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HomeMy WebLinkAbout08 - Purchase of Six AutoPulse Automatic Chest Compression DevicesQ �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report May 23, 2023 Agenda Item No. 8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Jeff Boyles, Fire Chief - 949-644-3101, jboyles@nbfd.net PREPARED BY: Raymund Reyes, Administrative Manager, rreyes@nbfd.net PHONE: 949-644-3352 TITLE: Purchase of Six AutoPulse© Automatic Chest Compression Devices ABSTRACT: Newport Beach Fire Department personnel are trained and prepared to respond to medical calls and use a variety of specialized equipment to assist in Emergency Medical Services (EMS) operations. Mechanical cardiopulmonary resuscitation (mCPR) devices provide automated chest compressions to sudden cardiac arrest victims and are an effective alternative to manual chest compressions. The Fire Department purchased its first AutoPulse mCPR devices in 2008 from Zoll Medical Corporation and the devices have been instrumental in providing sustained high -quality CPR over the years. Some of the current devices have reached the end of their warranty/service periods and are now in need of replacement. Staff is requesting the purchase of six replacement units. RECOMMENDATIONS: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve Budget Amendment No. 23-072 appropriating $67,491.56 in increased expenditures in Account No. 75604-911024 (Fire Equipment) from the Fire Department's unappropriated Internal Service Fund (ISF) equipment fund balance; and c) Approve the sole source selection and purchase of six (6) Zoll Medical Corporation manufactured AutoPulse© mCPR devices and associated components and warranties for a total cost of $142,957.85, and authorize the City's Finance Department to issue the Purchase Order. DISCUSSION: In 2008, the Fire Department selected the Zoll Medical Corporation's AutoPulse device and has used it on every cardiac arrest patient continuously since then. The Autopulse provides continuous high -quality cardiac compressions on a patient in cardiac arrest, and are compatible with existing EMS equipment already in use by the department. 8-1 Purchase of Six AutoPulse© Automatic Chest Compression Devices May 23, 2023 Page 2 AutoPulse devices are equipped on every engine and truck as they are typically the first apparatus on scene. When deployed, they allow better utilization of on -scene personnel resources and provide continuous compressions. They are especially useful when extricating and transporting the patient as compressions can continue uninterrupted, which increases their odds of survival. More importantly, Orange County EMS guidelines mandate that some form of mCPR device be available for use by every Orange County fire department on every cardiac arrest patient. Six of the 10 devices currently in use have reached the end of their warranty/service periods and are now in need of replacement. Staff requests that the City of Newport Beach purchase six replacement units. FISCAL IMPACT: AutoPulse devices are currently part of the Fire Department's equipment ISF replacement program and are typically replaced every seven years. The Fiscal Year 2022-23 Adopted Budget originally included $142,000 in the Equipment ISF expenditure account 75604- 911024 and $20,000 in the EMS Division's operating account 01040404-911024 to fund planned replacement items such as cardiac monitors, AutoPulse devices, Automated External Defibrillators (AEDs) and a gurney. However, the cost estimates for those items were based on prior year purchases and did not reflect the rising cost of equipment. Additionally, new warranty costs for the AutoPulse devices were not included. Purchases for AEDs and a new cardiac monitor have already been purchased with available funding. An additional appropriation is needed to fund the remaining balance needed for the AutoPulse devices. The budget amendment appropriates $67,491.56 in increased expenditure appropriations from the Fire Department's Equipment ISF fund balance, which has a reserve balance of approximately $1.2 million available. