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HomeMy WebLinkAboutDEVELOPMENT PROCESSING PROCEDURES OF OC`_J Q G E ENVIRONMENTAL MANAGEMENT AGENCY Dear Recipient: Enclosed please find a copy of Report on Environmental Manage. PLANNING 811 NORTH BROADWAY SANTA ANA, CALIFORNIA (714) 834-4643 April 15, 1982 the MURRAYSTORM DIRECTOR, EMA ROBERT G. FISHER DIRECTOR OF PLANNING MAILING ADDRESS; P.O. BOX 4048 SANTA ANA, CA 92702 as - Final onment Process- ing Committee Recommendations. This report is an outgrowth of recommendations by a Development Processing Committee created by the Orange County Board of Supervisors. The committee was composed of people from the development industry, major county employers, and consumer representatives. It's task was to examine development processing procedures to determine causes of and recommend solutions for excessive processing delays. The committee's report included numerous recommendations to the Board of Super- visors outlining specific steps for reducing processing time within the Environmental Management Agency (EMA). The Board of Supervisors directed EMA to proceed with implementation of several of those recommendations included in this report. Streamlining the development process is an agency -wide commitment aimed at improv- ing our assistance to the private development community and general public. Hopefully savings in processing delays will aid in reducing Orange County housing costs. If you should have any questions regarding this report on streamlining the development process please contact Tim Neely, Manager of Current Planning and Development Assistance, at (714) 834-2061. Si rely, 1 Robert G. Fisher Director of Planning GL:ml207(11) 4/7/82 Enclosure ,I I 0 I ORANGE COUNTY BOARD of SUPERVISORS E Roger R. Stanton 1st District E i i 1 Ralph B. Clark CHAIRMAN 4th District M Thomas F. Riley I I 5th District MURRAYSTORM DIRECTdR Lei ® ,=O IJ NTY O F MAILING ADDRESS: P.O. BOX 4048 SANTA ANA, CA 92702 ENVIRONMENTAL MANAGEMENT AGENCY 811 NORTH BROADWAY SANTA ANA, CALIFORNIA (714)834-2306 TO THE CITIZENS OF ORANGE COUNTY: FILE Streamlining the Development Process - Final Report on Environmental Recommendations is an outgrowth of recommendations by a Development Processing Committee created by the Board of Supervisors at the request of Supervisor Harriett Wieder. This committee was composed of people from the development industry, major county employers, and consumer representatives. Its task was to examine development processing procedures to determine causes of and recommend solutions for excessive processing delays. The committee's report included numerous recommendations to the Board of Supervisors outlining specific steps for reducing processing time within the Environmental Management Agency (EMA). The Board of Super- visors directed EMA to proceed with implementation of several of those recommendations included in this report. In addition to the Development Processing Committee's work, EMA has implemented several other procedures aimed at reducing processing time. Streamlining the development process is an agency -wide commitment aimed at improving our assistance to the private development community and general public. Hopefully savings in processing delays will aid in reducing Orange County housing costs. It gives me great pleasure to present this report on Streamlining the Development Process on behalf of the people of Orange County. GL:ge Very truly yours, hu Murray Storm, Director Environmental Management Agency DEVELOPMENT PROCESSING COMMITTEE On February 13, 1980, the Board of Supervisors created a Development Processing Committee consisting of representatives from the development industry, major County employers, and consumer groups. The Committee was charged with the responsibility of exploring methods for reducing development processing time. Ex Officid Chairman -Harriett M. Wieder, Second District Committee Chairman -Doug Gfeller Active Participants (alphabetically listed) Andi Adams Carol Beck C. David Culbertson James Erickson Lauren Goodman Greg Hersch Cliff Hood Mary Miller Bill Phillips Irwin Schatzman Phil Schwartze Doug Wood Environmental Management Agency Murray Storm, Director Robert G. Fisher, Director of Planning Timothy S. Neely, Manager of Current Planning and Development Assistance Staff John Buzas, Chief Project Coordination William Starke II Gina Langford Kay Van Hook Graphics John Sisker FINAL REPORT ON ENVIRONMENTAL MANAGEMENT AGENCY IMPLEMENTATION OF DEVELOPMENT PROCESSING COMMITTEE RECOM Page INTRODUCTION i I. REORGANIZATION 1 II. PROJECT COORDINATION SECTION 5 III. DEVELOPMENT PROCESSING CENTER 6 IV. PREFILING MEETINGS 7 V. CONCURRENT PROCESSING 8 VI. PLANNING REVIEW COMMITTEE 11 VII. ANNUAL REPORT ON 1980 PLANNING ACTIVITIES 12 VIII. CONSOLIDATED APPLICATION FORM 16 IX. MASTER CALENDAR 17 X. EXPANSION OF PUBLIC NOTIFICATION 18 XI. PLANNER TRAINING PROGRAM 19 XII. POLICY MANUAL 21 APPENDIX A. EMA Policies and Procedures B. Master Environmental Assessment C. Affordable Housing Incentive Use Permit D. Density Bonus Guidelines E. BIA Demonstration Project F. Development Agreements G. Special Processing Assistance for Affordable Housing Projects INTRODUCTION On February 13, 1980, the Board of Supervisors created a Development Processing Committee consisting of representatives from the development industry, major County employers, and consumer groups. The committee was charged with the responsibility of exploring methods of reducing development processing time for the overall County processing system as well as specific processing steps. In addition to the Development Processing Committee's work, the Environmental Management Agency (EMA) has implemented several other procedures aimed at reducing processing time. These items are included in the Appendices of this report and consist of the following: new EMA policies and procedures, Master Environmental Assessment, affordable Housing Incentive Use Permit, Density Bonus Guidelines, Building Industry Association's Affordable Housing Demonstration Project, Development Agreements, and Special Processing Assistance for Affordable Housing Projects. "Streamlining the Development Process — Final Report on Environmental Management Agency Implementation of the Development Processing Committee's Recommendations" summarizes all programs designed to reduce processing time and formulates future processing time reduction goals. This report represents a major County effort towards simplifying processing procedures and coordinating project monitoring at all project phases resulting in more efficient processing of development projects. However, projects will still be subject to careful staff review for compliance with county codes and State law. Purpose of streamlining the Orange County development process is to ensure that project review is handled more efficiently while maintaining the same high quality of review that projects have had in the past. I. REORGANIZATION One of the Development Processing Committee's recommendations for streamlining the development process was to restructure the EMA's Planning Function. Con- solidation of major planning activities in one function provides for consistent follow-up and review of development projects and creates the organization necessary for operation of the one -atop shop. Justification for Reorganization Presented below are primary reasons for the reorganization. These include general goals the agency is striving for as well as specific items applicable to planning and development activities. o Goals and Objectives 1. Maximize agency resources and talents. 2. Revise function titles to more clearly reflect corresponding responsibilities. 3. Equalize responsibilities between Assistant Directors. 4. Enhance career development opportunities for planners. 5. Consolidate major planning activities in one function. 6. Provide consistent follow-up and review of development projects. 7. Streamline development processing procedures maximizing concurrent processing where possible. 8. Provide 'one -stop" office for development related projects/activities. 9. Provide greater consistency of direction in planning reports relative to development proposals. Summary of Major Changes o Planning/Development/Regulation 1. Integration of Current Planning and Development Division (except Subdivision Section), Regulation Function with Advance Planning Function. 2. Change Advance Planning Function title to Planning. 3. Revise title of Assistant Director, Advance Planning to Director of Planning, EMA. 4. Creation of Current Planning and Development Assistance Division. 5. Integration of Development Services Section and Water Resources Section of the Engineering Services Division, Development Function with Profes— sional Services Division'of Regulation Function. Professional Services will be called Development Services. 6. Integration of Subdivision Section of Current Planning and Development Division with Development Services Division, Regulation Function. 7. Revise title of Assistant Director, Development Function to Director of Public Works, EMA. 8. Deputy County Surveyor to report to Director of Pubic Works, EMA. 9. Revise title of Assistant Director, Regulation to Director of Regulation, EMA. 10. Director of Planning, EMA to replace Director of Regulation as Executive Officer to the Planning Commission. FUNCTIONS AND ORGANIZATIONAL DE FOR PLANNING FUNCTION The Planning Function presently consists of four divisions: 1) Current Planning and Development Assistance, 2) Environmental Analysis, 3) Advance Planning, and 4) Project Planning. Environmental Analysis and Project Planning Divisions experienced no major changes to their organizational structures as a result of EMA reorganization. Current Planning and Development Assistance Divisio longer is responsible for Subdivisions or Zoning Sections. Subdivisions has been transferred to the Regulation Function and Zoning to Advance Planning Division. In their place, a new section, Project Coordination, has been added. Current Planning and Development Assistance Division now includes three sections: 1) Zoning Administration and Public Information, 2) Site Planning, and 3) Project Coordination. Advance Planning Division has also experienced major organizational changes. Most notably, Zoning Section has been added to the Division so that Land Planning and Zoning Sections are placed under same management thus facilitating concurrent processing of general plan amendments and zone changes. Planning Codes Section has also been added to the Advance Planning Division whose responsibilities include reviewing policies of the General Plan and Zoning Code. 1. CURRENT PLANNING AND DEVELOPMENT ASSISTANCE DIVISION: Division manager's primary responsibilities include supervision of Division and coordination with other Divisions to assure expeditious decisions on projects referred out for review; monitoring and resolving problems which arise in other county agencies/departments; providing clerical support to Planning Commis— sion and serving as backup executive officer to the Planning Commission. Current Planning and Development Assistance consists of the following sections: a. Project Coordination: Section's primary responsibility is to expedite and coordinate privately initiated projects with an emphasis on those projects seeking concurrent processing. Tasks include hosting pre — filing meetings and preparing minutes, scheduling and monitoring projects on the master calendar, processing intake of privately initiated general plan amendments and zone changes, and providing technical assistance to the Planning Review Committee. b. Zoning Administration and Public Information: Section's primary respon— sibility includes processing privately proposed development projects. Consists of land use clearances for building, grading, demolition and and permits. Section also processes some projects to decision (site plans, use permits) variances, etc.), and refers others to various EMA Divisions for review. Zoning Administration and Public Information Section has been divided into the following groups: (1) Planning Information (a) Public Counter (b) Land use clearance for development permits. (c) Application intake coordination. (2) Drafting Section (a) Provide drafting support to planning function. C. Site Planning: Section's responsibilities include processing projects approved by the Zoning Administrator, processing permits to the Planning Commission, and approving appropriate administrative site plans and detail plans. 2. ENVIRONMENTAL ANALYSIS DIVISION: This Division has been retained in its existing form. Only change is physical placement and functional integration of Initial Studies Section with intake of private development projects. Environmental Analysis Division consists of the following sections: a. Public Projects Section: CEQA compliance for public projects. b. Private Projects Section: CEQA compliance for private projects. c. Initial Studies Section: Preparation/Evaluation of initial studies. 3. ADVANCE PLANNING DIVISION: Division manager's primary responsibility is to execute the Orange County General Plan and Zoning Ordinance. This includes analyzing privately initiated land use amendments to the General Plan and Zoning Code, reviewing these documents for periodic revision and refinement, and conducting cooperative studies with other ENA divisions and county agencies. a. Land Planning (Coastal Area) Section: Section's responsibilities include reviewing privately -initiated general plan amendments, zone changes, specific plans, and development agreements, and rendering consistency determinations for all of the above. b. Planning Codes Section: Section's responsibilities include preparing code amendments and regulations for community plans, and writing development guidelines for privately -initiated projects. c. Element Planning Section: Section's responsibilities include developing and maintaining the General Plan (except Land Use and Transportation Elements), conducting cooperative studies, maintaining socioeconomic data, and preparing planning information bulletins and annual report. 