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Home My WebLink About07 - Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation - Award of Contract No. 8833-2 (22R11)Q �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report May 28, 2024 Agenda Item No. 7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Andy Tran, Senior Civil Engineer - 949-644-3315, atran@newportbeachca.gov TITLE: Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation — Award of Contract No. 8833-2 (22R11) The City of Newport Beach has received construction bids for the Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation project and requests City Council approval to award the construction contract to R.J. Noble Company of Orange. This project will reconstruct deteriorated concrete improvements and rehabilitate the existing pavement on Balboa Boulevard, Newport Boulevard, and 32nd Street. This project also includes pedestrian safety and traffic signal enhancements at the intersections of Balboa Boulevard and 14t" Street and 13t" Street. RECOMMENDATIONS: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications; c) Approve Budget Amendment No. 24-078 appropriating $42,000 in new revenue and expenditures from Orange County Sanitation District to Account No. 13501-980000- 22R11; d) Award Contract No. 8833-2 to R.J. Noble Company for the total bid price of $5,119,060 for the Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation project, and authorize the Mayor and City Clerk to execute the contract; and e) Establish a contingency of $512,000 (approximately 10 percent of total bid) to cover the cost of unforeseen work not included in the original contract. 7-1 Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation — Award of Contract No. 8833-2 (22R11) May 28, 2024 Page 2 DISCUSSION: The City of Newport Beach has a Pavement Management Plan (PMP) that identifies residential and arterial streets needing rehabilitation throughout the city. Both Balboa Boulevard and Newport Boulevard are heavily used arterials and are in need of rehabilitation. Additionally, a portion of 32nd Street, not previously improved with the Newport Boulevard and 32nd Street intersection improvements, will be rehabilitated. These improvements will complete the approximate 15- to 20-year arterial pavement rehabilitation cycle efforts for the majority of the Balboa Peninsula. At 10 a.m. on May 2, 2024, the City Clerk opened and read the following bids for this project: BIDDER TOTAL BID AMOUNT Low R.J. Noble Company $5,119,060.00 2nd Hardy & Harper, Inc. $5,176,000.00 3rd All American Asphalt $5,359,953.50 4th Excel Paving $5,848,984.00 5th Sully -Miller $5,976,565.00 The City received five bids for this project. The low bidder, R.J. Noble Company, possesses a California State Contractor's License Classification "A" and its electrical subcontractor, California Professional Engineering, Inc., possesses a California State Contractor's License Classification "C-10", as required by the project specifications. A review of references for R.J. Noble Company shows satisfactory completion of similar contracts for the City and other agencies. R.J. Noble Company is also currently working on two separate contracts for the City and the California Department of Transportation (Caltrans) within the city limits. The low bid was 1.6% percent above the Engineer's Estimate of $5,039,000.00. This minor difference was primarily attributed to the increased cost for construction surveying. All five bids were relatively close to the Engineer's Estimate. This project includes cold milling and overlaying the existing asphalt concrete pavement with new rubberized asphalt concrete pavement; reconstructing deteriorated concrete driveways, sidewalks, curb and gutters, curb access ramps, and cross -gutters; adjusting utility boxes and manholes to grade; installing new traffic signs; installing new pedestrian safety enhancements at the intersections of Balboa Boulevard and 13t" and 14t" Streets; restriping pavement; and other appurtenant items of work. Refer to the attached location map for limits of proposed improvements. Pursuant to the contract specifications, the contractor will have 90 consecutive working days to complete the work. Work is scheduled to start in