HomeMy WebLinkAbout13 - Confirmation of Appointments to the General Plan Advisory Committee and Co-Chair PositionsQ �EwPpRT
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FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
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TITLE:
ABSTRACT:
April 25, 2023
Agenda Item No. 13
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Leilani I. Brown, City Clerk - 949-644-3005,
(brown@newportbeachca.gov
Eric Bryan, Deputy City Clerk, ebryan@newportbeachca.gov
949-644-3006
Confirmation of Appointments to the General Plan Advisory
Committee and Co -Chair Positions
As directed by Resolution No. 2022-59, the General Plan Update Steering Committee
has reviewed applications for appointment to the two General Plan Advisory Committee
unscheduled vacancies and recommends the appointment of two applicants to the
General Plan Advisory Committee, as well as the appointment of co-chairs.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
b) Confirm the General Plan Update Steering Committee's recommended appointments
of Matthew Brady and Charles Fancher to fill the seats on the General Plan Advisory
Committee; and
c) Confirm the General Plan Update Steering Committee's recommended appointments
of Jeremy Evans and Arlene Greer as Co -Chairs of the General Plan Advisory
Committee.
DISCUSSION:
On January 4 and January 26, 2023, Jared Hill and Laurel Tippett resigned from their
seats on the General Plan Advisory Committee (GPAC), respectively. Their terms are
indefinite pending City Council's adoption of the General Plan Update. Pursuant to the
City Charter and City Council Policy A-2, the City Council's new appointees to the
Advisory Committee will serve the balance of the unexpired terms.
The City Clerk prepared and posted a Notice of Vacancy on Wednesday, January 25,
2023, and Wednesday, February 8, 2023, in the City Clerk's Office, on the bulletin board
in the City Council Chambers, on the City's website, and published it in the Daily Pilot on
Saturday, January 28, 2023, and Saturday, February 11, 2023.
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Confirmation of Appointments to GPAC and Co -Chair Positions
April 25, 2023
Page 2
As provided in the notice, applications were accepted by the City Clerk's Office until noon
on Wednesday, February 8, 2023, and Wednesday, February 22, 2023. At the conclusion
of the application period, the applications were forwarded to the General Plan Update
Steering Committee (GPUSC) for review.
Appointment Process
The GPUSC held a duly noticed public meeting on Wednesday, March 22, 2023.
As authorized by Resolution No. 2022-59, attached hereto as Attachment A, the
GPUSC was assigned to review the applications. The GPUSC was not required to comply
with procedural or timing requirements set forth in City Council Policy A-2
(Boards, Commissions and Committees). After consideration of the applications and
deliberation at the meeting, the GPUSC recommends that Charles Fancher and Matthew
Brady be appointed to the GPAC. Copies of the applications are attached hereto as
Attachment B and draft minutes from the March 22, 2023 GPUSC meeting are attached
as Attachment C.
Three new vacancies occurred after the January 2023 vacancies. Those vacancies will
be handled in the same manner as the current vacancies, and will be appointed at a later
date.
Selection of a Chair/Vice Chair
The GPUSC held a duly noticed, special joint public meeting with the GPAC on
Wednesday, February 1, 2023. As authorized by Resolution No. 2022-59, the GPUSC
was assigned to make a recommendation for the chair and vice chair positions from the
existing committee membership. After consideration of GPAC member interest and
experience, the GPUSC recommends that Jeremy Evans and Arlene Greer serve as
co-chairs of the GPAC.
