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HomeMy WebLinkAboutCity Arts Commission 01-11-2024 Meeting Agenda PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Newport Beach Central Library 1000 Avocado Avenue, Newport Beach CA 92660 Thursday, January 11, 2024 - 5:00 PM City Arts Commission Members: Maureen Flanagan, Chair Leonard Simon, Vice Chair Barbara George, Secretary John Blom, Commissioner Melissa Kandel, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The public can submit questions and comments in writing for the City Arts Commission to consider. Please send them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, January 10, 2024, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of the record. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Melissa Hartson, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or mhartson@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. January 11, 2024 Page 2 City Arts Commission Meeting V.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. VI.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the December 14, 2023, City Arts Commission Meeting Draft of 12/14/2023 Minutes1. Draft of 12-14-23 Meeting Minutes B.Consent Calendar Items Financial Report2. Review of financial information. December 2023 Financial Report Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Cultural Arts Activities for December 2023 VII.CURRENT BUSINESS A.Items for Review and Possible Action Sculpture Exhibition in Civic Center Park - Phase IX4. Richard Stein with Arts Orange County will provide an update regarding Phase IX of the Sculpture Exhibition in Civic Center Park. January 11, 2024 Page 3 City Arts Commission Meeting Fiscal Year 2024-25 Program Enhancements Proposal5. The Budget Ad Hoc Subcommittee recommends that the City Arts Commission approve program enhancement requests for Fiscal Year 2024-25. FY 2024-25 Program Enhancements Staff Report ATTACHMENT A - FY 2024-25 Projected Costs Summer Concerts on the Civic Center Green and Concert at Marina Park6. The Concerts on the Green Ad Hoc Subcommittee will recommend three bands and three alternates for the summer concert series on the Civic Center Green, as well as recommend a band for a fall concert at Marina Park and an alternate. 2024 Concerts on the Green and Marina Park Staff Report ATTACHMENT A - Band Recommendations B.Monthly Reports Newport Beach Arts Foundation Liaison7. Secretary Barbara George, Chair Maureen Flanagan, Vice Chair Leonard Simon VIII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM). IX.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. X.ADJOURNMENT CITY OF NEWPORT BEACH CITY ARTS COMMISSION MEETING MINUTES Newport Beach Public Library 1000 Avocado Avenue, Newport Beach, CA 92660 Thursday, December 14, 2023 – Study Session and Regular Meeting City Arts Commission Members: Maureen Flanagan, Chair Leonard Simon, Vice Chair Barbara George, Secretary John Blom, Commissioner Melissa Kandel, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant DRAFT I.CALL MEETING TO ORDER Chair Maureen Flanagan called the City Arts Commission Study Session to order at 4:00P.M. II.ROLL CALL Commissioners Present:Chair Maureen Flanagan Commissioner John Blom Secretary Barbara George (arrived after roll call) Commissioner Melissa Kandel Commissioner Wayan Kaufman Commissioner Marie Little (arrived after roll call) Commissioners Absent: Vice Chair Leonard Simon (excused) Staff Present: Melissa Hartson, Library Services Director Camille Escareal-Garcia, Cultural Arts Assistant III.NOTICE TO THE PUBLIC - Waived IV.STUDY SESSION BUSINESS 1.Cultural Arts ProgrammingThe City Arts Commission will discuss the programming schedule for the current fiscalyear. This discussion will open dialogue regarding additional events and programsand their feasibility. 