HomeMy WebLinkAbout08 - Balboa Island Water Main Replacement - Phase 3 and Shorecliff Community Water System Improvements - Award of Contract No. 7173-3Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
October 24, 2023
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer,
msinacori@newportbeachca.gov
PHONE: 949-644-3342
TITLE: Balboa Island Water Main Replacement — Phase 3 (Project
No. 23W11) and Shorecliff Community Water System Improvements
(Project No. 24W 14) — Award of Contract No. 7173-3
ABSTRACT:
The City of Newport Beach (City) received construction bids for the Balboa Island Water
Main Replacement — Phase 3 and Shorecliff Community Water System Improvements
project and requests City Council approval to award the construction contract to
T.E. Roberts, Inc. of Irvine, CA. This project will replace older, deteriorated water mains
on Balboa Island ahead of the Assessment District 124 undergrounding construction and
will also replace a short section of water main on Evening Canyon Road, as well as build
two, new water pressure regulating stations in the Shorecliff and Cameo Shores
communities.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Class 2 Section 15302(c) (replacement of existing public facilities involving
negligible or no expansion of capacity) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because this project has no potential to have a
significant effect on the environment;
b) Approve the project plans and specifications;
c) Approve Budget Amendment No. 23-029 appropriating $1,325,670 from the Water
Enterprise Fund unappropriated balance to the Water Capital Fund for the Balboa
Island Water Main Replacement — Phase 3 project (Account No. 70201931-980000-
23W 11);
d) Award Contract No. 7173-3 to T.E. Roberts, Inc. for the bid price of $3,470,899 for the
Balboa Island Water Main Replacement — Phase 3 and Shorecliff Community Water
System Improvements project, and authorize the Mayor and City Clerk to execute the
contract; and
e) Establish a contingency of $520,000 (approximately 15 percent of total bid) to cover
the cost of unforeseen work not included in the original contract.
8-1
Balboa Island Water Main Replacement — Phase 3
and Shorecliff Community Water System Improvements
October 24, 2023
Page 2
DISCUSSION:
The existing Balboa Island water mains included in the project are older, deteriorated
water mains (installed between 1936 to 1947) that have outlived their design lives and
are now due to be replaced. The City's Water Master Plan identified $2,224,000 of water
main replacement funding for Balboa Island - Phase 3. Due to planned construction on
Balboa Island as part of Underground Utility Assessment District No. 124, staff has
accelerated water replacement design for Balboa Island water main replacements. The
design package also added replacement of some existing cast-iron water mains located
on Little Balboa Island identified by the Utilities Department as needing replacement but
were not included in the original budgeted scope of work. These mains have recently
experienced water main breaks and have reduced capacity due to identified corrosion.
These Little Balboa Island water main replacements were originally slated to be
completed within the Irvine Terrace Waterline Replacement Project that is currently under
construction, however; more pressing main replacements were identified at the Marine
Avenue entry to the island that required staff to pivot and address the replacement of
those water mains first. Additionally, this design package also includes the construction
of two water pressure regulating vaults located in the Shorecliff and Cameo Shores
communities and replacement of existing water mains on Shorecliff Road that have
recently experienced water main breaks. This portion of the project also identified
additional work that was not included with the original project budget.
At 9:30 a.m. on October 3, 2023, the City Clerk opened and read the following bids for
this project:
BIDDER
TOTAL BID AMOUNT
Low
T.E. Roberts, Inc.
$ 3,470,899.00
2nd
GCI Construction, Inc.
$ 3,740,913.05
3rd
J. De Sigio Construction, Inc.
$ 4,608,935.00
4th
Paulus Engineering Inc.
$ 4,995,805.00
5th
Ferreira Construction Co., Inc.
$ 5,151,999.00
6th
Dominguez General Engineering, Inc.
$ 5,615,700.00
7th
Bali Construction, Inc.
$ 6,954,245.00
The City received seven bids for this project. The apparent low bidder, T.E. Roberts,
submitted a bid approximately 3.6 percent below the Engineer's Estimate of $3,600,000.
T.E. Roberts submitted all the necessary forms and possesses a California State
Contractor's License Classification "A", as required by the project specifications. A review
of references for T.E. Roberts shows satisfactory completion of similar contracts for the
City and other municipalities. T.E. Roberts successfully completed the Balboa Island
Water Main Replacement (Phase I and Phase II) projects and is currently working on the
West Irvine Terrace and Balboa Island Water Main Replacement project for the City.
The proposed projects include construction of new, 6-inch and 8-inch PVC water mains,
water services and fire hydrants for the Balboa Island community. Work in the Shorecliff
and Cameo Shores area includes the construction of two, new water pressure regulating
stations, new 6-inch and 8-inch PVC water mains, fire hydrant and water services.