FISCAL IMPACT:
There is no fiscal impact related to this item.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has
no potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
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Confirmation of Appointments to GPAC and Co -Chair Positions
April 25, 2023
Page 3
ATTACHMENTS:
Attachment A — Resolution No. 2022-59
Attachment B — Applications
Attachment C — Draft Minutes
13-3
ATTACHMENT A
RESOLUTION NO. 2022-59
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH, CALIFORNIA, CREATING THE
GENERAL PLAN ADVISORY COMMITTEE
WHEREAS, on January 25, 2022, the City Council adopted Resolution No. 2022-
2 establishing the General Plan Update Steering Committee ("Steering Committee") to
guide the work of the comprehensive Newport Beach General Plan Update ("General
Plan Update");
WHEREAS, the City Council values and respects the opinions, knowledge, and
experiences of its residents and community stakeholders, and desires those residents
and community stakeholders to play an important role in the General Plan Update
process;
WHEREAS, one of the responsibilities of the Steering Committee is to make a
recommendation to the City Council on the formation and membership of a General Plan
Advisory Committee ("GPAC") that will help guide policy changes associated with the
General Plan Update,
WHEREAS, the Steering Committee believes a GPAC will also provide an
important public forum for the community's participation in shaping the goals and policies
of the General Plan Update;
WHEREAS, at a duly noticed public meeting on August 8, 2022, the Steering
Committee discussed GPAC's membership and composition and directed staff to prepare
a draft recommendation for consideration; and
WHEREAS, at a duly noticed public meeting on August 24, 2022, the Steering
Committee reviewed and approved a recommendation to the City Council for the
establishment of a GPAC, as described in Attachment "A" of this resolution.
NOW, THEREFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: The City Council does hereby create the General Plan Advisory
Committee ("GPAC"), which shall be an ad hoc committee, with the number of members,
term, qualification of members, selection process, responsibilities and other related rules
as set forth in Attachment 'A" which is incorporated herein by reference.
Section 2: The recitals provided in this resolution are true and correct and are
incorporated into the operative part of this resolution.
13-4
Resolution No. 2022-59
Page 2 of 2
Section 3: If any section, subsection, sentence, clause or phrase of this
resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The City
Council hereby declares that it would have passed this resolution, and each section,
subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
Section 4: The City Council finds the adoption of this resolution is not subject to
the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly or
indirectly.
Section 5: This resolution shall take effect immediately upon its adoption by the
City Council, and the City Clerk shall certify the vote adopting the resolution.
ADOPTED this 13th day of September, 2022.
ZOO
ATTEST:
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APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Aardn C. Harp
City Attorney
Attachment A: Description of the General Plan Advisory Committee
13-5
Attachment "A"
General Plan Advisory Committee (GPAC)
AUTHORIZATION: Established by Resolution No. 2022-_ adopted on
September 13, 2022.
MEMBERSHIP: Up to thirty (30) members consistent with the
composition set forth below. Members will be
recommended by the General Plan Update
Steering Committee ("Steering Committee") and
confirmed by the City Council.
TERM: GPAC membership shall be for the duration of the
General Plan Update process concluding with the
City Council adoption of the comprehensive update
of the General Plan or dissolution of the GPAC by
City Council action.
MEETINGS: GPAC meetings will be held as necessary. All
meetings shall be held in such locations and at
such dates and times consistent with the Ralph M.
Brown Act.
COMPOSITION OF All members shall be Newport Beach residents and
APPOINTED MEMBERS: shall not be members of the City Council. The
Steering Committee and City Council seek
membership representing a diversity of geographic
areas, age groups, business interests, or other
interests. The appointments shall follow the
guidelines below:
13-6
Commissions, or
sample for a maximum
District, Newport Beach historical
Committees
of four (4) members
society, Newport Beach Fire Safe
Council, etc.
Environmental
Not more than one (1)
Including, but not limited to Still
interest groups
member from each
Protecting Our Newport (SPON),
sample for a maximum
Surfrider, Newport Banning Ranch
of three (3) members
Conservancy, Sierra Club,
Coastkeeper, etc.
Business
Not more than one (1)
Including, but not limited to Newport
interest groups
member from each
Beach Chamber of Commerce, CDM
sample for maximum of
Chamber of Commerce, the Balboa
three (3) members
Chamber, Visit Newport Beach,
Building Industry Association of
Southern California (BIA), merchants
associations, etc.
At -large
Up to fourteen (14)
Including, but not limited to interested
members with a
members
residents or property owners (at least
diversity of
one from each Council District),
representation
community association
representatives, private school
operators, faith -based organizations,
community service providers, major
employers, large landowners, etc.
Maximum of thirty (30)
members
SELECTION OF APPOINTED The Steering Committee will review all applications
MEMBERS: to serve on the GPAC and will finalize appointment
recommendations at a duly noticed public meeting.
