HomeMy WebLinkAbout11 - PSA's for On -Call Professional Surveying ServicesQ �EwPpRT
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TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
August 27, 2024
Agenda Item No. 11
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: Approval of Professional Services Agreements with BKF Engineers,
Coast Surveying, Inc., and GUIDA for On -Call Professional
Surveying Services
ABSTRACT:
Current and future capital improvement projects often require the use of professional
surveying services to provide design surveys as part of the overall engineering and design
components of a project. Such services are often contracted out to specialized
engineering and surveying firms. Staff recently issued a Request for Proposals (RFP) for
professional surveying services and now seeks City Council approval of three
on -call professional services agreements with BKF Engineers, Coast Surveying, Inc., and
GUIDA.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Professional Services Agreements with BKF Engineers, Coast Surveying,
Inc. and GUIDA, with each being for a term of five years and total not -to -exceed
amount of $500,000 per agreement and authorize the Mayor and City Clerk to execute
the agreements.
DISCUSSION:
The City of Newport Beach utilizes private -sector consultants to perform various
professional services, including engineering and surveying services, associated with the
design and construction of Capital Improvement Program (CIP) projects. Surveying
services are often required during the design phase of projects, particularly street and
facilities projects. Design surveys typically involve researching existing City and/or
County of Orange survey data, setting horizontal and vertical survey control points,
establishing monuments and centerlines, and providing all survey measurements within
a project's boundaries.
Approval of Professional Services Agreements with BKF Engineers, Coast Surveying,
Inc., and GUIDA for On -Call Professional Surveying Services
August 27, 2024
Page 2
Based on the data collected from these services, a survey map can be provided to the
City. The survey map details the project's centerlines, boundaries and all topographic
features, including items such as median curbs, driveway approaches, and all visible
surface utilities within the project limits. Additionally, surveying firms are able to perform
boundary analyses, underground research, locating and mapping, aerial imaging, and
construction surveys.
The City previously had two on -call agreements for surveying services. These
agreements were approved in 2019 for a five-year term and have since expired.
In anticipation of future needs, staff issued a Request for Qualifications (RFQ) in
April 2024. Staff received 13 Statement of Qualifications (SOQs), the following 12 firms
earned at least 70% for the Technical Score:
Firm Name
Total Score
out of 300
Rank
Coast Surveying, Inc.
292
1
GUIDA
291
2
BKF Engineers
284
3
DMc Engineering
281
4
Tetra Tech, Inc.
277
5
GIS Surveyors, Inc.
273
6
CIVILTEC engineering, inc.
264
7
David Evans and Associates, Inc.
262
8
Hunsaker & Associates Irvine, Inc.
250
9
Cannon Corporation
243
10
Joseph C. Truxaw and Associates, Inc.
237
11
Calvada Surveying, Inc.
217
12
The City's SOQ review team consisted of three staff members from the
Public Works Department. SOQs were evaluated by the review team independently.
Following staff's evaluation of the SOQs, a Request for Proposals (RFP) was issued to
the top five ranking firms. Staff received proposals from all five firms, listed below:
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Approval of Professional Services Agreements with BKF Engineers, Coast Surveying,
Inc., and GUIDA for On -Call Professional Surveying Services
August 27, 2024
Page 3
Firm Name
Total Score
(out of 300)
Rank
Coast Surveying, Inc.
294
1
GUIDA
289
2
BKF Engineers
285
3
DMc Engineering
277
4
Tetra Tech, Inc.
270
5
The City's proposal review team consisted of three staff members from the
Public Works Department. Proposals were evaluated by the review team independently.
In accordance with state law, evaluations were based and ranked in accordance to each
proposal's demonstration of the firm's qualifications and experience, including the ability
to self -perform the work, a demonstrated understanding of the City's needs, the ability to
deploy appropriate resources, and the ability to complete both small and larger scale
projects. Evaluations also looked at firms' recent experience and project references in
conducting work for public agencies of similar scope and complexity. Following the
technical evaluation of all proposals, the evaluation panel ranked each proposal and, in
accordance with procedures for the selection of professional services, unsealed the
fee schedules from the three highest ranked proposers. The fee schedules from
Coast Surveying, Inc., GUIDA, and BKF Engineers included hourly rates for key
personnel, equipment and resources for surveying projects. As surveying rates on
publicly funded projects are set as prevailing wage, the hourly rates were reviewed by the
panel and confirmed to be reasonable and feasible when compared to each other and to
the prevailing wage rates.
With the completion of the proposal reviews, staff is requesting approval of three separate
on -call professional services agreements with the top three ranked firms —
Coast Surveying, Inc., GUIDA, and BKF Engineers — for professional surveying services
at a not -to -exceed amount of $500,000 per agreement. The term for each of these
agreements is five years and would expire on August 26, 2029.
FISCAL IMPACT:
The adopted budget includes sufficient funding for such services. Individual projects will
be expensed to the appropriate Operations & Maintenance and/or CIP project accounts
in current and future year budgets.
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Approval of Professional Services Agreements with BKF Engineers, Coast Surveying,
Inc., and GUIDA for On -Call Professional Surveying Services
August 27, 2024
Page 4
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Professional Services Agreement with Coast Surveying, Inc.
Attachment B — Professional Services Agreement with GUIDA
Attachment C — Professional Services Agreement with BKF Engineers
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ATTACHMENT A
ON -CALL PROFESSIONAL SERVICES AGREEMENT
WITH COAST SURVEYING, INC. FOR
PROFESSIONAL SURVEYING SERVICES
THIS ON -CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement') is
made and entered into as of this 27th day of August, 2024 ("Effective Date"), by and
between the CITY OF NEWPORT BEACH, a California municipal corporation and charter
city ("City"), and COAST SURVEYING, INC., a California corporation ("Consultant'),
whose address is 15031 Parkway Loop, Suite B, Tustin, CA 92780-6527, and is made
with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to cant' on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Consultant to provide on -call professional surveying
services ("Project').
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows-
1 . TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on August 26, 2029, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
2.1 Consultant shall perform the on -call services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Upon written request from the Project Administrator as defined herein,
Consultant shall provide a letter proposal for Services requested by the City (hereinafter
referred to as the "Letter Proposal"). The Letter Proposal shall include the following:
2.1.1 A detailed description of the Services to be provided;
2.1.2 The position of each person to be assigned to perform the Services,
and the name of the individuals to be assigned, if available;
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and,
2.1.3 The estimated number of hours and cost to complete the Services;
2.1.4 The time needed to finish the specific project.
2.2 No Services shall be provided until the Project Administrator has provided
written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall
diligently perform the duties in the approved Letter Proposal.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Consultant shall perform the Services in accordance with the schedule included in
Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services
shall be performed to completion in a diligent and timely manner. The failure by
Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal,
if any, or perform the Services in a diligent and timely manner may result in termination
of this Agreement by City.
3.2 Notwithstanding the foregoing, Consultant shall not be responsible for
delays due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein not later than ten (10) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Consultant's control.
3.4 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
hand -delivery or mail.
4. COMPENSATION TO CONSULTANT
4.1 City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Letter Proposal
and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein
by reference. Consultant's compensation for all Work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not exceed
Three Hundred Thousand Dollars and 00/100 ($300,000.00), without prior written
authorization from City. No billing rate changes shall be made during the term of this
Agreement without the prior written approval of City.
4.2 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name of the person
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who performed the Work, a brief description of the Services performed and/or the specific
task in the Scope of Services to which it relates, the date the Services were performed,
the number of hours spent on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar
days after approval of the monthly invoice by City staff.
4.3 City shall reimburse Consultant only for those costs or expenses specifically
identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved
in writing in advance by City.
4.4 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal.