4 City Arts Commission Meeting November 9, 2023 Page 2 Library Services Director Melissa Hartson reported the study session is to discuss the current programming schedule and begin discussions for program account enhancements for the next fiscal year (FY) 2024-2025. All departments are starting their budget processes for next fiscal year and program enhancement requests are due in January. Program enhancement requests are formal budget increase requests for improvements and new programming that are submitted to City Council for approval. This past fiscal year there was a program enhancement request for City Arts for $45,000. Of that amount, $25,000 was requested to help support the Sculpture Garden and $20,000 to increase cultural arts grants to allow for additional programming throughout the community hosted by outside organizations. Commissioner John Blom commented that the current budget amounts need to be reallocated to allow advertising to be appropriately budgeted so that the funds don’t have to be taken from other programs. In addition, revenue from the Newport Beach Art Exhibition should be used to further promote City Arts as well as grant funding. Commissioner Blom inquired about the revenues generated from the 2023 Newport Beach Art Exhibition. Library Services Director Hartson explained the revenues generated from the 2023 Art Exhibition was about $6,700. Chair Flanagan commented that the issue is the funds are returned to the City’s General Fund at the end of the fiscal year. Commissioner Blom stated that the City Arts Commission is in a tough spot as they have to continue cycling through the same process of moving money from Programming and Professional Services budgets to fund the Sculpture Garden, so there isn’t room to expand Cultural Arts programs within the City. He felt that the money granted for Laguna Playhouse, which is outside of Newport Beach, would be better spent for a field trip to the Civic Center Sculpture Garden. Commissioner Wayan Kaufman explained that would entail consulting fees to start a brand-new program when Laguna Playhouse already has programming in place for the schools to visit. Chair Flanagan commented that programs are best created by a subcommittee to figure out which programs they would like to see and then champion that program. Commissioner Kaufman agreed it’s a good idea to have field trips to the Sculpture Garden, particularly with the addition of the docent program. It would be worth exploring the idea and could provide an opportunity to promote the Sculpture Garden, educate the students, and support art appreciation within Newport Beach. Commissioner Melissa Kandel inquired if the purpose of the current Study Session is to determine the monetary amount needed or to produce new ideas to present. Chair Flanagan responded that it’s both. Commissioner Kandel proposed a sunset acoustic music series that could be set up at the Balboa pier or in the grassy area in Corona del Mar (CdM). She received a rough estimate from a contact in the live production industry who said it would cost about $12,000 for one 5 City Arts Commission Meeting November 9, 2023 Page 3 concert. If they wanted to do a series, if bundled it would be a little less. Commissioner Kandel expressed frustration that she doesn’t see the funds available to make something like that happen and reiterated her original suggestion at a previous meeting, and to Commissioner Blom’s point, they need to look at the funds being used for advertising to see if the costs are worth the results. She didn’t know the answer but suggested a study session solely for that purpose. Commissioner Blom suggested an Ad Hoc subcommittee could go over the advertising expenses and effectiveness of current marketing campaigns. The time frame is short, however, if what’s proposed is approved by the Commission they could submit that with the program enhancement request to City Council. Library Services Director Hartson recommended that the Commission review current programs and make the program enhancement request to supplement the $24,000 shortfall in the Sculpture Garden funds, which would free up funds usually transferred from the Programming Budget. Commissioner Blom expressed an interest in requesting more than $24,000 shortfall and proposed moving the Sculpture Garden closer to the highway, which would allow it to be visible for people passing it