8-2
Balboa Island Water Main Replacement — Phase 3
and Shorecliff Community Water System Improvements
October 24, 2023
Page 3
Work necessary to complete this contract also includes installation of new water valves,
installation of fittings and connections to existing water mains, pavement restoration,
restriping, traffic control and other appurtenant work as required by the contract.
This water main construction will require alley and street closures and traffic detours. The
contractor will be required to keep cross traffic flowing at all times. A detailed schedule
will be prepared by the contractor following award, which can be adjusted to address the
concerns of businesses and residents in the project area. Project phasing has been
developed to minimize impacts to the community. For example, no work will be allowed
on Balboa Island during the summer season in order to minimize traffic disruptions. Work
will begin on Balboa Island in December and have a target completion of May 31, 2024.
Pursuant to the contract specifications, the contractor will have 175 consecutive working
days to complete the work. Work is scheduled to begin this year.
The project plans and specifications will be available for review at the October 24, 2023
City Council meeting or upon request.
FISCAL IMPACT:
As mentioned above, after development and approval of the current Capital Improvement
Program (CIP) budget for the project, additional water main replacement and regulating
station work was identified that needed to be addressed and added into this project's
scope including additional water main replacement work on Balboa Island as well as the
Shorecliff Community Water System Improvement work. Upon approval of the proposed
Budget Amendment, sufficient funding is available from the current CIP budget for the
award of this contract. The Budget Amendment transfers and appropriates $1,325,670 in
additional funding from the Water Enterprise Fund unappropriated balance.
The following funds will be expended.
Account Description
Water Capital Distribution & Piping
Water Capital Non -Master Plan
Proposed fund uses are as follows:
Vendor
T.E. Roberts, Inc.
T.E. Roberts, Inc.
Leighton Group
Various
Account Number
70201931-980000-23W 11
70201932-980000-24W 14
Total:
Purpose
Construction Contract
Construction Contingency
Material Testing
Printing & Incidentals
Amount
3,117,398.40
941,670.60
4,059,069.00
U1" t:111iii
$ 3,470,899.00
$ 520,000.00
$ 66,670.00
$ 1,500.00
Total:
$ 4,059,069.00
8-3
Balboa Island Water Main Replacement — Phase 3
and Shorecliff Community Water System Improvements
October 24, 2023
Page 4
Due to the unknow risk associated with underground work and replacement of old water
facilities, staff recommends establishing $520,000 (approximately 15 percent of total bid)
for contingency purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 2 Section 15302(c) (replacement of
existing public facilities involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
RM
Attachment A
NORTH
SOUTH BAY FRONT
BALBOA ISLAND
PROPOSED WATER MAIN REPLACEMENT
BALBOA ISLAND WATER MAIN REPLACEMENT - PHASE 3 &
SHORECLIFF COMMUNITY WATER SYSTEM IMPROVEMENTS
LOCATION MAP
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7173-3 23W11 & 24W14 10/24/23
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PROPOSED WATER MAIN REPLACEMENT
OPROPOSED WATER PRESSURE REGULATING VAULT
BALBOA ISLAND WATER MAIN REPLACEMENT - PHASE 3 &
SHORECLIFF COMMUNITY WATER SYSTEM IMPROVEMENTS
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7173-3 I 23W11 & 24W14 10/24/23
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Department: Public Works
Requestor: Theresa Schweitzer
City of Newport Beach
BUDGET AMENDMENT
2023-24 BA#: 24-029
ONE TIME: C Yes ❑ No
Approvals
ATTACHMENT B
CITY MANAGER'S APPROVAL ONLY 11
Finance Director. Date
r= COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
To appropriate increased expenditures from the Water Enterprise Fund unapporpriated balance to the Water Capital Fund ❑ from existing budget appropriations
for the Balboa Island Water Main Repalcement - Phase 3 Project. ❑ from additional estimated revenues
0 from unappropriated fund balance
Fund # Org Object Project Description Increase or (Decrease) $
702 70299 692701 INTERFUNDTRANSFERS- INTRAFND XFR FRM WATER ENT FND 1,325,670.00
Subtotal $ 1,325,670.00
Fund # Org Object
701 70199 991702
702 70201931 980000
rroiecc uescripuon
INTERFUND TRANSFERS - TRANSFER OUT WATER CAP FUND
23W11 DISTRIBUTION & PIPING -CIP EXPENDITURES FOR GL
Fund # Object Description
701 300000 WATER ENTERPRISE FUND- FUND BALANCE CONTROL
702 300000 WATER CAPITAL FUND - FUND BALANCE CONTROL
Increase or (Decrease) $
1,325,670.00
1,325,670.00
Subtotal S 2,651,340.00
Increase or (Decrease) $
(1,325,670.001
Subtotal $ (1,325,670.00)
Fund Balance Change Required
8-7