construction bids for the Gateway Park
Improvements Project. The project will refresh the two landscape areas that make up
Gateway Park at the entrance to the Balboa Peninsula. This work will include replacing
turf and landscaping, reconstructing landscape walls, and installing new lighting and new
signage. Staff requests City Council approval to award the construction contract to
Armstrong Cal Builders, Inc. of Signal Hill, California.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Class 2 Section 15302(c) (replacement of existing public facilities involving
negligible or no expansion of capacity) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment;
b) Approve the project plans and specifications;
c) Find the bid from Jon Gilmer Construction non -responsive due to lack of specified
licensure;
c) Award Contract No. 8791-1 to Armstrong Cal Builders, Inc. for the bid price of
$540,233.50 for the Gateway Park Landscape Improvement project, and authorize the
Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $54,000 (approximately 10 percent of total bid) to cover the
cost of unforeseen work not included in the original contract.
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Gateway Park Improvement Project — Award of Contract No. 891-1 (231_01)
January 10, 2023
Page 2
DISCUSSION:
Gateway Park comprises of two areas of landscaping on either side of Newport Boulevard
at Via Lido. The park requires significant renovation to repair/replace damaged planter
walls and the electrical system, freshen up the landscaping, and update the signage.
Based on this scope, staff produced plans, specifications and an estimate for the project.
At 10 a.m. on November 17, 2022, the City Clerk opened and read the following bids for
this project:
BIDDER
TOTAL BID AMOUNT
Low
Jon Gilmer Construction
$ 501,383.00
2nd
Armstrong Cal Builders, Inc.
$ 540,233.50
3rd
MMG Engineering, Inc.
$ 600,000.00
4th
Bitech Construction Co, Inc.
$ 623,675.00
5th
Klassic Engineering and Construction,
Inc.
$ 645,590.00
6th
California Landscape and Design
$ 656,875.00
7th
MBC Enterprises, Inc.
$ 735,816.20
8th
KASA Construction, Inc.
$ 799,547.50
9th
C.S. Legacy Construction, Inc.
$ 802,984.00
The apparent low bidder for this project, Jon Gilmer Construction, submitted a bid that
was determined to be "non -responsive" due to the lack of a "C-27" license. The
specifications for the project require that the prime contractor or a designated
sub -contractor be licensed "C-27" for the landscape work. Jon Gilmer Construction
acknowledged it did not have the correct licensure and was not able to obtain the correct
license prior to award of the contract.
The second low bidder for this project, Armstrong Cal Builders, Inc. submitted a bid eight
percent above the Engineer's Estimate of $497,700. Armstrong Cal Builders, Inc.
submitted all the necessary forms and possesses a Classification "A" and listed a
subcontractor with a "C-27" California State Contractors License as required by the
project specifications. A check of the contractor's references indicates satisfactory history
of similar projects for other public agencies.
The proposed project includes a complete refresh of the landscape at the two park areas.
Old and overgrown vegetation will be removed and replaced. New palm trees will be
installed along with new groundcover and accent plants. The existing donated trees and
palms will be preserved during the reconstruction. In addition, new lighting and
replacement signage will be installed along with cleaning and painting of all the walls.
A walkway that was previously closed on the north side of the park will be reopened to
allow access to Lido Marina Village from Newport Boulevard.
Pursuant to the contract specifications, the contractor will have 70 consecutive working
days to complete the work. Work is scheduled to begin winter 2023.
The project plans and specifications will be available for review at the January 10, 2023
City Council meeting or upon request.
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Gateway Park Improvement Project — Award of Contract No. 891-1 (231-01)
January 10, 2023
Page 3
FISCAL IMPACT:
Sufficient funding is available from the Fiscal Year 2022-23 Capital Improvement Program
budget for completion of this contract. The project funds are expensed from the
Landscape Enhancement Program within the Neighborhood Enhancement Fund, which
includes funds for the installation or rehabilitation of various citywide landscape projects.
The following funds will be expended:
Account Description
Neighborhood Enhancement
Account Number
53601-980000-231-01
Total
Proposed expenditures are as follows:
Vendor Purpose
Armstrong Cal Builders, Inc. Construction Contract
Armstrong Cal Builders, Inc. Construction Contingency
Various Printing and Incidentals
Total:
Amount
$ 595,733.50
$ 595,733.50
Amount
$ 540,233.50
$ 54,000.00
$ 1,500.00
$ 595,733.50
Staff recommends establishing $54,000 (approximately 10 percent) for contingency
purposes to cover the cost of unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 2 Section 15302 (c) (reconstruction
of existing public facilities involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
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- LIMITS OF WORK
GATEWAY PARK ENHANCEMENT
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8791-2 221-01 10/25/22
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