while driving. He believed a new location with more visibility could decrease the amount of marketing funds needed to promote the Sculpture Garden. Commissioner Kandel stated with the Sculpture Garden being the majority of their budget, it would be worth considering lowering the honorariums for the artists and supplement the differences with promotional packages for the artists. When checking other city’s honorarium funds, the majority of them had lower amounts designated than Newport Beach. Particularly if they receive the same result from the program enhancement request as last year. Secretary Barbara George commented that budgeting needs to be precise in terms of goals and how they intend to achieve those goals. Skimming programs and lowering honorariums would set a bad precedent and it would be better to push for more funds from the program enhancement request and be definitive regarding the costs of any new programming presented. The Commission discussed the Utility Box program and costs, potential ways to encourage community involvement, different ideas for sponsorship and the scope of the program to fit budgetary constraints. Commissioner Kaufman proposed bringing back the performances of the Festival Ballet to the Newport Beach Central Library, such as the Nutcracker. She commented that the CAC may find more success with the program enhancement request if they look to bring programs back that were well attended and cancelled due to the pandemic or lack of funding. Library Services Director Hartson commented that as the Nutcracker draws a large crowd, they may consider waiting until after the new lecture hall has been completed. She suggested looking into a Sculpture Garden photo contest as done in previous phases. 6 City Arts Commission Meeting November 9, 2023 Page 4 Chair Flanagan formed an ad-hoc subcommittee for budget preparation for the program enhancement request. The Budget Subcommittee consisted of herself, Commissioner Blom, and Secretary George. V. PUBLIC COMMENTS Jim Mosher, Newport Beach resident, emphasized that it’s the City Manager’s budget that goes to City Council; thus, the City Manager alone makes the decision of what is included in the City’s draft budget. Mr. Mosher provided a history of how the budget and enhancement requests were handled in the past and suggested the City Manager might be the person to lobby for additional funds. Additionally, Mr. Mosher suggested negotiating with Visit Newport Beach to promote the Sculpture Garden with the float for the Pasadena Rose Parade, which would give it more clout. Another idea for a program would be the return of museum tours for Newport Beach residents. The Commission could also make another attempt at getting City Council approval to apply for grants that may cover some or part of the costs of the Sculpture Garden. Commissioner Little suggested bringing a Plein Air event to the Sculpture Garden, which had been in the works back in 2021 when she was Arts Commission Chair. It was anticipated to be a low-cost program that was shut down during the pandemic. If it’s added to a future agenda, a possible subcommittee could be formed to help research what would be needed to bring that program to fruition. She also noted that the more programs that are combined with the opening of the Sculpture Garden, they risk the attention of the Sculpture Garden being refocused on the other programs and not the garden and those artists. Commissioner Blom inquired how a sponsorship might work for a Plein Air event. Library Services Director Hartson stated she’s not exactly sure as staff has not yet received clear direction for that program and there may be a specific Council Policy regarding sponsorships for City programs. Chair Flanagan stated that would be information that the Arts Commission would need to have if City Council continues to request that they seek sponsorships as a means for additional funding. VI. RECESS VII. RECONVENE AT 5:00 P.M. FOR REGULAR MEETING VIII. ROLL CALL Commissioners Present: Chair Flanagan Commissioner Blom Commissioner Kandel Commissioner Kaufman Commissioner Little