4. PROJECT PLANNING DIVISION: This Division has been retained in its existing form. No major changes occurred as a result of EMA reorganization. Project Planning Division consists of the following sections: a. Public Works Planning Section: Section's responsibilities include preparation and review of plans and project reports for County infra- structure and support systems for County designated land use. b. Community Planning Section: Section's responsibilities include prepar- ation of open space corridor planning, local coastal programs land use plans, and specific area plans. c. Special Projects/Drafting Section: Section's responsibilities include preparation of project reports and special studies for road, flood control, recreation and open space facilities, and providing technical support to Project Planning Division Staff. PREVIOUS ORGANIZATIONAL STRUCTURE E ADMINISTRATION DIVISIONS 'ENVNROML ANALYSIS ADVANCE PLA"mme PROGRAM ' OFFICE DEVELOPMENT REGULATION DIVISIONS CURRENT PLANNING NIBIERAL_j PROJECT OV'IPLA PUNMIMI6 PLANNING REWAN ZONING/PLAN uND �O'R SUBDIVISIONS TRANSPORT. PLANNING �PEACE =ADZMOJ=:u:c DRAFTING SUPPORT SCBD-ZA/PI OTHER ' DIVISIONS 1 NEW ORGANIZATIONAL STRUCTURE EMA PROGRAM OFFICES ADMINISTRATION PLANNING PUBLIC WORKS REGULATION DIVISIONS DIVISIONS OTHER DEVELOPMENT DIVISIONS SERVICES DIVISION CURRENT PLANNING :S?Na(ICiOk[::%:i .'A[JVANCE?%` ;" OJ DEVELOPMENT :i':%ANAL`/SIS?::; : _.•1?LA,NI:JINGr� PROJECT MONITORING A 1 TAN PROJECT :%;33PULIG::i %.`'•LAND'..::%".`'::. � 'P.I... SUBDIVISION COORDINATION :':i;i?i#QJEGTS: ? b%f51 AL bFtEq SECTION ENVIRON. MINtSTRATlO ••:iiiP,.RQJ.EC.T,.S;:z; ,QQIHILL.AAE RESOURCAND PLANNING ':INITIAL::i? :'.PtAN1VING:_'• STREET NFORMATION ?::;:STUDIE5i;:? <.4pps:'% DRAINAGE SITE ::: :::::%i :;:NOISE%ii't:<:t ".:EI EFT(tN f ;'..% BLDG. PLAN PLANNING »AC.9S�S7 c5 :;P�.ArJytt�G"?': CHECK <:4I TURALiii DRAFTING :URCES;:;:; GRADING PC8 7-1-81 II. PROJECT COORDINATION SECTION Project Coordination Section was established in response to the Development Processing Committee's recommendation to create a project management team within the EMA. As a result, the Board of Supervisors approved the planning function reorganization which provided for the Project Coordination Section within Current Planning and Development Assistance Division. Primary responsibility of this new section is to expedite decisions on development projects including monitoring and resolving conflicts arising in other agencies/departments relative to the project. Project Coordination Section Responsibilities: 1. Coordinate and expedite privately —initiated projects by: a. Providing direction to developers on required processing steps which must be taken. b. Advising on concurrent processing procedures. c. Establishing processing time schedule. 2., Establish and administer the prefiling meeting process. 3. Establish and maintain the master calendar. a. The master calendar includes all discretionary permits. b. The master calendar is cross—referenced to facilitate tracking of all privately —initiated projects requiring several discretionary permits. 4. Monitoring concurrent processing projects. 5. Provide staff support for the Planning Review Committee. 6. Conduct special studies for the Manager$ Current Planning and Development Assistance Division. III. DEVELOPMENT PROCESSING CENTER (ONE -STOP SHOP) One of the most significant Development Processing Committee recommendations included physical consolidation of the EMA's Planning and Regulation develop- ment processing activities. Objectives of the "One -Stop Shop" is to reduce processing time by providing a single location for intake of applications, development assistance and information, and plan checking of all private projects. The attached Floor Plan and Activity Flow Chart conceptually illustrate the stations of the Development Processing Center for General Plan Amendments, Environmental Analysis, Zone Changes, Use Permits, Subdivisions, Area, Site and Feature Plans, and Grading and Building Permits. At the first station is the Planning and Zoning Information Station staff who will identify the scope of a proposed project and direct the applicant to appropriate stations for needed information. The public counter will be staffed by experienced and knowledgeable Planning and Regulation function personnel with the balance of staff close by to ensure the public receives the best service possible. Smooth operation of the "One -Stop Shop" is the responsibility of the Manager, Current Planning and Development Assistance Division. Please refer to the attached memo summarizing the present status and implementation schedule of the one -stop development processing center. CIVIC CENTER DRIVE DEVELOPMENT PROCESSING CENTER COUNTY OF ORANGE ENVIRONMENTAL MANAGEMENT AGENCY 12 CIVIC CENTER PLAZA SANTA ANA, CALIF. 92702-4048 ENGINE�I[tF#dANIX e• y! rn 'i.•'..:..D: .4•.• .._A`.: e•:: '.• �•a' �� .c:.� ::•o: .':; %.'o_: 's a: .A•: •L•-�'•: o•:::.•: :.� �, ;: ...r 'a •� %ems :e... p.O :e• . ...o.�e J•�. er.; r.�•: •.•: :.. to •gip:: w:�•.Q o•a�...; .,Q e;,e J: ef.�s �::; Q •� �ji •o• :! ••���t: • •r •.e: ',: •� � • «y�a�•� .:•0. ��•:.D :i;: � e. r. a:n•e.�•iO �:r •.p ••,: •• •• .p•; ��•••:• i.i. IIr Fsoct'AIL PARKING E_riitcS HALL OP Ai)A+tINISTRATKNV SANTA ANA BLVD. } DEVELOPMENT PROCESSING CENTER Z I\ •n .4 �.•,�County of Orange EMA Staff M. Storm, Director HMO • DEPT/DIST: EMA SUBJECT: Update - EMA "One -Stop" Development Processing Center ® Fa60.123.1 DATE: June 22, 1981 Well folks, we're one giant step closer to our goal of providing the public with a "One -Stop" Development Processing Center. The Board on Wednesday, June 10 approved EMA's One -Stop Center concept and ' authorized GSA to negotiate a final design contract with the architectural firm, Grillias-Pirc-Rosier-Alves (GPRA). At the same time the Board approved relocating County Personnel to the Hall of Administration to make room for full consolidation of EMA, particularly Regulation close to the new One -Stop counter and to vacate EMA's 811 and 1020 No. Broadway leases. These major relocations are in response to the Board's earlier directive to streamline our procedures and provide a more convenient information and processing center. When completed, the "One -Stop" Center will provide one counter for Planning and Regulation and will be staffed immediately upon completion by the primary elements of the development processing activity. Regulation's grading and building plan check and the balance of EMA presently housed in leased space will move when Personnel relocates to the Hall of Administration. We estimate the Center's construction completion date is February 10, 1982 (see One -Stop Center Implementation Schedule below). GSA estimates the Hall of Administration will be ready for occupancy in approximately 18 months. One -Stop Center Implementation Schedule 6-23-81 Award design contract. 7-11-81 Move Risk Management to Hall of Administration space. 7-18-81 EMA Planning & GSA Real Estate swap space. 8-17-81 Design 100% submitted. 8-24-81 EMA Plan Check completion. 9-1-81 Design completion and Board Authorization to bid. 9-29-81 Bid received. 10-13-81 Board awards construction contract. 2-10-82 Construction Completion. I will update you periodically to keep you informed on what is happening in our consolidation plans. fitat,4 M. Storm NMB:ja IV. PREFILING MEETINGS The Project Coordination Section of the Current Planning and Development Assistance Division is assigned the responsibility of coordinating and expediting privately initiated projects. Prefiling meetings, held to determine the scope of the project, the issues involved, and the correct procedures for processing is the first step in this process (see Appendix for EMA Policy and Procedure No. 3.12, April 9, 1981). The purpose of prefiling meetings is to: A. Allow applicant to present proposal to staff; B. Determine the scope of the proposed project; C. Identify the major issues of the proposed project; D. Provide EMA staff concerns about the .proposal; E. Provide direction on what processing steps must be taken; F. Establish tentative time schedule for concurrent processing. The Project Coordination Section is responsible for arranging the date, time and attendance of these meetings. Representation at these meetings consists only of Section Chiefs and/or management level. Attendance may not be delegated. The purpose of this requirement is to allow decisions and commitments to be made at this time in an effort to efficiently process projects. Therefore, it is essential that the Project Coordination Section receive full cooperation from the Divisions involved in this procedure. The attached process flow chart illustrates the steps and actions required for the prefiling meeting process. It should be noted that the minutes of the meeting will present all of the major issues and concerns discussed at the meeting. This information will assist the project proponent by identifying areas of special concern that should be addressed prior to formal filing. t I APPLICANT, IN \ OISCU35IONS WITH EMA STAFF, IS DIRECTED TO PCs TO DISCUSS POSSIBILITIET OF PROCESSING EMA i STAFF INFORMS PCS STAFF OF UPCOMING PROPOSAL PRE -FILING MEETING PROCESS / PCS DETERMINES, \ /NEC PROVIDES \\ AFTER DISCU9510N, L_rINFORMATION �` WHETHER PRE -FILING NECESSARY PRIOR TO SCHEDULING OF MEETING IS YES PRE- FILING MEETING WARRANTED I auscs ouno wrtH PROM" pm GIFARLY \ I I B.STUDY APPLICATION TO BAD ! PCS: PROJECT COORDINATION SECTION 834-3022 OR 2088 11 /APPLICANT\ SUBMITS INFORMATION ^\ TO PCs \ / PCS SCREENS MATERIAL AND DETERMINES COMPLETENESS/ PROGRESS AND PCS FORMULATES\ IMPLEMENTATION AND DISTRIBUTES OF SCHEDULE AND MINUTES FOR REVIEW MEETING OF IL RESPONSIBILTNES. DATE FOR PRE -FILING MEETING ESTABLISHED /PRE -FILING MEETING / A. STATEMENT OF PURPOSE S. PRESENTATION C. DISCUSSION D.RESPONSE E. ESTABLISHMENT OFf POSITIONS ' F. ESTABLISHMENT OF TENTATIVE TIME 'SCHEDULE G. IDENTIFICATION OF RESPONSIBILITIES/ REVIEW STRONG EMPHASIS ON. A. ANALYSIS B. DEVELOP POSSUPPORTIVE INFORMATIONfTli INFORMATION I C. PARTICIPATION `D.APPROPRUITE I LEVEL OF STAFF ^\\ATTENDING , V. CONCURRENT PROCESSING Section 65862 of the California Government Code permits concurrent processing of applications for general plan amendments and zone changes. The Section states: When inconsistency between the general plan and zoning arises as a result of adoption of or amendment to a general plan, or any element thereof, hearings held pursuant to Section 65854 or 65856 for the purpose of bringing zoning into consistency with the general plan, as required by Section 65860, may be held at the same time as hearings held for the pur- pose of adopting or amending a general plan, or any element thereof. however, the hearing on the general plan amendment may, at the discretion of the local agency, be concluded prior to any consideration of adoption of a zoning change. It is the intent of the Legislature, in enacting this section, that local agencies shall, to the extent possible, concurrently process applications for general plan amendments and zoning changes which are needed to permit development so as to expedite processing of such applications. (Repealed and added by Stats. 1980, Ch. 1152.) Board of Supervisors in Resolution 80-2073 dated December 16, 1980, approved policy to encourage concurrent processing of development proposals, when appropriate, in order to reduce processing time (see Appendix for EMA Policy and Procedure No. 3.11, April 9, 1981). Concurrent processing requires the following delegation of responsibility. 1. Current Planning and Development Assistance Manager is responsible to: a. Inform private project developers of optional concurrent processing procedures. b. Evaluate and approve projects for concurrent processing eligibility. c. Establish lead section for project. d. Conduct pre -filing meeting. e. Mediate and resolve differences on processing decisions between Current Planning and Development Assistance and other ERA divisions or outside offices, consulting as necessary with Director of Planning and Director, EMA. f. Present formal agency position on project to applicant. 2. Lead section staff is responsible for analyzing proposed projects with input from subordinate section and prepare joint reports and recommendations to decision maker reflecting consolidated ERA position. 3. Project Coordination Section is responsible to: a. Establish process schedules and assignments for appropriate EMA divisions and other outside offices, and,place project on master calendar. b. Monitor and review progress to ensure expeditious processing. c. Report project progress to Manager, Current Planning and Development Assistance periodically. 