The Steering Committee shall not be required to
comply with the procedural or timing requirements
set forth in Council Policy A-2. The Steering
Committee membership recommendations will
include a separate recommendation for Chair and
Vice Chair and will be provided to the City Council
for consideration and confirmation. GPAC
Members serve at the pleasure of the City Council.
PURPOSE & A. Ensure there is sufficient stakeholder input
RESPONSIBILITIES: regarding the update to the City of Newport
Beach General Plan ("General Plan Update");
13-7
B. Review and provide guidance to City staff and
its consultant(s) on changes to General Plan
goals and/or policies as part of the update
process that are deemed necessary or
advisable to reflect the community's vision for
the City; and
C. Make recommendations to the Steering
Committee regarding changes to General Plan
goals and/or policies.
EXPIRATION: The GPAC shall expire and sunset without further
action by the City Council upon adoption of the
General Plan Update or sooner if dissolved by the
City Council.
13-8
STATE OF CALIFORNIA
COUNTY OF ORANGE ss.
CITY OF NEWPORT BEACH
I, Leilani I. Brown, City Clerk of the City of Newport Beach, California, do hereby certify that the
whole number of members of the City Council is seven; the foregoing resolution, being Resolution
No. 2022-59 was duly introduced before and adopted by the City Council of said City at a regular meeting
of said Council held on the 131h day of September, 2022; and the same was so passed and adopted by
the following vote, to wit:
AYES: Mayor Kevin Muldoon, Mayor Pro Tern Noah Blom, Council Member Brad Avery, Council
Member Joy Brenner, Council Member Diane Dixon, Council Member Duffy Duffield,
Council Member Will O'Neill
NAYS: None
IN WITNESS WHEREOF, I have hereunto subscribed my name and affixed the official seal of
said City this 141h day of September, 2022.
r
941AI A
Val
Leilan I. B own
City Clerk EWPO
Newport Beach, California
A
Z,
13-9
ATTACHMENT B
Submit by Email Print Form
APPLICATION FOR APPOINTIVE POSITION
FOR OFFICE USE ONLY
r
Residence Distrkt No.
Verified by
1
IOU
CITY OF NEWPORT BEACH
100 Civic Center Drive
Newport Beach, CA 92660
City Clerk (949) 644-3005
Fax (949) 644-3039
DIRECTIONS. One application can be used for ail the appointive positions you are applying for. Applications should be filled out
completely so that the City Council may fully evaluate your qualifications. It is the responsibility of the applicant to familiarize themselves
with the duties and responsibilities of the position(s) applied for. Detailed information outlining the responsibilities of the positions can
be obtained from the City Clerk's Office or on the City's website: www.newportbeachca.gov {City Government/Boards, Commissions and
Committees). Applications will be kept on file for two years for the position(s) applied for. If you are not selected for appointment during
that period of time, it will be necessary for you to re -submit an application if you are still interested in being considered.
NOTICE: Section 702 of the City Charter requires that members of Boards or Commissions appointed by the City Council shall be from the
qualified electors of the City. This document is a public record and may be posted on the internet.
NAME OF BOARD, COMMISSION OR COMMITTEE General Plan Advisory Committee
Name: Brady Matthew P
(Last) (First) (Middle)
Residence Address (required); Zip Code: I
How long have you lived in Newport Beach? 4 years Home/Cell #; F
Business Address: Business Phone;
Email Address:
Have you ever been convicted of any crime or violation of any law or statute other than minor traffic violations?
0 NO Ll YES (If yes, attach separate sheet with explanation)
NOTICE: Pursuant to Section 702 of the City Charter, no members of boards or commissions shall hold any paid office
or employment in the City government.
❑o you currently hold any paid office or employment with the City of Newport Beach, including but not limited to contracted services?
Z NO U YES (If yes, attach separate sheet with explanation)
IF applying for a position on the Finance Committee, have you declared bankruptcy in the last 10 years? ❑k NO ❑ YES
Please state any past, current or foreseeable future financial interests of any kind that may conflict with the Board, Commission or
Committee you are applying for.