Secretary George Commissioners Absent: Vice Chair Simon (excused) 7 City Arts Commission Meeting November 9, 2023 Page 5 Staff Present: Melissa Hartson, Library Services Director Francine Jacome, Administrative Support Specialist IX. PLEDGE OF ALLEGIANCE Chair Flanagan led the Pledge of Allegiance. X. PRESENTATION 2. The City Arts Commission will hold a short ceremony for the Newport Beach Arts Foundation in honor of their recent pledge of $10,000 for Phase IX of the Sculpture Exhibition in Civic Center Park. Library Services Director Hartson provided a short presentation for the Newport Beach Arts Foundation in honor of their $10,000 pledge for Phase IX of the Sculpture Exhibition in Civic Center Park. Chair Flanagan welcomed the Foundation and thanked them for the generous donation. The Commission went into the lobby to take a photo of the Foundation members and Commission. XI. NOTICE TO THE PUBLIC - Waived XII. PUBLIC COMMENTS None XIII. CONSENT CALENDAR A. Approval of Minutes of the November 9, 2023, City Arts Commission Meeting 3. Draft of 11/9/23 Minutes Chair Flanagan requested edits, changes or deletions of the minutes. Commissioner Kandel referred to Handwritten Page 9, paragraph 9 and requested the last sentence be changed to “Commissioner Kandel added that she believes there may be an opportunity to move some of the concert programming marketing to the Sculpture Garden marketing efforts if it’s not effective.” Chair Flanagan opened the item for public comment and there were none. B. Consent Calendar Items 4. Financial Report Review of financial information. Library Services Director Melissa Hartson reported there is nothing new to report under finances until they get into the meat of their programs. 8 City Arts Commission Meeting November 9, 2023 Page 6 5. Cultural Arts Activities Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. Library Services Director Hartson reported that Arts Orange County was able to coordinate the installation of the Phase VIII alternate Metal Tree into the Sculpture Garden during November to replace Pearl Infinity. It’s in a location that allows people driving down Avocado Avenue to view it from the street. Originally, artist Oriana Poindexter was scheduled to be exhibited at the Central Library Gallery exhibits after Lucie Galvin, however the artist has requested a postponement of her installation to a later date. A replacement will be discussed by the subcommittee in the upcoming month. Motion made by Secretary George, seconded by Commissioner Marie Little, and carried (6-0-0-1 with Vice Chair Simon absent) to approve the Consent Calendar. XIV. CURRENT BUSINESS A. Items for Review and Possible Action 6. Sculpture Exhibition in Civic Center Park - Phase IX Richard Stein with Arts Orange County will provide an update regarding Phase IX of the Sculpture Exhibition in Civic Center Park. Library Services Director Hartson introduced Richard Stein with Arts Orange County (ArtsOC) who provided an update on the status of Phase IX of the Sculpture Garden. The contract with the City went into effect on December 1 and a call for artists was issued. The deadline for submissions is January 24, 2024, which will leave a window of seven weeks for the artists to submit. The call for artists was announced through 49 artist networks nationwide reaching more than 300,000 artists. All past participants and applicants were also alerted to the call. Additional reminders will be sent out after the holidays. ArtsOC will return for the January 11 City Arts Commission (CAC) meeting to provide another update. January 26, 2024, the Commission will be asked to begin reviewing and ranking sculptures during a 10-day period, links will be provided with instructions. During the February 8th meeting, ArtsOC will return for discussion and selection of the qualified submissions to include in the public online survey. The public survey will open on February 11, 2024 and will remain open for one month. At the March 14 CAC meeting, ArtsOC will return for the CAC’s approval of the recommended artists and alternatives that have been selected from the survey; which will go before City Council for approval on April 11. Chair Flanagan inquired how many artists are not from California. Mr. Stein responded that typically most of the artists reside in California. Commissioner Blom inquired about the cost for additional pads and the potential possibility of installing sculptures in other areas of the City. Mr. Stein stated that works that are not installed on concrete pads are secured using concrete footings that are set into the ground. The footings are cheaper; however, preference is always given to safety. 