4. Financial Services Manager is responsible for determining and updating appropriate fees to developers. Concurrent processing is permitted for the following options: EXAMPLES* 1. Zone change - use permit - tentative tract 2. Zone change - tentative tract 3. Zone change - use permit 4. Zone change - site plan 5. Zone change - tentative tract - use permit - site plan *These planning activities may also include a general plan amendment as sited in Section 65862 of the California Government Code. It should be noted that concurrent processing, because it involves approval of the above listed items by the Subdivision Committee, Plannin Commission and Board of Supervisors, is entirely dependent upon the complete cooperation and professional performance of both public and private sectors. Effective com- munication between all parties involved is most important to analyze, modify and present the proposal to the appropriate decision making body in an expedi- tious manner. There may be project proposals in which processing time may actually increase because of the necessity of additional hearings, particularly where the Board takes an action on the zone change or general plan amendment necessitating a new hearing by the Planning Commission. However, it is the intent of concurrent processing to reduce processing time for all projects. Utilizing concurrent processing over sequential processing may result in sub- stantial processing time savings. For example, two projects were recently processed through the County seeking similar discretionary approvals. Aliso Viejo and Rancho Mission Viejo - Trabuco Unit projects both entailed processing of a general plan amendment, zone change, and feature plan. In the Trabuco case, all three applications were submitted simultaneously and processed con- currently whereas Aliso Viejo processed the general plan amendment in one general plan amendment in one step, followed by a concurrent zone change and feature plan in a second step. Aliso Viejo was processed before concurrent processing was a legal alternative. The Trabuco project was completed within 12 months, while Aliso Viejo required a total of 28 months. The apparent time savings of 16 months constitutes a 133% improvement in processing time. This savings is primarily attributable to concurrent processing and demonstrates its viability as a processing option. The attached schedule illustrates examples of concurrently processed projects. Please note that any delays by the project proponent in filing or decision makers in an action will require additional time. 0 GPA (AFFORDABLE 4 WKS CONCURRENT PROCESSING EXAMPLE GENERAL PLAN AMENDMENT WITH AFFORDABLE HOUSING (GPA) ZONE CHANGE (ZC) NEGATIVE DECLARATION (ND) TENTATIVE TRACT (TO USE PERMIT (UP) 8 WKS 12 WKS 16 WKS 16 WKS TOTAL HOUSING PROJECT) O OyQ•(,p0\a gpQQ,�•(p.(\p0 SQ Q\e\O 'Q Q`?p pQO\p? PQQy\pP O 0 4 WKS 6 WKS NO 6 WKS TOTAL — \�ySJ�,t00 is- GOp3\pq\dpV OQ\�y yJ0 �Q,QpypQ O• � O 6 0 4 WKS 8 WKS 12 WKS 16 WKS ZC (COVENTIONAL 16 WKS TOTAL ZONING) \pt� QQ 4 Oa QO y 40\a0 00p? yQ� QpTya�0\? Q\OQ,�OQP OOpp� PQQJP�O OQQO 0 10 WKS 13 WKS 17 WKS TT k7O=O O M OD O=3 O OO O C3 OO I 17 WKS TOTAL — yye,� Oy5 SCREEN CHECK REVIEW yCO y,\ `p0O yppO �y� OQQ.\f0 .0 O O3 OyJ p0 P 4 4 WKS 126 WKS 17 WKS UP C... lO Section 65631 of the California Coverament Cade provides for general plan amendments to be heard off schedule if they propose in excess of the required 25% affordable housing. 2O For information only. Doe. not include staff recommendations. 3O T.T. or U.P. may not be formally filed until the N.D. has been granted. 40 A T.T. esn be approved at this point since the map will not record prior to the zoning ord- inance becoming effective. Also, the Subdivision Committee may approve the T.T., after the Planning Commission approval, with the condition that the map not be recorded until after Board approval of the C.P.A. and B.C. become effective. 13 WKS TOTAL A` O e c:;& ly P O?\5 ,+ QS•�(!C U p0 P SQ Use permit for a condominium associated with a T.T. must be approved by the Planning Commission prior to the approval of T.T. by the Subdivision Committee. OPA t � y O MR 9� 0 zc WITH PC TEXT �a 4 WKS y� O� G 4 WKS G_T .(�pP OF CONCURRENT PROCESSING EXAMPLE f,ENERAL PLAN AMENDMENT (GPA) ENVIRONMENTAL IMPACT REPORT (EIW ZONE CHANGE (ZC) TENTATIVE TRACT (TO 12 WKS o� 6 WKS 12 WKS © E0 QS���Ga Q 1S 16 WKS 18S WKS 20 WKS SQ� 24 K3 24 WKS TOTAL bG�v�a ! 24 WKS 24 WKS G TOTAL !Q 16 WKS 20 WKS 24 WKS 24 WKS G• G. QQ TOTAL C��Q� `p�lQ�6 001G� O 1S WKS 21 WKS 25 WKS 7T IIOIIIIC]IIIIIIO C3IIIIODOIIOQIICI�OII TOTAL = SCREEN CHECK REVIEWEV�V! QT QO fQ0 n y���!' pG UP 1Q For Inforeation only. Does not include staff recomendatlon. 2Q As. that consultant can proper: an E.I.R. in four weeks. 3Q T.T. or V.P. nay not be formlly filed until either a H.D. has been dateained ora Tore check E.I.R. submitted. ® Me— that consultant can respond to :Creeu check me, meets In one week. 12 WKS SJQ OaI O 5Q Standard E.I.R. distribution Is 30 days. However, a mjority of E.I.A.a Are transmitted to the State clearinEhome which requiza 45 to 60 days. © A T.T. eaa be approved at this point file" the mD vill not retard prior to the zoalea ordiaa:ne becosdng effec- tive. Also. the Subdivi ion Comitcee any, approve the T.T. after Planning Commission ap- ptwal with the condition that the cap not be racerded until after Board approval of the G.P.A. or Z.C. become effective. QAny use pewit for a condo- ainiun associated with a S.T. Bust be approved by the Plan- ning Camission prior to the approval Of T.T. by the Sub- division Camittm. 25 WKS 13 WKS TOTAL !G R9, VI. PLANNING REVIEW COMMITTEE The Development Processing Committee observed that frequently, initial conflicts between County departments resulted in delays for the subject project. To rectify this situation, the Environmental Management Agency established the Planning Review Committee (PRC) to develop intra—agency positions and recommendations on private development projects. This group is responsible to resolve divergent positions and develop a consolidated Agency position on projects prior to transmittal for approval (see Appendix for Policy and Procedure No. 3.13, April 6, 1981). The committee is composed of the following members: Manager, Current Planning and Development Assistance, Chairman Manager, Information and Housing Development Manager, Transportation/Flood Manager, Open Space/Recreation Manager, Development Division (Regulation Function) Manager, Environmental Analysis Division Manager, Advance Planning Division Manager, Project Planning Division It should be noted that all voting members are managers with decision making authorities. VII. ANNUAL REPORT ON 1980 PLANNING ACTIVITY The Development Processing Committee recommended that the Planning Commissionts annual report to the Board of Supervisors on planning activity be expanded to include an analyses of processing times. The 1980 Annual Report evaluates 1980 processing time for privately —initiated projects and formulates goals for reduction of future processing times. The pages that follow summarize the contents of the "Annual Report on 1980 Planning Activity" and is available under separate cover. 1980"Planning Activity Table of Contents I. INTRODUCTION II. EXISTING CONDITIONS AND GOALS FOR IMPROVEMENT A. DISCRETIONARY PERMITS 1. General Plan Amendments 2. Reserve Removal 3. Zone Changes 4. Feature Plans 5. Area Plans 6. Tract Maps 7. Parcel Maps 8. Use Permits 9. Site Plans 10. Variances B. CALIFORNIA ENVIRONMENTAL QUALITY ACT 1. Environmental Clearances 2. Negative Declarations 3. Environmental Impact Reports C. CONCURRENT PROCESSING III. AFFORDABLE HOUSING This report evaluates 1980 processing time for privately initiated projects and formulates goals for reduction of processing time for 1981 planning activities. The following planning activities are analyzed: PLANNING ACTIVITY GENERAL PLAN AMENDMENTS ZONE CHANGES FEATURE PLANS AREA PLANS TRACT MAPS PARCEL MAPS USE PERMITS (P.C. AND Z.A.) SITE PLANS (P.C. AND ADMINISTRATIVE) VARIANCES (Z.A.) ENVIRONMENTAL CLEARANCES NEGATIVE DECLARATIONS ENVIRONMENTAL IMPACT REPORTS Information for this report was obtained from EMA project files and log books maintained by the section responsible for the specific planning activity. The following time periods are used in analyzing discretionary permit processing times: — screen check submittal to formal filing — formal filing to first hearing — first hearing to final action Time periods used for analyzing projects subject to the California Environmental Quality Act (CEQA) are: — information submittal to CEQA determination — CEQA determination to SCEIR submittal — SCEIR submittal to DEIR distribution Y These time -period categories are based on available levels of detail for existing data. This report does not quantify the percent of processing time which was directly attributable to the private sector. The screen check time span is the area most controlled by the project proponent since it represents the developer's ability to submit all required application material to the County. More discrete data will be available next year upon implementation of the Master Calendar. Attached are bar graphs codparing 1080 permit process)1C times with future processing time reduction goals for all discretionary permits and CEQA determinations. The data collection effort used in this report has assisted the Project Cofrd'nation staff to establish manual procedures necessary for the development Of the Master Calendar, the consolidated application form and concurrent pro- cessing. Future implementation of an automated Master Calendar will enable staff to generate processing time analysis from Master Calendar data elements. COMPARISON OF 1980 PROCESSING TIMES WITH FUTURE GOALS J AMENDMENTS (2000 ZONE CHANGE �^1(228 TRACT MAPS -- /r 1 1 1PARCEL MAPS 107) 1 IRS z'zYoc�,'i VA UMBER OF DAYS) �� •�� GVV GVv Vvv JVV YVV TIME IN SCREEN CHECK TIME OF FILING TO FIRST HEARING TIME FROM FIRST HEARING TO FINAL ACTION (000) AVERAGE TOTAL PROCESSING TIME (CALENDER DAYS) PCS 11-1-81 COMPARISON OF 1980 PROCESSING TIME WITH FUTURE GOALS 0 10 20 30 40 50 60 ENVIRONMENTAL I EXISTING CLEARANCES FUTURE NEGATIVE EXISTING DECLARATIONS FUTURE ENVIRONMENTAL I EXISTING IMPACT REPORTS FUTURE (15) (46) NUMBER OF DAYS 80 90 100 110 120 130 140 160 160 170 (93) 190 200 210 220 0 10 20 30 40 50 60 70 80 90 100 110 120 130 140 150 160 170 180190 200 210 NUMBER OF DAYS INFORMATION SUBMITTED TO SCEIR SUBMITTAL TO DEIR CEQA DETERMINATION = DISTRIBUTION CEQA DETERMINATION TO (000) AVERAGE PROCESSING TIME (CALENDER DAYS SCEIR SUBMITTAL PCs 11-1-81 VIII. CONSOLIDATED APPLICATION FORM Recent reorganization of the ERA, which: 1) consolidates major planning activities into one function, 2) creates the pending "one -stop shop", and 3) implements the master calendar, has established the need for modifying staff procedures. These modifications are designed to improve staff efficiency and communications. The consolidated application form will enhance the func- tioning of the "one -stop shop" and facilitate the entry of projects into the master calendar for tracking and monitoring of planning activities. The attached sample draft consolidated application form and filing instructions can be used to collect data for the following: 1. Initial Study 2. General Plan Amendment 3. Reserve Removal 4. Zone Change 5. Feature Plan 6. Area Plan 7. Tentative Tract Map 8. Parcel Map 9. Use Permit 10. Site Plan 11. Variance 12. Miscellaneous Discretionary Actions The form will be used for one discretionary action or for the entire range of application needed for a large project using concurrent processing. Prefiling meetings will be necessary for complex projects. Staff will provide guidance regarding information submittal requirements. The applicant will move from one station to the next in the "one -stop shop" re- viewing permit requirements at each location using the same information entered on the one consolidated application form. When a consolidated application is accepted for filing, a copy of the form will be sent to all effected staff. The Project Coordination Section's copy of the form will be used for entering the project on the master calendar. PLANNING APPLICATION 9Z ENVIRONMENTAL (SEE FILING INSTRUCTIONS BEFORE COMPLETING. 0 ro MANAGEMENT USE TYPEWRITER OR BLACK INK, PRINT LEGIBLY) AGENCY 9<lFO4� FOR OFFICIAL USE ONLY APPLICATION FOR CASEt SUPPLEMENTAL* DATE INITIAL PROJECT NAME: PERMIT CHECK LIST, ADDRESS/LOCATION: INITIAL 10. 18, 10, 18. 22. STUDY GENERAL PLAN AMENDMENT 1, 2, 10, 17. 22, AP#: _ _ LOT_ TRACT 2.8.10, (OT attach metes and bounds) RESERVE ACREAGE/SORT. REMOVAL OWNER: ZONE CHANGE 22, ADDRESS: FEATURE PLAN 7• t8' 17.20. 21.22, AREA PLAN 8, 10. 17, 20. 21, 22, PHONE: TRACT MAP 4. 14. 10, 22. PARCEL MAP 5,14.19. AGENT: USE PERMIT FIRM: 20 21 22 SITE DEV. PERMIT 20 2t 22 ADDRESS: VARIANCE 9.17.21. COASTAL DEV. PERMIT DETAIL PUN PHONE: PREVIOUS* OWNER: 0 LEGEND` 1. PROPOSED LUE MAP (20) 14. GRADING PLAN (2) ADDRESS: 2. EXISTING LUE MAP (2) S. PROPOSED ZONING MAP (20) 18. TOPOGRAPHY MAP to. ENVELOPES (2) • IF PROPERTY OWNED LESS THAN ONE YEAR 4. TENTATIVE TRACT MAP (30) S. TENTATIVE PARCEL MAP (22) 17. PROPERTY OWNERS LIST AND ENVELOPES (2 SETS) 0. AREA PLAN MAP (20) 18. PHOTOS (2 SETS) LUE DESIGNATION: 7. FEATURE PLAN MAP (20) 19. CERTIFICATION LETTERS(2 SETS) 8. RESERVE REMOVAL REPORT (10) 20. AUTHORIZATION LETTER ZONING: 9. PLOT PLAN (20) 21. LEGAL DESCRIPTION ADJACENT USES: 10. SOM (20) 22. AFFORDABLE HOUSING FORM 11. FLOOR PLAN (10) 12. LANDSCAPE PLAN (10) 23. 24. L. DIST. CAA- ZONE? YES- NO- 1s. ELEVAnoRs (10) 28. PROJECT DESCRIPTION: EXISTING ENVIRONMENTAL CONDITIONS: PREVIOUS GOVERNMENTAL APPROVALS: OVER CERTIFICATION (a) There are no assurances at any time, implicitly or otherwise, regarding final staff recommendations to the decision making body about this application. (b) Major changes to the proposed project may require a new application and payment of new fees. (c) Board of Supervisors policy contained in Resolution 79-1242 states that except for cases in which an important County policy or other extraordinary interest is determined to be present, the County will not provide an active defense to cases involving the issuance of permits or other entitlements for use or de- velopment of real property or zoning or General Plan Amendments. (d) If this application is approved the approval constitutes approval of the pro- posed project only to the extent that the project complies with the Orange County Zoning Code and any other applicable regulations. Approval does not include any action or finding as to compliance or approval of the project regarding any other applicable ordinance, regulation or requirement. (a) If this application is approved the failure to abide by and faithfully comply with any and all conditions attached to this approving action shall constitute grounds for the revocation of said action by the approving authority. (f) I hereby certify that to the best of my knowledge the information I have presented in this form and the accompanying materials is true and correct. I also understand that additional data and information may be required prior to final action on this application. I have read and understand the content contained in statements (a) through (a). SIGNATURE PROPERTY OWNER OR AGENT DATE FOR OFFICIAL USE ONLY Public Referral Referred to: List Element Planning Land,PL.