5. PROJECT MANAGER
5.1 Consultant shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Ruel Del Castillo to be its
Project Manager. Consultant shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Consultant, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
5.3 If Consultant is performing inspection services for City, the Project Manager
and any other assigned staff shall be equipped with a cellular phone to communicate with
City staff. The Project Manager's cellular phone number shall be provided to City.
6. ADMINISTRATION
This Agreement will be administered by the Public Works. City's Director of Public
Works or designee shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator shall represent City in all matters
pertaining to the Services to be rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Consultant in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Consultant, one copy of all existing
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relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Consultant's Work schedule.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the Services required by this Agreement, and that it will
perform all Services in a manner commensurate with community professional standards
and with the ordinary degree of skill and care that would be used by other reasonably
competent practitioners of the same discipline under similar circumstances. All Services
shall be performed by qualified and experienced personnel who are not employed by City.
By delivery of completed Work, Consultant certifies that the Work conforms to the
requirements of this Agreement, all applicable federal, state and local laws, and legally
recognized professional standards.
8.2 Consultant represents and warrants to City that it has, shall obtain, and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Consultant to practice its profession. Consultant shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
1MUMMIIll*7R
9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties"), from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), and which relate (directly or indirectly) to the
negligence, recklessness, or willful misconduct of the Consultant or its principals, officers,
agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone
employed directly or indirectly by any of them or for whose acts they may be liable, or any
or all of them.
9.2 Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the sole
negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in
this indemnity shall be construed as authorizing any award of attorneys' fees in any action
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on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do
not act as a limitation upon the amount of indemnification to be provided by the
Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No civil
service status or other right of employment shall accrue to Consultant or its employees.
Nothing in this Agreement shall be deemed to constitute approval for Consultant or any
of Consultant's employees or agents, to be the agents or employees of City. Consultant
shall have the responsibility for and control over the means of performing the Work,
provided that Consultant is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Consultant as to the details
of the performance of the Work or to exercise a measure of control over Consultant shall
mean only that Consultant shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of Work, Consultant shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
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15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Consultant, or of the interest of any general
partner orjoint venturer or syndicate member or cotenant if Consultant is a partnership or
joint -venture or syndicate or co -tenancy, which shall result in changing the control of
Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to
City for all acts and omissions of any subcontractor. Nothing in this Agreement shall
create any contractual relationship between City and any subcontractor nor shall it create
any obligation on the part of City to pay or to see to the payment of any monies due to
any such subcontractor other than as otherwise required by law. City is an intended
beneficiary of any Work performed by the subcontractor for purposes of establishing a
duty of care between the subcontractor and City. Except as specifically authorized herein,
the Services to be provided under this Agreement shall not be otherwise assigned,
transferred, contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
17.1 Each and every report, draft, map, record, plan, document and other writing
produced, including but not limited to, websites, blogs, social media accounts and
applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Consultant or any
other party. Additionally, all material posted in cyberspace by Consultant, its officers,
employees, agents and subcontractors, in the course of implementing this Agreement,
shall become the exclusive property of City, and City shall have the sole right to use such
materials in its discretion without further compensation to Consultant or any other party.
Consultant shall, at Consultant's expense, provide such Documents, including all logins
and password information to City upon prior written request.
17.2 Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed Documents for other projects
and any use of incomplete Documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived against Consultant, and City assumes
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full responsibility for such changes unless City has given Consultant prior notice and has
received from Consultant written consent for such changes.
17.3 All written documents shall be transmitted to City in formats compatible with
Microsoft Office and/or viewable with Adobe Acrobat.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
19. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement or alleged
infringement of any United States' letters patent, trademark, or copyright, including costs,
contained in Consultant's Documents provided under this Agreement.
20. RECORDS
Consultant shall keep records and invoices in connection with the Services to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Consultant
under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Consultant shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Consultant
under this Agreement.
21. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall not
discontinue Work as a result of such withholding. Consultant shall have an immediate
right to appeal to the City Manager or designee with respect to such disputed sums.
Consultant shall be entitled to receive interest on any withheld sums at the rate of return
that City earned on its investments during the time period, from the date of withholding of
any amounts found to have been improperly withheld.
22. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would have
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resulted if there were not errors or omissions in the Work accomplished by Consultant,
the additional design, construction and/or restoration expense shall be borne by
Consultant. Nothing in this Section is intended to limit City's rights under the law or any
other sections of this Agreement.
23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the Project.
24. CONFLICTS OF INTEREST
24.1 Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et
seq., which (1) require such persons to disclose any financial interest that may
foreseeably be materially affected by the Work performed under this Agreement, and (2)
prohibit such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
24.2 If subject to the Act and/or Government Code §§ 1090 et seq., Consultant
shall conform to all requirements therein. Failure to do so constitutes a material breach
and is grounds for immediate termination of this Agreement by City. Consultant shall
indemnify and hold harmless City for any and all claims for damages resulting from
Consultant's violation of this Section.
25. NOTICES
25.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
25.2 All notices, demands, requests or approvals from Consultant to City shall
be addressed to City at:
Attn: Director of Public Works
Public Works
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
25.3 All notices, demands, requests or approvals from City to Consultant shall
be addressed to Consultant at:
Attn: Ruel Del Castillo
Coast Surveying, Inc.
15031 Parkway Loop, Suite B
Tustin, CA 92780-6527
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26. CLAIMS
26.1 Unless a shorter time is specified elsewhere in this Agreement, before
making its final request for payment under this Agreement, Consultant shall submit to
City, in writing, all claims for compensation under or arising out of this Agreement.
Consultant's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Agreement except those previously made in
writing and identified by Consultant in writing as unsettled at the time of its final request
for payment. Consultant and City expressly agree that in addition to any claims filing
requirements set forth in the Agreement, Consultant shall be required to file any claim
Consultant may have against City in strict conformance with the Government Claims Act
(Government Code sections 900 et seq.).
26.2 To the extent that Consultant's claim is a "Claim" as defined in Public
Contract Code section 9204 or any successor statute thereto, the Parties agree to follow
the dispute resolution process set forth therein. Any part of such "Claim" remaining in
dispute after completion of the dispute resolution process provided for in Public Contract
Code section 9204 or any successor statute thereto shall be subject to the Government
Claims Act requirements requiring Consultant to file a claim in strict conformance with the
Government Claims Act. To the extent that Contractor/Consultant's claim is not a "Claim"
as defined in Public Contract Code section 9204 or any successor statute thereto,
Consultant shall be required to file such claim with the City in strict conformance with the
Government Claims Act (Government Code sections 900 et seq.).
27. TERMINATION
27.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
27.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Consultant. In the
event of termination under this Section, City shall pay Consultant for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Consultant has not been previously paid. On the effective date of termination, Consultant
shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
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28. PREVAILING WAGES
28.1 If any of the Work contemplated under the Agreement is considered a
"public work", pursuant to the applicable provisions of the Labor Code of the State of
California, including but not limited to Section 1720 et seq., not less than the general
prevailing rate of per diem wages including legal holidays and overtime Work for each
craft or type of workman shall be paid to all workmen employed on such. In
accordance with the California Labor Code (Sections 1770 et seq.), the Director of
Industrial Relations has ascertained the general prevailing rate of per diem wages in
the locality in which the Work is to be performed for each craft, classification, or type
of workman or mechanic needed to execute the Agreement. A copy of said
determination is available by calling the prevailing wage hotline number (415) 703-
4774, and requesting one from the Department of Industrial Relations. The Consultant
is required to obtain the wage determinations from the Department of Industrial
Relations and post at the job site the prevailing rate or per diem wages. It shall be the
obligation of the Consultant or any subcontractor under him/her to comply with all
State of California labor laws, rules and regulations and the parties agree that the City
shall not be liable for any violation thereof.
