HomeMy WebLinkAbout06 - Street Pavement Repair Program (Project No. 23R03) — Reject All Bids for Contract No. 8942-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
April 25, 2023
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Street Pavement Repair Program (Project No. 23R03) — Reject All
Bids for Contract No. 8942-1
ABSTRACT:
The City of Newport Beach (City) recently advertised the Street Pavement Repair
Program (FY 2022-23) project and received six bids. All of the bids were significantly
higher than the engineer's estimate. Staff recommends the City Council reject all bids and
direct staff to re -advertise this project with next fiscal year's Street Pavement Repair
Program.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
b) Reject all bids received for Contract No. 8942-1 and direct staff to return all bid bonds;
and
c) Direct staff to re -advertise the Street Pavement Repair Program (FY 2022-23) with
next fiscal year's contract.
DISCUSSION:
The Public Works Department administers the Street Pavement Repair Program annually
to address deteriorated ashalt pavement at various isolated locations. This year's contract
focuses on Irvine Terrace and several other communities in Corona del Mar, south of
East Coast Highway. Proposed improvements generally consist of removing the failed
asphalt pavement, recompacting the subgrade, and reconstructing the asphalt pavement.
The Street Pavement Repair Program precedes the annual Slurry Seal Program.
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Street Pavement Repair Program (Project No. 23R03) —
Reject All Bids for Contract No. 8942-1
April 25, 2023
Page 2
At 10 a.m. on March 9, 2023, the City Clerk opened and read the bids for this project:
BIDDER
TOTAL BID AMOUNT
Low
3Sixty Innovation, Inc.
$ 1,235,529.95
2nd
Excel Paving
$ 1,254,840.00
3rd
On x paving Company, Inc.
$ 1,272,000.00
4th
All American Asphalt
$ 1,328,823.10
5th
Hardy & Harper, Inc.
$ 1,478,000.00
6th
R.J. Noble Company
$ 1,714,170.00
The City received six bids for this project. The low bid, submitted by 3Sixty Innovation,
Inc., was 30 percent above the Engineer's Estimate of $950,000.00. Due to the high bid
prices, staff recommends rejecting all bids and re -advertising this contract in the fall of
2023. This contract would then be combined with next year's Street Pavement Repair
contract and constructed as one larger project. Combining the two contracts may result
in cost savings due to economy of scale.
The FY 2022-23 Slurry Seal Program will also be postponed since this work needs to be
done after the completion of isolated pavement repairs. Similarly, the FY 2022-23 Slurry
Seal Program will be combined with next fiscal year's slurry seal contract and constructed
as one larger project.
FISCAL IMPACT:
The adopted Capital Improvement Program budget for this project will be rebudgeted to
Fiscal Year 2023-24, and combined with next year's planned work efforts. Funding for
this street pavement repair project is budgeted from State Gas Tax.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
OSTREET PAVEMENT REPAIR LOCATIONS
STREET PAVEMENT REPAIR PROGRAM
(FY 2022-23)
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8942-1 23R03 4/25/23
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