HomeMy WebLinkAbout07-13-2023 CAC Meeting Agenda PacketCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach Public Library - Central
1000 Avocado Avenue, Newport Beach, CA 92660
Thursday, July 13, 2023 – 5:00 PM
City Arts Commission Members:
Maureen Flanagan, Vice Chair
Leonard Simon, Secretary
Wayan Kaufman, Commissioner
Marie Little, Commissioner
Barbara George, Commissioner
John Blom, Commissioner
Melissa Kandel, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission
agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items
before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may
limit public comments to a reasonable amount of time, generally three (3) minutes per person.
The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library
Services Department at ArtsCommission@newportbeachca.gov by Wednesday, July 12, 2023, at 4:00 p.m. to give the City Arts Commissioners
time to consider your comments. All emails will be made part of the record.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at
this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner.
Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior
to the scheduled meeting.
Page 1
I.CALL MEETING TO ORDER
II.ROLL CALL
III.ELECTION OF OFFICERS
The City Arts Commission shall nominate and elect Commissioners to serve as Chair,
Vice Chair, and Secretary for Fiscal Year 2023-24.
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IV. NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of
the card is not required in order to address the City Arts Commission. If the optional sign-in card has
been completed, it should be placed in the tray provided.
The City Arts Commission of Newport Beach welcomes and encourages community participation.
Public comments are generally limited to three (3) minutes per person to allow everyone to speak.
Written comments are encouraged as well. The City Arts Commission has the discretion to extend or
shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or
set them in the silent mode.
V. PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes.
Before speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided
the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off
or set them in the silent mode.
VI. CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted
by one motion in the form listed below. City Arts Commissioners have received detailed staff reports
on each of the items recommending an action. There will be no separate discussion of these items
prior to the time the City Arts Commission votes on the motion unless members of the City Arts
Commission request specific items to be discussed and/or removed from the Consent Calendar for
separate action. Members of the public who wish to discuss a Consent Calendar item should come
forward to the lectern upon invitation by the Chair.
A. Approval of Minutes of the June 8, 2023, City Arts Commission Meeting
1. Draft of 06/08/2023 Minutes
B. Consent Calendar Items
2. Financial Report
Review of financial information.
3. Cultural Arts Activities
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
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VII. CURRENT BUSINESS
A. Items for Review and Possible Action
4. Revisions to City Council Policies I-9 and I-11
The City Arts Commission will review recommendations of City Council Policies I-9 Art in
Public Places and I-11 Acquisition of Art by the City of Newport Beach in accordance with
a resolution adopted by City Council at their September 13, 2022 regular monthly
meeting.
5. Sculpture Exhibition in Civic Center Park Timeline and Funding – Phase IX
Staff will present Arts Orange County’s 2023-24 Phase IX Sculpture Exhibition timeline
and the funding required for Phase IX for the City Arts Commission to review and discuss.
B. Monthly Reports
6. Utility Box Art Ad Hoc Subcommittee
Commissioners Leonard Simon and Maureen Flanagan
VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject matter
jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before
speaking, we invite, but do not require, you to state your name for the record. The City Arts
Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda
items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn
cell phones off or set them in the silent mode.
X. ADJOURNMENT
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CITY OF NEWPORT BEACH
CITY ARTS COMMISSION MINUTES
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Wednesday, June 8, 2023 – Regular Meeting
City Arts Commission Members:
Arlene Greer, Chair
Maureen Flanagan, Vice Chair
Leonard Simon, Secretary
Wayan Kaufman, Commissioner
Marie Little, Commissioner
Barbara George, Commissioner
Staff Members:
Melissa Hartson, Library Services Director
Camille Escareal-Garcia, Cultural Arts Assistant
DRAFT
I. CALL MEETING TO ORDER
Chair Greer called the City Arts Commission meeting to order at 5:03 P.M. II. ROLL CALL
Commissioners Present: Chair Greer Vice Chair Flanagan Commissioner George Commissioner Little Secretary Simon Commissioners Absent: Commissioner Kaufman (excused) Staff Present: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant III. PRESENTATION 1. Presentation of the FY 2022-23 Cultural Arts Grants Chair Greer provided a brief history of the Cultural Arts Grants awards, organized the
group photos, and with Secretary Leonard Simon presented the annual Fiscal Year 2022-23 Cultural Arts Grants Recipients Awards to the following: Backhausdance Amanda Kay, Associate Artistic Director, accepted the grant award and had a photo taken with the City Arts Commission (CAC).
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Page 2 Balboa Island Improvement Association (BIIA)
Penny Rodheim, Director, and Dr. Dan Abbott, Vice President accepted the grant award and had a photo taken with the CAC. Baroque Music Festival, CdM Vina Spiehler, Board Secretary, accepted the grant award and had a photo taken with the CAC. Laguna Playhouse Erin O'Flaherty, Grants and Community Outreach Manager, accepted the grant award and had a photo taken with the CAC. Pacific Chorale
Molly Buzick Pontin, Vice President and Director of Education & Community Programs, and Thelma Valenzuela, Director of Development, accepted the grant award and had their
photo taken with the CAC. South Coast Repertory Katherine Miranda, Associate Director of Development, accepted the grant award and had a photo taken with the CAC. Pacific Symphony A representative from the Pacific Symphony was unable to attend. IV. NOTICE TO THE PUBLIC - Waived V. PUBLIC COMMENTS
None VI. CONSENT CALENDAR A. Approval of Minutes of the May 11, 2023, City Arts Commission Meeting 2. Draft of 5/11/23 Minutes Chair Greer called for edits of the draft minutes of the May 11 meeting. Commissioner Marie Little noted on handwritten page 9, paragraph 1: The word “create”
should be replaced with “install” and the word “acquired” should be replaced with “hired”. Commissioner Little noted on handwritten page 10, item 6: “artwork” should be replaced with “new promotional material for membership and the upcoming Art In The Park”.
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Page 3 Motion made by Secretary Simon, seconded by Commissioner George, and carried (5-0-0-1 with Commissioner Kaufman absent) to approve the minutes of the City Arts
Commission (CAC) Regular meeting on May 11, 2023. B. Consent Calendar Items 3. Financial Report Review of financial information. Library Services Director Hartson directed the Commissioners to Packet Page 12 for the financial report and reported that there will be further expenditures in the programming this month due to the Exhibition scheduled later in the month. The budget for the year will reflect a decrease with the addition of those expenditures. There will be a change in the grants budget due to the grants that were awarded earlier in the meeting. Professional services have been maintained with normal expenditures. The Sculpture Garden will reflect a big change due to the honorarium awards for Phase VI and Phase VIII, and the
ongoing payments to Arts Orange County for the Phase currently being installed. There will be changes in the Special Events category due to the Sculpture Garden event later in June. Advertising will change because the events are being promoted.
Commissioner Georgie inquired if staff anticipates the budget will zero out by the end of the month. Library Services Director Hartson explained that it will probably take one more meeting as the invoices will still be paid in July. The final Year End Financial Report will be available for review at the August meeting. Chair Greer added that the curator is scheduled to install the lobby gallery art at the end of June, along with the transcription of the minutes for the June meeting will also be reflected. Motion made by Vice Chair Flanagan, seconded by Secretary Simon, and carried (5-0-0-1 with Commissioner Kaufman absent) to approve the financial report.
4. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services. Library Services Director Hartson reported that the Colleen Johns exhibit was installed in May and will run through the Art Exhibition and Celebration of the Arts weekend, June 25. Director Hartson recognized Chair Greer for all of her years of service and her commitment to promoting arts within the City. Her involvement in all the various programs has been exemplary and appreciated. City staff intends to present her with something at the end of the meeting. Chair Greer thanked everyone on staff for their support and assistance and she thanked the Arts Commissioners for their support through the years, it made her tenure as Chair all the more successful. She leaves them with all the best in future successes and will continue to support the Commission through the Newport Beach Arts Foundation. Chair
Greer stated it has been a pleasure working with the Commission since 2012, and that it
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Page 4 takes a village to do everything they do and she thanked them for doing their part. Additionally, she thanked the City Council past and present for all their amazing support
of the City Arts Commission and the annual budget that they receive every year. They’ve gone above and beyond with their support of the Sculpture Exhibition program. In closing, Chair Greer stated it’s been a pleasure working with everyone and she looks forward to seeing them in the future. Library Services Director Hartson continued her report by providing information about all the activities scheduled for the month and the installation of Phase VIII. They are also looking forward to the return of the Newport Beach Art Exhibition on June 24, 2023. Festivities will begin at noon; more information will follow later in the meeting. Motion made by Secretary Simon, seconded by Chair Greer, and carried (5-0-0-1 with
Commissioner Kaufman absent) to approve Consent Calendar as submitted by the City staff.