28.2 In such event, unless otherwise exempt by law, Consultant warrants that
no contractor or subcontractor was listed on the bid proposal for the Services that it
is not currently registered and qualified to perform public work. Consultant further
warrants that it is currently registered and qualified to perform "public work" pursuant to
California Labor Code section 1725.5 or any successor statute thereto and that no
contractor or subcontractor will engage in the performance of the Services unless
currently registered and qualified to perform public work.
29. STANDARD PROVISIONS
29.1 Recitals. City and Consultant acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
29.2 Compliance with all Laws. Consultant shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
29.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
29.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
Coast Surveying, Inc. Page 10
11-14
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
29.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
29.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
29.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Consultant and City and approved as to form by the
City Attorney.
29.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
29.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
29.10 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
29.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
29.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
Coast Surveying, Inc. Page 11
11-15
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date: q
'! )
By:
ar n C. Harp its
Gi y Attorney
Y
ATTEST:
Date:
go
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Will O'Neill
Mayor
CONSULTANT: Coast Surveying, Inc., a
California corporation
Date:
By:
Ruel Del Castillo
Chief Executive Officer,
Officer, Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
Chief Financial
Coast Surveying, Inc. Page 12
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EXHIBIT A
SCOPE OF SERVICES
Coast Surveying, Inc. Page A-1 11-17
Exhibit A
Scope of Services
Consultant shall provide comprehensive professional surveying services on an as -
needed basis. The scope, work schedule, and fee for each task will be negotiated on a
project -by -project basis in connection with a letter proposal submitted by Consultant
pursuant to the terms of the Agreement. A simple -formatted letter proposal will be
requested for each task. The City reserves the right to not accept a particular Consultant
letter proposal and/or fee.
The following is a list of survey services that may be required:
- Providing horizontal and vertical control
- Establishing and adjusting benchmarks and survey monuments
- Performing design, aerial, and topographic surveys
- Setting aerial targets and performing photo control
- Performing boundary surveys and boundary analysis
- Providing centerline surveys and centerline ties
- Preparing corner records
- Preparing Records of Survey
- Developing legal descriptions, easements and plat maps
- Reviewing and/or Preparing Subdivision Maps, Tentative and Final maps
- Reviewing/Interpreting Title Reports, deeds, and descriptions
- Performing construction surveying/staking
- Other survey -related tasks, as necessary
11-18
SYA
Proposal
FOR
ON -CALL
PROFESSIONAL
SURVEYING
SERVICES
Prepared By: COAST SURVEYING, INC
Issue Date:
Due Date:
May 29, 2024
June 19, 2024
RFQ NO.24-62
0
IN
4
June 19, 2024
Omar Khalil & QBS Selection Team
Assistant Management Analyst
Coast Surveying, Inc. (Coast) looks forward to the opportunity to support the City
Newport Beach (City) staff by providing Professional Surveying services. As the City
continues to meet its residents` and businesses' interests, it needs cooperative and
knowledgeable support from its consultants to act as an extension of its staff to provide
services, performance, and results that exceed the City's expectations. Consultant Identification
California C-Corporation
Located in the heart of Orange County, Coast has been in business for 43 years and is
Legal Name and Address:
a full -service surveying and mapping firm and is certified DBE/SBE/MBE. The firm has
Coast Surveying, Inc.
a staff of 20 with five licensed professional land surveyors and is based out of a single
15031 Parkway Loop, Suite B
Tustin, CA92780
location in Tustin, California.
Evaluation Contact:
Rue[ del Castillo,PLS
Over the years, Coast has delivered a wide range of surveying services for various capital
President
improvement, transportation, civil engineering, and property -related projects. Given
15031 Parkway Loop, Suite B
the firm's experience covering all the services listed in the RFQ, Coast is qualified to
p g �
Tustin, CA92780
Telephone:
perform any tasks the City may assign. Coast has built a solid reputation by consistently
714-918-6268
performing quality services, responding immediately to client requests, and delivering
Fax:
projects on schedule and within budget. Satisfaction in Coast's work is evident in that
714-91 M277
85% of our business comes from repeat clients.
Coast has maintained a strong and collaborative working relationship with the City,
offering our expert surveying services across a range of projects. These include conducting
topographic surveys for design, performing aerial surveys, right-of-way and boundary
analysis, and preserving monuments. We have also been involved in specialized projects
such as the design surveys on Balboa Island, monitoring surveys at Big Canyon Reservoir,
recording tide marker elevations, and conducting elevation surveys of a sea wall for
analysis of FEMA provided data .
On behalf of the entire Coast team, thank you for the prospect of supporting the City
and it's important projects. As a person authorized to enter a binding contract with the
City, I am ready to speak with you at any time. City staff can reach me at (714) 918-6266
or ruel.delcastillo@coastsurvey.com.
Ruel del Castillo. PLS, President
11-20
COAST S U R V EY I N G Proposal: on -Call Professional Surveying Services
E A N a 5 U R V E Y I N G A N U M A P P I N G�
Table of
Contents
Page
Cover Letter
Company Qualifications 01
Pricing - Submitted Separately
Organizational Information 15
References 24
Proof of Insurance
Attachments
COAST SURVEYING, INC. Prone: 714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 www.coastsurvey.com
11-21
COASTSURVEYING
L A N D S U H V F V I N G A N D M A P F' I N r,
Company Qualifications
AT -A -GLANCE
Founded 1981
California C-Corporation
Small Business Enterprise
Disadvantaged Business Enterprise
One Office w/ 20 Employees Located
15031 Parkway Loop, Suite B
Tustin, CA 92780
CoastSurveying, Inc. (Coast) specializes in surveying,
mapping, aerial photogrammetry, and right-of-way
mapping and has been providing the work included
in the scope since 1981. Approximately 95% of
the firm's work is performed for public agencies
throughout the southern California region. The
firm currently has on -call contracts with the cities
of Anaheim, Buena Park, Newport Beach, Santa
Fe Springs, Yorba Linda, Eastvale, Irvine, Menifee,
and other various agencies, including the County
of Orange, El Toro Water District, Yorba Linda
Water District, and San Bernardino Valley Water
Conservation District. Much of this work included
capital improvement projects
Coast is certified DBE, SBE, and MBE and currently
has a staff of 20 with five highly qualified and
professional licensed land surveyors.
Qualifications
Coast is exceptionally well -prepared to provide the
comprehensive surveying services that the City re-
quire. With a long-standing and proven track re-
cord, our team has amassed extensive experience
in a wide range of surveying projects involving crit-
ical infrastructure elements. Our portfolio includes
construction/design surveying for sanitary sewers,
storm drains, road improvements, resurfacing proj-
ects, monument preservation, construction stak-
ing, as -built surveys, and aerial surveying, among
others.
Proposal: On -Call Professional Surveying Services
Over the years, we have had the privilege of
collaborating with diverse clients, including utility
districts, transportation agencies, public works
departments, and state and federal agencies. This
breadth of experience has honed our expertise and
equipped us with the knowledge and skills needed
to meet the specific needs and standards of various
sectors and governing bodies.
A core part of our work involves the meticulous
mapping of easements, encroachments, and other
boundary -related services. We understand the
critical importance of accurate boundary data and
are committed to providing the City with precise
and reliable information to inform their decision -
making processes.
Furthermore, Coast excels in construction staking,
a pivotal aspect of project execution. We have a
deep understanding of the intricacies involved in
establishing project control for alignments, ensuring
that construction activities adhere to design
specifications and meet the highest standards of
accuracy.
PROFESSIONAL SURVEY SERVICES
Design (Topographic) Surveys
Photogrammetric Mapping
Record Right -of -Way & Record Parcel
Boundary Establishment
Monument Preservation
Preparation of Record Maps & Other
Survey Documents
Title and Record Search
Map & Plan Checking
Construction Staking
Acquisition of Encroachment Permits
As -built Surveys of Constructed
Improvements
Earthwork Quantity Calculations
GPS & Conventional Control Surveys
Control Survey Adjustments
COAST SURVEYING, INC.