9 City Arts Commission Meeting November 9, 2023 Page 7 B. Monthly Reports 7. Newport Beach Arts Foundation Liaison Commissioner Barbara George, Chair Maureen Flanagan, Vice Chair Leonard Simon. Secretary George reported she attended the December Newport Beach Arts Foundation (NBAF) meeting and the agenda included finalizing the Art in the Park committee. Art in the Park is tentatively scheduled for September 21, 2024. A request has been received for all Commissioners to please be available to help. The first ever Newport Beach Gallery Art Walk has been tentatively scheduled for January 25, with the same request for Commissioner support. More information will be available at the January CAC meeting. There had been a recent $1,000 donation to the Arts Foundation. NBAF membership is up to 27 individuals and growing. There was no treasurer’s report. Arlene Greer, Newport Beach Arts Foundation President, stated that each Board member has been asked to provide a list of five names (twelve Board Members in total) in an attempt to get a robust attendance to the Gallery Walk, as the Foundation will be looking to extend their memberships. The Foundation will then send a formal invitation to the event for each name provided. She invited the Commissioners to do the same. XV. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) None XVI. PUBLIC COMMENTS ON NON-AGENDA ITEMS None XVII. ADJOURNMENT – 5:28 P.M. The next meeting for the City Art Commission is scheduled for Thursday January 11, 2024. 10 As of January 1, 2024 ACCT NAME BUDGET DATE VENDOR EXPENSES AVAILABLE NOTES Programming 60,500.00$ 07/07 Alliant Insurance Services 1,834.00 58,666.00 Cultural Arts events insurance 07/14 Office Depot 21.77 58,644.23 Office supplies 07/14 Sully Entertainment Group 3,250.00 55,394.23 The Sully Band (COTG 07-23-2023) 07/21 DJE Sound & Lighting Inc.4,131.11 51,263.12 COTG sound (The Sully Band) 07/28 Lynn Nicholson 3,250.00 48,013.12 Tijuana Dogs (COTG 09-24-2023) 07/31 Gotprint.com 206.69 47,806.43 COTG concert banners 07/31 Gotprint.com 221.73 47,584.70 COTG Rack cards 07/31 Gotprint.com 592.40 46,992.30 Sculpture Exhibition brochures 08/04 DJE Sound & Lighting Inc.4,131.11 42,861.19 COTG sound (Tijuana Dogs) 08/04 Tracy Kiggen 646.00 42,215.19 COTG children's activities (The Sully Band) 08/10 Gotprint.com 141.11 42,074.08 Marina Park concert banner 09/01 Lynn Nicholson 3,250.00 38,824.08 Boys of Summer (COTG 09-24-2023) 09/01 Tracy Kiggen 646.00 38,178.08 COTG children's activities (Boys of Summer) 09/01 Tracy Kiggen 646.00 37,532.08 COTG children's activities (Tijuana Dogs) 09/08 DJE Sound & Lighting Inc.4,131.11 33,400.97 COTG sound (Boys of Summer) 09/08 Office Depot 87.91 33,313.06 Sculpture Exhibition supplies 10/31 LA Times Media Group 200.10 33,112.96 Concert at Marina Park advertising 10/31 2S Publishing, LLC 100.00 33,012.96 Concert at Marina Park advertising 10/31 WESTAF 150.00 32,862.96 CallforEntry.org (CaFE) renewal 11/03 Amazon.com 81.81 32,781.15 Student Art Exhibition supplies 11/03 Amazon.com 90.48 32,690.67 Student Art Exhibition supplies TOTAL $60,500.00 $27,809.33 $32,690.67 City Grants 30,000.00$ TOTAL $30,000.00 $0.00 $30,000.00 Professional Services 22,300.00$ 08/17 TAVD Virtual Assistant 159.75 22,140.25 Transcription of Minutes (07/13) 08/17 Crown Building Services 825.00 21,315.25 Sculpture Maintenance 08/30 Svartifoss Corp.425.00 20,890.25 Art Installation (Jane Shehane exhibit) 09/14 TAVD Virtual Assistant 114.75 20,775.50 Transcription of Minutes (08/10) 10/27 TAVD Virtual Assistant 