None
CONTINUETO PAGE TWO
13-10
Name and Location ofCollegesl Last Year
Universities Attended Motor Degree Attended
CSULB
Psychology
1993
Prior or Current Civic Experience (include membership in
professional, charity or community organization)
Office Held
(if any)
Dates of
Membership
City of Phoenix, AZ. Development Advisory Board
Director
2014
Building industry A55ociation, Orange County, Mentorship Program
Mentor
2019
Occupational History. Begin with your present or most recent position. List all positions separately held for the last Five years.
Firm or Organization
Type of Business
Title
Dates of Employment
DR Horton, Southern California
Production Home Builder
Entitlements Manager
June, 2022 - Present
Brady Development Advisors
Acquisitions and Entitlements
Principal
Oct., 2021 -June, 2022
Shopoff Realty Investments
Real Estate Developer
Sr. Development Manager
Nov., 2018 - Oct., 2021
MLC Holdings (Meritage Homes Land Co.)
Infill Real Estate Developer
Sr. Project Manager, SoCal
2015 - 2018
References. Include names of at least two residents of Newport Beach who are not officially connected with the City.
1. Narne John Santry Address I Phone No.
2. Name Everette Bryson AddressLU J Phone No.
Summarize why you wish to serve the City of Newport Beach on a board, commission or committee. Include any special qualifications
you have which are particularly appropriate to the position for which you are applying,
I am an Orange County native that has given other areas of the Country a try and have always ended up hack home. I have been back in
Orange Countyfor seven years, the last four in Newport Beach. A highlight of my career so far has been being chosen to serve as a
member of the Development Advisory Board for the City of Phoenix, AZ, appointed by Mayor Stanton (now U.S. Representative, Greg
Stanton). My knowledge and experience, I believe, lend itself perfectly to a role on this advisory committee. I have a thorough and
validated understanding of zoning, land planning and public process. My passion for public service and desireto contribute to my
community would be most effectively utilized by participation on a committee like this. I am proud to call Newport Beach my home and I
am committed to finding a way to contribute to this beautiful city I now call home. Thank you for your consideration.
I certify that all statements made on thls application are true and core ect to the best of my knowledge. I have read and understand the
duties and responsibilities of the particular position(s) that I am applying for and authorize the release of this tnformation on the internet.
(BOX MU5T BE CHECKED IF SUBMITTING ELECTRONICALLY]
Signature Matthew P. Brady date Feb 7, 2023
13-11
APPLICATION FORAPPOINTIVE POSITION
FOR OFFICE USE ONLY CITY OF NEWPORT BEACH
t PH 2: 17 100 Civic Center Drive
ResldenceDfstrE q No, 4 Newport Beach, CA 92660
Verifiedby i .; . U _ City Clerk {949) 644-3005
-. i. '',ii i7ACI; Fax i949) 644-3039
DIRECTIONS: One application can be used for all the appointive positions you are applying for. Applications should be filled out
completely so that the City Council may fully evaluate your qualifications. It is the responsibility of the applicant to familiarize themselves
with the duties and responsibilities of the position(s) applied for. Detailed information outlining the responsibilities of the positions can
be obtained from the City Clerk's Office or on the City's website: www.newportbeachca.gov (City Govern ment/Boards, Commissions and
Committees). Applications will be kept on file fortwo years for the position(s) applied for. If you are not selected for appointment during
that period of time, itwili be necessary for you to re -submit an application if you are still interested in being considered.
NOTICE: Section 702 of the City Charter requires that members of Boards or Commissions appointed by the City Council shall be from the
qualified electors of the City. This document is a public record and may be posted on the internet.
NAME OF BOARD, COMMISSION OR COMMITTEE: ['general Plan Advisory Committee
Name: lFancher I Charles JE
(Last)
(Fi rst)
Residence Address (required):. Zip Code:
How long have you lived in Newport Beach? 23 years
Business Address:
Home/Cell #:
(Middle]
M�WMMEMMNNNNNK
Email Address:
Have you ever been convicted of any crime or violation of any law or statute other than minor traffic violations?
[1j] NO U YES (If yes, attach separate sheet with explanation)
NOTICE: pursuant to Section 702 of the City Charter, no members of boards or commissions shall hold any paid office
or employment inthe Citygovernment.