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A —Zoll Medical Corporation Quote for six AutoPulse Devices and Related Equipment Attachment B — Budget Amendment No. 23-072 8-2 ATTACHMENT A ZOLLIrpl) Quote No: Q-42290 Version: 2 Newport Beach Fire Department 100 Civic Center Drive Newport Beach, CA 92660 ZOLL Customer No: 105071 Kristin Thompson 9496443385 khompson@nbfd.net ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 Federal ID# 04-2711626 Phone: (800) 348-9011 Fax: (978) 421-0015 Email: esales@zoll.com Quote No: Q-42290 Version: 2 Issued Date: April 5, 2023 Expiration Date: June 30, 2023 Terms: NET 30 DAYS FOB: Destination Freight: Free Freight Prepared by: Jeff Drost EMS CPR Territory Manager jeff.drost@zoll.com Item Contract Part Number Description Qty List Price Adj. Price Total Price Reference 1 949804 8700-0730-01 AutoPulse® System with Pass Thru 6 $13,392.00 $10,775.10 $64,650.60 Includes: Backboard, User Guide, Quick Reference Guide, Shoulder Restraints, Backboard Cable Ties, Head Immobilizer, Grip Strips, In-service Training DVD, and one year warranty. 2 949804 8700-0706-01 LifeBand 3 pack 6 $457.00 $367.50 $2,205.00 Single -use chest compression band (3 per package) 3 949804 8700-0753-01 AutoPulse SurePower Charger 6 $2,795.00 $2,249.10 $13,494.60 Includes User Guide and U.S Power Cord. Standard one (1) year warranty. U.S. Tests, Charges and automatically verifies battery charge level 4 337542 8700-0752-01 AutoPulse Li -Ion Battery 18 $1,006.00 $701.25 $12,622.50 5 8700-000758-01 AutoPulse Soft Carry Case - with battery pocket 6 $482.00 $482.00 $2,892.00 6 8700-9901-61 ZOLL AutoPulse Trade -In Allowance 6 ($500.00) ($3,000.00) See Trade Unit Considerations. 7 949804 8700-0709-01 AutoPulse Shoulder Restraint 12 $74.00 $58.75 $705.00 Page 1 of 3 8-3 ZOLLO Newport Beach Fire Department Quote No: Q-42290 Version: 2 ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 Federal ID# 04-2711626 Phone: (800) 348-9011 Fax: (978) 421-0015 Email: esales@zoll.com Item Contract Reference Part Number Description City List Price Adj. Price Total Price 8 8778-890044-WF-AP AutoPulse Worry - Free Service Plan 4 Year On- 6 $7,760.00 $6,984.00 $41,904.00 Site Includes: Annual preventive maintenance, parts and labor on normal wear and tear, 7% discount for LifeBand replacements and batteries, annual functional inspection, minimum service fee waived, accidental damage coverage (see below), shipping and use of a service loaner during repairs, and no charge shipping. Extended warranty is a continuation of the EMS One Year Product Limited Warranty. BATTERY REPLACEMENT - Batteries must be maintained per ZOLL recommended maintenance program - Only batteries identified as part of this program are replaced - Batteries will be replaced 1 for 1 up to 3 batteries for life of the contract, upon verified failure - Up to three batteries per device will be covered for batteries acquired from ZOLL in last 24 months for batteries that fail during the Worry - Free service contract period. For batteries acquired from ZOLL over 24 months ago, one battery per device will be covered for batteries that fail during the Worry -Free service contract period (When Service Contract purchased post -sale) • ACCIDENTAL DAMAGE - Includes one device outer housing replacement/year/device. Excludes catastrophic damage/damage deemed beyond repair. Does not include biohazard cleaning. • ANNUAL FUNCTIONAL INSPECTION - If upon inspection it is required the platform be sent into ZOLL Service Depot for repairs because of physical damage, these repairs would be an additional repair cost under the Precision Plan. Under Worry -Free, the repair costs will be covered. (Please refer to Accidental Damage inclusions/exclusions). Subtotal: $135,473.70 Estimated Tax: $7,484.15 Total: $142,957.85 Contract Reference Description 337542 Reflects Service Contract 3 Year Worry Free Autopulse Modifier contract pricing. Notwithstanding anything to the contrary herein, the terms and conditions set forth in Service Contract 3 Year Worry Free Autopulse Modifier shall apply to the customer's purchase of the products set forth on this quote. 