15031 Parkway Loop, Suite B, Tustin, CA 92780
1
Phone: 714-918-6266
www.coastsurvey.com
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C oA s r S U R V E Y I N G Proposal: On -Call Professional Surveying Services
L A N D S U R V E Y I N G A N D .11 A r n I N c
Company Services
The type of work that Coast performs includes GPS, vertical and horizontal control survey, topographic
surveys, design surveys, laser scanning, aerial mapping, survey research, right of way and boundary surveys
and mapping, ALTA surveys, record of surveys, parcel maps, tract maps, legal descriptions and parcel
plats, exhibit maps, map checking, construction staking, monitoring, as -built surveys, earthwork volume
calculations, and construction management survey support services.
Coast fully comprehends that the Cityof Newport Beach has diverse needs to support its Capital Improvement
Program, which encompasses a broad spectrum of infrastructure upgrades. This program entails essential
enhancements to roads, intersections, bridges, sidewalks, storm drains, traffic signals, water quality systems,
environmental features, piers, and water and sewer infrastructures, as well as street lighting, public buildings,
and parks. Coast recognizes this intricate requirement and is equipped to provide the specialized surveying
expertise and City of Newport Beach specific experience needed to complement the City's objectives and
ensure the successful completion of its capital projects.
Approach to the Newport Beach Service Needs
Horizontal and Vertical Control
Coast understands the critical role that precise horizontal and vertical controls play in the success of geospatial
projects. Our approach is founded on a combination of experience, advanced surveying techniques, and
adherence to industry standards. GPS field crews will conduct observations. All fieldwork will be documented,
and daily observation sheets will be turned in and filed with the project survey files. All GPS observed data
will be post -processed and backed up daily. The observed data will be checked for completeness, accuracy,
and conformance to said specifications.
When necessary, due to the density of monumentation or accuracy required, conventional survey methods
will be used to capture local monumentation to densify control between key GPS tied monumentation.
Horizontal Control Establishment Coast utilizes calibrated surveying instruments, including total stations,
GPS receivers, and digital levels, to establish horizontal control points. These instruments provide high
accuracy and relialJility in measuring distances, angles, and positions, as well as precise elevation data.
NAD83 Our surveyors will tie the horizontal control points to the NAD83 datum utilizing agency specified
realization. This connection ensures that all measurements and coordinates are referenced to a consistent
and up-to-date geodetic framework, allowing for seamless integration with other data sources and mapping
systems.
Local Benchmark Adjustment To align the vertical control with locally accepted benchmarks, Coast conducts
rigorous benchmark surveys. We leverage historical data, known benchmarks, and geodetic leveling
techniques to ensure that the established horizontal control is in harmony with the regional geospatial
network.
COAST SURVEYING, INC. Phone: 714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 2 www.coastsurvey.com
11-23
COASTSURVEYING
L A 11 D S V R V% P I N G A N D M A P P I N C.
Precise Leveling Surveys Coast utilizes
digital levels in addition to traditional leveling
equipment for vertical control. Digital levels offer
enhanced accuracy and efficiency in measuring
height differences, ensuring precise elevation
data capture,
NAVD88 Vertical control points are tied to the
NAVD88 datum, ensuring that all elevation
measurements are consistent with this national
vertical reference system. This is crucial for
projects that involve elevation -sensitive
components, such as drainage design or
floodplain mapping.
First Order Levels Coast can provide up to
first -order leveling if the project demands an
exceptionally high degree of vertical accuracy.
This advanced level of precision is suitable for
projects where vertical measurements are critical,
such as hydrographic surveys or engineering
projects with stringent elevation requirements.
Quality Assurance Coast maintains strict quality
assurance procedures throughout the control
establishment process. Our surveyors conduct
post processing, redundancy checks, error
assessments, and data validation to verify the
accuracy and reliability of the control points.
Documentation Comprehensive documentation
is a cornerstone of our approach. We provide
detailed reports that include descriptions of
control points, their coordinates, reference
datums (NAD83 and NAVD88), benchmark
information, state plane coordinates, and, if
applicable, information on the level of vertical
accuracy achieved. All maps will include
information on CORS utilized in the creation of
horizontal and vertical control networks.
Proposal: On -Call Professional Surveying Services
Establishing and Adjusting Benchmarks
and Survey Monuments
Methodology
Our approach involves a blend of traditional
survey techniques and advanced technology.
Initially, we'll conduct thorough research to
gather all existing geographical data, previous
surveys, and relevant public records. Fallowing
this, our team will perform initial site visits to
assess the conditions of existing benchmarks
and monuments. During field work, we'll employ
GPS equipment, total stations, and digital levels
to ensure precise measurements. Temporary
benchmarks will be set up as necessary to support
ongoing projects. Data collected from the field
will be meticulously analyzed using sophisticated
COAST SURVEYING, INC.
15031 Parkway Loop, Suite B, Tustin, CA 92780
Phone: 714-918-6266
3 www.coastsurvey.com
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COAS T S U R V E Y I N G Proposal: On -Call Professional Surveying Services
L A N a : u R v E r t N c A N n u A r n i N c jW-
software, comparing it against historical records to identify any discrepancies. Necessary adjustments will
be promptly made to ensure all benchmarks and monuments align with the highest standards of accuracy.
Quality Assurance and Control
To guarantee the highest level of accuracy and reliability in our survey results, we will implement stringent
quality assurance practices. All measurements and calculations will be rigorously double-checked, and all
surveying instruments will undergo regular calibration to maintain their accuracy. Furthermore, our senior
surveyors will conduct peer reviews of the data analysis and the final reports to ensure all findings are
accurate and meet our quality standards. These measures are designed to prevent errors and ensure the
integrity of our surveying process.
Project Management
All projects will be structured into clearly defined phases, each with specific deliverables and completion dates.
We'll employ project management techniques to ensure that each phase of the project progresses on schedule
and within budget. Regular status meetings will be held with City representatives to keep them informed of
the project's progress and to address any issues promptly. We will utilize proven project management tools
to track all aspects of the project, ensuring efficient use of resources and timely completion of the project
goals. Our management approach is designed to be transparent, allowing for seamless communication and
coordination with the City at every step. A more in-depth approach to establishing and adjusting survey
monuments can be found in the "Boundary Surveys" and "Monument Preservation" sections_
Design, Aerial, and Topographic Surveys
Topographic surveys are a critical component of many land development and engineering projects. These
surveys involve the detailed mapping and measurement of the natural and man-made features of a specific
area, including its terrain, elevation, vegetation, structures, and other relevant elements. The goal is to
create accurate and comprehensive topographic maps that provide essential data for design, planning, and
construction activities.
The topographic or design surveys will collect field data by performing cross -sections every 50 (can be
shortened/lengthened depending on project specifications) feet along the roadway and locating topographic
features such as lane lines, curb and gutters, curbs, sidewalks, edge of pavement, curb drains, fences, and
walls. All field -surveyed points will be submitted in digital files (including ASCII/CSV file, and a CAD digital
file format containing points, break lines, symbols, and features). Each point shall include a description,
elevation, and north ing/easting.
Approach: Design, Aerial, and Topographic Surveying
Advanced Surveying Technology Coast understands the importance of accuracy and precision in topographic
surveys. We employ the latest surveying technology, such as total stations, drones, GPS receivers, and
LiDAR (Light Detection and Ranging). These advanced tools allow us to capture highly detailed and three-
dimensional data efficiently. There is no "silver bullet" data collection in surveying. We will use the right
COAST SURVEYING, INC. Phone:714-918-6266
15031 Parkway Loop, Suite 8, Tustin, CA 92780 4 www.coastsurvey.com
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COA S T S U R V E Y I N G Proposal: On -Call Professional Surveying Services
4 A N p s lI R V r Y I N G A N D M A P P 1 N G
equipment for the project based on scope, accuracy requirements, and safety concerns.
