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HomeMy WebLinkAboutIV(a) - Draft Minutes of October 4, 2023Attachment No. 1 Draft Minutes of October 4, 2023 Page 1 of 3 CITY OF NEWPORT BEACH GENERAL PLAN UPDATE STEERING COMMITTEE MINUTES COMMUNITY ROOM – 100 CIVIC CENTER DRIVE OCTOBER 04, 2023 REGULAR MEETING – 6:30 P.M. I. CALL THE MEETING TO ORDER – 6:50 p.m. II. WELCOME AND ROLL CALL Present: Chair Nancy Gardner and Committee Members Phillip Brown and Kimberly Carter Staff: Deputy Community Development Director Jim Campbell and Principal Planner Ben Zdeba III. PUBLIC COMMENTS ON NON-AGENDA ITEMS None IV. CURRENT BUSINESS a. Meeting Minutes of August 21, 2023 Motion made by Committee Member Carter and seconded by Committee Member Brown to approve the minutes of August 21, 2023, with a correction to Charles Globe’s comment: “In response to Committee Member Brown’s question, Charles Klobe noted that removing Banning Ranch from the Land Use Element came at the request of the new property owner.” The motion carried unanimously 3-0. b. Recap of GPUSC Bi-Monthly Report to the City Council Chair Gardner reported that the Council directed the GPUSC to be consistent with the Housing Element by including Banning Ranch in the Land Use Element. Deputy Community Director Campbell stated that he thought the Banning Ranch and density issues got conflated and that, while the Council directed the GPUSC to implement the Housing Element as drafted, it did not apply to the density issue. c. Updates from Dudek and Overview of the Schedule Chair Gardner thanked the consultants and stated that the GPUSC was present at the GPAC meeting and does not need an update. General Plan Update Steering Committee Meeting October 04, 2023 Page 2 of 3 Committee Member Carter revisited the concept of the Subcommittees getting together for smaller dialogue on how they want to engage on their respective topics and inquired about an efficient way to interact, collect ideas, and interact as a group. Deputy Community Development Director Campbell clarified that the Subcommittees could use alternate solutions for communicating, but the GPAC and GPUSC meetings are subject to the Brown Act and require agendized meetings for discussions. Chair Gardner thought the outreach and engagement topic produced a lot of comments unlike other elements. Dennis Baker suggested taking the ideas from the Outreach Subcommittee to the individual Subcommittees so they can brainstorm on the parts specific to their element. Deputy Community Development Director Campbell and Chair Gardner agreed. Committee Member Carter thought that the GPAC members should take the lead on outreach efforts where they have the relationships with the support of the consultant. Committee Member Brown questioned who the keeper is of the ideas generated at the Subcommittee meetings. Chair Gardner expressed concern for this, noted staff is doing a good job keeping notes and the Committee needs to do a better job disseminating it, and the GPUSC will review the outreach and engagement plan once the consultant indicates it is ready. Furthermore, she expressed the value of the consultant’s time and experienced perspective. Deputy Community Development Director Campbell believed that technology can be leveraged for the Subcommittee meetings. Committee Member Brown expressed concern for consistent messaging. In response, Chair Gardner proposed the Outreach Subcommittee address this and Ms. Dickson from Dudek suggested preparing a one-page reference sheet. Chair Gardner suggested including this on the next meeting agenda. Dennis Baker suggested a narrow presentation focus at events. Jim Mosher noted the Council’s direction for the GPUSC to be guiding and ensuring that the City has a good outreach plan and questioned the role the Outreach Subcommittee has of being in charge of it. Nancy Scarbrough suggested a boiler point outline of the General Plan in a PowerPoint format for presentations. Deputy Community Development Director Campbell concurred. Susan DeSantis suggested recording Chair Gardner’s SPON (Still Protecting Our Newport) talk and making it available on the City website and in the toolkit. Nancy Scarbrough suggested Newport Beach TV record Chair Gardner’s General Plan talk. d. Potential Future Speakers or Topics for GPAC General Plan Update Steering Committee Meeting October 04, 2023 Page 3 of 3 At the previous GPAC and GPUSC meetings, the topic of outside speakers was discussed. The goal would be to identify a reasonable number of topics or trends that are within the general scope of the General Plan and to identify speakers that might be engaged to provide insight to the update process. Recommended Action: Discuss and provide guidance on potential topics and/or speakers. Deputy Community Development Director Campbell suggested identifying four topics for discussion that relate to the General Plan. He proposed climate change and sea level rise, local and regional economy, commercial and multiunit residential real estate, and municipal services and finance. Chair Gardner suggested the topic of technology, stated that ideas be sent to staff, and proposed the topics be presented and discussed at the next GPAC meeting. e. Report from Outreach Subcommittee Liaison and Outreach and Engagement Plan Overview Committee Member Carter will provide an update on the GPAC Outreach Subcommittee’s efforts and Kearns & West will provide an overview of the Outreach and Engagement Plan. This document was presented to the full GPAC for review, input, and acceptance earlier in the evening. Once accepted, City staff and the consultant team will continue to work in concert with the GPAC and GPAC Outreach Subcommittee, as well as the GPUSC to carry forward the plan. Recommended Action: Receive a report from the GPUSC Outreach Subcommittee Liaison and presentation from Kearns & West. Chair Gardner indicated this item was already covered and advanced the meeting. f. Presentation on the Identified Web Platform: Social Pinpoint At the August 28, 2023, GPAC Outreach Subcommittee meeting, Kearns & West and City staff presented the identified web platform that best suits the needs of the project’s outreach and engagement plan. Kearns & West will present an overview of Social Pinpoint, including examples of other agencies currently using the platform. Chair Gardner indicated this item was already covered and advanced the meeting. V. COMMITTEE ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Gardner requested a future agenda item to discuss the timeline. VI. ADJOURNMENT With no further business, Chair Gardner adjourned the meeting at 7:14 p.m.