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Home My WebLink AboutF-2 - Corona del Mar Civic Association Request for Reduced or Waived Fees for the Use of Oasis'�l SEP 2 2 1980 By 69 Cliy COUNCIL C4Ty or- WroWPOAT RGA►CH September 22, 1980 CITY COUNCIL AGENDA ITEM NO. F,^8_ TO: MAYOR AND CITY COUNCIL FROM: Parks, Beaches and Recreation Director SUBJECT: CORONA DEL MAR CIVIC ASSOCIATION REQUEST FOR REDUCED OR WAIVED FEES FOR THE USE OF OASIS' RECOMMENDATION: Deny the request from the Corona del Mar Civic Association to waive or reduce the facility use fees for the Oasis Facility. DISCUSSION: The Parks, Beaches and Recreation Commission at their meeting of September 9, 1980 considered the request of the Corona del Mar Civic Association to reduce or waive the facility use fees as established by Council Policy I-5 for the use of the Oasis Senior facility. After review of the request the recommendation was unanimously approved and was based on the following factors: 1. The concept established to make facility use by community groups self-supporting is logical and necessary. 2. From an energy conservation standpoint, the use of the large multi -purpose room at Oasis should not be used for small group gatherings. The Commission recognizes and appreciates the community service and involvement of civic groups such as the Corona del Mar Civic Association. However, they felt the consistent application of the policy on facility use should be maintained. Ronald A. Whitley RAW: ma AUG 2 5 1980 August 14, 1980 By the Qi f y CV1J14wi. C41y— GO ' ROBERT L. WYNN, CITY MANAGER FROM: Parks, Beaches and Recreation Director i SUBJECT: FACILITY FEES @ OASIS This Department has reviewed the request of the Corona del Mar Civic Association to have the Oasis Multi -Purpose room fee lowered from $75.00 to $15.00 for a three hour period. Our fees, as established by Council Policy I-5, are determined to make the cost self supporting by the user for energy consumption, building maintenance and staffing for security and control purposes. The Oasis Multi -Purpose room is a 7,000 square foot room that has a much higher cost for energy and maintenance. Thus, the higher fee is appropriate and compared to private sector fees is quite reasonable. It is my understanding that the Corona del Mar Civic Association has an average attendance of around 70 persons for their meetings. For this reason, the use of Room #1 at Oasis, at the rate of $15.00 for three hours is desirable, size wise. For 70+ people to use a room designed to accomodate 400+ people is impractical. If Room #1 at Oasis is not available other alternatives to accomodate the Association may be the logical solution. They are: 1. The Community Youth Center meeting room. 2. The Newport Center Branch Library Community Room. 3. The Police Department meeting facility. Also, as a worthwhile community use at Oasis, if the CdM Civic Association could project a firm annual calendar, the Oasis Room #1 could be scheduled for their purposes to avoid conflict with other uses. By policy, the senior programs at Oasis have priority of use, but, with careful planning I feel the situation can be worked out to everyone's satisfaction. And, although a precedent has been set by allowing the Women's Civic League a reduced rate for use of the Multi -Purpose room at Mariners Park, I would be against another fee reduction for a civic group as they all will pursue similar treatment. This would defeat the purpose of our budget conscience, self supporting concept and make such system impossible to manage. If further comments or information is desired, please feel free to request. Ronald A. Whitley RAW: ma cc: Jeff Kolin, Recreation Superintendent AUG 25 980 — Qy tho CITY COUNCIL 6 r11,rr Cl�y`,a`� A t1 G 1 1980CITY OF NEWPORT BEACH, k CALIF. NZ BILL AGEE pG,]040C3G�Q[��1�7 3 700 CARNATION PO BOX 612 z CORONA DEL MAR CALIFORNIA 92625 (714) 675— 9096 TO: Mayor Heather and Councilmembers FR: Bill Agee, President, CDM Civic Association SUBJECT: Cost of meeting space at OASIS. I am waiting you on behalf of the CDM Civic Association. During the past year we have been using space at OASIS for our meetings. They occur about every six weeks except for the summer. We place our requests through the PBR Dept. Normally, we use room #1 at a cost of $15 per 3 hour meeting. We set up our chairs and refreshments and clean up after the meeting. The only thing we require is for someone to unlock the door and lock it at the end of our meeting. Occasionly, either because of a need for more space or because room #1 has been scheduled for other use, we have used the new multi -purpose room. Unfortunatly, this