Experienced Surveying Team Our team of experienced and licensed surveyors is well -versed in conducting
topographic surveys. They are trained to operate the equipment effectively, interpret survey data, and
perform fieldwork with attention to detail and safety. Our surveyors have an understanding of the terrain
and its impact on various projects and how to capture the features of the topography that are important for
engineers and planners to prepare designs for construction.
Site Assessment, Safety, and Planning Before initiating the survey, Coast conducts a thorough site
assessment to identify project -specific requirements and challenges. Our project surveyors will work closely
with the City to understand their goals and expectations, ensuring that the survey addresses their specific
needs- Coast conducts a thorough site assessment that includes a comprehensive safety review. Our primary
goal is to ensure the safety of our surveying team and anyone present on the site during the survey. This
review involves identifying potential hazards, such as uneven terrain, unstable slopes. environmental risks,
or nearby infrastructure that could pose safety concerns. Our crews often have to enter the street and we
want to ensure that if traffic control is necessary we can accommodate that.
We work closely with clients to understand their goals and expectations while also considering safety
requirements and guidelines. This collaborative approach ensures that the survey addresses both project -
specific needs and safety protocols. Our safety review includes the development of safety plans, the provision
of appropriate personal protective equipment (PPE), and the establishment of emergency procedures to
mitigate potential risks. As part of our approach to safety each morning our crews must complete a tailboard
safety form to identify hazards present.
Control Point Establishment Prior to dispatching field crews Coast will work with City staff to determine
the appropriate datum for the survey and will research benchmarks in the vicinity of the work. Accepted
benchmarks will be used to establish vertical data. To ensure the accuracy of the topographic survey, Coast
establishes a network of horizontal and vertical control points across the site. These control points serve as
reference markers and help maintain consistency throughout the survey.
Unless the Client requests a different basis of the horizontal and vertical datum, the datum will be as follows:
the datum for all horizontal adjustments and positions will be the North American Datum of 1983 (NAD
83, epoch to be determined). The datum for all vertical adjustments and elevations is the North American
Vertical Datum of 1988 (NAVD 88) as published by the National Geodetic Surveys (NGS Adjustment).
All horizontal values will be published in the California Coordinate System 1983 (CCS83), Zone 6, state
plane values in U.S. Survey Feet. Upon completion of all GPS observations and baseline post processing, a
comprehensive least squares network adjustment will be made of the Primary Control Scheme.
Data Collection and Mapping Coast's surveyors collect data by measuring elevations, distances, and angles
at designated intervals across the site to achieve the required accuracy for the project. This data is then
processed and compiled to create detailed topographic maps. We typically use Civi13D software to create
contour lines, spot elevations, and 3D models that accurately represent the site's topography. If the City
requires the use of other CAD software our surveying and drafting team are well versed in utilizing other
suites like Microstation, Carlson, etc.
COASTSURV£YING, INC. Phone:714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 5 www.coastsurvey.com
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coo s T S U R V E Y! N G Proposal: On -Call Professional Surveying Services
L A N D 5 U R V E Y i N G A N❑ M A r 0 I N G
Deliverables and Reports Coast provides clients with comprehensive topographic survey reports and
deliverables that include digital topographic maps, contour lines, elevation data, 3D models, and other
relevant information. These deliverables are suitable for engineering design, site planning, environmental
assessments, and other project phases. Deliverables will be determined at project kick-off with the client or
via contract.
Quality Assurance and Accuracy Checks
Quality assurance is an indispensable part of our approach. Coast conducts rigorous accuracy checks and
verification processes to ensure that the topographic survey data meets industry standards and client
expectations. All control data is put through a least squares adjustment utilizing Starnet and Trimble Business
Center. All survey deliverables will be reviewed by a licensed land surveyor and the Principal -in -Charge, Ruel
del Castillo, PLS.
Approach for Conventional Manned Aircraft Aerial Surveys:
Conventional manned aircraft aerial surveys require a well -coordinated and precise approach to deliver
accurate results. Coast, in collaboration with an aerial subconsultant (typically RJ Lung & Associates), will
employ the following approach for manned aerial surveys:
Collaborative Planning with Aerial Firm We understand the importance of seamless collaboration with RJL
and other firms to ensure the success of manned aerial surveys. Joint planning sessions will be conducted to
establish project -specific objectives, flight plans, and data acquisition requirements.
Precise Data Collection Utilize manned aircraft equipped with state-of-the-art surveying equipment to
capture high -quality aerial imagery and data. This includes capturing ground control points, topographic
features, and other survey data with a focus on achieving the required accuracy and scale.
Regulatory Compliance Our team will adhere to all local and federal regulations governing manned aerial
surveys. This includes obtaining necessary permits and adhering to flight safety protocols. We will work in
compliance with the Federal Aviation Administration (FAA) regulations to ensure safe and legal operations.
Approach for Unmanned Aerial Surveys using Drones:
Unmanned aerial surveys using drones offer flexibility and efficiency. Coast will employ the following
approach for drone -based aerial surveys:
Feasibility Assessment Coast will assess the feasibility of using drones for the project while ensuring
compliance with local and federal laws. We will evaluate the size of the survey area, environmental conditions,
airspace restrictions, and client requirements to determine the suitability of drones for data collection.
Experienced Part 107 Pilot Our Part 107-certified pilot, with certification since 2017, will operate the
drones. This pilot brings extensive experience, having successfully conducted surveys ranging from small 1-2
acre sites to large 1300 acre capped landfills for redevelopment (Puente Hills Landfill Regional Park).
COAST SURVEYING, INC. Phone:714-918-6266
15031 Parkway Loop, Suite 8, Tustin, CA 92780 6 www.coastsurvey.corn
11-27
CQA S T S U R V E Y I N G Proposal: On -Call Professional Surveying Services
L A N❑ S U R V [ Y I t1 r A N D 11 A r• r I N c L1dMJMMM1W__ -,V- ka;�
Regulatory Compliance Coast is committed to complying with all applicable local and federal laws and
regulations governing drone operations. This includes obtaining the necessary waivers or authorizations for
flights in controlled airspace and adhering to safety and privacy guidelines.
Efficient Data Capture Drones equipped with high -resolution sensors will be used to efficiently capture
aerial imagery, topographic data, and other required information. These drones provide a cost-effective and
versatile solution for various surveying needs.
Data Processing and Analysis Coast will process and analyze the collected drone data to generate accurate
survey results. Our team will ensure that the data meets the required accuracy standards and is suitable for
the project's objectives.
Client Collaboration We maintain open communication with clients to understand their specific project
goals and expectations. We tailor the drone -based survey approach to meet the unique needs of each
project and deliver high -quality results.
Coast's approach to both manned and unmanned aerial surveys is characterized by collaboration, regulatory
compliance, experienced piloting, and a commitment to delivering accurate and efficient survey data.
Whether using conventional manned aircraft or drones, our focus remains on providing reliable and high -
quality surveying services that align with project requirements and legal considerations.
Setting Ground Control for Aerial Photographic Surveys
Coast is well aware of the importance of accurate ground control in aerial photographic surveys. Our
approach emphasizes collaboration, careful planning, and the utilization of advanced technology to achieve
the highest level of accuracy. Here's a detailed explanation of our intended approach:
Collaboration with Aerial Firms Coast recognizes the value of collaboration with our subconsultant firms,
which brings specialized aerial photogrammetric expertise to the table. Together, we will work closely to
design and implement an effective ground control scheme tailored to the specific needs of the aerial survey
project including the size and scale required.