96.75 20,678.75 Transcription of Minutes (09/10) 11/03 Svartifoss Corp.350.00 20,328.75 Art Installation (Sherry Marger exhibit) 11/17 TAVD Virtual Assistant 213.75 20,115.00 Transcription of Minutes (10/12) 12/01 Crown Building Services 825.00 19,290.00 Sculpture Maintenance TOTAL 22,300.00$ 3,010.00$ 19,290.00$ Sculpture Garden 135,000.00$ Phase IX TOTAL $135,000.00 $0.00 $0.00 Advertising $ 1,340.00 07/31 2S Publishing, LLC.150.00 1,190.00 COTG advertising (07-23-23 Sully Band) 07/31 2S Publishing, LLC.150.00 1,040.00 COTG advertising (07-23-23 Sully Band) 07/31 LA Times Media Group 200.10 839.90 COTG advertising (07-23-23 Sully Band) 08/31 LA Times Media Group 200.10 639.80 COTG advertising (Postponed 08-20 concert) 08/31 2S Publishing, LLC.150.00 489.80 COTG advertising (Postponed 08-20 concert) 08/31 2S Publishing, LLC.150.00 339.80 COTG advertising (Postponed 08-20 concert) 09/30 2S Publishing, LLC.150.00 189.80 COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 89.80 COTG advertising (09-17-23 Boys of Summer) 09/30 LA Times Media Group 200.10 (110.30)COTG advertising (09-17-23 Boys of Summer) 09/30 2S Publishing, LLC.100.00 (210.30)COTG advertising (09-24-23 Tijuana Dogs) 09/30 2S Publishing, LLC.100.00 (310.30)COTG advertising (09-24-23 Tijuana Dogs) 09/30 LA Times Media Group 200.10 (510.40)COTG advertising (09-24-23 Tijuana Dogs) TOTAL $1,340.00 $1,850.40 -$510.40 REVENUES Special Events (NBAE)-$ TOTAL -$ BUDGET EXPENSES AVAILABLECultural Arts Totals $249,140.00 $32,669.73 $81,470.27 FY 2023-24Cultural Arts Division 01/05/2024 1 of 1 11 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT January 11, 2024 Agenda Item No. 3 NEWPORT BEACH ARTS FOUNDATION DONATES $10,000 FOR PHASE IX SCULPTURE EXHIBITION The Newport Beach Arts Foundation generously donated $10,000 to support artist honorariums for Phase IX of the Sculpture Exhibition in Civic Center Park. At the December 14, 2023 regular monthly meeting, the City Arts Commission held a brief ceremony to show their appreciation of the recent donation. CENTRAL LIBRARY GALLERY EXHIBITS Lucie Galvin grew up in Newport Beach attending Eastbluff Elementary and Corona del Mar Middle and High Schools. She learned to sail the harbor, worked at Fashion Island, and volunteered at the Newport Beach Library and Hoag Hospital. After studying Art History at The University of Michigan, Education at St. Mary’s College, Garden Design at The English Gardening School London, and Craftsman Gardening with The National Trust for Scotland, she returned with her husband to Newport Beach to raise their family. Lucie teaches and practices gardening and crafts. During the pandemic, she digitally sketched portraits of missed family and friends on her iPad, walked town and took photos of plants vernacular for the social media platform Instagram, and began making illustrative paper collages. She has recently returned from studying traditional and modern papermaking in South Korea and Japan. The pictures’ paper plant materials include Bamboo, banana, cotton, daphne, Ficus, flax, gampi, hemp/jute, mango, mitsumata, mulberry, nettle, onion, papyrus, rice, silk, snake plant, and anonymous hard and softwoods in upcycled modern card stock, cellophane, construction paper, greeting cards, grocery bags, parchment, pastry boxes, souvenirs, wrapping paper, and vellum. TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Melissa Hartson, Library Services Director TITLE: Cultural Arts Activities for December 2023 12 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT 2 of 2 Lucie Galvin’s exhibit is on display at the Central Library Gallery from December 18 through February 9. UPCOMING 2024 CENTRAL LIBRARY GALLERY EXHIBITS: • Laura Green (Acrylic Paintings): April 8 – May 31 • Oriana Poindexter (Photograms): Schedule has been changed; awaiting new exhibit dates. CULTURAL ARTS CALENDER OF EVENTS: City Arts Commission (CAC) meetings are held at 5 p.m. on the second Thursday of each month. • Next meeting – Thursday, February 8, 2024 STUDENT ART EXHIBITION • Call for Entries: January 8 – February 16, 2024 • Exhibition Dates: April 