July (or sooner) in order to complete the improvements adjacent to Newport Elementary School prior to the start of the 2024-25 school year. 7-2 Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation — Award of Contract No. 8833-2 (22R11) May 28, 2024 Page 3 This project is part of the state's CalRecycle Rubberized Grant Program. This program promotes the use of rubberized asphalt concrete made from recycled waste tires generated in California. The program aims to decrease the adverse environmental impacts created by disposing and stockpiling of waste tires. Through CalRecycle, the City will be reimbursed up to $7 per ton of rubberized asphalt concrete used on the project. The project plans and specifications will be available for review at the May 28, 2024 City Council meeting or upon request. FISCAL IMPACT: Upon approval of the proposed Budget Amendment, sufficient funding is available from the current Capital Improvement Program (CIP) budget for the award of this contract. Although this project is included in the FY 2023-24 CIP, funds from the proposed FY 2024-25 CIP will also be required. The following funds will be expended. Account Description Gas Tax Measure M FairShare Neighborhood Enhancement Water Capital Fund (2023) Water Capital Fund (2024) Wastewater Enterprise CalRecycle Grant Contribution OCSD Contribution Proposed fund uses are as follows: Vendor R.J. Noble Company R.J. Noble Company Leighton Consulting, Inc Various Account Number Amount 12101-980000-22R11 $ 210,000.00 12201-980000-22R11 $ 2,218,000.00 53601-980000-22R11 $ 2,953,125.00 70201-980000-23R09 $ 50,000.00 70201-980000-24R09 $ 120,800.00 71101-980000-24R09 $ 20,375.00 13501-980000-23R02 $ 70,700.00 13501-980000-22R11 $ 42,000.00 Total: $ 5,685,000.00 Purpose Amount Construction Contract $ 5,119,060.00 Construction Contingency $ 512,000.00 Materials Testing $ 49,610.00 Printing & Incidentals $ 4,330.00 Total: $ 5,685,000.00 Gas Tax revenue is received through State imposed taxes on fuel and motor vehicle registration dedicated to transportation purposes. The Orange County Transportation Authority provides Measure M funding, generated through a'/z cent sales tax, to the City for transportation improvements projects. The Neighborhood Enhancement Fund is used for projects that enhance neighborhood aesthetics and functionality and is funded via surplus general funds. The Water Capital and Wastewater Enterprise funds generate revenue primarily through water and sewer rates collected by service users. The Orange County Sanitation District will reimburse the City for improvements to its facilities. 7-3 Balboa Boulevard, Newport Boulevard, and 32nd Street Pavement Rehabilitation — Award of Contract No. 8833-2 (22R11) May 28, 2024 Page 4 Staff recommends establishing $512,000 (approximately 10 percent of total bid) for contingency purposes and unforeseen conditions associated with construction. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 7-4 ATTACHMENT A - LIMITS OF WORK BALBOA BLVD, NEWPORT BLVD, AND 32ND STREET PAVEMENT REHABILITATION LOCATION MAP CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-8833-2 22R11 5/28/202 7-5 WP°R ATTACHMENT B City of Newport Beach BUDGET AMENDMENT 2023-24 BA#: 24-078 Department: Public Works ONETIME: ❑� Yes [-]No Requestor: Theresa Schweitzer Approvals ❑ CITY MANAGER'S APPROVAL ONLY Finance Director: QMM R&4aiw Date sir 6! 2 COUNCIL APPROVAL REQUIRED City Clerk: Date EXPLANATION FOR REQUEST: To accept new revenue from the Orange County Sanitation District and expense the revenue to the Balboa Boulevard, ❑ from existing hudget appropriations Newport Boulevard, and 32nd Street Pavement Rehabilitation project (221311). ❑ from additional estimated revenues ❑ from unappropriated fund balance REVENUES Fund # Org Object Project Description Increase or (Decrease) 135 13501 431075 22R11 CONTRIBUTIONS FUND CIP - OC SANITATION DST CONTRIB 42,000.00 Subtotall 42,000.00 EXPENDITURES Fund # Org Object Project Description Increase or (Decrease) $ 135 13501 980000 22R11 CONTRIBUTIONS FUND CIP- CIP EXPENDITURES FOR GL 42,000.00 Subtotal $ 42,000.00 FUND BALANCE Fund # Object Description Increase or (Decrease) $ 135 300000 CONTRIBUTIONS FUND - FUND BALANCE CONTROL Subtotal $ No Change In Fund Balonce 7-6