Ground Control Selection The selection of ground control targets is a critical aspect of our approach. We
understand the significance of choosing targets that will remain visible and unobscured during the aerial
flight. Our team will conduct site visits and surveys to identify suitable ground control points, considering
potential obstructions such as near curbs where cars may park, trees, and other landscape features.
Appropriate Accuracy and Scale Coast places a strong emphasis on achieving the required accuracy and
scale for the aerial survey. We will assess project requirements and regulatory standards to determine the
level of precision needed and design the ground control scheme accordingly.
Weather Considerations Coast recognizes that weather conditions, including cloud cover, can impact the
success of aerial photogrammetric surveys. We integrate weather forecasts and historical climate data into
our planning to minimize the risk of clouds obscuring the survey area. This proactive approach ensures that
COAST SURVEYING, INC. Phone:714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 7 www.coastsurvey.com
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COA S i S U R V E Y I N G Proposal: On -Call Professional Surveying Services
l A N❑ S ll R V F V i N G A N D 11 A r p I N G
the survey can proceed under favorable weather conditions, maximizing data quality and accuracy.
Advanced Surveying Technology We leverage advanced surveying technology, including GPS receivers and
total stations, to accurately establish ground control points. These instruments allow us to obtain precise
coordinates for each point, ensuring that the aerial survey aligns with the specified accuracy standards.
Post -Processing for Accuracy All ground control points will undergo post -processing to enhance their
accuracy further. This includes data adjustment and validation to minimize errors and discrepancies in the
survey data. The goal is to achieve the highest level of accuracy available within the project's scope.
Quality Assurance Coast maintains stringent quality assurance procedures throughout the ground control
setting process. We conduct thorough checks, redundancy assessments, and error validations to ensure the
reliability and integrity of the ground control data.
Client Collaboration We engage in ongoing collaboration with clients to understand their specific project
goals and requirements. This ensures that the ground control scheme aligns with the project's objectives
and expectations.
Coast's approach to setting ground control for aerial photographic surveys is characterized by collaboration,
careful planning, and advanced technology utilization. We prioritize the selection of suitable ground control
targets, post -processing for accuracy, and adherence to project -specific accuracy standards. Our commitment
to precision and client satisfaction ensures that the aerial survey will yield high -quality, reliable data, even in
the presence of potential weather challenges, by proactively planning around adverse weather conditions.
Boundary Surveys
Coast takes a comprehensive approach to boundary surveys, underpinned by expertise, detailed research,
and strict adherence to legal standards_
Approach
Thorough Research: Our surveyors leave no stone unturned when it comes to gathering historical records,
property deeds, and relevant documents related to the subject property. We work collaboratively with local
authorities and property owners to ensure the accuracy and completeness of our research.
Leveraging GIS for Research Coast typically uses county and local Geographic Information Systems (GIS) to
seamlessly integrate digital mapping data, land parcel information, and recorded maps to begin the research
process for boundary related projects. This approach allows us to create a comprehensive view of the
property's boundaries and associated data.
Title Reports Our team can pull and conduct in-depth reviews of title reports to uncover any legal issues,
encumbrances, or easements that may impact property boundaries. When found to be correct we ensure
that our survey aligns with the information contained in these reports. In cases where there may be
discrepancies or ambiguity we will work with the City to resolve any boundary related issues.
COAST SURVEYING, INC. Phone: 714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 8 www.coastsurvey.com
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COA S T S U R V E Y I N G Proposal: On -Call Professional Surveying Services
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Legal Compliance Coast is committed to conducting boundary surveys in strict accordance with local,
state, and federal laws and regulations. Our surveyors possess deep knowledge of the legal intricacies of
property boundaries, ensuring that our work withstands rigorous scrutiny. This is evidenced by our team
of five professional land surveyors with combined experience of over 175 years of survey experience in
Southern California.
Transparent Documentation We provide our clients with dear and detailed survey reports that encompass
legal descriptions, property boundaries, any encumbrances or easements, and a comprehensive summary
of our findings. Our reports are crafted with the utmost professionalism and attention to detail to ensure a
smooth recordation process with minimal mapchecking slowdowns.
Efficient Map and Document Submission To enhance transparency and adhere to regulatory requirements,
Coast facilitates the submission/recordation of all necessary maps and documents. This includes:
We diligently prepare Records of Survey that accurately represent property boundaries and any pertinent
information, such as encumbrances or easements. These records are promptly submitted to the county for
official recording. If parcel maps are mandated for the project, we prepare them in strict accordance with
local regulations and standards. These maps offer a visually clear representation of property divisions and
boundaries. Coast identifies and prepares any additional documents or maps essential to the project based
on its specific needs and regulatory demands. We ensure the accurate preparation and timely submission of
all requisite paperwork.
Clients can trust that Coast's commitment to delivering high -quality boundary surveys extends to the
thorough preparation and submission of all necessary maps and documents. We handle these aspects with
professionalism and rigorous attention to detail, ensuring that our survey process is comprehensive and fully
compliant with all California Business and Professions Codes.
Centerline Surveys and Centerline Ties
We recognize that it is of paramount importance to maintain centerline monuments and ties during road
rehabilitation, resurfacing, and construction projects. One of our project surveyors, Joaquin Rice, has
overseen the perpetuation of thousands of monuments over the course of several road resurfacing projects
for the City of Thousand Oaks. This work included the filing of hundreds of pre and post construction corner
records with the County of Ventura. Coast's survey crews are currently spearheading a similar effort in the
City of Newport Beach with more than a hundred centerline monuments requiring preservation with various
Records of Survey and Corner Records to be prepared for filing with the County of Orange.
Where controlling monumentation will be destroyed, Coast Surveying will perform research, reconnaissance,
and file with the county a pre -construction Corner Record or Record of Survey. After construction, a post -
construction Corner Record or Record of Survey will be filed with the county. This will follow the California
Business and Professional Code, Section 8771.
Coast understands that City staff relies on consultants who possess a strong understanding and experience
with monument preservation projects. Joaquin Rice, PLS, has previously managed several monument
COAST SURVEY#NG, INC. Phone: 714-91 B-6266
15031 Parkway Loop, Suite B, Tustin, CA 927BO 9 www.coastsufvey.com
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COA S T S U R V E Y l N G Proposal: On -Call Professional Surveying Services
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preservation projects for the City, including executing field investigations for monuments and lies_ Mr. Rice
has also drafted and reviewed hundreds of Corner Records and several Records of Survey in conjunction
with previous Thousand Oaks Pavement Overlay and Resurfacing Programs. Mr. Rice will be on -site at
various stages of the project to ensure proper procedures for preservation are being followed, with particular
attention paid to safe work practices.
1. Preconstruction
1.1 Types of Survey Instruments Used in the Execution of Surveying Work
During the pre construction phase, several instruments will be used to recover existing centerline monuments
and ties. Preliminary searches for monuments will be performed with Schonstedt Magnetic Locators using
existing survey maps to approximate the location of the monuments. Coast survey crews will utilize calibrated
steel tape in areas where traffic is light to ensure accurate and precise measurement for ties to centerline
monuments. In areas with higher volumes of traffic, it could create a safety hazard to pull steel tape from
ties to centerline monuments. With this in mind, Coast held crews will use a Trimble Sb Total Station to
capture the necessary measurements for pre construction Corner Records. A gas generator and jackhammer
will be used to recover buried centerline monuments. Many surveyors will attempt to uncover monuments
Utilizing a hammer and chisel. This creates a bottleneck in expedient work and requires field staff to spend
unnecessary time in traffic. Through years of experience and the setting of countless centerline monuments,
we have developed these best practices to recover and document centerline monuments.
1.2 Research and Analysis
Coast office staff will utilize the data provided to begin research and analysis of existing centerline monuments
and their associated hes. The County of Orange's CIS will be utilized to research and collect survey
documents pertinent to the perpetuation of centerline monuments in the areas affected by construction.