AYES: Greer, Flanagan, Simon, Little, George NOES: None. ABSTENTIONS: None.
ABSENCES: Kaufman VII. CURRENT BUSINESS A. Items for Review and Possible Action 5. Revisions to Council Policies I-9 through I-12 The City Council Policies Review Ad Hoc Subcommittee requests the City Arts Commission review and approve their revision recommendations of City Council Policies I-9 Art in Public Places and I-11 Acquisition of Art by the City of Newport Beach in accordance with a resolution adopted by City Council at their September 13, 2022 regular monthly meeting. Chair Greer stated the ad-hoc committee information can be found on packet pages 16
through 29. Library Services Director Hartson reported that the City Council Policies Review Ad Hoc
subcommittee met to review the Arts Commission policies. In review of I-9 (Art In Public Places) and I-11 (Acquisition of Art by the City of Newport Beach), the subcommittee was tasked with deleting or reducing language within those policies. In an effort to streamline
and be consistent, it was recommended that “works of art” be changed to “artworks” throughout the policies, in I-11 it was recommended that the City Collection be referred to as what it is currently, “art inventory”. The Commission now refers to art pieces within the City’s collection as the City’s art inventory. Those were the two major changes, along with a summary of all the iterations of convey and conveying be changed to “via conveyance” in all of its forms. Commissioner Little requested an explanation of why they are changing works of art to artworks and expressed the concern that works of art and artworks do not have the same meaning. If the majority of the Commissioners agree, she will support it as well, however the City does have more than just the art on the wall in the lobby.
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Page 5 Chair Greer replied to Commissioner Little it was in an attempt to minimize the language as Council wishes to see the change across the board, including the minutes of meetings,
and inquired if they would have to be held to that in every application submission. Providing an example, Chair Greer explained that if someone were to want to donate a painting by Picasso, that meets all the qualifications of being a work of art. Library Services Director Hartson responded “artworks” would need to be on the application. Commissioner Little explained that “work of art” refers to fine art of all mediums. “Artworks” generally refers to an individual’s collection of different artworks. She’s not sure that should be changed across the board.
Chair Greer explained they tried to be consistent with what they were already doing. Chair Greer asked Library Services Director Hartson her opinion.
Library Services Director Hartson replied that art in public places is the display of art in public places, the acquisition of art by the City of Newport Beach is what the City has in
their art inventory. Secretary Simon read the definition of artworks and works of art, artworks being a collection of art through various mediums and work of art being a single piece. He does not believe it really matters. Chair Greer commented she believes it does matter and might be worth it to consult with the person who assessed all of the City’s art inventory, who has 18 years experience. The CAC has always sought his consultancy for items such as this. It is the end of the year, and the budget is tight so that may need to wait until after the end of the Fiscal Year (FY).
Commissioner George commented that she’s okay with the language of artworks. Commissioner Little stated she’s okay with the decision of the CAC majority.
Jim Mosher, Newport Beach resident, stated he had comments on other items but not this one in particular, he was alright with waiting for a more appropriate time in the meeting.
Chair Greer called for a vote for the change. By a raise of hands, the CAC carried (4-1-0-1 with Commissioner Kaufman absent) to change the verbiage in the policies from “works of art” to “artworks”. Jim Mosher, Newport Beach resident, provided public comment and noted if the CAC wanted to take more time to consider the revisions being suggested, that time is available. The City Council postponed their own deadline for their policies and while they did not extend that to the Boards and Commissions, to date the CAC is the only one that has taken any action on it. In the review there are policies that are not mentioned on the
Agenda. Policy I-10 on financial support needs some attention or clarity on what it’s intended to mean, I-12 pertains to sister cities, and he didn’t believe that had been looked at by anyone since 1988 and has to do with culture which is also in the CAC’s purview. In
addition to the policies there have been additions to the Municipal Code that have to do
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Page 6 with art and culture. The City’s website has the Municipal Code with a search box and when searching the word “art,” there’s some exceptions for artists displaying their work
and selling them exempt from business licenses. There are also things about preserving historical buildings and landmark buildings, and both are within the CAC’s jurisdiction. On page 24, the redline mark-up, B. “All proposals to donate, exhibit, loan, sell or Commission Art to the City shall be reviewed by the Arts Commission for recommendation to City Council” has an error in the existing policy that talks about donation of artwork going to City Council for approval, and he didn’t believe it applied to exhibiting artwork. The CAC doesn’t need Council approval for that so he doesn’t believe the word “exhibit” should be included. Rather than saying “via conveyance,” his suggestion for clarity and conciseness is to say “all proposals to convey artwork to the City by donation, loan, sale, or commission shall be reviewed by the Arts Commission”. It is fewer words and more direct. In Part C it says the CAC “shall be responsible to,” the words “be responsible to” could be deleted
and continue with the list of things to do. In the body of it he’s not sure why the original has the word “convey” in capital letters. In C-3, there’s a rather convoluted sentence with a lot of “and” and “or” in it. It also refers to the City’s “Commission, Committee’s and
Boards” when in most of the City’s policies or verbiage, it’s referred to as the “Boards, Commissions, and Committees” and Mr. Mosher provided examples. At the bottom of the page in the very last line, an “and/or” has been inserted that could be reduced to “or”. At
the top of the next page, it continues with “the person donating has to disclose the restoration costs estimated by an appraiser”, Mr. Mosher believes maintenance may also need to be included. Chair Greer paused Mr. Mosher and explained this item had been on their radar for about a month and they hadn’t had time to get to it until this meeting. She stated it would be helpful if Mr. Mosher could submit his comments and changes in writing. Mr. Mosher said he would be happy to write down his suggestions, but he wasn’t sure how that might affect their current decision. The biggest item is on page 25, Policy I-11 Section H-8, which is about the valuation of the art. He believes all that needs to be said is that
the City does not provide an appraisal of artwork to the City. The original language is trying to inform the donor that if they are going to try to take a tax deduction, it's up to the donor to get the appraisal. It could be refined to say, “The City does not provide appraisals of
artwork conveyed to them”, which would delete two entire sentences. Secretary Simon commented that Mr. Mosher’s comments were very valuable and asked
him to provide them in writing, ultimately the document that gets revised will have to be reviewed by the City Attorney for approval. Library Services Director Hartson answered the recommendations from the CAC will go to the City Council ad-hoc subcommittee for review of policies before continuing through its process. If the CAC is not ready to approve the changes, the item can be continued for the July Agenda for additional conversations, which would also allow public comments to be submitted in writing. Chair Greer stated when they did this process in 2014-2015, it took the CAC about four or five meetings to get through it, because it has to be done during a meeting. It is important
to go through the process and time is of the essence as there have been requests made by the artists regarding artwork and appraisals. The CAC wants to be able to update the document but also have to keep up with current business of the Arts Commission, so they
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Page 7 don’t want to take too long. She urged the Commission to get through it as quickly as possible so that City Council has ample time to get it through their process.
Motion by Secretary Simon, seconded by Chair Greer and carried (5-0-0-1 with Commissioner Kaufman absent) to table the item and put it on the Agenda for July, providing additional time for continued study and review of Mr. Mosher’s comments that will be submitted in writing. AYES: Greer, Flanagan, Simon, Little, George NOES: None. ABSTENTIONS: None. ABSENCES: Kaufman
6. Review of Phase VIII Sculpture Exhibition Timeline Staff will present Arts Orange County’s 2022-23 Phase VIII Sculpture Exhibition timeline for the City Arts Commission to review and discuss in preparation for the
Phase IX Sculpture Exhibition timeline. Chair Greer directed the Commission to Pages 31 and 32 of the packet to review the
timeline of Phase VIII of the Sculpture Exhibition and discuss preparations for Phase IX. She also requested Library Services Director Hartson provide a quick summary of the timeline and anticipated expenses for Phase IX given the recent increase in costs. Typically, it would be closer to December when they start preparing, however she expressed concerns of waiting until then and suggested the Commission consider moving up the normal timeline to July. If they can lock in the Arts Orange County’s (ArtsOC) proposal, they can make the request to the Art Foundation in time for their July Agenda. Library Services Director Hartson reported that the City’s budget for Phase IX will be at $135,000 dollars, which will not cover the entirety of the expenses, so they do anticipate there will be an ask to the Foundation for a contribution. However, if Chair Greer is
expecting that ask to hit the Foundation’s July Agenda, that will be prior to the CAC’s July meeting. The CAC also needs ArtsOC’s proposal –which they have not yet received.