-Coastal Land Pl.-Foothill Environmental Analysis Acoustics Project Planning Zoning Admin. Site Planning Subdivision Traffic Engineering Transp. Planning Street & Drainage Grading Surveyor O.S./Rec. IHDO Health Fire CAO OR BLACK Project Name: The name used here will become the official project name. Address/Location: Describe the location of the project as explicitly as possible. List the street address, the nearest major intersection, the name of the community in which the project is located, and any other information which will allow easy identification of the exact location of the project. AP 0: The assessor's parcel number can be obtained from Assessor's Office or Planning Information Station if you provide them with the legal description or site location. Lot and Tract 0's: Refers to final recorded tract and lot numbers. Acreage/Square Feet: Indicate total number of acres or gross square footage of the project site. Owner: Name of owner of record for the project site. Address: Fill in complete address including zip code. Phone: Daytime number. Please include area code. Agent: Name of the agent to contact regarding this project. Firm: Name of firm the agent represents. Address: Fill in complete address including zip code and phone number. Phone: Daytime number. Please include area code. Project Define the nature of the proposed project. Include the Description: number of units or type of improvements proposed, acreage of the site, grading required, any public improvements required, access to the site, anticipated schedule for project completion, and any other features of the proposed project. Existing Describe existing environmental conditions on and surrounding Environmental project site. The following categories must be discussed. Conditions: Physical Features: Describe existing topography, including man-made cuts and fills, -presence of geologic hazards, general soils types, etc. Drainage: Describe existing drainage patterns, stream locations, flood hazards, groundwater, etc. Biological Resources: Describe the type of vegetation on the site, wildlife known to frequent ,the site, the approximate number, size and type of trees on the site, etc. Land Use: Describe the existing use of property and surrounding land, including the type of development, the number of units, if residential, etc. Services and Utilities: List all utility and service districts, including water and sewer agencies serving the project site. Previous Govern- List any previous actions by the County relative to the mental Approvals: property in question (e.g. General Plan amendments, zone changes, subdivisions, use permits, variances, etc., includ- ing previous negative declarations and environmental impact reports). Certification: Please read the statements carefully, provide your signature and date. If you have any questions regarding the certifica- tion, please contact staff before signing. Supplemental Items required to be submitted with application. Incomplete Information submittals will not be accepted. See "Legend" on reverse Checklist: page for complete definitions of required information. 1. Proposed LUE map (20) Map of proposed Land Use Element designations with project boundaries outlined (20 copies). include number of acres in each category. 2. Existing LUE map (2) Current map of existing Land Use Element desig- nations with project boundaries outlined (2 copies). Include number of acres in each category. Available at Advance Planning Section. 3. Proposed Zoning Map of proposed zoning land use categories includ- Map (20) ing number of acres in each category plotted on Sectional District Map (8 1/2 x 11) or Assessor's Parcel Map (20 copies). 4. Tentative Tract See "Filing Instructions for Tentative Tract Maps" Map (30) available at Subdivision Station. 5. Tentative Parcel Hap See "Filing Instructions for Tentative Parcel Maps" Map (22) available at Subdivision Station. Twenty-two copies of Tentative Parcel Maps are required only if the 8 1/2" x 11" TPM form provided in the filing instructions package is not utilized. 6. Area Plan Map (20) See Advance Planning for applicable Planned Com- munity regulations or Section 7-9-150 of the Zoning Code (20 copies). Information available at Advance Planning Station. 7. Feature Plan Map (20) See Advance Planning for applicable Planned Com- munity regulations or Section 7-9-150 of the Zoning Code (20 copies). Information available at Advance Planning Station. 8. Reserve Removal See "Reserve Removal Guidelines" of Land Use Report (10) Element text available at Advance Planning Station (10 copies). 9. Plot Plan (20) Plot plan of proposed structure (20 copies). See "Site Plan Checklist" available at Site Planning Station. 10. SIR (20) Sectional District Map (8 1/2 x 11) with project boundaries outlined (20 copies). Available at Planning and Zoning Information Station. 31. Floor Plan (10) Floor plans of proposed structure (10 copies). See "Site Plan Checklist' available at Site Planning Station. 12. Landscape Plan (10) Landscape plan for proposed project (10 copies). See "Site Plan Checklist" available at Site Planning Station. 13. Elevations (10) Structure elevations of proposed buildings indicating colors and exterior materials (10 copies.) 14. Grading Plan (2) Proposed grading plan map. Information available at Grading Section. 15. Topography Map (2) U.S. G.S. Quad Sheet showing existing contours, 1" - 20001, with project boundaries outlined (2 copies). 16. Envelopes (2) Two (9) self-addressed, stamped, legal -size envelopes. 17. Property Owners List Typed list and stamped envelopes of all property and Envelopes (2 seta) owners located within 300' of the subject property as shown on the latest assessor's role available at the Assessor's Office. Include names, addres- ses, zip, Assessor Parcel numbers. 18. Photos (2 sets) Three (3) photographs mounted on one 8 1/2" by 11" cardboard stock and a key map showing the direction and location from which the photographs were taken. 19, Certification Water and sewer agency certification letters Letters (2 sets) included in filing instructions package available at Subdivision Station. 20. Authorization Letter Required if property owner does not sign the appli- cation form. Available at Site Planning Station. 21. Legal Description Copy of metes and bounds description available on subject property's title policy or deed. 22. Affordable Rousing Form Affordable }lousing Information supplement is to be submitted for residential projects of five or more units. See "Affordable Housing Form Filing instructions" available at Planning and toning Information Station. IR. MASTER CALENDAR The Development Processing Committee recommended the EMA maintain a master calendar for all incoming development projects. The master calendar would identify organizational units involved with processing and associated time frames. This would allow for project monitoring to assure the project remains on schedule. Purpose of the master calendar is to maintain a listing of all discretionary permits with current pertinent data to be used as a basis for monitoring and coordinating project activities, including concurrent processing projects. The master calendar will be cross—referenced to assist tracking of all privately — initiated projects requiring several discretionary permits. As a result of the cross—indexing and information retrieval system, individual projects requiring several permits can be identified at any processing level. When fully automated, master calendar will accumulate statistics and generate status reports and graphics for both administrative applications and the annual report of Planning Activities. Master calendar will also provide means to collect data for the County Administrative Office/Urban Monitoring and Analysis Center and Forecast and Analysis Center. The attached chart illustrates format and the data elements of master calendar. Additional data elements can be added as full implementation of the master calendar proceeds. Master calendar will be fully operational after the following development phases: 1. Data Collection 2. Implementation of Manual Procedures 3. Establishment of Maintenance and Update Procedures 4. Develop Guidelines for Automation of Master Calendar 5. Implementation of Computerized System MASTER CALENDAR PROJECT IDENTIFICATION DEADLINES CROSS REFERENCE PUBLIC HEARINGS PROJECT ATTRIBUTES A2 .. .c ITIvl TO m a 2 `P �O H = P a � plS� �0U� Og 02 � O HEARING DATES 1. IT 15 ASSUMED THAT DISTRIBUTION FOR INTRA-AGENCY COMMENTS OCCURS ON THE SUBMITTAL DATE UNLESS OTHERWISE NOTED IN THE COMMENTS SECTION. 2. IT IS ASSUMED THAT MAY/WILL LETTERS AND NO POSTING DATES OCCUR ON THE INITIAL STUDY COMPLETION DATE UNLESS OTHERWISE NOTED IN THE COMMENTS SECTION. 3. IT IS ASSUMED THAT THE NOTICE OF COMPLETION AND DER DBTRBUTION FOR INTRA-AGENCY COMMENTS OCCURS ON THE SUBMITTAL DATE UNLESS OTHERWISE NOTED M THE COMMENTS SECTION. X. EXPANSION OF PUBLIC NOTIFICATION The Orange County public notice format and procedures have been modified to reflect revisions recommended by the Development Processing Committee. The Committee proposed that public notices go beyond the minimum standards required by law. This is important especially since concurrent processing reduces the number of public hearings held on a particular project. Further, the Committee recommended that notices be sent not only to homeowners but to all special interest groups and cities located closest to the project. The public notice form has been modified to include both lead division and Environmental Analysis Division. Also, the reverse side now contains a loca— tion map for the public hearing site as well as a vicinity map of the project. The purpose of the revision is to have a single uniform public notice form that is easily recognizable and informative to the public and those interested in the pa;ticular proposal. The format will be used for mailed and posted notices and display advertyisements. It will be the responsibility of appropriate staff from the respective divisions to coordinate the writing and distribution of the notices in a timely manner. The responsibility of mailing, posting, or publication of notices will remain with the Lead Division. Although precise wording of the proposal depends on each case, exemplary language is set out below. GENERAL PLAN AMENDMENT AND SPECIFIC PLAN AMENDMENTS "To change the land use designation on a acre property from (symbol and to The proposed designation (name) (symbol and name) would provide for the development of (e.g. type of use, number of dwelling units) The existing use of the property is and it (existing use) is surrounded by (existing uses, proposed uses if significant)• ZONE CHANGES AND SPECIFIC PLAN REGULATION AMENDMENTS "To change the zoning designation/specific plan regulations on a acre property from to The (symbol and name) (symbol and name) proposed designation would permit the development of (principal permitted) The current zoning/specific plan uses, maximum number of dwelling units, etc.) regulations permits (use) USE PERMITS "To allow the development and construction of PUBLIC HEARWG AND & PUBUC MEETING NOTIFICATION PRACTICES i Amw of Notification and Parties Notified publlutlw in Rsuspapar Ya11 to 0wcrs Fithin 300 zest Post Notice aayoff Site Rail to parties. watt. Requ Other Ya£1ad Notices Action Forum CVitHlseitt$ comments Authorization public Rearing by CC+EF.AL P"I A.=M�'T Planning commission legalt at least 30 At lent 10 drys prior Lfaieed zaqueats Wveresent Cade and Board of days prior 565351 Supervise. Public Bearing by Tor sane P.C. tons Alternative 114 page ad used coveromevt Cod. 565854, Z05E CERWE Ylavuing Coxmissiw legal. or 114 page ad, At least 10 days prior Hafted requests cbeagss, called to instead of u11 where more than 65w4, 65954.5 .0 Board of at least 10 days prior owe. vdthin P.C., 1.000 property owars vlchin 300' Supervisors at least 10 days prior O.C. Pcolag Cade 7-9-155 Publde nesting by covenanter Cade 565500 SPECIFIC PLW Pleenlag Commission Legal ar ad, at least T Erteasiva requests O.C. Code and Beard of 10 days Prinz 56,zoo7- 7-9-1`+9-196J Supervise. I I- I DISCRETX� YF-`CIS RJIE: Proposal to abange all 7 day discretionary pernit Writes to 10 days PEATUM PLAY Public Nearing by Plaaaia8 Comisslw uZsl, at lent 10 days prior for Initial At least 10 days prior for initial plan; at Liafted .gouts to fume Dian O.C. Zwing Fade and Board of plan and color lust 7 daps prior for board by plannta heard by P3mnitg C®lsalw only. 7-9-150.1r 7A-1:A.2 Supervisors anmdatnrs aims aaendaevts Public Rename by AFFA PLU Plawia; Camissiau At least 7 days prior Itizequant requests O.C. Tomas Code 7-9-150.1, 7-9-150.2 Public Bearing by Tenants of resldeatial Appeals require new neciee as O.C. coming Code USE PERMT Planning Comisefon -At least 7 days prior Infrequent requaca condo 6 mbilobow park original benzins. 7-9450.1. 7-9-150.2. or Zoning Adrdni- roaverslovs. at least 7-9-150.6. 7-9-147.4. st.tor 15 days Prior 7-9-149.4 A31dc Hening by SITE PLAN Plawing Comissiw At least 7 days prior Yammer of mllfieatiwaC dfiecCor'e or M.1M.t.tive if Public Heating Infrequeat .quests discretion. In P.etica, sailed O.C. goatee Code notice to serromdfaR camera used. 7-9-150.1, 7-9-150.2 DETAIL PLAN Adeinistratiwo or in}.geting At Fast 7 days Prior if Public Heating Infrequent requascs O.C. Zening Code 7-9-150.1. 7-9-150.2 Public Meeting by Flaming Comlcaian O.C. Zoning code VARIANCE Pubiln gearing by At least 7 days Prior Infxequeac .quesu .quire sue aotlee . -9-1 7-9-150.1, 7-9-350.2. Zoning Adainist.Cer origin original hearing. 