1.3 Preconstruction Surveying
As described in Section 1.1, Coast field surveyors, equipped with necessary maps depicting potential locations
of centerline monuments, will search for existing ties and centerline monuments using magnetic locators and
steel tape. If centerline monuments are not found at the surface, and there is no indication from the magnetic
locators, Coast field crews will utilize record measurements to attempt to locate the centerline monument. In
that case, arcs will be created using keel and steel tape utilizing the record measurements from the existing
des to locate the potential area where the centerline monument should be. If no centerline monument is
found, crews will note the field conditions when the search occurred, including details about procedures
utilized, the associated records, and any existing ties for the monument found during the investigation.
If the centerline monument is found and there are any less than four (4) ties found for each existing recorded
centerline monument, Coast field crews will set as many ties as necessary to ensure that each centerline
monument has four (4) ties associated with it. We understand that the City may only require three (3) ties
per centerline monument, but we believe it is best practice to set four (4). The City will incur no additional
cost for this practice.
COAST SURVEYING, INC. Phone:714-918-6266
15031 Parkway Loop, Suite 8, Tustin, CA 92780 10 www.coastsurvey.com
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COAST S U R V E Y I N G Proposal: On -Call Professional Surveying Services
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Each existing recorded centerline monument will be categorized and reported to the City by which scenario
is found in the field:
1.3.1 Found existing recorded monument that has three (3) ties:
A fourth tie will be set. We understand this is an optional task, but we believe it is best practice
to establish four (4) ties for each centerline monument.
1.3.2 Found existing recorded monument that has two (2) ties:
Two (2) additional ties will be set.
1.3.3 Found existing recorded monument that has one (1) tie:
Three (3) additional ties will be set.
1.3.4 Found existing recorded monument that has no ties:
Four (4) new ties will be set.
To expedite the Pre -Construction surveying process, a generator, and a jackhammer will expedite the
monument search procedures. This saves time and creates a safer work environment for field technicians
by reducing exposure to traffic while digging out a centerline monument.
1.4 Pre -Construction Corner Records
Coast will provide the City with Pre -Construction Corner Records that include information on the depth,
other characteristics (scribed "x;' Standard Survey Monument, Lead, Tack, and Tag, etc.), and a sketch of the
found centerline monument and associated ties. Ties and centerline monuments referenced in existing
maps will be indicated as such, including recorded distances and attributes. As a value-added element,
all Pre -Construction Corner Records will depict the interior angles from the centerline monuments to
the associated ties. All pre -construction field operations will be concluded, and Corner Records will be
submitted to the City on or before an agreed upon date. All Corner Records will be reviewed and inspected
for completion by Joaquin Rice, PLS, to ensure compliance with City and County standards.
1.5 Patch
All field crews will be dispatched with cold patch materials to repair holes created during centerline monument
searches. All holes will be patched appropriately as approved by the City.
1.6 County Recordation
Once reviewed by Joaquin D. Rice, PLS, and approved by the City, all Pre Construction Corner Records will
be filed with the County Surveyor's Office.
1.7 City Copies
All filed Corner Records will be indexed and submitted to the City.
2. Post -Construction
2.1 Type of Survey Instruments Used in the Execution of Survey Work
Coast survey crews will utilize calibrated steel tape in areas where traffic is light to ensure accurate and
precise measurement for ties to centerline monuments. In areas with higher traffic volumes, pulling steel
tape from ties to centerline monuments could create a safety hazard. With this in mind, Coast field crews
COAST SURVEYING, INC. Phone:714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 11 www.coastsurvey.com
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COA S T S U R V E Y l N G Proposal: On -Call Professional Surveying Services
L A N D S U R V C Y! N G A N D 11 A r a I N c¢ -
will use a Trimble S6 Total Station to utilize the previously collected measurements for the post -construction
setting of centerline monuments.
2.2 Re -Establish and Set Centerline Monuments as Directed by the City
Field survey crews with the appropriate training in temporary traffic control will set out to re-establish and
set the centerline monuments. Replacement monuments will be, at a minimum, a 6-inch-long gear spike
and washer or any other suitable durable monument. In circumstances where spikes cannot be set due to
the depth location of the original monument, an alternative monument will be set. Coast can help the City
determine the best suited durable monuments and those selected will only be set per the direction of the
City.
2.3 Field Sketches
Previously created field sketches will be edited and updated to identify the re-established centerline
monuments. This will only be completed where necessary.
2.4 Post -Construction Corner Records and Sketches
Joaquin D. Rice, PLS, will review all sketches and post -construction Corner Records for accuracy. Once Mr.
Rice approves the Corner Records and, sketches will be provided to the City. All associated ties, interior
angles from the centerline monument to the ties, measurements, and record data will be reflected in the
post -construction Corner Records submitted to the City.
2.5 County Recordation
After approval by the City, all post -construction Corner Records will be submitted to the County Surveyor
Office.
2.6 City Copies
Copies of filed Corner Records will be indexed and submitted to the City
Producing or Analyzing Parcel Maps, Records of Survey, Corner Records etc.
The production and analysis of various land survey and mapping documents, such as Parcel Maps, Records
of Survey, Corner Records and related materials requires the experience of well -practiced professionals. The
work includes drawing on the extensive experience of Ms. del Castillo, who has been involved in preparing
and reviewing maps in Southern California for over four decades. Her role as the Office Project Surveyor
underscores her 44 years of surveying expertise, which includes holding a California Land Surveyor license
since 1982. This work demands a deep understanding of boundary analysis, preparation and verification of
legal descriptions and maps, and the thorough examination of final subdivision maps and Records of Surveys.
The responsibilities also encompass research, rigorous quality assurance and quality control procedures,
oversight of field note reduction, calculations, as -built plan creation, review, analysis, and reporting. Ms. del
Castillo's wealth of experience and commitment to accuracy significantly contribute to our company's success
and client satisfaction, As a clear sign of our expertise we have been an on -call mapchecking consultant for
the County of Orange for well over 30 years!
COAST SURVEYING, INC. Phone:714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 12 www.coastsurvey.com
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CDA S T S U R V E Y I N G
Proposal: On -Call Professional Surveying Services
L A N❑ 5 U A V E Y i N G A N❑ 11 A P P} N G
Coast's Intended Approach:
Coast recognizes the importance of producing and analyzing land survey and mapping documents with
the utmost precision and compliance with local regulations. Our approach, under the guidance of Ms. del
Castillo, leverages her extensive experience and expertise, as well as a commitment to maintaining the
highest standards.
Document Preparation Our team, led by Ms. del Castillo, will prepare Parcel Maps. Records of Survey, and
related documents. This includes the accurate depiction of property boundaries, legal descriptions, and any
pertinent information required by the City, California B&P code, and County per the Subdivision Map Act
and the Land Surveyor's Act.
Boundary Analysis We conduct comprehensive boundary analysis to ensure that the prepared documents
align precisely with the legal boundaries of the properties in question. This involves thorough research,
fieldwork, and a deep understanding of property records.
Quality Assurance and Quality Control Our commitment to quality is unwavering. Ms. del Castillo oversees
stringent quality assurance and quality control procedures, ensuring that every document is error -free and
complies with industry standards and local regulations.
Legal Compliance Coast's approach is rooted in a thorough understanding of the legal aspects of land
surveying. We ensure that all documents adhere to the relevant California state laws and regulations
governing land surveying and mapping.
Subdivision Maps, Tentative and Final Maps, and Records of Surveys For subdivision maps and Records
of Surveys, we go beyond surface -level checks. Ms. del Castillo and her team meticulously examine these
documents to verify their accuracy, completeness, and adherence to local and state requirements. Review
tentative maps, final maps, easement deeds and lot line adjustments using our detailed, working knowledge
of the Subdivision Map Act, the Land Surveyor's Act, proper legal description preparation and map checking
procedures for compliance with the Subdivision Map Act, the Land Surveyor's Act.