Library Services Director Hartson confirmed the request is to get the ArtsOC’s proposal for the July CAC meeting. She is not yet sure if the City will have to go out for a bidding process.
Vice Chair Flanagan commented another reason for getting the process started earlier was to allow ample time for more people to vote. Chair Greer commented that one of the dangers to putting the Sculpture Garden phases out to bid is the bids may come back higher than what the City can afford. The last time it went out to bid, the bids came back higher than the allotted budget and the CAC had to augment the funding with program funds. It may be more prudent financially to try to keep it with the existing vendor. Commissioner Little added that the current vendor already knows what to expect and the
City is already familiar with their capabilities. Putting the job out to bid could add more time to the overall timeline of the process.
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Page 8 Secretary Simon asked Library Services Director Hartson if, ultimately, it’s left up to the City as to whether or not it goes out to bid.
Library Services Director Hartson responded she’s not exactly sure, but she will work with the City’s Finance Department. Secretary Simon stated acquiring ArtsOC’s proposal is what is needed currently, regardless of the policy at this point. Chair Greer commented when she spoke with them last year, they talked about keeping the proposal the same. Commissioner Little commented that another benefit to starting this early is if ArtsOC
returns with a proposal that is unattainable financially, it will allow time for potential negotiations.
Chair Greer added that everyone at ArtsOC understands the financial capabilities of the CAC. She does not believe they will return with a proposal that is unattainable, particularly if it can be done with the same budget amount as last years. Council and ArtsOC have
been very supportive of the program with full understanding of the costs needed to fund it. Commissioner Little requested Library Services Director Hartson relay the importance of the relationship between ArtsOC and the CAC to the Council and the consequences if they were to lose that through a bidding process. Secretary Simon commented that the discussion is getting ahead of what’s currently needed to move forward and requested Library Services Director Hartson acquire the ArtsOC bid and find out if the City will require the project to go out to bid.
Library Services Director Hartson confirmed she will work on both. Chair Greer tabled the item until the July meeting with a reminder that time is of the
essence. There was no public comment on this item.
7. Docent Program for the Native Plants and Sculpture Exhibition in Civic Center Park Vice Chair Maureen Flanagan provided an oral report recapping the new docent meeting she attended that highlighted native plants and the Sculpture Exhibition in Civic Center Park. Laura Curran suggested working with Sherman Gardens (who have over 100 docents) to see if any of their docents would be interested in also working with the Newport Beach program. They would like to organize an initial tour by the current botanist of the native plants to see if their docents would be interested. Once the docents are trained in the Garden and on the sculptures, the CAC can utilize them at special events. She would
like a subcommittee to be created to help start that process. Chair Greer inquired if anyone is interested in serving on a subcommittee with Vice Chair
Flanagan.
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Page 9 Secretary Simon volunteered to work with Vice Chair Flanagan.
Laura Curran, Corona del Mar resident, provided public comment and thanked Vice Chair Flanagan and the Commission for their interest. There’s a great program already in place in Corona del Mar and it makes sense to cross utilize some of the resources from Corona del Mar with Newport Beach. Working with Newport Beach will also provide a great opportunity for their docents to work with both native plants and art and she believes there will be a good amount of interest. She showed the Commission a couple of examples of apps to use as tools that have worked for Corona del Mar. Tree of Life is one that is available in both English and Spanish. B. Monthly Reports 8. Newport Beach Art Exhibition Ad Hoc Subcommittee Commissioners Arlene Greer, Maureen Flanagan, and Leonard Simon.
Chair Greer reported that the Newport Beach Art Exhibition is Saturday June 24, and the art is to be submitted on Friday afternoon, June 23, between 3 p.m. and 6 p.m. or the
morning of the event from 8:30-10 a.m. The artwork will be displayed in the Community Room and on the plaza. Mayor Blom has agreed to assist the Commission with the awards ceremony in Council Chambers. The artists will be talking about their work in the
Community Room. There will be children’s activities contracted by Arts In Motion, who will be onsite along with the Library Friends. The City’s Pavilion on the Green is an opportunity to enjoy the activities in the Garden with music by John de Patie and his percussionist. Food will be available for purchase by the Bistro Express café (Mario’s Pizza). The artwork will be available for sale and a portion of the proceeds will be donated to the Newport Beach Arts Foundation to support the Arts Commission programming, who is looking forward to being available to help with the festivities that day. Chair Greer would like to create a volunteer list for the day to help support on both Friday and Saturday. She would like either emails or a sheet passed around for everyone to provide information on their availability. Once she has the volunteers from the CAC lined up, she can return to the Arts Foundation with information on gaps they need to fill.
Chair Greer thanked the Commission for the calls they made to artists. They currently have 144 artists lined up with 266 artworks.
Cultural Arts Assistant Escareal-Garcia thanked Chair Greer for going to the Balboa Art Walk, that really made a big difference in the numbers. She believes the number of artists
is 156, however she will have to confirm that. Chair Greer congratulated everyone as the event is back to where it was before, and it was a lot of hard work. The juror will be Professor Joseph S. Lewis, who has a very impressive bio. His works are in museums all over the country and he is educated as a professor at University of California, Irvine (UCI). There are sheets to be distributed to help with attendance on the table, and she asked that Commissioners take a few and post them around the City where they will be seen. There will be a banner on Balboa Bridge that Mr. Callahan has offered to hang. There will be ribbons on the art that will allow people to see the exhibition winners.
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Page 10 Laura Curran, Corona del Mar resident, provided public comment that she is interested in the online capability, and it might be a good topic for the local station news and UCI, which
will also help attract attendees. 9. Utility Box Art Ad Hoc Subcommittee Commissioners Leonard Simon and Maureen Flanagan Secretary Simon reported that the utility box art wrapping is on the Agenda, there isn’t anything in the works right now because currently there is not a budget for the project. It can stay on the monthly report and as they get some answers and ideas from Public Works, he can provide updates. It might be helpful to create a list of utility boxes that would get the most traffic.
10. Newport Beach Arts Foundation Liaison Commissioners Maureen Flanagan and Arlene Greer.
Chair Greer encouraged Commissioners and public in attendance to reach out and encourage people to apply for Art in the Park. The last meeting will be August 26. They will likely be circulating at the Art Exhibition, which will help to create interest. There is
approximately $23,000 dollars towards this program. She asked that Commissioners feel free to let the Arts Foundation know if they have any idea suggestions or an interest in getting involved. The meeting was full last time, there has been an increased interest from people wanting to be involved with the Arts Foundation. Chair Greer thanked everyone for everything on the table. VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) The following current business items were recommended for future agenda items:
• Sculpture Exhibition Phase IX Timeline and Proposal from Arts Orange County.
• Utility Boxes Art Ad Hoc subcommittee report.
• Native Plants and Sculpture Ad Hoc subcommittee report.
IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS
None
X. ADJOURNMENT – 6:25 p.m. The next meeting for the City Art Commission is scheduled for July 13, 2023.
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As of June 30, 2023
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/08 DJE Sound & Lighting, Inc.3,646.25 56,853.75 COTG Sound (Billy Nation)
07/08 Tracy Kiggen / ARTovator 629.00 56,224.75 COTG Children's activities (Billy Nation)
07/15 Adam Shapiro 3,250.00 52,974.75 COTG Billy Nation
07/29 Tracy Kiggen / ARTovator 629.00 52,345.75 COTG children's activities (Young Guns)
07/31 LA Times Media Group 200.10 52,145.65 COTG marketing ads
07/31 Gotprint.com 223.12 51,922.53 Concert at Marina Park banners
08/05 Office Depot 27.13 51,895.40 Student Art Exhibition supplies
08/05 Office Depot 115.92 51,779.48 Student Art Exhibition supplies
08/05 DJE Sound & Lighting, Inc.3,646.25 48,133.23 COTG Sound (Young Guns)
08/05 Eric David Sage 3,250.00 44,883.23 COTG Young Guns
08/31 Gotprint.com 497.92 44,385.31 Sculpture Exhibition Brochures
08/31 Stu News Newport 225.00 44,160.31 Sculpture Grand Opening Ads
08/31 Stu News Newport 100.00 44,060.31 COTG marketing ads
08/31 Stu News Laguna 100.00 43,960.31 COTG marketing ads
08/31 Stu News Laguna 300.00 43,660.31 COTG marketing ads
08/31 Stu News Newport 150.00 43,510.31 COTG marketing ads
08/31 LA Times Media Group 200.10 43,310.21 COTG marketing ads
08/31 Stu News Laguna 150.00 43,160.21 COTG marketing ads
08/31 Stu News Laguna 300.00 42,860.21 COTG marketing ads
08/31 Gotprint.com 81.41 42,778.80 Marina Park rack cards
08/31 Gotprint.com 81.41 42,697.39 Marina Park rack cards
09/02 Robert John Bielma 2,200.00 40,497.39 COTG Britain's Finest
09/02 DJE Sound & Lighting, Inc.3,646.25 36,851.14 COTG Sound (Britain's Finest)
09/02 Tracy Kiggen / ARTovator 631.00 36,220.14 COTG children's activities (Britain's Finest)
09/16 Amazon.com 186.77 36,033.37 Student Art Exhibition supplies
09/30 Gotprint.com 140.10 35,893.27 Banners for Concert at Marina Park
09/30 Stu News - Laguna 100.00 35,793.27 COTG marketing ads09/30 Stu News - Laguna 100.00 35,693.27 Marina Park Concert Ad
09/30 LA Times Media Group 200.10 35,493.17 COTG marketing ads
09/30 LA Times Media Group 200.10 35,293.07 Marina Park Concert Ad
10/03 Amazon.com 18.63 35,274.44 Student Art Exhibition supplies
10/28 Amazon.com 14.57 35,259.87 Student Art Exhibition supplies
11/30 WESTAF (Paypal)150.00 35,109.87 CallforEntry (CaFE) Renewal Fee
12/02 Amazon.com 74.91 35,034.96 Student Art Exhibition supplies
12/02 Amazon.com 14.64 35,020.32 Student Art Exhibition supplies
11/30 Amazon.com 16.17 35,004.15 Student Art Exhibition supplies
12/16 Amazon.com 29.20 34,974.95 Student Art Exhibition supplies
12/16 Amazon.com 21.41 34,953.54 Student Art Exhibition supplies
01/31 Ralphs 525.00 34,428.54 Student Art Exhibition gift cards
02/28 Fund Adjustment 14,000.00 20,428.54 Funds moved to Sculpture Garden
03/31 Balloon Box 765.47 19,663.07 Balloon arch for Sculpture Exhibition opening
04/21 Alliant Insurance Service 1,254.00 18,409.07 Insurance for Cultural Arts events
05/26 Amazon.com 29.08 18,379.99 Art Exhibition supplies
05/31 Gotprint.com 221.73 18,158.26 Newport Beach Art Exhibition rack cards
06/02 John de Patie 1,072.28 17,085.98 Art Exhibition live music
06/02 Art in Motion 543.00 16,542.98 Art Exhibition children's activities
06/02 Art Installation Remedies 1,500.00 15,042.98 Art Exhibition installer
06/09 Ed Olen Photography 483.94 14,559.04 Art Exhibition photos
06/09 Mario's Pizza 576.00 13,983.04 Art Exhibition catering
06/23 Amazon.com 84.02 13,899.02 Art Exhibition supplies
06/23 Amazon.com 58.60 13,840.42 Art Exhibition supplies
TOTAL 13,840.42$
FY 2022-23Cultural Arts Division
07/06/2023 1 of 3 14
As of June 30, 2023
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
FY 2022-23Cultural Arts Division
City Grants 30,000.00
01060603-821006 05/12 Pacific Chorale 4,500.00 25,500.00 FY 2022-23 Cultural Arts Grants
05/12 Baroque Music Festival, CdM 5,000.00 20,500.00 FY 2022-23 Cultural Arts Grants
05/12 South Coast Repertory 4,500.00 15,500.00 FY 2022-23 Cultural Arts Grants
05/12 Balboa Island Improvement
Association 3,000.00 11,000.00 FY 2022-23 Cultural Arts Grants
05/12 Pacific Symphony 5,000.00 8,000.00 FY 2022-23 Cultural Arts Grants
05/12 Backhaus Dance 3,000.00 3,000.00 FY 2022-23 Cultural Arts Grants
05/12 Laguna Playhouse 5,000.00 0.00 FY 2022-23 Cultural Arts Grants
TOTAL $ 0.00
Professional Services 22,000.00
01060603-811008 07/29 Svartifoss Corp.340.00 21,660.00 Art Installation (Rob Williams)
08/19 TAVD Visual Assistant 204.75 21,455.25 Transcription Minutes (07/14)08/26 Crown Building Services Inc.825.00 20,630.25 Ben Carlson & Sphere 112 cleaning
09/16 TAVD Visual Assistant 83.25 20,547.00 Transcription of Minutes (08/11)
09/23 Svartifoss Corp.325.00 20,222.00 Art Installation (Shant Beudjekian)
10/21 Restoration ARTechs 900.00 19,322.00 Cleaning of Bronze Sculptures
10/21 TAVD Visual Assistant 90.00 19,232.00 Transcription of Minutes (09/08)
10/28 Universal Building Maintenanc 600.00 18,632.00 COTG Maintenance (July-September)
11/07 TAVD Visual Assistant 117.00 18,515.00 Transcription of Minutes (10/10)
11/11 Crown Building Services Inc.825.00 17,690.00 Ben Carlson & Sphere 112 cleaning
11/18 Svartifoss Corp.250.00 17,440.00 Art Installation (Helen Polins-Jones)
12/23 TAVD Visual Assistant 216.00 17,224.00 Transcription of Minutes (11/10)
12/31 Image360 Southbay 105.82 17,118.18 Sculpture Exhibition Phase VII Plaques
01/20 Svartifoss Corp.350.00 16,768.18 Art Installation (Sandra Pipkin)
01/27 TAVD Visual Assistant 258.75 16,509.43 Transcription of Minutes (12/08)
02/24 TAVD Visual Assistant 258.75 16,250.68 Transcription of Minutes (01/12)
02/24 Crown Building Services Inc.825.00 15,425.68 Ben Carlson & Sphere 112 cleaning
02/28 Fund Adjustment 10,000.00 5,425.68 Funds moved to Sculpture Garden
03/10 Svartifoss Corp.225.00 5,200.68 Art Installation (Janice Steele)
03/17 TAVD Visual Assistant 425.25 4,775.43 Transcription of Minutes (02/09)
04/21 TAVD Visual Assistant 270.00 4,505.43 Transcription of Minutes (03/09)
04/28 Joseph Colagrossi 840.00 3,665.43 Sunset Years Bench Refurbishment
05/12 TAVD Visual Assistant 150.75 3,514.68 Transcription of Minutes (04/13)
05/26 PSMG Inc.200.00 3,314.68 Security services
06/09 Crown Building Services Inc.825.00 2,489.68 Ben Carlson & Sphere 112 cleaning
06/23 TAVD Visual Assistant 92.25 2,397.43 Transcription of Minutes (05/11)
TOTAL 2,397.43$
Sculpture Garden 135,000.00
1800012-811059 11/21 Fund Adjustment (10,000.00)145,000.00 NBAF Gift Added
12/16 Arts Orange County 3,888.88 141,111.12 Phase VIII Management (1 of 9)
12/16 Arts Orange County 3,888.88 137,222.24 Phase VIII Management (2 of 9)
02/03 Arts Orange County 3,888.88 133,333.36 Phase VIII Management (3 of 9)
02/10 Arts Orange County 3,888.88 129,444.48 Phase VIII Management (4 of 9)
02/28 Fund Adjustment (14,000.00)143,444.48 Transferred funds from Programming
02/28 Fund Adjustment (10,000.00)153,444.48 Transferred funds from Professional Services
03/10 Arts Orange County 3,888.88 149,555.60 Phase VIII Management (5 of 9)
04/14 Arts Orange County 3,888.88 145,666.72 Phase VIII Management (6 of 9)
05/19 Arts Orange County 3,888.88 141,777.84 Phase VIII Management (7 of 9)
06/16 Arts Orange County 24,900.00 116,877.84 Phase VIII honorariums (1 of 2)
06/16 Arts Orange County 24,900.00 91,977.84 Phase VIII honorariums (2 of 2) (encumbered)
06/16 Arts Orange County 3,888.88 88,088.96 Phase VIII Management (8 of 9)