7-9-150.6 O.C. Sub. Code sequizea meetings rT=,T Ywiic Heating by Legal Sf Pobllc If cwtrove.ial ax Teasora of residential Co be ennducted in manner of Dub covertaeac Gods 55 It'E RAP Subdivialon ComS1Ce hearing. at lease 10 "d espread dntaeatr u leant 10 deya Standard rod least at hearings. Pandas ante .rice of 66451.3, fi6451.4. 17-9-257 (Paull[ Eeazfng 1f days Prior etleaa[ 30 days PMot prior m hearia8 spatial ]Sae 10 da.iws, ]sue 10 days Prior applieetlw requirements. O.C. Sub. Code 7-9-253, Issues sarranU PUBLIC NOTICE 92tFp4� Public Hearing to be Held by Orange County Subject: Location: Proposal: Environmental Documentation: Applicant: Hearing Date: Hearing Time: Hearing Location: (See reverse side) (OR as soon as possible thereafter) (See reverse side) The applicant and all persons either favoring or opposing this proposal and supporting documents are invited to present their views at this hearing. It is requested that any written response be submitted to the Environmental Management Agency prior to the hearing date. For futher information please call of of of Environmental 'Analysis Division, or come to room Engineering Building, at the address indiciated below. Environmental Management Agency P.O. Box 4048 400 Civic Center Drive West Santa Ana, California 92702 4048 of Location of Public Hearina PUBLIC PARKING, POINT OF ACCESS COUNTY OF ORANGE HALL OF ADMINISTRATION 10 CIVIC CENTER PLAZA SANTA ANA CA. B. Regulation 1. Building Plan Check 2. Grading Procedures 3. Public Property Permits 4. Enforcement 5. Inspection C. Public Works 1. Design 2. Construction/Inspection 3. Operations D. Administration 1. Computer Services E. Program Office 1. Transportation/Flood 2. Housing Community Development 3. Recreation/Open Space 4. Information Housing Development Office .7;r A. Development Monitoring Program B. Fiscal Impact Report Procedures C. Areawide Fiscal Impact Study D. Demographic Steering Committee E. Land Cover Study Private Sector A. Marketing Considerations B. Earthwork Techniques C. Subdivisions Design D. Development Financing XI. PLANNER TRAINING PROGRAM The Development Processing Committee has recommended forming a program of training classes for County employees in order to maximize personal and professional growth. Members of the legal profession, building industry, specialized consultants and others concerned with the development process in the County could provide extensive information to County planners. The County agrees with, the committee's recommendation and strives to improve in—house training via educational and intra—agency rotational programs. The EMA/Current Planning and Development Assistance Division will initiate such a program to achieve the following goals and objectives: o Provide the client with more efficient and accurate service. o Improve County planners overall knowledge and expertise in their planning profession. o Improve County planners' understanding of development processing, review, plan development, economic constraints, and environmental analyses. o Provide a program of training classes for County employees in order to maximize personal and professional growth. The topics listed below will be included in the Planners Training Program. Presentation materials will include audio and visual aides. BHA A. Planning 1. Zoning Administrative Activities 2. CEQA Process 3. Subdivisions 4. Site Planning Process 5. Advance Planning Issues 6. Zoning Code Structure & Updates 7. Project Coordination 8. Acoustics 9. Local Coastal Programs 10. Community Planning 11. Multi —Modal Circulation Study 12. Transportation Corridor Studies 13. Master Environmental Assessment 14. Agricultural Preserves 15. Aliso/Salt Creek Corridors 16. Planning Enabling Laws 17. History of Planning in Orange County 18. Coastal Code 19. Cultural/Scientific Resources Planners Training Program Topics Environmental Management Agency A. PLANNING 1. ZONING ADMINISTRATION ACTIVITIES 2. CEQA PROCESS 3. SUBDIVISIONS 4. SITE PLANNING PROCESS 5. ADVANCE PLANNING ISSUES 6. 'ZONING CODE STRUCTURE & UPDATES 7. PROJECT COORDINATION 8. ACOUSTICS 9. LOCAL COASTAL PROGRAMS 10. COMMUNITY PLANNING 11. MULTI -MODAL CIRCULATION STUDY 12. TRANSPORTATION CORRIDOR STUDIES 13. MASTER ENVIRONMENTAL ASSESSMENT 14. AGRICULTURAL PRESERVES 15. ALISO/SALT CREEK CORRIDORS 16. PLANNING ENABLING LAWS 17. HISTORY OF PLANNING IN ORANGE COUNTY 18. COASTAL CODE 19. CULTURAL/SCIENTIFIC RESOURCES B. REGULATION 1. BUILDING PLAN CHECK 2. GRADING PROCEDURES 3. PUBLIC PROPERTY PERMITS 4. ENFORCEMENT 5. INSPECTION C. PUBLIC WORKS 1. DESIGN 2. CONSTRUCTION/INSPECTION 3. OPERATIONS D. ADMINISTRATION 1. COMPUTER SERVICES E. PROGRAM OFFICES 1. TRANSPORTATION/FLOOD 2. HOUSING COMMUNITY DEVELOPMENT 3. RECREATION/OPEN SPACE 4. INFOR14ATION HOUSING DEVELOPMENT OFFICE County Administrative Office A. DEVELOPMENT MONITORING PROGRAM B. FISCAL IMPACT REPORT PROCEDURES C. AREAWIDE FISCAL IMPACT STUDY D. DEMOGRAPHIC STEERING COMMITTEE E. LAND COVER STUDY Private Sector A. MARKETING CONSIDERATIONS B. EARTHWORK TECHNIQUES C. SUBDIVISIONS DESIGN D. DEVELOPMENT FINANCING XI. POLICY MANUAL The Development Processing Committee has recommended that a Board of Supervisors policy manual be prepared containing all policies related to land use and devel- opment. The EMA has prepared a policy manual of Board of Supervisors and Planning Commission adopted policies,excluding formal Board policies regarding land use already set forth to a large degree in the following documents: 1) General Plan Elements, 2) Zoning Code, 3) Planned Community texts and policy guidelines supple- ments, 4) Specific Plans, and 5) Subdivision Code. The policy manual includes Board of Supervisors and Planning Commission resolutions which have been adopted to supplement, clarify, or implement the above listed planning documents. County policies presently exist in many forms, written and unwritten, and are found in many places. To best understand the County's policy base it is necessary to inventory existing policies. This compilation of policies adopted by Board and Planning Commission resolution is part of larger policy manual which will eventually include policies from the following documents: 1. Land Use and other elements of the General Plan including various supplements. 2. Zoning Code. 3. Planned Community Texts and policy guidelines supplements. 4. Several specific plans adopted by the Board. 5. Subdivision Code. Policies are listed under the following nine major subject categories: Regional Programs Specific Projects Population Forecasting Local Coastal Programs Housing General Plan Zoning Authority Miscellaneous Purpose of manual is to aid the user in locating and identifying relevant Board of Supervisors and Planning Commission policies for processing discretionary permits, conducting research and analysis, and obtaining general information. This manual will be updated periodically by Project Coordination Section to incorporate newly adopted policies. Section will make available those policies applicable to the work of the various divisions. As development proposals are reviewed, the lead division will inform a project proponent of policies which may impact the project. Project Coordination Section will promulgate the appro- priate policies on projects being proposed concurrently. GL:emw647(6) 1/20/82 POLICY MANUAL CONTENTS The following resolutions and minute orders are organized by subject and presented in reverse chronological order. Subject Decision -Making Body Resolution # Date REGIONAL PROGRAMS Areawide Fiscal Impact Systems B of S 81-768 5/26/81 Foothill Transportation Corridor Study B of S Minute Order 5/12/81 Transportation Facilities Financing B of S 81-535 4/15/81 1979-80 DMP Report B of S Minute Order 6/24/80 Development Monitoring Program - Issues Identification & Analysis B of S 79-1892 12/18/79 1978-79 DMP Report B of S 79-1088 7/17/79 NEOCCS DMP B of S Minute Order 10/10/78 1978 DMP Report B of S 78-1019 6/28/78 SEOCCS- LUE & zone changes Planning Commission 75-7 10/13/75 SPECIFIC PROJECTS Survey of Known Dumps/Landfills B of S Minute Order 10/20/81 John Wayne Airport Planning Commission 1-81 1/19/81 Salt Creek Corridor Planning Commission 7-80 9/16/80 Dana Point Specific Plan Planning Commission 80-2 6/3/80 Aliso Creek Corridor Planning Commission 7-78 4/11/78 E1 Toro Streetscaping Plan Planning Commission 4-78 1/30/78 Laguna Hills Industrial Park Planning Commission 1-78 1/23/78 Landscape Plan Review Planning Commission 7-77 8/16/77 Noise Contours for MCAS B of S 76-1782 12/7/76 Preservation of Irvine Coast Planning Commission 21-76 8/16/76 Subject POPULATION FORECASTING SCAG 178 Forecast Development 0. C. Preferred II Population Population Forecasting Population Estimation LOCAL COASTAL PROGRAMS Dana Point and Laguna Niguel Santa Ana River Mouth Land Use Plan, Phase II Sunset Beach HOUSING Affordable Housing Development Agreements Housing Element 80-1 Density Bonus Guidelines Transfer of Excess Affordable Credit Housing Element Compliance Housing Element Compliance Inclusionary Housing Program (H79-1) GENERAL PLAN Time, Money, Effort Saving Prop. General Plan Modernization L. U. E. Definitions General Plan Consistency (TRC in Residential) General Plan Consistency (TRC in Residential) General Plan Consistency (TRC in Residential) General Plan Policy & Guidelines Decision -Making Body Resolution # B of S 80-459 B of S 78-1701 B of S Minute Order B of S Minute Order B of S 81-704 Planning Commission 2-81 Planning Commission 6-80 B of S 80-1535 B of S Minute Order B of S 80-649 B of S 80-208 B of S 80-190 B of S Planning Commission Planning Commission B of S B of S Planning Commission B of S Planning Commission Planning Commission Planning Commission B of S 79-1840 8-79 8-79 79-161 80-19 Minutes 75-1284-B 75-5 75-2 75-1 73-41Z Date 3/25180 11/15/78 3/14/78 1/18/78 5/13/81 2/24/81 10/7/80 9/23/80 11/12/80 4/22/80 2/6/80 2/5/80 12/12/79 6/4/79 6/4/79 1/31179 1/2/80 11/10/80 9/11/75 8/6/75 4/8/75 2/11/75 4/17173 Subject Decision -Making Body Resolution # Date ZONING Condominium Conversions Planning Commission 9-79 7/9/79 Revision to Conditional Permits Planning Commission 6-77 8/2/77 Commercial Use in Industrial Zoning Planning Commission 4-77 6/20/77 Resource Conservation Manual Planning Commission 11-76 7/20/76 Shoreline Building Sites B of S 76-587 4/28/76 Shoreline Building Sites Planning Commission 76-3 2/10/76 Service Stations Planning Commission 75-3 5/5/75 Accessory Motor Fuel Sales Planning Commission 75-8 1975 Planned Concept Subdivision Guidelines Planning Commission -- 10/14/74 AUTHORITY Areas of Responsibility Subdivision Committee 81-1 6/17/81 Powers of Planning Commission B of S Ordinance No. 3264 5/14/81 Legal Defense of County Development Approvals B of S 79-1242 8/21/79 MISCELLANEOUS Map Checking Fees B of S 81-686 5/12/81 Public Hearings Planning Commission 5-78 2/6/78 Research Proposals by CAO B of S Minute Order 3/29/77 Grand Jury Report Planning Commission 18-76 7/20/76 GL:slm647(7) 1/19/82 MANUAL OF POLICY AND PROCEDURES ENVIRONMENTAL MANAGEMENT AGENCY NO: 3.11 SECTION: III PLANNING DATE: April 9, 1981 TITLE: Concurrent Processing SUPERSEDES: New I. PURPOSE Define standards and methods for concurrent processing of private development project applications for General Plan Amendments, zoning changes and other discretionary actions. II. POLICY Provide optional concurrent processing of private project applications as permitted by AB 2320 and authorized by Board of Supervisors in approval of EMA's response to Development Processing Committee Recommendations. III. PROCEDURE A. Current Planning and Development Assistance Manager is responsible to: 1. Inform private project developers of optional concurrent processing procedures. 2. Evaluate and approve projects for concurrent processing eligibility, 3. Establish lead section for project. 4. Conduct pre -filing meetings referencing P. & P. Pre -Filing Meetings. 5. Mediate and resolve differences on processing decisions between Current Planning and Development Assistance and 9ther EMA divisions or outside offices, consulting as necessary with Director of Planning and Director ERA. 6. Present formal agency position on project to applicant. B. Lead section staff is responsible for analyzing proposed projects with input from subordinate section and prepare joint reports and recommenda- tions to decision maker reflecting consolidated ERA position. C. Project Coordination Section is responsible to: 1. Establish process schedules and assignments for appropriate EMA divisions and other outside offices, and place project on master calendar. 2. Monitor and review progress to insure expeditious processing. 3. Report project progress to Manager, Current Planning and Development Assistance periodically. D. Financial Services Manager is responsible for determining and updating appropriate fees to developers. APPROVED: /6aLCi� DATE: q' 9` Director, EMA BC:emw1104(46) MANUAL OF POLICY AND PROCEDURES ENVIRONMENTAL MANAGEMENT AGENCY SECTION NO: III PLANNING TITLE: Prefiling Meeting I. PURPOSE NO: 3.12 DATE: January 5, 1982 SUPERSEDES: April 9, 1981 Define criteria, responsibilities, and procedures for prefiling meetings on major private development projects. II. POLICY Prefiling meetings are offered for private development projects, including concurrent processing, general plan amendments, specific plans, and those major subdivision tentative tract maps and zone changes where processing and development policy difficulties are anticipated. Meetings are intended to provide early identification of problems, staff concerns, possible solu— tions, information requirements, processing time estimates and to assist developers with filing procedures. III. PROCEDURE A. Managers of EMA Advance Planning Division, Environmental Analysis Division, Information and Housing Development Program Office, and Development Services Division, Regulation are responsible to alert Current Planning and Development Assistance Project Coordination Section of private development projects identified during screen check process as needing a prefiling meeting. B. Manager, Current Planning and Development Assistance, is responsible for: 1. Informing developers of prefiling meeting conference and option procedures. 