Do you currently hold any paid office oremployrnent with the City of Newport Beach, including but not limited to contracted services?
[1 NO ❑ YES (If yes, attach separate sheet with explanation)
If applying for a position on the Finance Committee, have you declared bankruptcy In the last 10years? U NO ❑ YES
Please state any past, current or foreseeable future financial interests of any kind that may conflict with the Board, Commission or
Committee you are applying for.
NA
CONTINUE To PAGE TWO
13-12
Name and Location of Colleges/
Universities Attended
Major
Degree
Last Year
Attended
University of Virginia
Urban Planning
BCP-masters equivalent
Prior or Current Civic Experience (include membership in
professional, charity or community organization)
Office Held
(if any)
Dates of
Membership
Urban Land Institute
NA
1990 to present
2020 to present
1980-1983
American Planning Association
NA
Rotary Club
Water Quality/Coastal Tidelands committee - City of Newport Beach
NA
2021 to present
Occupational History. Begin with your present or most recent position. List all positions separately held for the last five years.
Firm arOrganization
Type of Business
Title
Dates of Employment
Brookfield Properties
Commercial real estate development
Sr Director - Development
2019-2020
Fancher Partners LLC
commercial real estate development
principal - Owner
2000 - 2019
References. Include names of at least two residents of Newport Beach who are not officially connected with the City.
T. Name ❑on Jacobs Address
2. Name Ned Snavely Address
Phone No.
Phone No.
Summarize why you wish to serve the City of Newport Beach on a board, commission or committee. Include any special qualifications
you have which are particularly appropriate t❑ the position for which you are applying.
have a master's level degree in Urban Planning and 7 years experienced in public sector community
development positions. I have 35 years of commercialfretail real estate development experience honed in
projects in and out of California. 1 have served nearly two years on the city's Water Duality & Coastal
Tidelands committee and can bring an understanding of water resiliency and sea riselflooding realities to
the Advisory Committee's work.
I certify that all statements made on this application are true and correct to the best of my knowledge. I have read and understand the
duties and responsibilities of the particular positionjsj that I am applying for and authorize the release of this information on the internet.
[BOX MUST BE CHECKED IF 5UBMI- TING ELECTRONICALLY]
Signature Charles E Fancher Jr Date 21312023
13-13
ATTACHMENT C
CITY OF NEWPORT BEACH
GENERAL PLAN UPDATE STEERING COMMITTEE MINUTES
CITY COUNCIL CHAMBERS — 100 CIVIC CENTER DRIVE
MARCH 22, 2023
REGULAR MEETING — 7 P.M.
CALL THE MEETING TO ORDER — 7:00 p.m.
II. WELCOME AND ROLL CALL
Present: Chair Nancy Gardner and Committee Members Kimberly Carter and Phillip
Brown
Absent: None
Staff: Deputy Community Development Director Jim Campbell and Principal
Planner Ben Zdeba
III. PUBLIC COMMENTS ON NON -AGENDA ITEMS
Chair Gardner requested that GPUSC be automatically notified of GPAC meetings and
subcommittee meetings.
IV. CURRENT BUSINESS
a. Joint Meeting Minutes of February 1, 2023
Motion made by Committee Member Carter and seconded by Committee Member Brown
to approve the minutes of February 1, 2023, minutes with Mr. Mosher's edits.
The motion carried unanimously.
b. Discussion of General Plan Advisory Committee (GPAC) Applicants to Fill Three
Vacancies
Principal Planner Zdeba clarified that, as of the meeting time, four vacancies exist. He
recommended the Committee generate a list and prepare a formal recommendation for
the City Council that includes the recommendation on GPAC Chair and Vice Chair for
Council confirmation.
The Committee discussed their individual lists of most -qualified and best -suited
candidates and identified three candidates who were most qualified and one back up for
recommendation to the City Council as appointments to the GPAC. The list included
Charles Fancher, Matthew Brady, Susan DeSantis, and Harrison Rolfes, as a back-up
candidate.
