HomeMy WebLinkAbout09 - OASIS Senior Center Site Lighting Project — Award of Contract No. 9009-2 (23F02)Q SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
February 13, 2024
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: OASIS Senior Center Site Lighting Project — Award of Contract
No. 9009-2 (23F02)
ABSTRACT:
The City of Newport Beach received construction bids for the OASIS Senior Center Site
Lighting project and requests City Council approval to award the construction contract to
SacTown Contractors Corporation of Sacramento. This project updates the existing light
fixtures in the fitness room, dance room, art center, and seven classrooms at the OASIS
Senior Center to new energy efficient Light Emitting Diode (LED) light fixtures that comply
with California Assembly Bill 2208 (AB 2208).
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(a), Class 1 (Interior or exterior alterations involving such
things as interior partitions, plumbing, and electrical conveyances) of the CEQA
Guidelines, because this project has no potential to have a significant effect on the
environment;
b) Approve the project plans and specifications;
c) Relieve Innovative Engineering Systems, dba Agilitech of its bid due to a clerical error;
d) Award Contract No. 9009-2 to SacTown Contractors Corporation for the total bid price
of $365,795 for the OASIS Senior Center Site Lighting project, and authorize the
Mayor and City Clerk to execute the contract; and
e) Establish a contingency of $54,205 (approximately 15% of total bid) to cover the cost
of unforeseen work not included in the original contract.
DISCUSSION:
The existing compact fluorescent light fixtures at the OASIS Senior Center are nearing
the end of their service life, provide inadequate lighting in certain locations, and require
replacement to LED fixtures to comply with California Assembly Bill 2208. AB 2208
prohibits the purchase and sale of fluorescent lighting fixtures and went into effect on
January 1, 2024.
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OASIS Senior Center Site Lighting Project — Award of Contract No. 9009-2 (23F02)
February 13, 2024
Page 2
The new, more energy efficient LED fixtures and lighting control system will comply with
AB 2208, improve lighting conditions, and have an expected longer service life than the
existing light fixtures have had at the Senior Center.
At 2 p.m. on January 4, 2024, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
Innovate Engineering Systems Inc., dba A ilitech*
$ 273,569*
2nd
SacTown Contractors Corporation
$ 365,795
3rd
Seniors & Juniors
$ 383,800
4th
AMTEK Construction
$ 619,333
5th
At Your Service Construction & Energy
$ 974,000
6th
American Wholesale Lighting
$ 999,375
*Non -responsive Bid
The City of Newport Beach received six bids for this project. The apparent low bidder,
Innovative Engineering Systems Inc., dba Agilitech, was deemed non -responsive since
the contractor did not submit the necessary bid documents as required and submitted a
letter requesting withdrawal of its bid due to clerical errors (Attachment B). Staff
recommends accepting the request and awarding to the second lowest bidder, SacTown
Contractors Corporation, which possesses a California State Contractor's License
Classification "B" and "C-10", as required by the project specifications. A review of
references for SacTown Contractors Corporation shows satisfactory completion of similar
contracts for school districts and other public agencies.
SacTown's bid came in at approximately 8% below the Engineer's Estimate of $395,300.
Pursuant to the contract specifications, the contractor will have 40 consecutive working
days to complete the project. Work is scheduled to begin in spring 2024.
The project plans and specifications will be available for review at the February 13, 2024
City Council meeting or upon request.
FISCAL IMPACT:
The adopted budget includes sufficient funding for this contract. It will be expensed to the
Facilities Maintenance Master Plan (General Funds) accounts in the Public Works
Department, 57101-980000-23F02.
The following funds will be expended:
Account Description
Facilities Maintenance Master Plan
Account Number Amount
57101-980000-23F02 $ 421,000
Total: $ 421,000
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OASIS Senior Center Site Lighting Project — Award of Contract No. 9009-2 (23F02)
February 13, 2024
Page 3
Proposed fund uses are as follows:
Vendor
SacTown Contractors Corporation
SacTown Contractors Corporation
Various
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total:
$
365,795
$
54,205
$
1,000
$
421,000
Staff recommends establishing $54,205 (approximately 15% of total bid) for contingency
purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(a), Class 1 (restoration or
rehabilitation of deteriorated facilities involving negligible or no expansion of existing use)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because
this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Agilitech Bid Withdrawal Letter
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ATTACHMENT A
-OASIS SENIOR
CENTER
PJ� ST'S\
_ LIMITS OF WORK
12
a
OASIS SENIOR CENTER SITE LIGHTING CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C-9009-2FF02 02/13/24
0
ATTACHMENT B
AGILITECHPOWERING
PO SIBILITIES
40000—A
Date: January 9, 2024
Re: Bid Submission Withdrawal
To: Kyle Aube
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
949-644-3296
kaube@newportbeachca.gov
Dear Kyle,
P: 661.381,7800
E: info@agilitechgroup.com
agilitechgroup.com
I regret to inform you that we are withdrawing our bid submission for the City of Newport Beach Oasis Sr. Center
Lighting project that we sent on Jan. 4th 2024. We uncovered a serious clerical error/data entry. I apologize for
this error. If you need any further information about the bid withdrawal or the error made please contact me back
at the below contact information.
Sincerely,
Clifford Bay
Senior Electrical Estimator
Office: 661.381.7861
Mobile: 661.570.7389
Email: cbav@agilitechgroup.com
agilitechgroup.com
City of Newport Beach Oasis Sr. Center Lighting Bid WD 1-9-24
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POWERIG
AGILITECH PO SIBILITIES
City of Newport Beach Oasis Sr. Center Lighting Bid WD 1-9-24
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City of Newport Beach Oasis Sr. Center Lighting Bid WD 1-9-24
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