2. Evaluating screen check applications to determine if prefiling meeting is warranted. 3. Establishing standard time periods for scheduling of prefiling meetings. 4. Arranging tentative prefiling meeting with developer, based on applicant's ability to submit appropriate number of project copies in time for Project Coordination Section to distribute to attendees at least three (3) working days prior to meeting date. 5. Inviting appropriate program office and other EMA managers to attend or be represented at prefiling meeting. (Representative is Senior Planner or Planner III, and able to provide substantive Manual of Policy and Procedures No. 3.12 Page 2 direction and opinions reflecting division policies. Manager transmits project materials to representative in time for pre - meeting preparation.) 6. Confirming prefiling meeting date and location with applicant. 7. Chairing prefiling meeting and assigning project coordinator at meeting when possible. C. Project Coordination Section is responsible for: 1. Distributing development project materials to EMA staff three (3) working days prior to meeting. 2. Recording relevant actions, agreements, and decisions made at meeting. 3. Sending copies of meeting record to developer, Current Planning and Development Assistance manager, and other EMA staff attending meeting. APPROVED: & V DATE: LS �P Z - Director, EMA BEC:dth111B(11) 12/30/81 MANUAL OF POLICY AND PROCEDURES ENVIRONMENTAL MANAGEMENT AGENCY NO. 3.13 SECTION NO. III Planning DATE: April 6, 1981 TITLE: Planning Review Committee SUPERSEDES: New I. PURPOSE: Define structure and responsibilities of Planning Review Committee. II. POLICY: Intra—agency positions and recommendations on private development projects are coordinated by Planning Review Committee. Divergent positions are identified early in processing and resolved prior to transmittal for approval. III. PROCEDURE: A. Committee is composed of following managers. Members can delegate attend— ance at meetings for vacation or illness only, to staff authorized to commit division or program office to project position. Current Planning and Development Assistance, Chairman Information and Housing Development Transportation/Flood Open Space/Recreation Development Division (Regulation Function) Environmental Analysis Division Advance Planning Division Project Planning Division A. Meetings are requested on ad hoc basis, by EMA Director, Director of Plan— ning, or affected managers whenever resolution is required on specific project. C. Problems not resolved are referred by Chairman to Director of Planning for decision. Managers may appeal decision to Director of Planning, then to F.MA Director. APPROVED: Director, ERA DATE: V_ � ` r—/ EEC:pzrll0l(41) MANUAL Ol' POLICY AND PROCEDPkRS ENVIRONNEYCAL MANAGrMEN7 AGENCY SF.CT•ION: III PLANNING NO: 3.18 DATE: Oct. 22, 1981 TITLE: Referral List and Map of Key Interest Croups SUPERSEDES: New I. PURPOSE Define responsibilities and procedures for the maintenance and updating of referral list and map. II. POLICY Maintain comprehensive list and map of local interest groups to review and comment on planning projects pplor to preparation of an EMA btaff report. II1. PROCEDURE A. Program Managers and Planning Managers: 1. Provide name and address of newly formed advisory committees to Manager, Current Planning and Development Assistance. 2. Identify referral needs for their division to insure adequate referral list membership. B. Manager, Current Planning and Development Assistance: 1. Maintains referral list and map. 2. Evaluates referral list membership annually to update addresses and contact ik rsons. 3. Surveys users annually to determine if new groups should he added to referral list and map. 4. Submits referral list and map modification to the Planning Commission for concurrence. 5. Disseminates referral list and nap to Planning Function Development Services Division and Proprnm Offices. C. Planning Con -mission reviews referral list mndifications. APPROI'FD:_ �L (.fG:i t, t.__. DATE: - Director, 1:'•fA BEC:dth111G(14) 10/21/81 w w SECTIOti: III PLANNING TITLE: Master Calendar I. PURPOSE MANUAL. OF POLICY AND PROCEDURES ENVIRONMENTAL MANAGEMENT AGENCY NO: 3.19 DATE: Oct. 22, 1981 SUPERSEDES: New Define responsibilities and procedures to maintain and update Master Calendar for EMA/Planning Function development projects. II. POLICY Maintain Master Calendar of development projects being processed and use the information for monitoring and coordinating project activities in- cluding concurrent processing projects as directed in Board of Supervisors Resolution 80-2073. III. PROCEDURE A. Program Manager, Information and Housings Development, -and managers of Advance Planning Division, Environmental Analysis Division, Project Planning Division, Current Planning and Development Assistance Division, and Development Services Division: 1. Maintain log of projects in suitable format for collection of d:t:: elements by Project Coordination Section. 2. Inform Project Coordination Section of project status chan;es. 3. Evaluate management information report needs for their divisions and submit modification requests to Project Coordination Section. B. Manager, Current Planning and Development Assistance: 1. Administers development and maintenance of 'taster Calendar. 2. Evaluates users' needs annually and approves modifications to format and contents of Master Calendar and monthly reports. C. Project Coordination Section: 1. Collects data -to maintain and update Master Calendar. 2. Coordi.nates and assumes quality control for data collection from other divisions. 3. Evaluates data collection and quality control procedures periodically and revises as necessary. Manual of Policy and Procedures Mo. Page 2 4. Crrapiles periodic management reports summarizing data elements. 5. Surveys users' needs annually to identify and suggest modifientions to Manager, Current Planning and Development Assistance for Master Calendar. 6. Coordinates with Computer Services Division on the implenentation and maintenance of the automated Master Calendar, including; identi- fying, Master Calendar output report formats and sorts. 7. Disseninates information reports developed from Master Calendar data ha so. D. Computer Services Division: 1. !,stahlishes, operates, and controls data base system to ^-aintain ?taster Calendar. 2. Establishes and maintains user docunentation for data base systv::. 3. Produces reports required from the Master Calendar data base s;+srew as defined by Project Coordination Section. 4. Consults with Project Coordination Section and advise on implementa- tion and maintenance of the data base systen. APPROVED: ht. C tt•3 1 6-L-k DATE: - Director, E>t4 BC:dthl116(3) 10/21/81 V APPENDIX B MASTER ENVIRONMENTAL ASSESSMENT MASTER ENVIRONMENTAL ASSESSMENT In 1978, the California Legislature added language to the implementing guide— lines of the California Environmental Quality Act (CEQA) allowing the prepara— tion of master environmental assessments (MEA) by local jurisdictions. In part, the EIR guidelines state: 15069.6 General. A public agency may prepare a master environmental assessment, inventory, or data base for all, or a portion of, the territory subject to its control in order to provide information which may be used or referenced in EIR's or Negative Declarations. Neither the content, the format, nor the procedures to be used to develop a master environmental assessment are prescribed by these Guidelines. The descriptions contained in this section are advisory. A master environmental assessment is suggested solely as an approach to identify and organize environmental information for a region or area of the State. This broad, somewhat undefined approach, gave each local jurisdiction that chose to develop a MEA, the ability to approach it in whatever way that was appro— priate given the particular circumstances of the area to be studied, With this information in hand, ERA/Environmental Analysis Division was given the task of developing a MEA for unincorporated Orange County. What follows is a discussion of how the MEA evolved and what this existing data base does for development processing. MEA Phase I By their execution of a contract with the firms of EDAW and E.S.R.I. on April 15, 1980, the Board of Supervisors authorized the initiation of a work program for Phase I of the Orange County Master Environmental Assessment which snake up the MEA. The purpose of Phase I is twofold. One is the aggregation of a comprehensive environmental data base for the unincorporated county. The second is to ac— celerate the initial study process by quickly drawing attention to specific environmental concerns so that staff may focus analysis on those areas. This process will be further enhanced by the completion of Phase II. MEA Phase II The initiation of the MEA Phase II work program is scheduled for October 11 1981 based upon the contract executed by the Board of Supervisors and Larry Seeman Associates. Phase II calls for the generation of standardized mitigation measures. As presently practiced, each individual planner in the Environmental Analysis Division has his or her own particular style of preparing an initial study and attendant mitigation measures. This leads to inconsistent application of miti— gation measures. Phase II will provide standardized form and language for mitigation measures. I . n The proposed mitigation measures will be tied to the Phase I involved con— straints mapping and analysis. The study area defined included all unincorpo— rated county land exclusive of county islands and the Cleveland National Forest. The constraints identified were those considered to have a greater impact upon development activity in Orange County. Those constraints are: — Geologic hazards — Flood/dam inundation hazard — Fire hazard — Natural resources — Biological/cultural/scientific resources — Water resources — Urban hazards — Infrastructure — Special planning units These constraints were mapped at a scale of I" a 2000' and keyed to USGS quad sheets. Thirteen quads (modules) cover the study area. In addition to the constraints maps listed above, baseline data maps depicting geology, soils, landforms, vegetation and slope have been developed. With the addition of a composite constraints map, there is a total of 15 maps for each module (195 for the study). In addition to the maps, there are three volumes of text (summary, user guide) and technical report) levels of constraint identified in Phase 1. The project planner will be able to easily identify the appropriate mitigation measure for a particular constraint based upon its severity. The mitigation measures shall be written in enforceable language and be readily usable as conditions of approval. The advent of the Master Enviromental Assessment should result in reduced processing time for environmental documents and consistent application of miti— gation measures. It will also facilitate detailed analysis of environmental concerns by allowing staff to concentrate on certain significant issues rather than spending time on insignificant concerns. Y 1 2 3 4 5 6 7 8 9 10 11 12jj 13E 14f f1 15 ' 1 0 M n 16 T t 17 18 19 20 21 22 23 24 25 26 N I 27 L 28 ORDINANCE NO. 3198 AN ORDINANCE OF THE COUNTY OF ORANGE, CALIFORYIA, MENDING THE COMPREHENSIVE ZONING CODE TO PROVIDE FOR AN AFFORDABLE HOUSING INCENTIVE USE PERMIT The Board of Supervisors of the County of Orange, California, does ordain as follow: SECTION 1. Section 7-9-140 of the Codified Ordinances of the County of Orange is hereby added to read as follows: "Sec. 7-9-140. Affordable housing incentive use permit. In any district zoned for residential uses, an affordable housinci incentive use permit application to establish special site development standards for the purposes of facilitating affordable housing, r,ay `>e approved subject to the provisions of this section. The purpose c. these regulations is to establish a method and procedure to inule::cnt certain incentive provisions of the inclusionary housing program of the Housing Element of the Orange County General Plan. The use of this section is not intended as an alternate to rezoning but is to be used when urgency or other demonstrated conditions indicate that a changes of zone is not the appropriate procedure. (a) Procedure. An affordable housing incentive use permit application shall be processed in compliance with, and subject to the provisions and require- ments of section 7-9-150. Aporoval of any affordable housing incentive use permit application shall be for the purpose of establishing alternate site develop...-_.,t standards applicable to the subject property. A plot plan shall not constitute an approved precise plan when the project will require a subse uent tentative and final map, but shall be for informa- tional purposes only. 11hen an affordable housing incentive use permit application has been approved, the site development standards specified by the use Vomit shall supersede the equivalent site develor.^ent standards specified by the applicable zoning district regulations during the period of validity of the use permit. Planning and development of the subject property may proceed in compliance with applicable standard procedures on the basis of the alternate site development standards. Approval action does not constitute a guarantee or commitment on the part of the Cc.;nt.y of Orange that other required approval actions for the project will bu granted. / / RE VED JRG;dh 4-28-80 1• MAY 19 1980 E. M. A. (b) Required findings 1 An affordable housing incentive use permit application may be approved only after the Planning Commission has made the following 3 findings: 4 (1) All of the findings required for the approval of a use permit by section 7-9-150. S (2) The use permit does not constitute an additional density 6 bonus where increased density has been approved to facilitate affordable housing as part of a previous Land Use Element amend.ent,' 7 zone change or use permit. g (3) The number of dwelling units permitted by this use permit is compatible with existing and planned infrastructure facilities. 