15 – May 17, 2024 NEWPORT BEACH ART EXHIBITION • Call for Entries: February 1 – May 10, 2024 • Exhibition: Saturday, June 29, 2024 SCULPTURE EXHIBITION PHASE IX GRAND OPENING • Saturday, June 29, 2024 13 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT January 11, 2024 Agenda Item No. 5 RECOMMENDATION: The Budget Ad Hoc subcommittee is recommending the City Arts Commission approve program enhancement requests for a total of $47,000 of additional funding for Fiscal Year 2024-25 in order to support another phase of the existing Sculpture Exhibition program and expand arts program offerings to the City of Newport Beach residents and its visitors. DISCUSSION: The Cultural Arts Division of the Newport Beach Public Library, with guidance and support by the Newport Beach City Arts Commission, brings cultural and arts programming to the community. Cultural arts activities are ongoing throughout the year and include the display of revolving art exhibitions at the Central Library, the Sculpture Exhibition in Civic Center Park, the annual Newport Beach Art Exhibition, Concerts on the Green, and a variety of other arts-related events. The Budget Ad Hoc Subcommittee is recommending the following FY 2024-25 program enhancement requests for additional funding: •Sculpture Garden $37,000 •Cultural Arts Grants $10,000 TOTAL: $47,000 The cost of installing and deinstalling the Sculpture Exhibition in the Civic Center Park for FY 2023-24 was $169,000 with a budget allocation of $135,000, leaving a shortfall that was covered by reallocating funds from the Programming and Professional Services budgets and support from the Newport Beach Arts Foundation. This shortfall and resulting fund reallocation have occurred for multiple phases of the Sculpture Exhibition. As a result, the City Arts Commission has not been able to present several previously held programs, nor have they been able to develop new arts programs to benefit the community. The Budget Ad Hoc subcommittee is recommending an additional $37,000 to cover the full cost of the Sculpture Exhibition without sacrificing other programs. TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949)717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Fiscal Year 2024-25 Program Enhancement Requests 14 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT 2 of 2 The City Arts Commission also makes recommendations to the City Council to award Cultural Arts Grants to outside organizations that provide quality art programs to the residents of the City of Newport Beach. In FY 2020-21, the Cultural Arts Grants budget was revised from $40,000 to $30,000. The Budget Ad Hoc subcommittee is recommending restoring the budget to $40,000. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT A: Fiscal Year 2024-25 Cultural Arts Projected Costs 15 BUDGET Programming Budget Concerts on the Green / Marina Park Marketing material, band rates, sound & lighting, children's activities, event insurance, day porters PROJECTED COSTS $36,000 Newport Beach Art Exhibition Call for entries, marketing material, catering, rentals, art installer, musician, balloon arch, children's activities, event insurance, prizes, juror honorarium, florals, security, photographer, beverage service, ribbons, day porters PROJECTED COSTS $21,500 Student Art Exhibition Marketing material, supplies, prizes PROJECTED COSTS $1,200 Professional Services Budget Central Library Gallery Exhibits Art installer PROJECTED COSTS $3,000 Sculpture Maintenance Routine cleaning of Sphere 112, Marine 1/1, Sunset Years, Ronald Reagan, restorative cleaning PROJECTED COSTS $15,000 Transcription Services Transcription of CAC meetings PROJECTED COSTS $3,000 AVAILABLE BUDGET: $60,500 PROJECTED EXPENDITURES: $58,700 REMAINING BUDGET: $1,800 PROJECTED COSTS AVAILABLE BUDGET: $22,300 PROJECTED EXPENDITURES: $21,000 REMAINING BUDGET: $1,300 FY 2024-25 PROJECTED COSTS PROGRAMS/EVENTS/SERVICES CURRENT BUSINESS ITEM VII.A.5. - ATTACHMENT A 16 Cultural Arts Grants Budget Cultural Arts Grants Cultural arts grants recipients PROJECTED COSTS $30,000 Sculpture Garden Budget Sculpture Exhibition