06/16 Arts Orange County 3,888.88 84,200.08 Phase VIII Management (9 of 9)
06/30 Arts Orange County 47,650.00 36,550.08 Phase VIII Installation
06/30 Arts Orange County 36,350.08 200.00 Phase VIII De-installation (encumbered)
TOTAL 200.00$
07/06/2023 2 of 3 15
As of June 30, 2023
ACCT NAME / #BUDGET DATE VENDOR EXPENSES BALANCE NOTES
FY 2022-23Cultural Arts Division
Special Events (NBAE)0.00
01060603-521450 02/13 WESTAF (CaFE) (176.42)176.42$ January entry fees deposit
03/15 WESTAF (CaFE) (425.66)602.08$ February entry fees deposit
04/07 NBAE Artist 50.00 552.08$ Artist Entry Refund
04/14 NBAE Artist 35.00 517.08$ Artist Entry Refund
04/25 WESTAF (CaFE) (551.42)1,068.50$ March entry fees deposit
05/19 WESTAF (CaFE) (817.46)1,885.96$ April entry fees deposit
06/14 WESTAF (CaFE) (4,880.56)6,766.52$ May entry fees deposit
TOTAL 6,766.52$
Advertising 1340.00
01060603-871002 10/31 Firebrand Media LLC 380.00 960.00 COTG marketing ads
10/31 Stu News Laguna 100.00 860.00 COTG marketing ads
11/30 Firebrand Media LLC 530.00 330.00 COTG marketing ads
02/28 Firebrand Media LLC 530.00 (200.00)NBAE Call for Entries marketing ads
02/28 Firebrand Media LLC 175.00 (375.00)NBAE Call for Entries marketing ads
03/31 Firebrand Media LLC 350.00 (725.00)NBAE Call for Entries marketing ads
04/30 LA Times Media Group 200.10 (925.10)NBAE Call for Entries marketing ads
05/31 Stu News Newport 300.00 (1,225.10)NBAE Event marketing ads
05/31 Stu News Laguna 225.00 (1,450.10)NBAE Event marketing ads
TOTAL (1,450.10)$
07/06/2023 3 of 3 16
TO Newport Beach City Arts Commission
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson and Camille Escareal-Garcia
TITLE:
Cultural Arts Activities for June 2023
CENTRAL LIBRARY GALLERY EXHIBITS
An Arctic tern can fly as many as 50,000 miles
in its annual migration. As it chases summer
across the hemispheres, it sees more sunlight
than any other living thing. In this luminous
celebration of such astonishing aerial feats,
author and visual artist Timothy Musso charts
the migratory path of an Arctic tern family. His
intricately designed woodcut illustrations
propel the viewer along as a partner on this
most incredible journey.
This exhibit features all of the original black
and white artwork from Musso’s forthcoming
book, Chasing the Sun. The 19 hand-cut and
hand-printed woodcut prints were inspired by
field sketches Musso made while visiting the Arctic National Wildlife Refuge. It was here that he first
encountered and became intrigued by the Arctic tern. Musso’s artwork is exhibited in museums and
galleries internationally.
The picture book, Chasing the Sun, is available for pre-sale on Amazon and Barnes and Noble and will be
available in bookstores beginning August 8, 2023.
Tim Musso’s exhibit is on display at the Central Library Gallery from June 26 through August 18, 2023.
UPCOMING 2023 CENTRAL LIBRARY GALLERY EXHIBITS:
• Jane Shehane (Watercolors): August 21 - October 13
• Sherry Marger (Acrylic Landscapes): October 16 - December 8
17
NEWPORT BEACH ART EXHIBITION & SCULPTURE EXHIBITION PHASE VIII GRAND OPENING:
On Saturday, June 24, the City Arts Commission hosted a day to celebrate
the arts in Newport Beach. The 2023 Newport Beach Art Exhibition
featured 246 pieces of artwork by 143 artists. Attendees of the juried art
show enjoyed visiting with the artists, live music, food and refreshments in
the Civic Green Pavilion, and children’s activities.
The day’s events also recognized the 10 newly installed sculptures of the
Phase VIII Sculpture Exhibition. A number of the sculpture artists attended
the grand opening celebration. Richard Stein and Nicholas Thurkettle from
Arts Orange County gave a presentation highlighting the 10 new pieces.
Council Member Robyn Grant presented the awards to this year’s art
exhibition winners and presided over the dedication ceremony for Phase
VIII of the Sculpture Exhibtion.
CULTURAL ARTS CALENDER OF EVENTS:
City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month.
• Next meeting – Thursday, August 10, 2023
2023 CONCERTS ON THE GREEN SUMMER SERIES
All concerts held on the Civic Center Green.
• Sunday, July 23, 6 p.m. – 7:30 p.m. – The Sully Band (R&B)
• Sunday, August 20, 6 p.m. – 7:30 p.m. – Tijuana Dogs
• Sunday, September 17, 6 p.m. – 7:30 p.m. – Boys of Summer
2023 FALL CONCERT AT MARINA PARK
• Sunday, October 15, 4 p.m. – 5:30 p.m. – Tiffany Dennis and Cruise Control
18
TO Newport Beach City Arts Commission
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson
TITLE:
Revisions to City Council Policies I-9 and I-11
RECOMMENDATION
The City Council Policies Review Ad Hoc Subcommittee requests the City Arts Commission review and
approve their revision recommendations of City Council Policies I-9 Art in Public Places and I-11 Acquisition
of Art by the City of Newport Beach in accordance with a resolution adopted by City Council at their
September 13, 2022 regular meeting.
DISCUSSION
At its September 13, 2022 meeting, the City Council adopted Resolution No. 2022-58, A Resolution of the
City Council of the City of Newport Beach, California, Creating an Ad Hoc Committee to Review the
Municipal Code and City Council Policies and Make Recommendations to the City Council Regarding
Possible Modifications Thereto and the Advisability of Using Sunset Provision.
The committee will consist of three Council members appointed by the Mayor and confirmed by the entire
City Council. The purpose of the Committee will be to review the Newport Beach Municipal Code (NBMC)
and Council Policies and submit its recommendations back to the City Council by June 30, 2023. The Board
of Library Trustees, City Arts Commission, Harbor Commission, Parks, Beaches, and Recreation
Commission, and the Planning Commission are also directed to each form a committee to similarly review
the NBMC and City Council Policies within that body's expertise and submit back to City Council by June
30, 2023. All of the committees will make recommendations concerning:
1. Deleting or reducing language, and
2. The advisability of applying sunset provisions for new and existing Municipal Code provisions.
Resolution No. 2022-58 provided an expiration date for the Committee of June 30, 2023. At its April 11,
2023 meeting, the City Council adopted Resolution 2023-18 which extends the expiration date to June 30,
2024.
The City Arts Commission Ad Hoc Subcommittee for City Council Policy Review recommends minor
deletions and clarifications to both City Council Policies I-9 Art in Public Places and I-11 Acquisition of Art
by the City of Newport Beach. Most notably, references to “art” and “work of art” in the policies are
changed to “artwork.” “City collection” references are changed to the current usage of “art inventory”
and the various iterations of “convey” are summed together as “via conveyance.”
19
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENT A: City Council Policy I-9 Art in Public Places
ATTACHMENT B: Redlined City Council Policy I-9 Art in Public Places
ATTACHMENT C: Revised City Council Policy I-9 Art in Public Places
ATTACHMENT D: City Council Policy I-11 Acquisition of Art by the City of Newport Beach
ATTACHMENT E: Redlined City Council Policy I-11 Acquisition of Art by the City of Newport Beach
ATTACHMENT F: Revised City Council Policy I-11 Acquisition of Art by the City of Newport Beach
20
I-9
1
ART IN PUBLIC PLACES
A.The City of Newport Beach recognizes the importance and desirability of
enhancing and beautifying the public places within the City, by acquiring and
displaying publicly accessible works of art for the cultural benefit of the City,
its citizens and its visitors.
