HomeMy WebLinkAbout09 - Central Library Elevator Modernization Project — Award of Contract No. 8939-1 (24F02)Q SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
April 23, 2024
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321,
tandefur@newportbeachca.gov
TITLE: Central Library Elevator Modernization Project — Award of Contract
No. 8939-1 (24F02)
ABSTRACT:
The City of Newport Beach received construction bids for the Central Library Elevator
Modernization project and staff is seeking City Council approval to award the construction
contract to Armstrong Cal Builders, Inc. of Irvine. The project includes new elevator cab
interiors, updating power to the elevators to meet the latest building and fire code
requirements, installing new fire alarm devices, installing a new fire alarm control panel,
and modernizing the two Central Library elevators to meet current code requirements.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(d), Class 1 (restoration or rehabilitation of deteriorated
facilities involving negligible or no expansion of existing use) of the CEQA Guidelines,
because this project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 8939-1 to Armstrong Cal Builders, Inc. for the total bid price of
$1,023,500 for the Central Library Elevator Modernization project, and authorize the
Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $155,000 (approximately 15% of total bid) to cover the cost
of unforeseen work not included in the original contract.
DISCUSSION:
As part of the annual Facilities Maintenance Master Plan (FMMP) program, staff identified
the need for both the Central Library elevators to be modernized to meet the latest
building and fire codes. Both elevators are original to the building, which was built in the
early 1990s, and are nearing 35 years of age.
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Central Library Elevator Modernization Project — Award of Contract No
8939-1 (24F02)
April 23, 2024
Page 2
The elevators and their associated equipment are at the end of their expected service life.
Additionally, the relevant codes have changed in relation to the fire safety and power
requirements for elevators. This project will bring the elevators into compliance with the
latest codes, add additional fire alarm devices, install a new fire alarm control panel to
replace an outdated model that is no longer being supported by the servicer, and replace
the elevator interiors to improve aesthetics and meet updated Americans with Disabilities
Act requirements.
At 2 p.m. on March 14, 2024, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
Armstrong Cal Builders, Inc.
$1,023,500.00
2nd
Norse Corp.
$1,114,058.00
The City received two bids for this project. The low bidder, Armstrong Cal Builders Inc.,
submitted a bid that is 36% higher than the engineer's estimate of $750,000. A review of
the bids showed the bid pricing to be consistent for the two bids received, but considerably
higher than the estimate. Staff believes that the size and complexity of the project
combined with a limited number of qualified contractors contributed to the higher bid
pricing. A mandatory pre -bid job walk was held at the Central Library to familiarize the
contractors with the scope of work. Seven prospective bidders attended the pre -bid job
walk.
Armstrong Cal Builders, Inc. and their subcontractors possess the appropriate California
State Contractor's Licenses for the work. Reference checks conducted by staff indicate
that Armstrong Cal Builders, Inc. has satisfactorily completed similar projects for other
local agencies.
Pursuant to the contract specifications, the contractor will have 180 consecutive working
days to complete the work. Work is scheduled to start in summer 2024.
The project plans and specifications will be available for review at the April 23, 2024 City
Council meeting or upon request.
FISCAL IMPACT:
The adopted budget includes sufficient funding for this contract. It will be expensed to the
FMMP (General Funds) account in the Public Works Department, 57101-980000-24F02.
The following funds will be expended:
Account Description Account Number Amount
Facilities Maintenance Master Plan 57101-980000-24F02 $ 1,179,500
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Central Library Elevator Modernization Project — Award of Contract No. 8939-1 (24F02)
April 23, 2024
Page 3
Proposed fund uses are as follows:
Vendor
Armstrong Cal Builders Inc.
Armstrong Cal Builders Inc.
Various
Purpose
Construction Contract
Construction Contingency
Printing & Incidentals
Total:
Amount
$
1,023,500
$
155,000
$
1,000
$
1,179,500
Staff recommends including $155,000 (approximately 15% of total bid) for contingency
purposes and unforeseen conditions associated with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(d), Class 1 (restoration or
rehabilitation of deteriorated facilities involving negligible or no expansion of existing use)
of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because
this project has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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ATTACHMENT A
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PROJECT
LOCATION
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CENTRAL LIBRARY ELEVATOR MODERNIZATION CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP -F-
IC-8939-1 23F02 04/23/24