9 (4) Adequate evidence exists to indicate the development of the 10 property in compliance with this use permit will result in the pro- vision of on -site affordable housing in the manner consistent with 11 the purpose and intent of section 7-9-140. 12 13 14 �, o� 16 o'0 17 V 18 19 20 21 22 23 24 25 2 26 N • 27 e 28 (5) All organizations and associations approved by the Planning Corrmission for receiving a copy of the application have been mailed said copy at least 45 days in advance of the public hearing on the use permit. 4-28-80 2. 1g80 µpY 1 g Z 8 9 10 11 12 13 14 15 IG 17 )8 19 20 21 22 23 24 25 26 27 28 SECTION 2 This-6rdinance shall take effect and be in full ,orce thirty (30) days from and after its passage, and before the expiration of fiitecn (15) days after the passage thereof shall be published in the Orange City hews , a newspaper published in the County of Orange, State of California, together with the names of the members of the Board of Supervisors voting for and against the same. Chairman gf the Board of Supervisors of Orange Countyr California SIGNED AND CERTIFIED THAT A COPY OF THIS DOCUY.ENT HAS BEEN DELIVERED TO THE THE BOARD IL JUKE AL'-;Xt'M)BR Clem of; the Board of Supervisors. Counsx of Orange, California STATE OF CA. b? iRWI.A-.. •) '. • •11' %) ss. COUNTY OF ORIQIGE ) I, JUKE ALEXANDER, Clerk of the Board of Supervisors, do hereby certify that at a regular meeting of the Board of Supervisors of Orange County, California, held on the 14th day of May , 19 80, the foregoing ordinance containing two (2) sections was passed and adopted by the following vote: AYES: SUPERVISORS RALPH B. CLARK, THMMS F. RILEY, PHILIP L. ANTHONY r HARRIETT M. WIEDE R, AIiD EDISON 1•1, MILLE:'. 14OBS: SUPERVISORS NONE ABSENT: SUPERVISORS ABSENT IN WITNESS WHI:RMF, I have hereunto set my hand and affixed the official seal of the Board of Supervisors of the County of Orange, State of California, this 14th day of May 19 80, „r JUNE AL-W—w UI.K. Clerk ;Q£ the Board of Supervisors of *0j*%jnge County, California N• 3. ......,,�ti APPENDIX D DENSITY BONUS GUIDELINES 1 2 3 4 5 6 7 8 9 10 11 12 13 14 18 19 20 21 22 23 24 C 25 26 N N 27 D RESOLUTION OF THE BOARD OF SUPERVISORS OF ORANGE COUNTY, CALIFORNIA February 5, 1980 On motion of Supervisor Anthony, duly seconded and carried, the ;following Resolution was adopted: WHEREAS, it is the goal of the County, as expressed in the adopter: lHousing Element, to secure a supply of housing that varies sufficiently din cost, design, style, tenure and type to meet the economic and social needs of every existing and future resident of the County; and WHEREAS, it is the policy of the County to establish programs aims Iat making affordable housing units available to those households earning less than 120% of the county's median income; and WHEREAS, it is the policy of the County to exert its influence in slowing the cost increase of residential land, new and existing housing units; and WHEREAS, the County has adopted in its Housing Element an Inclu- lsionary Housing Program intended to yield 25% of new units constructed lin affordable price ranges; and WHEREAS, the County has committed to make available a variety of (incentives to aid in the achievement of more affordable housing, includir density bonuses; and WHEREAS, the Land Use Element provides for a density bonus option in order to facilitate affordable housing; and WHEREAS, this Board has directed as part of implementing the Housing Element, complete revision of an earlier set of density bonus (Resolution No. 80-190 Density Bonus Guidelines NFC:hp 1. 1 2 3, 4 5 G 7 8 9 10 it 12 1311 14 1 15 16 17 18 19 20 21 22 23 24 25 26 27 28 guidelines (Resolution 78-295) to provide a more flexible tool for assisting proposed development in providing affordable housing in an expeditious and economically feasible manner, and WHEREAS, the County's capability to absorb the aggregate impact on public facilities and services of granting a density bonus on each and every residential project is presently unknown; and WHEREAS, a testing period is useful in responsibly evaluating the long term potential for the density bonus as a workable incentive; and WHEREAS, the Environmental Management Agency has submitted, with Planning Commission concurrence, revised guidelines entitled: "Density Bonus Guidelines for Affordable Housing," NOW, THEREFORE, BE IT RESOLVED that the density bonus guidelines set forth below shall be established: I. Purpose of Guidelines: A. Assist in the.provision of affordable housing by: 1. Establishing performance measures to determine how much density bonus may be applicable to a specific residential project or site; and 2. Granting of density bonuses for affordable housing projects without the need for an amendment to the Land Use Element and, upon adoption of appropriate zone code revisions to so permit, without requiring a zone change. B. Provide County staff and the Planning Commission with a framework for the consistent and equitable application of density bonus to residential projects. C. Ensure that the affordable housing requirement and the density bonus program are properly integrated with other policies of the General Plan and applicable provisions of State law. 2. 7 8 9 10 11 12 13 14 18 19 20 21 22 23 24 25 26 Ii 27 M III. Applicability of Theso Guidelines A. All definitions, terminology and references to required affordable housing are as prescribed in the Housing Element as it may be amended from time to time. B. A density bot,us moans any increase in density beyond the mid- point of the density range of a residential category of the Land Use Element (LUE), including densities which may be above the high end of the density range. C. These guidelines shall apply to any property in the unincorpo- rated territory of Orange County which is or becomes residen- tially designated in the LUE. D. It is the clear intent of these guidelines that a density bonus shall be granted only to those projects which commit to the provision of affordable housing. The affordable housing requirements of the Housing Element shall apply to the total number of dwelling units in the final project including all density bonus units. In the event that 1%1jor. environmental constraints or infra- structure capacity deficiencies exist, or when developer preference is to locate affordable units elsewhere,,either the density bonus shall be reduced, thus reducing overall project density; or multiple project sites may be considered as one project, but only if the Director has obtained adequate assurance that the affordable units will be constructed in accordance with the Housing Element. E. No additional density bonus shall be granted pursuant to this section where increased density has been approved and 3. 1 2 3 4 5 6 7 .8 9 10 11 12 13 14 15 16' 17 18 19 20 21 22 23 24 25 26 27 26 specifically conditioned in writing to facilitate affordable housing as part of a previous Land Use Element amendment or zone change. F. The process of granting a density bonus pursuant to these guidelines requires either a tentative tract or a use permit. IIII. Density Bonus Criteria Projects which provide affordable units in accordance with the Housing Element, and which request no more than the standard density bonus, as described in Section IV A, will be subject only to environmental and infrastructure capacity evaluation, as provided in Section II D. Projects where fewer affordable units are proposed than required by the Housing Element, or where a density bonus is requested in excess of the standard density bonus, shall be evaluated according to the following criteria. Evaluation of estimated overall performance on all criteria will deter- mine the amount of density bonus from the midpoint of the property's designated LUE range. A. Affordability - The extent to which the project provides affordable dwelling units and with a unit mix responsive to the needs defined in the Housing Element and reflected in affordability criteria adopted and periodically adjusted by the Board of Supervisors. B. Infrastructure Capacity - The degree to which infrastructure components within the area in which the project is located are capable of accommodating densities above the midpoint of the applicable LUE density category. 4. 1I C. Speculation Control/Continued Availability - The extent to 2 which the project prevents first buyer speculation gain and/o 3 provides for the long term availability of the affordable uni 4 D. Location - The proximity of the project to public services a 5 facilities required for the expected needs of project residen 6 of affordable units and contribution to dispersal of affordab 7 units. 8 E. Economic Needs - The extent to which a density bonus is 9 required in order to make feasible the provision of affordabl 101 units. 11 IV. Computation of Density Bonus 12 A. Standard density bonus is 10% above the maximum density range 13 allowed by the land use designation or 25% above the zoning, 14 whichever is greater. This provision shall apply to all 0 15 residential projects considered by the Planning Commission or 16 Board for a period of 15 months after adoption of these guide 0 17 lines. At that time these guidelines shall be replaced by no 18 guidelines based upon an analysis of the first year's experi- 19 ence with the program and impacts on infrastructure capacity. 20 B. With regard to property which alr.oady has liigh Density and 21 Heavy Density Residential land use designations, no density 22 bonus shall be recommended which results in a project density 23 exceeding the high end of the density range allowable by the 24 applicable LUE category by more than 50%. 25 BE IT FURTHER RESOLVED that: 26 1. The Director of EMA is directed to devleop short and N N 0 27 simple administrative policies and procedures to 28 implement these guidelines; and 5. 5 6'' 7' 8 9 10 11 12 13 14 J. �r pig 15 Y�0 YY � 16 Z 02 oe . 17 Y 18 19 20 21 22 23 24 25 c 27 28 �R 2. The Planning Commission is directed to hold public hear- ings on a draft zone code revision to allow for density bonus without a zone change and forward its recommended ordinance as soon as possible. 3. Resolution 78-295 is hereby rescinded. AYES: SUPERVISORS PHILIP L. ANTHONY, EDISON W. MILLER, HAP RIETT M. WIEDEI2, THOMAS F. RILEY, AND RALPH B. CLAIC NOES: SUPERVISORS NONE I ABSENT: SUPERVISORS NONE STATE OF CALIFORNIA ) ss. COUNTY OF ORANGE ) I, JUKE ALFJCANDER, Clerk of the Doard of Supervisors of Orange County, Califon hereby certify that the above and foregoing Resolution was duly, and regularly adopted the said Board at a regular meeting thereof held on the 5th''day of FebrudrY 19 80 . and passed by a unanimous vote of said Board. IN WITNESS WHER00F, I have hereunto set my hand and seal this 5th day of Fnhnvin . 1980 •v 1 AI � is � .., . ? � �.•�.c...v_•a.•ti_� � .�/ JUNE.ALEXANDER — Clerk of the:board of Supeiv�scrs of Resolution No. 80-190 Orange •'0=ty; ;alifornia Density Bonus Guideliner �;.•.•• NFC:hp 6. Page 2 (2) certain modifications in development standards as,may ultimately be requested from and approved by appropriate County authority. b. To ensure that the project complies with all applicable minimum requirements. 6. EMA desires to cooperate with Consortium in this demonstration project to the end that a meaningful "test program" can be completed and eval- uated for its more general applicability to achieve desired housing cost reductions. 7. The project will'be undertaken pursuant to the Housing Element of the Orange County General Plan and is to bd consistent with said element and all other elements of the General Plan. 8. The project will be carried cut in the spirit of pub3ic/private sector cooperation essential to the success of the Housing Element's Inclu- sionary Housing Program. 9. Consortium shall be solely responsible for project site selection and purchase. EXA will provide appropriate support and assistance to Con- sortium in identifying and selecting the project site. 10. Consortium and EMA will mutually select a recognized C.P.A. firm to fully document the demonstration project as to monetary savings which are attri- butable to (1) processing time reductions and (2) standards modifications, and to prepare final project evaluation report. Consortium will pay for the services performed by the C.P.A. firm. 11. EMA will cooperate fully with Consortium to ensure that the objectives of the demonstration project are realized. 12. Consortium will act as project sponsor and will provide sufficient warranty to the future residents of the resulting residential development as to its continuing health and safety, and to establish a method which will assure maintenance of the,project's general aesthethic compatibility with surround- ing development. 