Page 1 of 5
13-14
General Plan Update Steering Committee Meeting Minutes
March 22, 2023
c. Review of the Responses Received to the General Plan Update Consulting Services
RFP
Chair Gardner noted the GPAC discussion regarding the request for proposal (RFP)
responses. Committee Member Brown questioned if staff conducted outreach to find out
why applicants did not respond and, in response, Principal Planner Zdeba stated that staff
did not seek the reason for no responses but did so the first time the RFP was issued. He
shared the RFP distribution process and noted there was a voluntary question and answer
virtual session. Deputy Community Development Director Campbell indicated that an
evaluation panel to assess the technical qualifications will be used, staff will be checking
references, and the RFP process will restart if Dudek's proposal is not satisfactory.
Chair Gardner noted the varied GPAC support for Kearns & West, as it relates to
community outreach and emphasized providing easy access to the General Plan process
and meeting dates.
Deputy Community Development Director Campbell described the outreach approach for
a comprehensive General Plan Update and noted that staff included the task within the
overall scope of the contract, no timeline for the overall General Plan Update completion,
an overlap with the Housing Element implementation, an opportunity to augment the
scope to include outreach, the revised Charter Section 423 vote in November 2024, and
the balance of gaining input on the housing policy through public outreach without
unraveling it and ensuring the Land Use Element is consistent with the Housing Element.
Chair Gardner recognized the need for community outreach to support a vote.
In response to Chair Gardner's question, Deputy Community Development Director
Campbell indicated that staff is reviewing the technical aspects of the proposal to ensure
it meets all the minimum qualifications in the RFP. He added that the City could potentially
modify the scope to incorporate public outreach related to the Charter Section 423 vote,
so voters are more informed and engaged when making a decision.
Committee Member Carter expressed concern for providing appropriate outreach that
focuses on education and community buy in.
Deputy Community Development Director Campbell noted past outreach efforts by
Principal Planner Zdeba that were facilitated by Kearns and West that helps with
examining their qualifications.
Christy Walker questioned what will happen if the vote does not pass in November 2024,
shared misnomers in the community, and recommended providing the public with a clear
explanation.
In response to Jim Mosher's question, Deputy Community Development Director
Campbell stated that there is not enough time to update the Land Use Element, create the
zones and objective development standards for the higher density housing, and get it right
by March 2024. He added that a November 2024 vote is consistent with the Housing
Element, and overlays will come with the Land Use Element. He was not sure what would
happen if the vote failed but thought that State law would prevail and suspected the State
would move to decertify the City's Housing Element and use the Builder's Remedy.
Jim Mosher suggested inquiring about who Dudek is using for their outreach subcontractor
Page 2 of 5
13-15
General Plan Update Steering Committee Meeting Minutes
March 22, 2023
and using a different outreach subcontractor.
Committee Member Carter inquired about removing Kearns & West and that public
outreach be pulled out to review other options.
In reference to an earlier comment, Charles Klobe suggested that bids could have been
downloaded for competitive analysis which leads him to think that the 22 bid downloads
are meaningless. He thought that Kearns and West's work is subpar and suggested the
Committee direct them to do more because he believed they are capable.
Dennis Baker provided two historic examples of institutions who were proactive on
controversial issues and thought the City needs to take the issues to the people.
Charles Fancher noted that outreach is as important as the sourcing work of GPAC and
GPUSC and the importance of community involvement in the planning process by putting
information out to the public.
In response to Committee Member Brown's question, Deputy Community Development
Director Campbell indicated that staff has been in touch with several communities with the
same issue and compares notes with jurisdictions in Orange County. He thought the City
is well informed and indicated that additional technical or legal assistance can be obtained
with the help of the City attorney's office.
Committee Member Brown expressed concern for a valid answer to the question, "What
happens if ...T
An unidentified speaker suggested bringing this conversation to homeowner's
associations (HOAs).
Chair Gardner acknowledged that the Committee is clear that more needs to be done to
get the message out to the community.
Susan DeSantis thought the narrative "the State is making us do this" is problematic in
gaining support and emphasized the importance of the narrative and getting the
community to understand who the housing will support.
Chair Gardner differentiated between the mechanics of public outreach and the message
and noted the mechanics will not work without an effective message.
