HomeMy WebLinkAbout08 - Superior Avenue and Hospital Road Pavement Rehabilitation - Award of Contract No. 8894-2 (23R14)Q SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
July 23, 2024
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer - 949-644-3315,
atran@newportbeachca.gov
TITLE: Superior Avenue and Hospital Road Pavement Rehabilitation —
Award of Contract No. 8894-2 (23R14)
ABSTRACT -
The City of Newport Beach has received construction bids for the Superior Avenue and
Hospital Road Pavement Rehabilitation project and requests City Council approval to
award the construction contract to R.J. Noble Company of Orange, CA. This project will
reconstruct deteriorated concrete improvements and rehabilitate the existing asphalt
pavement on Superior Avenue and Hospital Road and will include median landscaping
improvements on Superior Avenue.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301(c), Class 1 (maintenance of existing public facilities
involving negligible or no expansion of use) of the CEQA Guidelines, because this
project has no potential to have a significant effect on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 8894-2 to R.J. Noble Company for the total bid price of
$1,882,213.70 for the Superior Avenue and Hospital Road Pavement Rehabilitation
project, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish a contingency of $188,000 (approximately 10% of total bid) to cover the cost
of unforeseen work not included in the original contract.
DISCUSSION:
At 10 a.m. on June 25, 2024, the City Clerk opened and read the following bids for this
project:
BIDDER
TOTAL BID AMOUNT
Low
R.J. Noble Company
$ 1,882,213.70
2nd
All American Asphalt
$ 1,983,389.10
3rd
Dash Construction
$ 2,118,266.34
4th
Diamond Construction
$ 2,179,888.20
5th
On x Paving Company
$ 2,209,000.00
6th
Excel Paving
$ 2,478,612.40
W
Superior Avenue and Hospital Road Pavement Rehabilitation —
Award of Contract No. 8894-2 (23R14)
July 23, 2024
Page 2
The City of Newport Beach (City) received six bids for this project. The low bidder,
R.J. Noble Company, possesses a California State Contractor's License Classification
"A" and their landscaping subcontractor, Mountain West Landscape Inc., possesses a
California State Contractor's License Classification "C-27", as required by the project
specifications. A review of references for R.J. Noble Company shows satisfactory
completion of similar contracts for the City and other agencies. R.J. Noble Company is
also currently working on three separate contracts for the City and the California
Department of Transportation (Caltrans) within the City limits.
The low bid was 9.5% percent below the Engineer's Estimate of $2,079,000. The
difference between the low bid and the Engineer's Estimate was primarily attributed to
overestimation for median landscape improvements.
The proposed project includes cold milling and overlaying the existing asphalt concrete
pavement with new rubberized asphalt concrete pavement; reconstructing deteriorated
concrete driveways, sidewalks, curb and gutters, curb access ramps, and cross -gutters;
adjusting utility boxes and manholes to grade; installing new traffic signs; restriping the
pavement; constructing landscaping improvements within the median on Superior
Avenue; and other appurtenant items of work. Refer to the attached location map for limits
of proposed improvements.
Pursuant to the Contract Specifications, the Contractor will have 70 consecutive working
days to complete the work. Preliminary site preparation work is scheduled to start on
August 26, 2024, and construction is scheduled to begin in September after the
Labor Day holiday.
This project is part of the state's CalRecycle Rubberized Grant Program. This program
promotes the use of rubberized asphalt concrete made from recycled waste tires
generated in California. The program aims to decrease the adverse environmental
impacts created by disposing and stockpiling of waste tires. Through CalRecycle, the City
will be reimbursed up to $7 per ton of rubberized asphalt concrete used on the project.
The project plans and specifications will be available for review at the July 23, 2024 City
Council meeting or upon request.
FISCAL IMPACT:
The adopted Capital Improvement Program budget includes sufficient funding for the
award of this contract. The following funds will be expended:
Account Description
Gas Tax
Measure M Fair Share
SB1 RMRA
Water Capital Fund
Wastewater Enterprise
CalRecycle Grant Fund
Account Number
Amount
12101-980000-23R14
$
138,900.00
12201-980000-23R14
$
782,000.00
12601-980000-23R14
$
1,085,060.00
70201-980000-25R09
$
57,500.00
71101-980000-24R09
$
20,900.00
13501-980000-23R02
$
20,160.00
Total:
$
2,104,520.00
FIN
Superior Avenue and Hospital Road Pavement Rehabilitation —
Award of Contract No. 8894-2 (23R14)
July 23, 2024
Page 3
Proposed fund uses are as follows:
\/Pnrinr
R.J. Noble Company
R.J. Noble Company
Leighton Consulting, Inc
Purpose
Construction Contract $
Construction Contingency $
Materials Testing $
Amount
1,882,213.70
188,000.00
34,306.30
Total: $ 2,104,520.00
Gas Tax revenue is received through State imposed taxes on fuel and motor vehicle
registration dedicated to transportation purposes. The Orange County Transportation
Authority (OCTA) provides Measure M funding, generated through a'/z cent sales tax, to
the City for transportation improvements projects. SB1 Road Maintenance &
Rehabilitation Account (RMRA) revenues are state fuel and vehicle registration taxes
imposed by the Road Repair and Accountability Act of 2017. The Water Capital and
Wastewater Enterprise funds generate revenue primarily through water and sewer rates
collected by service users. Staff recommends establishing $188,000 (approximately
10 percent of total bid) for contingency purposes and unforeseen conditions associated
with construction.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because this project has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
FIN
ATTACHMENT A
LIMITS OF WORK
SUPERIOR AVENUE AND HOSPITAL ROAD
PAVEMENT REHABILITATION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-8894-2 23 R 14 07/23/24