13. EMA will utilize the information derived from the demonstration project to formulate improvements in the development process and to recommend changes in policy and development standards to the Board of Supervisors which will enhance opportunity for housing cost reduction. If the above conforms with your understanding, please indicate BIA's and the Consor- tium's concurrence in the space provided and return the original to me. The letter will then be transmitted to the Board of Supervisors for (1) authorization to pro- ceed and (2) approval of a proposed "incentive credit" to assist the Consortium in finding a suitable site for undertaking the project. A draft transmittal form is attached for your information. FWO:sag Attachment Concur, Orange County Chapter, Building Industry Association Director, EMA Orange County Chapter, Building Industry Association's Builder's Consortium for Affordable Housing By - ___�oger C. Werbell By Peter M. Ochs 3y RESOLUTION OF THE BOARD OF SUPERVISORS OF 4 5 ORANGE COUNTY, CALIFORNIA April 22, 1980 6 On motion of Supervisor Clark, duly seconded and carried, the 7 following Resolution was adopted: 8 WHEREAS, this Board wishes to provide grea"r certainty to 9 developers as to their ability to proceed with development projects 10 which are found to be consistent with the Orange County General Plan and 11 conform with all applicable County regulations; and 12 WHEREAS, the State Legislature has authorized the County to enter 13 into development agreements which would help to provide such 14 certainty; and 15� WHEREAS, such agreements may also serve to reduce processing time 16i through the combining and concurrent processing of projects which are 17now considered sequentially; and 18 WHEREAS, County Counsel has drafted procedures and requirements for 19 processing development agreements pursuant to provisions of the Govern- 20 ment Code and ERA has recommended adoption of said procedures; 211 NOW, THEREFOR, BE IT RESOLVED that the following procedures are 2211 adopted: 23li DEVELOPMENT AGREEMENT PROCEDURES AND REQUIREMENTS I 24 ,; A. Application.. 251! 1. Considezation of a development agreement (Arcicle 2.5, Chapter 4, 261! Title 7 of the Government Code, beginning with Section 65864) shall be 27jj initiated by the property owner ("OPINER") filing an application for 28 :d Resolution No. 80-649 Procedures and Requirements Development Agreements 1. 1 2 3 4 5 6 8 9 10 11 12 13 i 14 U u� 15 j W0, µL0 16I Z Z , o05 1/ j 19 20 • 21 22 23 , 24 25 26 such consideration with the Director, Environmental Management Agency ("DIRECTOR"). The application shall include: a. A proposed agreement which shall include the following: (1) A legal description of the property sought to be coverec by the agreement. (2) A description of the proposed uses, height and size of buildings, density or intensity of use, and provision for reser- vation or dedication of land for public purposes. (3) Conditions, terms, restrictions, and requirements for subsequent County discretionary actions. (4) Proposed time when construction would be commenced and completed. (5) Termination date for the agreement. b. Sufficient information to enable the DIRECTOR to perform an initial study pursuant to Public Resources Code Section 21160. C. Sufficient information to establish that the project is consistent with the Orange County General Plan. d. Such other information as the DIRECTOR may require. 2. The application shall be considered an application for a development project as that term is used in Chapter 4.5, Title 7 of the Government Code (commencing with Section 65920). 3. Not later than 30 calendar days after receipt of an application, the DIRECTOR shall determine in writing •ahether or not the application is complete and shall transmit such determination to the OWNER. B. Recommendation and Transmittal. Thc. rjl[cS(:TOR shall, in accordance with adopted County procedures foi implec::e:itarion of CEQA, prepare appropriate environmental documentation and, upon completion of such documentation, shall transmit the applica- 2. t tion, together with the DIRECTOR'S 'recommendatiohs thereon, to the 2 Planning Commission. 3 C. Planning Commission Action. 4 1. Upon receipt of an application, environmental documentation and 5 the recommendations of the DIRECTOR, the Planning Commission shall 6 schedule a hearing to consider the application. The hearing shall be 71 preceded by public notice given in the same manner as for a zone change. 8 2. Following the public hearing, the Planning Commission shall 9 submit its recommendations on the application to the Board of Supervisors 10 The Planning Commission may recommend approval, disapproval, or modifi- 11 cation of the proposed agreement. 12 D. Board of Supervisors Action. 13 1. Upon receipt of the application, environmental documentation and 14�Planning Commission recommendation, the Board of Supervisors shall 15I schedule a public hearing on the application, The hearing shall be 16I preceded by public notice given in the same manner as for a zone change. 17i 2. Following the public hearing, the Board of Supervisors shall 18 approve, disapprove or approve as modified by the Board the application 19 and, if approved or approved as modified, shall authorize the Chairman 20 of the Board of Supervisors to execute said agreement on behalf of the 21 County. 22 3. No agreement shall be executed by the Chairman of the Board of 23Supervisors until it has been executed by the applicant. If the applicant 24Ii has not executed the agreement, or agreement as modified by the Board of 2511 Supervisors, and returned said executed agreement to the Chairman for his i' 26jI� execution within 30 days of Board approval, said approval shall be 27I1 deemed withdrawn and the Chairman shall not execute the agreement. 28 1 3. 1 2 3 4 5 G 7 8 9 10 11 12 18 19 20 21 22 23 24 25 26 27 28 4. Within 10 days after the _,airman executes a development agree- ment, the Clerk of the Board of Supervisors shall cause a copy thereof to be recorded. E. Annual Review. 1. All development projects shall be reviewed by the Planning Commission at least once every twelve months, unless the agreement provides for more frequent review, in which case the agreement shall prevail. 2. The purpose of the review shall be to inquire into the good faith compliance of the OWNER with the terms of the agreement, and in the case of an agreement which provides for more frequent review, any other matters which may be specified in said agreement. 3. Prior to each review, the DIRECTOR shall file a report with the Planning Commission as to development which has occurred under the agreement subsequent to the last past review and any other matters which the DIRECTOR wishes to bring to the Planning Commission's attention. 4. If, following a review of an agreement, it is determined that the agreement should be terminated or modified, the matter shall be referred to the Board of Supervisors for proceedings for termination or modification. F. Termination, Cancellation, Modification and Amendment of Development Agreement:.. 1. Any development agreement may be cancelled or amended by mutual consent of th:: OMNER and the County in the same manner as set forth above for entering into such agreements. 2. If as a result of a periodic review it finds and determines, on the basis of substantial evidence, that the OWNER or successor in 4. i in interest has not complied in good faith with the terms and conditions 2 of the agreement, the Board of Supervisors may terminate or modify the 3 agreement. 4 5 G 7 8 9 10 11 12 13 14 15 16 17 I! AYES: SUPERVISORS RALPH B. CLARK, PHILIP L. ANTHONY, HARRIETT M. 18 WIEDER, EDISON W. MILLER, AND THOMAS F. RILEY 19 NOES: SUPERVISORS NONE 20IABSENT- SUPERVISORS NONE 2111STATE OF CALIFORNIA ) i ) ss. 22 ICOUNTY OF ORANGE ) 231I I, JL.E AL1 GSIDER, Clerk of the Board of Supervisors of Orange County, California, ' phereby certify lhat she above and foregoing Resolution was duly and „regularly adopted by 2.1 I;the said P.oard at a recul.ar meeting thereof held on the 22nd:: clay of •'April , j11980 , ark] passed b7 a unanimous vote of. satd .earl d . 25 i! . • • ' IN WP! ESS 1,IEVEOF, I have hereunto set my hand and seal this 22nd day of 26 !!April _ , 1980. U JUNE ALA... G-CmER 28 � Clerk of &..e: Board of $upp.rvisors of Orange 'Chu sty; California 5. APPENDIX G SPECIAL PROCESSING ASSISTANCE FOR AFFORDABLE HOUSING PROJECTS RiiSIDENTIAL PROJECT P1tOCESS1NG ASSTSTANCE INTRODUCTION Special processing assistance is offered as an 'lnclusionnry Housing Program incentive to assist private residential development proposals in the pro- vision of affordable housing in comp11,111CO with the Housing Element of the Orange County General Plan. This special assistance is authorized by for- mal agreement between the applicant and the Board of Supervisors and provides a mechanism by which a project will receive monitored and expedlLious pro- cessing so as to reduce delays and thereby help reduce the cost of providing housing. Although current emphasis is on projects providing affordable hous- ing, It is hoped to extend such processing assistance to other residential projects in the future. SERVICES PROVIDED 1. The Director, BMA, assigns a single staff member to net as Project Coor- dinator for the project. Said Project Coordinator assists nod monitors the proposal through all levels of the EMA developmenL review process. It is the specific responsbility of the Project Coordinator to: a) Act as a communication conduit and liaison between County staff and applicant so as to eliminate time delays by creating an "open line" of communication; Y b) Act as coordinator on assembling appropriate public and private staff and decision makers, arranging and conducting meetings to discuss, explain and resolve issues, strategies and problems associated with the project; c) Act as an effective mediator in terms of formulating and promoting equitable compromise positions on various problem issues which may arise as well as to bring such situations to the attention of an authorized decision making level for expeditious resolution; d) Munitor the progress of the projucL by way of regular communications and inquiries with staff as to the status of particular aspects of the development proposal; e) Make progress reports to the Director, EKA and the Manager, Infor- mation Housing Development Office on a regular basis to update and inform them of status, progress, problems anti issues. PROCEDURES 1. Applicant shall request and receive agreement to he completed and re- turned to Information and Housing Development Office , 811 N. Broadway, Santa Ana. owiLial 1'Lnjec, Processing Ass sauce i %ge 2 2. I11DO staff shall prepare agrk'omcmt for sig,nn ht: r.• .utd Lrau•ouitta! package to the Clerk of Lhe lionrd Lo he plavvd on the aglelida of the Board of Supervisors. 3. hoard of Supervisors shall consider Lhe pr0p0Sed JevsidenL Jill Processing Assistance AgraemeuL. 4. Upon approval of the Residential Processing Assistance Agrcemont, an accounting system will ho estuhlLshed within the Agvn.:y. Char, numbers will be assigned for regular Lime and cr.tr:nordinary time charges. In order to achieve maximum efficiency and time savings, emphavis is placed on the applicant's provision of complete and detailed plans wiLh all infor- mation necessary to allow EMA staff and decision makers to review, evaluaLe, refine and act on the proposal in the most expeditious manner. Preliminary discussions between private and public staff must take place to establish priorities, expected time frames and the feasibility of meeting; those expec- tations, and a clear direction to guide all involved. Also, the developer is required to conduct all appropriate meetings and informational discussions With cities, homeowner's groups and interested citizens which may be affected by the development proposal in order to avoid delays in project approval due to uninformed public opposition. For inquiries and more information on this service and the current avail- ability of ,staff to directly assist, please call Tom Nievez, FMA Infor- mation and housing Development Office at 834-7066. FWO:I)ks S/23/80 I 2 3 RESOLUTION OF THE BOARD OF SUPERVISOR$ OF 411 ORANGE COUNTY, CALIFORNIA 511 December 2, 1980 6 On motion of Supervisor Anthony,.duly seconded and carried, the 7 following Resolution was adopted: 8 WHEREAS, the Environmental Management Agency provides special 9 assistance to applicants, and coordinates the efforts of all EMA units 10 in overcoming delays in the processing of projects related to private 11 land development; and 12 WHEREAS, there is a need to authorize assistance for applicants 13 in the processing of specific projects in order that costs be borne by 14 beneficiaries and not by all citizens; and off; 0 WHEREAS, a practical means for further expediting said projects j 40V *w 16 without delaying other projects is the employment of extraordinary over- �o'; 17 time, as defined in Resolution No. 78-1441, 18 NOW, THEREFORE BE IT RESOLVED that the Director, Environmental 19 Management Agency, is hereby authorized to provide special assistance to 20 applicants in the processing of projects related to private land 21 development, and the Director is further authorized to adopt such rules, 22 regulations and procedures he deems necessary to provide special assistant 23 BE IT FURTHER RESOLVED that the Director is authorized to further`. 24 expedite special processing by the use of extraordinary overtime, provided 25 no other projects are delayed as a result. h 26 BE IT FURTHER RESOLVED that the applicant shall pav EMA costs for g27 special processing of applicant's project as follows: ® 28 Resolution No. 80-1965 Special Processing Assistance RG:dch11to Developers 1• I A. Regular.Processing: 2 Applicant shall pay actual staff cost required to complete the 311 special processing at an hourly rate determined by the Auditor -Controller 4 B. Extraordinary Processing (defined as overtime work performed 5 on a project taken out of normal sequence): 61 Should applicant elect to utilize extraordinary overtime to 7J expedite special processing of a project, applicant shall pay an amount 81 equal to twice the amount calculated in A above as established per 9 Resolution No. 78-1441. 10 11 12 13 14 OZ] IS Va. Y 16 r'u OZZ oa< 17 V 18 i AYES: 19 NOES: 20 ABSENT: SUPERVISORS PHILIP L. ANTHONY, HARRIETT M. WIEDER, EDISON W. MILLER, THOMAS F. RILEY, RALPH B. CLARK SUPERVISORS NONE NONE 21 STATE OF CALIFORNIA ) ) ss. 22 COUNTY OF ORATIGE ) 23 24 P 25 26 N ^ 27 4 I, DUNE ALFXkN-DER, Clerk of the Board of Supervisors of Orange County, California, hereby certify that the above and foregoing Resolution was duly and regularly adopted by the said Board at a regular meeting thereof held on the,,, day of December , 19 80 , and passed by a unanimous vote : ':of.sa.-d.;Bgard IN WITNESS WHEREOF, I have hereunto set•in• -,hgnd and seal,tii s� 2nd day of pgcember , 19 80 'c Of 2. ' Y RECf,t., -' Plane„7, APB 61y82�.