Ph. X Arts Orange County project management fees, artist honorariums, sculpture plaques, marketing material PROJECTED COSTS $172,000 Advertising Budget Concerts on the Green / Marina Park Advertising for each concert PROJECTED COSTS $2,500 Newport Beach Art Exhibition / Sculpture Exhibition Grand Opening Advertising for call for entries and public invite PROJECTED COSTS $2,600 $286,800 $249,140 $37,660 ESTIMATED TOTAL IN CULTURAL ARTS BUDGETS PROJECTED AMOUNT OVER BUDGET AVAILABLE BUDGET: $30,000 PROJECTED EXPENDITURES: $30,000 REMAINING BUDGET: $0 AVAILABLE BUDGET: $135,000 PROJECTED EXPENDITURES: $172,000 REMAINING BUDGET: -$37,000 AVAILABLE BUDGET: $1,340 PROJECTED EXPENDITURES: $5,100 REMAINING BUDGET: -$3,760 TOTAL PROJECTED EXPENDITURES FOR FY 2024-25 17 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT January 11, 2024 Agenda Item No. 6 RECOMMENDATION: The Concerts on the Green Ad Hoc Subcommittee will recommend three bands and three alternates for the summer concert series on the Civic Center Green, as well as recommend a band for a fall concert at Marina Park and an alternate. FUNDING REQUIREMENTS: Performance fees, sound engineering, and children’s activities for the 2024 concerts is estimated at approximately $36,000. These funds will be expensed from the City Arts Commission FY 2024-25 programming budget. DISCUSSION: The City Arts Commission presents three live concerts on the Civic Green during the summer months and one live concert at Marina Park in the fall. The Summer Concerts on the Green Ad Hoc Subcommittee recommends performers to the City Arts Commission for approval. Staff negotiates a fee with the performers, coordinates the use of the Civic Green and Marina Park, publicizes the events, and hires a sound engineering contractor for the performances. The performers submitted for approval for the Civic Green for the summer of 2024 are: • AbSOULute (R&B, funk, soul, classic rock) • Los Silverbacks (Flamenco, rock, jazz, and world) • Radio Rebels (80s cover band) Alternates in order of selection are: • Tom Petty & Wilbury Travelers (Tom Petty, Roy Orbison, Bob Dylan, George Harrison, and Jeff Lynne tribute) • Hollywood Stones (Rolling Stones tribute) • Kings of 88 (Piano rock covers) TO: CITY ARTS COMMISSION FROM: Library Services Department Melissa Hartson, Library Services Director (949) 717-3801, mhartson@newportbeachca.gov PREPARED BY: Rebecca Lightfoot, Library Services Manager TITLE: Summer Concerts on the Civic Center Green and Concert at Marina Park 18 CITY OF NEWPORT BEACH CITY ARTS COMMISSION STAFF REPORT 2 of 2 The performer submitted for approval for the Marina Park concert is: •Gotham City Swingers (Jazz and swing covers) The alternate for Marina Park is: •Dirty Cello (Blues, rock, Americana) Each concert will again feature food trucks and children’s activities. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). ATTACHMENT A: 2024 Concerts on the Green – Band Recommendations 19 2024 CONCERTS ON THE GREEN / MARINA PARK RECOMMENDATIONS FOR SUMMER CONCERTS BAND NAME GENRE ELECTRONIC PRESS KIT/WEBSITE AbSOULute R&B, Soul, Funk, and Classic Rock http://www.absouluteband.com/Absoul ute_EPKa_v1.pdf Los Silverbacks Flamenco/Ro ck/Jazz/Worl d https://www.youtube.com/@LosSilverba cks Radio Rebels 80s covers https://www.youtube.com/watch?v=k3E 0mdx-pBY https://theradiorebels.com/ ALTERNATE SUMMER CONCERT RECOMMENDATIONS BAND NAME GENRE ELECTRONIC PRESS KIT/WEBSITE Tom Petty and Wilbury Travelers Tom Petty, Roy Orbison, Bob Dylan, George Harrison, and Jeff Lynne tribute https://www.youtube.com/watch?v=qiiK 51eTZYk CURRENT BUSINESS ITEM VII.A.6. - ATTACHMENT A 20 Hollywood Stones Rolling Stones tribute https://www.hollywoodstones.com/ Kings of 88 Piano rock tributes www.thekingsof88.com MARINA PARK BAND RECOMMENDATION BAND NAME GENRE ELECTRONIC PRESS KIT/WEBSITE Gotham City Swingers Jazz and swing https://www.gothamcityswingers.com/ ALTERNATE MARINA PARK RECOMMENDATION BAND NAME GENRE ELECTRONIC PRESS KIT/WEBSITE Dirty Cello Blues, rock, Americana https://www.dirtycello.com/ https://www.youtube.com/watch?v=2M CHzKWL0nA 21