B.The City seeks to involve professional artists in City planning and design
projects; to integrate artworks in City capital improvement projects; and
to commission and/or purchase new artworks for public places.
C.Public art can include but is not limited to permanent and temporary
sculpture, murals, as well as artist-designed fountains, mosaics and tile
work, banners, park benches and other street furniture, water features, bus
shelters, streetlights and lanterns, kiosks, retaining walls, and/or
hardscape treatments.
D.Reserved.
E.Reserved.
F.Reserved.
G.The Arts Commission shall review any future modifications, relocation,
repairs, and/or replacement of parts or works for Art located in public places.
History
Adopted T-1 - 9-8-1986
Amended T-1 – 1-24-1994 (changed to I-18)
Amended I -18 – 5-26-1998
Amended I-18 - 4-8-2003 (changed to I-9)
Amended I-9 – 8-8-2017
ATTACHMENT A - ORIGINAL
21
I-9
ART IN PUBLIC PLACES
A.The City of Newport Beach recognizes the importance and desirability of
enhancing and beautifying the public places within the City, by acquiring and
displaying publicly accessible artworks of art for the cultural benefit of the
City, its citizens and its visitors.
B.The City seeks to involve professional artists in City planning and design
projects; to integrate artworks in City capital improvement projects; and
to commission and/or purchase new artworks for public places.
C.Public art can include but is not limited to permanent and temporary
sculpture, murals, as well as artist-designed fountains, mosaics and tile
work, banners, park benches and other street furniture, water features, bus
shelters, streetlights and lanterns, kiosks, retaining walls, and/or
hardscape treatments.
D.Reserved.
E.Reserved.
F.Reserved.
G.The Arts Commission shall review any future modifications, relocation,
repairs, and/or replacement of parts or artworks for Art located in public
places.
History
Adopted T-1 - 9-8-1986
Amended T-1 – 1-24-1994 (changed to I-18)
Amended I -18 – 5-26-1998
Amended I-18 - 4-8-2003 (changed to I-9)
Amended I-9 – 8-8-2017
1
ATTACHMENT B - REDLINED
22
I-9
ART IN PUBLIC PLACES
A.The City of Newport Beach recognizes the importance and desirability of
enhancing and beautifying the public places within the City, by acquiring and
displaying publicly accessible artworks for the cultural benefit of the City, its
citizens and its visitors.
B.The City seeks to involve professional artists in City planning and design
projects; to integrate artworks in City capital improvement projects; and
to commission and/or purchase new artworks for public places.
C.Public art can include but is not limited to permanent and temporary
sculpture, murals, as well as artist-designed fountains, mosaics and tile
work, banners, park benches and other street furniture, water features, bus
shelters, streetlights and lanterns, kiosks, retaining walls, and/or
hardscape treatments.
D.Reserved.
E.Reserved.
F.Reserved.
G.The Arts Commission shall review any future modifications, relocation,
repairs, and/or replacement of parts or artworks located in public places.
History
Adopted T-1 - 9-8-1986
Amended T-1 – 1-24-1994 (changed to I-18)
Amended I -18 – 5-26-1998
Amended I-18 - 4-8-2003 (changed to I-9)
Amended I-9 – 8-8-2017
1
ATTACHMENT C - REVISED
23
I-11
ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH
A.The City of Newport Beach (“City”) believes that paintings, sculptures, drawings
and other art (collectively, “Art”) placed on City property and in City buildings
increases the aesthetic appeal and beauty of such property and buildings, and of
the City in general.
B.All proposals to donate, exhibit, loan, sell or commission Art to the City
(collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) shall be
reviewed by the Arts Commission for recommendation to the City Council.
C.The Arts Commission shall be responsible to:
1. Confer with persons who have offered to Convey Art to the City,
informing them of this policy, including criteria for approving Art and the
policies, criteria and approval process.
2. Advise the City Council of the artistic merit and value of Art offered to the
City.
3. Advise the City Council regarding appropriate City property or City
buildings for display of Art, in conjunction with the City commission,
committee, board and/or department which has responsibility for
planning or maintaining the proposed location.
D.The Arts Commission shall consider the following criteria in making a
recommendation for accepting an offer to Convey Art to the City:
1. The Art should be an original creation or a limited edition by the original
artist, and be of the highest quality and level of artistic excellence.
2. The Art should add to the balanced inventory of the City’s collection,
representing a variety of style, design and media.
3. The person(s) seeking to Convey Art to the City shall complete all
required forms, as provided by the Library Services Department.
4. The Art should be of satisfactory physical condition, be sufficiently
durable as to not be easily damaged or destroyed, should not require
restoration or extensive long term conservation, and should be of a
physical size and weight that the Art can be managed in storage, transport
and public display without difficulty. Art requiring restoration may only
ATTACHMENT D - ORIGINAL
24
I-11
be considered with full disclosure of the restoration costs provided by a
licensed art appraiser.
5. The Art should be consistent with and relevant to the civic interests and
broad variety of tastes within the Newport Beach community.
E.Art may only be recommended by the Arts Commission to the City Council for
acceptance upon the majority vote of the Arts Commission.
F.Art accepted into the City collection by the City Council is accepted with the
understanding that the City Council reserves the right to place the Art on public
display on either a permanent or temporary basis, and to store the Art when not
on display. Acceptance of Art by the City Council does not guarantee that the
Art will be displayed in perpetuity. The City Council may sell, donate or
otherwise remove any Art in the City collection. Any proceeds received by the
City from the transfer of Art shall be expended to acquire, restore or display Art.
G.Art considered for inclusion in the City’s collection must conform to City Council
Policy I-9 (Art in Public Places).
H.The City does not provide valuations or appraisals of Art Conveyed to the City.
The value of Art should be presented by the person(s) Conveying Art to the City
at the time of Conveyance. It is the responsibility of the person(s) Conveying Art
to the City to furnish a valuation to the appropriate government tax agency.
I.The person(s) Conveying Art to the City shall obtain all intellectual and
photographic property rights to the Art and transfer such rights to the City. The
City reserves the right to photograph Art for any and all purposes, including, but
not limited to, publicity and informational literature.
J.Any person(s) that Conveys Art to the City shall represent and warrant in writing
that it owns the Art and that the Art shall be Conveyed to the City free and clear of
all liens, restrictions, security interests or agreements by which the City would be
bound, but subject to all laws generally applicable to the transfer of title of any
work of Art.
K.Subject to compliance with California Civil Code Section 987, the City shall assume
no liability in the event of loss or damage to any Art accepted into the City’s
collection.
25
I-11
Adopted- February 24, 1986
Reaffirmed-January 24, 1994
Amended & Reassigned-April 8, 2003
Amended – May 12, 2015
Formerly F-23
Formerly I-13
26
I-11
ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH
A.The City of Newport Beach (“City”) believes that paintings, sculptures, drawings
and other art (collectively, “Artwork”) placed on City property and in City
buildings increases the aesthetic appeal and beauty of such property and
buildings, and of the City in general.
B.All proposals to donate, exhibit, loan, sell or commission Artwork to the City
(collectively, “Convey(s),” “Conveyed,” “Conveying” or “Conveyance”) via
conveyance shall be reviewed by the Arts Commission for recommendation to the
City Council.
C.The Arts Commission shall be responsible to:
1.Confer with persons who have offered to Convey Artwork to the City,
informing them of this policy, including criteria for approving Artwork and
the policies, criteria and approval process.
2.Advise the City Council of the artistic merit and value of Artwork offered
to the City.
3.Advise the City Council regarding appropriate City property or City
buildings for display of Artwork, in conjunction with the City commission,
committee, board and/or department which has responsibility for planning
and/or maintaining the proposed location.
D.The Arts Commission shall consider the following criteria in making a
recommendation for accepting an offer to Convey Artwork to the City:
1.The Artwork should be an original creation or a limited edition by the
original artist, and be of the highest quality and level of artistic excellence.
2.The Artwork should add to the balanced inventory of the City’s collection,
representing a variety of style, design and media.
3.The person(s) seeking to Convey Artwork to the City shall complete all
required forms, as provided by the Library Services Department – Cultural
Arts Division.