949804 Reflects GPO NPP 2020 - Contract No. PS20200 contract pricing. Notwithstanding anything to the contrary herein, the terms and conditions set forth in NPP 2020 - Contract No. PS20200 shall apply to the customer's purchase of the products set forth on this quote. Trade Unit Considerations Trade -In values valid through June 30, 2023 if all equipment purchased is in good operational and cosmetic condition and includes all standard accessories. Trade -In values are dependent on the quantity and configuration of the ZOLL devices listed on this quotation. Customer assumes responsibility for shipping trade-in equipment at the quantities listed on the trade line items in this quotation to ZOLL's Chelmsford Headquarters within 60 days of receipt of new equipment. Customer agrees to pay cash value for trade-in equipment not shipped to ZOLL on a timely basis. Page 2 of 3 ZOLLIrpl) Newport Beach Fire Department Quote No: Q-42290 Version: 2 ZOLL Medical Corporation 269 Mill Road Chelmsford, MA 01824-4105 Federal ID# 04-2711626 Phone: (800) 348-9011 Fax: (978) 421-0015 Email: esales@zoll.com To the extent that ZOLL and Customer, or Customer's Representative have negotiated and executed overriding terms and conditions ("Overriding T's & C's"), those terms and conditions would apply to this quotation. In all other cases, this quote is made subject to ZOLL's Standard Commercial Terms and Conditions ("ZOLL T's & C's") which for capital equipment, accessories and consumables can be found at https://www.zoll.com/about-zoll/invoice-terms-and-conditions and for software products can be found at http://www.zoll.com/SSPTC and for hosted software products can be found at http://www.zoll.com/SSHTC. Except in the case of overriding T's and C's, any Purchase Order ("PO") issued in response to this quotation will be deemed to incorporate ZOLL T's & C's, and any other terms and conditions presented shall have no force or effect except to the extent agreed in writing by ZOLL. 1. Delivery will be made upon availability. 2. This Quote expires on June 30, 2023. Pricing is subject to change after this date. 3. Applicable tax, shipping & handling will be added at the time of invoicing. 4. All purchase orders are subject to credit approval before being accepted by ZOLL. 5. To place an order, please forward the purchase order with a copy of this quotation to esalesCcDzoll.com or via fax to 978-421-0015. 6. All discounts from list price are contingent upon payment within the agreed upon terms. 7. Place your future accessory orders online by visiting www.zollwebstore.com. Order Information (to be completed by the customer) ] Tax Exempt Entity (Tax Exempt Certificate must be provided to ZOLL) ] Taxable Entity (Applicable tax will be applied at time of invoice) BILL TO ADDRESS SHIP TO ADDRESS Name/Department: Name/Department: Address: Address: City / State / Zip Code: City / State / Zip Code: Is a Purchase Order (PO) required for the purchase and/or payment of the products listed on this quotation? ] Yes PO Number: PO Amount: (A copy of the Purchase Order must be included with this Quote when returned to ZOLL) ] No (Please complete the below section when submitting this order) For organizations that do not require a PO, ZOLL requires written execution of this order. The person signing below represents and warrants that she or he has the authority to bind the party for which he or she is signing to the terms and prices in this quotation. Newport Beach Fire Department Authorized Signature: Name: Title: Date: Page 3 of 3 8-5 Attachment B Budget Amendment No. 23-072 :. �EW;P�Rr City of Newport Beach BUDGET AMENDMENT 2022-23 BA#: 23-072 Department: Fire ONETIME: ❑ Yes ❑ No Requestor: Raymund Reyes Approvals ❑ CITY MANAGER'S APPROVAL ONLY Finance Director: Date 511 Ib 12 0 COUNCIL APPROVAL REQUIRED City Clerk: Date EXPLANATION FOR REQUEST: Increase appropriation for the sole source selection and purchase of six (6) Zoll Medical Corporation manufactured ❑ from existing budget appropriations AutoPulse© mCPR devices and associated components and warranties. ❑ from additional estimated revenues ❑ from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) $ Subtotal[ $ - EXPENDITURES Fund # Org Object Project Description Increase or (Decrease) $ 756 75604 911024 FIRE EQUIPMENT NON OP - EQUIPMENT N.O.C. 67,491.56 Subtotal $ 67 491.56 �. FUND BALANCE Fund # Object Description Increase or (Decrease) $ 756 300000 FIRE EQUIPMENT FUND - FUND BALANCE CONTROL (67,491.56) Subtotal $ (67,491.56)', Fund Balance Change Required 8-7