costs us $75 for the same 3 hour meeting and we get exactly the same service from the City_--- that is we get the doors unlocked and locked. I would like to request that the City Council set a policy to allow our association to pay the same $15 fee for use of either room. We only collect $5 per member per year and need the money for newsletter and other expenses. I understand that there is already a precedent set at Mariner's Library for the Womens Civic League. In any case, when OASIS was approved by the city, I remember that the center was also to be used for other civic purposes. Based on that understanding, there may even be a reason for the City to waive the fee entirely. Date We look forward to your favorable approval of our request. 1211Atill TLl: w Mayor manager Thank you, Attorney C) P W Director , ® ComDev Director Other ,.`:('. k`dO ,_. ( Bill Agee Counchm en President, CDM Civic Association of OASIS, INC. P.O. Box 829 Corona del Mar, CA 92625 June 2, 1980 Honorable Mayor and City Council: The OASIS MULTIPURPOSE SENIOR CITIZENS CENTER is one of the largest senior centers in Orange County. It encompasses 5.97 acres. There are 16,000 square feet in four buildings. We have over 2400 members. This is a large operation with many different programs for older adults - social events, educational, cultural and social services. At present, OASIS CENTER is operating at about 40% of capacity. Soon 2 vans will become operable and additional older adults will be able to attend OASIS. This will increase attendance substantially. Friends of OASIS volunteers provide good service, but their time and commitment are limited. Additional city staff will permit an increase in programs at the City's OASIS CENTER. The City of Newport Beach needs to expand its services for older adults, particularly in the area of social services such as: 1. Outreach Program 2. Adult Social Day Care Center for the frail elderly 3. Information and Referral 4. Nutritional Programs 5. Other Social Services The addition of a Recreation Leader (.6) is required to ex- pand these Social Services. An additional maintenance man is needed due to the large area of land (_grass, bedding areas, walkways and parking areas) and the 16,000 square feet of floor space in four buildings. This person would help preserve City property; set up the rooms for various senior activities; help alleviate danger- ous situations that may arise, etc. A brief recap of statistics relative to four Orange County Senior Citizens Centers, including OASIS, is attached. This comparison of paid employees shows that OASIS is understaffed. Honorable Mayor and City Council Page 2 The City of Newport Beach and the Friends of OASIS can be justifiably proud of the great accomplishments for older adults of this area to date. However, NOW it is time to go forward! We hope you will vote favorably for the additional City staff requested. Thank you very much for all your support. Sincerely, Richard Sweet President Pro Tem FR�ENDS OF OASIS JO'S/bn Attachments: Statistics '- Julia E. O'Shaughne rsy Supervisor of OASIS CITY OF NEWPORT BEACH ANAHEIM POPULATION SIZE OF SENIOR CITIZENS CENTER NO, OF MEMBERS riiKin rn nv < 21' O 10 0' 0 13,588 sq. ft. 4,800 but serve more City of Anaheim BUDGET, 1979-80 does not include $200,000 capital improve- ments or outlay No. of STAFF MEMBERS, TITLES, NO. OF HOURS 3 Full Time 1• Recreation Specialist 1• Recreation Assistant 1. Clerk Typist 10 Part Time 7 Recreation Directors 3 Recreation Leaders (3 @ 30 hrs weekly 7 @ 15 Hrs weekly 13 Staff Members (315 hrs weekly) MAINTENANCE Handled by city crews and is not charged as a separate position FOUR SENIOR CENTERS IN ORANGE COUNTY As of 5/28/80 HUNTINGTON BEACH .180;000 110 , 2Q0 ;sq f t Senior Club� �-1 1 00�` Council on Aging 500 1600 City of Huntington Beach CETA & Senior Aid Program $39,986 plus CETA plus Senior Aides 10 Part Time (20 hrs.) 1. Coordinator 1. Secretary 6. General Staff (CETA) 1. Secretary 1. General Staff Member (Senior Aide Program) 10 Staff Members (200 hrs weekly) 1 full time -charged to their budget IRVINE 60,000 6.400 sq. ft 2,000+ City -of Irvine $62,000 1. Full Time Supervisor 5. Part Time 2 - Community Service Leader III l.Social Services (20 hrs.) 1.Activity Coordinator (30 hrs.) 2 - Community Service Leader I 1.Transportation & Discount (24 hrs.) 1.Outreach (30 hrs.) 1 - Clerk Typist (25 hrs) 6 Staff Members 169 hrs weekly) Handled by city separately CITY OF NEWPORT BEACH 65 ,750 16,000 sq. ft. 2,400+ City of Newport Beach $50,060 2 Full Time 1. Supervisor 1. TYpi st Clerk 2 Staff Members 80 hrs weekly 1 Full Time man assigned and charged to budget cf>