4.The Artwork should be of satisfactory physical condition, be sufficiently
durable as to not be easily damaged or destroyed, should not require
restoration or extensive long term conservation, and should be of a physical
size and weight that the Artwork can be managed in storage, transport and
public display without difficulty. Artwork requiring periodic maintenance
and/or restoration may only
ATTACHMENT E - REDLINED
27
I-11
be considered with full disclosure of the restoration costs provided by a
licensed art appraiser.
5.The Artwork should be consistent with and relevant to the civic interests
and broad variety of tastes within the Newport Beach community.
E.Artwork may only be recommended by the Arts Commission to the City Council
for acceptance upon the majority vote of the Arts Commission.
F.Artwork accepted into the City collection Art Inventory by the City Council is
accepted with the understanding that the City Council reserves the right to place
the Artwork on public display on either a permanent or temporary basis, and to
store the Artwork when not on display. Acceptance of Artwork by the City
Council does not guarantee that the Artwork will be displayed in perpetuity. The
City Council may sell, donate or otherwise remove any Artwork in the City
collection Art Inventory. Any proceeds received by the City from the transfer of
Artwork shall be expended to acquire, restore or display Artwork.
G.Artwork considered for inclusion in the City’s collection must conform to City
Council Policy I-9 (Art in Public Places).
H.The City does not provide valuations or professional appraisals of Artwork
Conveyed to the City. The value of Artwork should be presented by the person(s)
Conveying Artwork to the City at the time of Conveyance. It is the responsibility
of the person(s) Conveying Artwork to the City to furnish a valuation to the
appropriate government tax agency certified appraisal.
I.The person(s) Conveying Artwork to the City shall obtain all intellectual and
photographic property rights to the Artwork and transfer such rights to the City.
The City reserves the right to photograph Artwork for any and all purposes,
including, but not limited to, publicity and informational literature.
J.Any person(s) that Conveys Artwork to the City shall represent and warrant in
writing that it owns the Artwork and that the Artwork shall be Conveyed to the
City free and clear of all liens, restrictions, security interests or agreements by
which the City would be bound, but subject to all laws generally applicable to the
transfer of title of any work of Artwork.
K.Subject to compliance with California Civil Code Section 987, the City shall assume
no liability in the event of loss or damage to any Artwork accepted into the City’s
collection.
28
I-11
Adopted- February 24, 1986
Reaffirmed-January 24, 1994
Amended & Reassigned-April 8, 2003
Amended – May 12, 2015
Formerly F-23
Formerly I-13
29
I-11
ACQUISITION OF ART BY THE CITY OF NEWPORT BEACH
A.The City of Newport Beach (“City”) believes that paintings, sculptures, drawings
and other art (collectively, “Artwork”) placed on City property and in City
buildings increases the aesthetic appeal and beauty of the City in general.
B.All proposals to donate, exhibit, loan, sell or commission Artwork to the City via
conveyance shall be reviewed by the Arts Commission for recommendation to the
City Council.
C.The Arts Commission shall be responsible to:
1.Confer with persons who have offered to Convey Artwork to the City,
informing them of this policy, including criteria for approving Artwork and
the policies, criteria and approval process.
2.Advise the City Council of the artistic merit and value of Artwork offered
to the City.
3.Advise the City Council regarding appropriate City property or City
buildings for display of Artwork, in conjunction with the City commission,
committee, board and/or department which has responsibility for planning
and/or maintaining the proposed location.
D.The Arts Commission shall consider the following criteria in making a
recommendation for accepting an offer to Convey Artwork to the City:
1.The Artwork should be an original creation or a limited edition by the
original artist, and be of the highest quality and level of artistic excellence.
2.The Artwork should add to the balanced inventory of the City’s collection,
representing a variety of style, design and media.
3.The person(s) seeking to Convey Artwork to the City shall complete all
required forms, as provided by the Library Services Department – Cultural
Arts Division.
4.The Artwork should be of satisfactory physical condition, be sufficiently
durable as to not be easily damaged or destroyed, should not require
restoration or extensive long term conservation, and should be of a physical
size and weight that the Artwork can be managed in storage, transport and
public display without difficulty. Artwork requiring periodic maintenance
and/or restoration may only
ATTACHMENT F - REVISED
30
I-11
be considered with full disclosure of the restoration costs provided by a
licensed art appraiser.
5.The Artwork should be consistent with and relevant to the civic interests
and broad variety of tastes within the Newport Beach community.
E.Artwork may only be recommended by the Arts Commission to the City Council
for acceptance upon the majority vote of the Arts Commission.
F.Artwork accepted into the City Art Inventory by the City Council is accepted with
the understanding that the City Council reserves the right to place the Artwork on
public display on either a permanent or temporary basis, and to store the Artwork
when not on display. Acceptance of Artwork by the City Council does not
guarantee that the Artwork will be displayed in perpetuity. The City Council may
sell, donate or otherwise remove any Artwork in the CityArt Inventory. Any
proceeds received by the City from the transfer of Artwork shall be expended to
acquire, restore or display Artwork.
G.Artwork considered for inclusion in the City’s collection must conform to City
Council Policy I-9 (Art in Public Places).
H.The City does not provide professional appraisals of Artwork Conveyed to the
City. The value of Artwork should be presented by the person(s) Conveying
Artwork to the City at the time of Conveyance. It is the responsibility of the
person(s) Conveying Artwork to the City to furnish a certified appraisal.
I.The person(s) Conveying Artwork to the City shall obtain all intellectual and
photographic property rights to the Artwork and transfer such rights to the City.
The City reserves the right to photograph Artwork for any and all purposes,
including, but not limited to, publicity and informational literature.
J.Any person(s) that Conveys Artwork to the City shall represent and warrant in
writing that it owns the Artwork and that the Artwork shall be Conveyed to the
City free and clear of all liens, restrictions, security interests or agreements by
which the City would be bound, but subject to all laws generally applicable to the
transfer of title of any Artwork.
K.Subject to compliance with California Civil Code Section 987, the City shall assume
no liability in the event of loss or damage to any Artwork accepted into the City’s
collection.
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I-11
Adopted- February 24, 1986
Reaffirmed-January 24, 1994
Amended & Reassigned-April 8, 2003
Amended – May 12, 2015
Formerly F-23
Formerly I-13
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Melissa Hartson, Library Services Director
949-717-3810, mhartson@newportbeachca.gov
PREPARED BY: Melissa Hartson
TITLE: Sculpture Exhibition in Civic Center Park Timeline and Funding – Phase IX
RECOMMENDATION:
Staff recommends the City Arts Commission review and approve a timeline for Sculpture Exhibition Phase
IX and determine the funding amount request from the Newport Beach Arts Foundation to support Phase
IX of the Sculpture Exhibition.
DISCUSSION:
The Sculpture Exhibition in Civic Center Park is an integral feature of the Newport Beach Civic Center. The
City Arts Commission has determined that a rotating exhibition remains a practical approach to bring
sculptures to the City in a cost-efficient manner.
The acquisition program that the City Arts Commission developed in 2013 for the exhibition created a
model in which pieces are loaned for a two-year period. Sculptors of works chosen for the exhibition are
provided with a small honorarium, not to exceed $5,000, to loan their work to the City. The City is
responsible for installing the art, while sculptors are responsible for the maintenance and repair of their
work. Pieces are rotated into the exhibition annually and displayed for two years. Phases overlap for a
one-year period so that 20 pieces are typically on display.
Civic Center Park was designed by renowned landscape architectural firm Peter Walker and Partners
(PWP). PWP developed a master plan for public art in the park and identified various spots in the park
where art, particularly sculpture, could be exhibited.
Admission is free and the exhibition continues to be enjoyed by residents and visitors. The exhibition
offers the temporary display of public art and allows the City to avoid the obligation and expense of
owning public art. The City Arts Commission selects a well-balanced representation of public art that
appeals to a diverse audience, while including artistic merit, durability, practicality, and site
responsiveness as criteria in the selection. The rotational nature of the exhibit ensures that residents
and guests are exposed to a variety of work.
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ARTS ORANGE COUNTY:
The City Arts Commission selected Arts Orange County (ArtsOC) to provide public art coordination and
site management services for all phases of the Sculpture Exhibition in Civic Center Park after issuing
Requests for Proposals in 2013 and 2016. Given their background experience, expertise, and availability,
staff will request a Professional Services Agreement to ArtsOC for this work.
