HomeMy WebLinkAbout06 - Concrete Replacement Program FY 2023-24 (Project No. 24R06) - Award of Contract No. 9378-1Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
September 26, 2023
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Concrete Replacement Program FY 2023-24 (Project No. 24R06) —
Award of Contract No. 9378-1
ABSTRACT:
City of Newport Beach (City) staff received construction bids for the Concrete
Replacement Program Fiscal Year 2023-24 project and requests City Council approval
to award the construction contract to Grigolla & Sons Construction Company, Inc. of
San Dimas, CA. This project will replace deteriorated concrete sidewalks, driveways,
curbs and gutters, and access ramps in the Mariners and Dover Shores neighborhoods.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities
involving negligible or no expansion of use) of the CEQA Guidelines, because this
project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 9378-1 to Grigolla & Sons Construction Company, Inc. for the bid
price of $989,250 for the Concrete Replacement Program FY 2023-24, and authorize
the Mayor and City Clerk to execute the contract;
d) Establish a contingency of $200,000 (approximately 20 percent of total bid) to cover
the cost of unforeseen work not included in the original contract; and
e) Approve Budget Amendment No. 24-023 appropriating, $77,756 in increased
expenditures in 01201927-980000-24R06 from the General Fund Capital Projects
Fund's unappropriated fund balance.
DISCUSSION:
The City's annual Concrete Replacement Program involves replacing deteriorated
concrete sidewalks, driveways, curbs and gutters, and access ramps. This program
precedes the annual slurry seal program, which is scheduled to start in spring 2024. This
year's project focuses on concrete improvements in the Mariners and Dover Shores
neighborhoods.
6-1
Concrete Replacement Program FY 2023-24 (Project No. 24R06)
— Award of Contract No. 9378-1
September 26, 2023
Page 2
At 10 a.m. on August 31, 2023, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
CJ Concrete Construction, Inc.*
$ 979,450*
2nd
Grigolla & Sons Construction Co. Inc.
$ 989,250
3rd
Towo Enterprise, Inc.
$ 998,750
4th
S&H Civilworks
$1,041,850
5th
Gentry General Engineering, Inc.
$1,086,700
6th
Aneen Construction, Inc.
$1,198,200
7th
On x Paving Company, Inc.
$1,234,000
*Non -responsive Bid
The City received seven bids. The apparent low bidder, CJ Concrete Construction, Inc.,
was deemed non -responsive since it did not submit the necessary bid documents as
required and described in the Instructions to Bidders. The second lowest bidder,
Grigolla & Sons Construction Company, Inc., possesses a California State Contractor's
License Classification "A", as required by the project specifications. A review of
references for Grigolla & Sons Construction Company, Inc. shows satisfactory completion
of similar contracts for the City and other municipalities.
The second lowest bid was 4.1 percent above the Engineer's Estimate of $950,000. The
minor difference between the second lowest bid and the Engineers Estimate was due to
the steady rising prices of concrete materials and the ongoing inflationary construction
environment.
Pursuant to the contract specifications, the contractor will have 60 consecutive working
days to complete the work. Work is scheduled to start in late October.
The project plans and specifications will be available for review at the September 26,
2023 City Council meeting or upon request.
FISCAL IMPACT:
Upon approval of the proposed budget amendment, sufficient funding is available from
the current CIP budget for the award of this contract. $105,000 in contribution funding is
also included to address final restoration work related to the Balboa Boulevard
Undergrounding (UUD-22 Phase 2) and will be billed to the utility companies upon
completion.
The following funds will be expended.
Account Description
General Fund Capital Projects Fund
General Fund Capital Projects Fund
Contributions Fund
Account Number
01201927-980000-24R06
01201927-980000-23R06
13501-980000-21 A11
Total:
Amount
$ 1,077,756
$ 8,244
$ 105,000
$ 1,191,000
6-2
Concrete Replacement Program FY 2023-24 (Project No. 24R06)
— Award of Contract No. 9378-1
September 26, 2023
Page 3
Proposed fund uses are as follows:
\/Pnrinr
Grigolla & Sons Construction Co
Grigolla & Sons Construction Co
Various
Purpose
Amount
Inc. Construction Contract
$
989,250
Inc. Construction Contingency
$
200,000
Printing & Incidentals
$
1,750
Total:
$
1,191,000
The source of funding for this project is the General Fund Capital Projects Fund, which is
the City's primary fund for financing its annual Concrete Replacement Program, and a
contribution from utility companies as described above.
Staff recommends establishing $200,000 (approximately 20 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction as well as
the added utility company's concrete related restoration, not in the original bid. Bid pricing
is favorable and the contractor has performed well for the City on past projects.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
6-3
ATTACHMENT A
JOHN WAYNE
AIRPORT
NOT TO SCALE
CONCRETE REPLACEMENT PROGRAM
FY 2023-24
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-9378-1 1 9/26/2023
ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2023-24 BA#:24-023
Department: Public Works
ONETIME: ❑� Yes ❑ No
Requestor: Theresa Schweitzer
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: Q,Q Date gzigt2
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
Appropriate expenses from the General Fund Capital Projects fund for the Concrete Replacement Program FY2023-24 ❑ from existing budget appropriations
(Project No, 241106). ❑ from additional estimated revenues
0 from unappropriated Fund balance
REVENUES
Fund #
Org
Object Project Description
Increase or (Decrease) $
Subtotal $
EXPENDITURES
Fund #
Org
Object Project Description
Increase or (Decrease) $
012
01201927
980000 241106 STREET - CIP EXPENDITURES FOR GL
77,756.00
Subtatall $ 77,756-00
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
012
300000
GENERAL FUND CAPITAL PROJECTS - FUND BALANCE CONTROL
(77,756.06)
Subtota{ $ (77,756.00)
Fund Balance Change Required
6-5