In response to Chair Gardner's inquiry, Principal Planner Zdeba indicated that staff is
looking for feedback from the Committee on missing pieces from the proposal. He noted
a derailed community outreach and engagement effort due to the onset of the high
Regional Housing Needs Assessment (RHNA) and the Housing Element effort, a complex
community for outreach, and outreach plans not yet tried before included in the task
presented in the proposal.
Deputy Community Development Director Campbell stated that the comments from the
Committee are very helpful and important to support a more robust outreach plan, an
effective message, and the final scope of work. He relayed that cutting Kearns & West out
from the proposal would mean rejecting the proposal and going back out to bid.
Page 3 of 5
13-16
General Plan Update Steering Committee Meeting Minutes
March 22, 2023
Committee Member Carter noted community outreach is a critical part of the proposal,
compared it to political campaigning, thought Kearns and West is not experienced in this
approach, and suggested other consultants might be more qualified with messaging and
reach.
Chair Gardner agreed that the approach to gaining community support was like a political
campaign.
Deputy Community Development Director Campbell cautioned the Committee to be
careful using the term "political campaign" because the City cannot engage in
campaigning for a vote and suggested using the consultants to provide information and
community education.
Chair Gardner acknowledged having misspoken and noted that community outreach is an
area everyone shares concern. She directed staff to get confirmation that Kearns & West
understands there was not full support for their last effort and needs to be more supportive,
or suggested Dudek add another consultant option to the proposal.
Deputy Community Development Director Campbell concurred with Chair Gardner's
suggestion, thought the proposal could be augmented not structurally changed, and stated
that staff will work to refine the scope of work, so the Committees are satisfied, and the
objectives and needs are met.
In response to Committee Member Brown's question, Deputy Community Development
Director Campbell thought the City can modify parts of the proposal, but needed to talk
with the City's purchasing staff to ensure it would not violate the rules for procuring
services. Committee Member Brown suggested staff complete due diligence to start the
process, Deputy Community Development Director Campbell acknowledged the option of
ending the proposal after evaluating the proposal. Principal Planner Zdeba commented
an observation that Kearns & West and Dudek have worked together on several other
projects and he expressed an interest in getting more information on those projects.
Nancy Scarbrough suggested regular meetings with Kearns & West regarding outreach
and messaging so the Committee can hold them accountable for the process and provide
support. Deputy Community Development Director Campbell concurred and noted
potential availability obstacles.
Charles Fancher suggested print material for community outreach and engagement and
Chair Gardner noted brochures included in the proposal.
Deputy Community Development Director Campbell noted that the proposal is a summary
and may not include everything needed before augmenting it.
d. Consideration of Formally Requesting Council's Support for a Sustainability and
Resiliency Element
At the February 28, 2023, City Council meeting, the bi-monthly report from the GPUSC
was pulled from the consent calendar for discussion. Some members of the City Council
did not express support for adding additional elements.
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General Plan Update Steering Committee Meeting Minutes
March 22, 2023
Deputy Community Development Director Campbell suggested that the Committee may
have gone to the Council prematurely without enough information. He added that a
consultant may be able to help identify and outline what the element might look like before
returning to the Council through a GPUSC recommendation. He noted that GPAC tabled
the item, and he relayed a consensus to slow down the process and spend time identifying
what the Committee would like the Council to endorse before bringing it to GPUSC for
review and then to the City Council as an action item for their endorsement. The GPUSC
agreed to the direction.
Jim Mosher noted that the Mayor and Mayor Pro Tern thought that adding an element was
outside the scope of the GPAC and commented that the GPUSC needs to gain direction
from Council of GPAC's latitude. Chair Gardner suggested GPUSC present the Council
with ideas and ask for purview direction at that time. Jim Mosher concurred and relayed
Mayor Pro Tem's direction for GPUSC to submit a proposal to amend the scope document
to the Council first. Chair Gardner thought Jim Mosher's understanding of Mayor Pro
Tem's direction was a matter of interpretation.
Arlene Greer thought the Council wants to be informed and concurred with Chair Gardner
that the proposed element was not completely shot down.
V. COMMITTEE ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE
PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON -
DISCUSSION ITEM)
Council Member Carter provided a report on the first Land Use Element meeting she
attended.
VI. ADJOURNMENT — The meeting adjourned with the next meeting tentatively scheduled
for May 3, 2023.
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