Arts Orange County was established in 1995 as the nonprofit, countywide arts council of Orange County,
California. Arts Orange County has been recognized by the California Arts Council as a model agency based
on the quality of its work. It has served as the officially designated arts agency and state-local partner of
the County of Orange since inception.
The ArtsOC project team successfully managed all previous phases of the exhibition and has strong
working relationships with the City Arts Commission and City staff.
COMMUNITY INPUT:
Since the exhibition’s inception, the City Arts Commission has increased public engagement in the
selection process of the sculptures through an online survey open to residents in Newport Beach. The
following elements will be integrated into selecting Phase IX sculptures for the Sculpture Exhibition in Civic
Center Park:
•The City Arts Commission will not utilize an ad hoc subcommittee for Phase IX. The entire Arts
Commission will select the pieces for the Phase IX Sculpture Exhibition online survey, in public, during
the City Arts Commission’s regular monthly meetings.
•The City Arts Commission and a curatorial panel will approve pieces for inclusion in the online public
survey based on the following criteria: artistic merit, durability, practicality, and site appropriateness.
•Through the online survey, the public can vote for their favorite sculptures and select the pieces for
inclusion in Phase IX. The most popular pieces will be selected for the Exhibition, pending final approval
by City Council.
TIMELINE
ArtsOC executed the following timeline for Phase VIII:
CITY OF NEWPORT BEACH SCULPTURE EXHIBITION IN CIVIC CENTER PARK TIMELINE
PHASE VIII – FY 2022-23
DATE TASK
Sept. 2022
September 8 CITY ARTS COMMISSION REGULAR MEETING
•Present overview of Phase VIII plan at City Arts Commission meeting
Sept. 2022
Sept. 27 CITY COUNCIL REGULAR MEETING
•City Council considers Arts Orange County contract
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Oct. 2022
October 10
Contract executed (pending Council approval)
ISSUE CALL FOR ARTISTS (RFP)
• Disseminate RFP (PAN, CAC, LA Culture Net, PACSOCAL, Local Media,
SparkOC, Personal Invitations)
• Field questions from interested artists
• Monitor arriving submissions for completeness
• Upload submissions to the public voting page as they arrive
Nov. 2022
Nov. 30
CLOSE RFP (7 ½ week period)
• Ongoing promotion of RFP throughout the open period
Dec. 2022
December 1
December 7
December 8
5 PM
December 10
OPEN Online Review & Ranking by City Arts Commission & Guest Jurors
CLOSE Online Review & Ranking by City Arts Commission & Guest Jurors
CITY ARTS COMMISSION REGULAR MEETING
Approve qualified submissions for public survey
OPEN Public online survey of Finalists
January 2023
January 10
January 12
January 14
CLOSE Public online survey of Finalists (4-week period)
CITY ARTS COMMISSION REGULAR MEETING
• Presentation of public survey rankings
ArtsOC advises selected artists of their status
• Selection is subject to City Council approval. Confirm continued availability
of artist work, artist availability for the installation window of time, review
questions and concerns with artists, ascertain need for concrete pads,
collect W9 forms from artists February 2023
February
February
CITY COUNCIL REGULAR MEETING – FIRST MEETING IN FEBRUARY
• Present City Arts Commission recommendations/public survey results for
approval
Inform artists of selection, provide City Attorney with all necessary information for
Artists Loan Agreements
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March 2023
March 11
City Attorney provides Artists Loan Agreements to ArtsOC to send to artists
April 2023
April 11
ArtsOC delivers all artists contracts to City with Phase VIII FIRST invoices and Phase
VI FINAL invoices
May 2023
Additional concrete pads poured and footings for new installations poured as
needed
June 2023
June 1
June 1- 16
CITY: Provide ArtsOC with Phase VI FINAL payment checks and Phase VIII FIRST
payment checks to give to artists during de-installation/installation.
De-Installation of Phase VI Artworks
Installation of Phase VIII Artworks
June 24
City: Phase VIII Grand Opening and Dedication Ceremony
For FY 2023-24, ArtsOC is proposing the following expedited timeline to conduct the public online survey
to open a month earlier. However, this timeline does not afford the Arts Commission enough time to
secure sufficient funding for the Phase IX project.
CITY OF NEWPORT BEACH SCULPTURE EXHIBITION IN CIVIC CENTER PARK TIMELINE
PHASE IX – FY 2023-24
DATE TASK
July 2023
July 13
CITY ARTS COMMISSION REGULAR MEETING
• Present overview of Phase IX plan and recommend contractor to City
Council
August 2023
August 22
CITY COUNCIL REGULAR MEETING
• City Council considers Arts Orange County contract
36
September 2023
September 11
September 15
Contract executed (pending Council approval)
ISSUE CALL FOR ARTISTS (RFP)
• Disseminate RFP (PAN, CAC, LA Culture Net, PACSOCAL, Local Media,
SparkOC, Personal Invitations)
• Field questions from interested artists
• Monitor arriving submissions for completeness
• Upload submissions to the public voting page as they arrive
October 2023
October 27
CLOSE RFP (6 week period)
• Ongoing promotion of RFP throughout the open period
November 2023
November 9
November 13
ArtsOC presents results of Public Poll at Regular City Arts Commission Meeting
City Arts Commission and outside judges approve qualified submissions for public
survey
OPEN Public online survey of Finalists (4 ½ week period)
December 2023
December 11
December 14
January 2024
CLOSE Public online survey of Finalists
CITY ARTS COMMISSION REGULAR MEETING
• ArtsOC presents public survey rankings
January 9
January 10
CITY COUNCIL REGULAR MEETING
• Present City Arts Commission recommendations/public survey results for
City Council approval
ArtsOC advises artists of their status and collects all necessary information to
provide City for preparation of loan agreements
37
February 2024
February 15
City Attorney provides Artists Loan Agreements to ArtsOC to send to artists
March 2024
March 15
ArtsOC delivers all artists contracts to City and first invoices
April – May
2024
ArtsOC pours any additional concrete pads and footings for new installations as
needed
June 2023
June 3
June 3 - 16
CITY provides ArtsOC with checks for artists
De-Installation of Phase VII Artworks
Installation of Phase IX Artworks
June 22 or 29
City: Phase IX Grand Opening and Dedication Ceremony
FUNDING:
Arts Orange County (ArtsOC) has provided a budget for Phase IX that totals $119,000. The budget
remains unchanged from Phase VIII.
SCHEDULE OF BILLING RATES
PHASE ITEM DETAIL COST
9 Installation of Phase 9 Sculptures (June 2024) 10 Sculptures $25,000.00
9 Site Preparation Concrete pads, footings $15,000.00
9 Equipment Rental Cranes, forklifts $6,500.00
9 Project Management & Curation Management Fee $35,000.00
9 Contingency $8,000.00
Phase Sub-Total $89,500.00
9 De-installation of Phase 9 Sculptures (2026) 10 Sculptures $20,000.00
9 Project Management & Curation Management Fee $9,500.00
Phase Sub-Total $29,500.00
ARTS ORANGE COUNTY
PROJECT TOTAL $119,000.00
In addition to the $119,000 project management costs, 10 artist honorariums of $5,000 each will add
$50,000 to the budget resulting in the total cost of $169,000 for Phase IX.
For Fiscal Year 2023-24, City Council has allocated $135,000 for Phase IX. There is a $34,000 shortfall. 38
As in previous phases, the City Arts Commission will need to utilize private funds to augment the total
cost of the project.
In Fiscal Year 2022-23, the Newport Beach Arts Foundation (NBAF) committed $10,000 to support the
artist honorariums for Phase VIII. Staff also reallocated funds from other budget lines to help fund the
project.
FY 2022-23 FUNDING SOURCES AMOUNT
Phase VIII Budget #01060603-811059 $135,000
NBAF donation (private funds) $10,000
Programming Budget #01060603-841004 $14,000
Professional Services Budget #01060603-811008 $10,000
TOTAL: $169,000
Staff recommends the City Arts Commission determine this year’s Sculpture Exhibition support request
from the Newport Beach Arts Foundation so it may be presented for consideration at the Newport
Beach Arts Foundation’s August 9 meeting.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item)
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