Reviewing/Interpreting Title Reports, deeds, and descriptions Coast takes a systematic approach to
reviewing and interpreting title reports, deeds, and legal descriptions to ensure accuracy and clarity in all
surveying services. The process includes a comprehensive analysis of title reports to identify and understand
encumbrances, easements, and restrictions. Surveyors cross-reference deeds and legal descriptions with
existing records and physical site conditions to verify boundaries and property lines. They collaborate
closely with clients, title companies, and legal professionals to resolve discrepancies and ensure that all
documentation accurately reflects the surveyed property. This diligent approach ensures reliable survey
results, facilitating successful project outcomes.
Research Coast will order and review the preliminary title report(s). Coast will plot existing easements,
dedications, vacations, and any encumbrances to the subject properties. In-depth research is an integral part
of our approach. We dig into land records, title documents, deeds, and other relevant documents to establish
a clear chain of ownership and property boundaries.
COAST SURVEYING, INC. Phone: 714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 13 www.coastsurvey.com
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COA S T S U R V E Y l N G Proposal: On -Call Professional Surveying Services
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Client Satisfaction Coast prioritizes client satisfaction. We maintain open lines of communication, collaborate
closely with clients to understand their specific needs, and deliver maps and documents that meet or exceed
their expectations.
Construction Staking
Coast will provide construction staking and cut sheets for the construction of proposed facilities. Coast
will coordinate all efforts to facilitate the proper and timely completion construction projects. Direction will
be given from the Construction/Project Manager in the form of Requests for Surveying (or other formats
adhering to City standards). Coast will perform a thorough review of plans and specifications and, should
any issues or questions be raised, will forward Requests for Information (RFI) or Requests for Clarification
(RFC) to the supervising parties. Our surveyors have provided construction staking on various projects from
smaller street improvements for curb and gutter to large freeway construction projects along the 1-5, 1-405,
and the 55 for OCTA. We are confident we can provide the City with construction staking services on any
project, large or small.
Acquisition of Encroachment Permits
Coast will contact and coordinate with each agency and private owner affected by personnel working or
entering their property. In the case of Caltrans or the railroads, there could be additional conditions of an
inspector or railroad flagman.
As -Built Surveys of Constructed Improvements
Coast will locate and map those features and improvements that have been constructed for close-out
purposes.
Earthwork Quantity Calculations
Perform calculation of earthwork quantities by calculating the difference between pre -construction and
post -construction areas.
Civil3D Coast has a well -established proficiency with Civil3D, offering a track record of over a decade in
skillfully handling and delivering city projects in the requisite formats. Our deep familiarity with Civil3D
ensures that all deliverables meet the specific standards and expectations set by city planning and engineering
departments. This extensive experience not only streamlines project workflows but also enhances the quality
and accuracy of the final outputs, making Coast a reliable partner for capital improvement and infrastructure
projects.
Additional Survey Services Beyond the specified services, Coast is prepared to offer a wide range of
survey services to meet the evolving needs of the project, This may include topographic surveys, boundary
surveys, construction staking, cross-section surveys, deformation and subsidence monitoring and more. Our
experienced surveyors and cutting -edge equipment enable us to adapt to project -specific requirements and
deliver accurate and reliable data.
Our commitment to precision, adaptability, and timely delivery ensures that yourproject's survey requirements
are met with the highest level of professionalism and accuracy.
COAST SURVEYING, INC. Ph one: 714-91 B-6266
15031 Parkway Loop, Suite B. Tustin, CA 92780 14 wwwxoastsurvey.com
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C OA S T S U R V E Y I N G Proposal: On -Call Professional Surveying Services
t A N 0 5 U R Y E V 1 N G A N D M A P P I N G i.
Organizational Information
DIR No.: 1000006732
Leading Coast's surveying efforts and managing both field and office operations is Mr. Ruel del Castillo,
PLS. As President and Principal Surveyor of Coast Surveying, Inc. Mr. del Castillo has over 59 years of
experience in all phases of surveying and mapping services. He has a broad knowledge of various land
surveying services, monument preservation for street rehabilitation projects, right of way and boundary
surveys and analysis, GPS surveys, topographic surveys, utility location surveys, large-scale aerial and
geodetic control, and monitoring quantities. All work will be self -performed by our qualified survey staff.
Coast has developed and trained in -mouse personnel resources that are skilled and cross -trained in field and
office surveys. The benefit of multi -discipline crews to the client is the assurance that sufficient resources
are available to support all project requirements. Coast understands the importance of an experienced team
- from survey manager to chainperson - with field experience on many related projects. It is the reason why
we have selected personnel who have dedicated thousands of hours in the field on large and small, multi-
discipline -type projects. This experience provides the client with knowledge of survey requirements and
standards while enhancing project management and field performance. Party Chiefs are under the direction
or supervision of a California licensed surveyor.
Coast firmly believes that it is better to perform quality checks at all planning and technical production stages
than wait until the end of a function when it is often too late to make changes and solve problems. Coast's
key personnel will be involved in all stages of our work. Overall, Coast's experience has demonstrated
that employing detailed quality assurance procedures is less costly than minimizing them. Effective project
management coupled with a rigorous quality assurance program is our proven approach to achieving the
goals of each assignment in the most cost-efficient manner.
People make all the difference. Coast has some of the profession's best and knowledgeable on its team for
surveying services. We assure the availability of our proposed key personnel shown herein. None of the key
personnel will be removed or replaced without prior approval from the City. If a change in key personnel
occurs outside of Coast's control or if the City requests a change, Coast will seek authorization to replace
personnel with equally qualified staff.
Minimum Qualifications
V Valid California Professional Land Surveyors License (We have five)
V Valid City of Newport Beach business license
V Minimum ten (10) years professional surveying experience (Company founded in 1981, Principal has
over 50 years of professional survey experience)
V Minimum five (5) years working history with similar sized municipalities (Coast has been providing
services for the City for decades)
-%/ Minimum five (5) years experience providing deliverables in Civil3D (Our team has been using Civil3D
for a decade)
COAST SURVEYING, INC.
15031 Parkway Loop, Suite B, Tustin, CA 92780
is
Phone. 714-918-6266
www.coastsurvey.com
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COASTSURVEYING
L A N D : U R v E V I N G A N D M A P P I N G
Quality Control and Assurance Overview
It is part of Coast Surveying's mission as a company to
perform all of its work at a level that meets or exceeds
the standard level of care for the surveying profession -
Quality Control checks are made at every stage of every
task of every project, from initial scope review and cost
estimating, through field surveying and the generation
of deliverables, to final invoicing.
Coast employs proven project control methods for both
field surveys and office tasks. We believe that every
member of our personnel has a role to play in ensuring
that the information that we deliver to our client is the
information that our client requested, and that it is deliv-
ered on schedule and within budget. At Coast Surveying
85% of our work is from repeat customers, a statistic
that we have pride in and would like to maintain.
There are four basic steps to insure quality and out-
standing client service in providing surveying services.
These basic steps are defined as:
• Project Delivery Planning
• Adherence to Established Standards
• Clear Assignments of Tasks and Responsibilities
• Tracking and Documentation
Project Delivery Planning
Quality assurance begins with Project Delivery Planning.
Technical standards and specifications, defining of deliv-
erable items. and milestone schedules will be identified
at the project planning stage. The following guidelines
can be used as a general checklist for the main ele-
ments of any project work plan. Unless a specific plan
is required by the contract, at a minimum the following
should be considered as appropriate quality assurance
measures:
• Detailed statement of work and scope of re-
quired services
• Schedules, budgets and milestone points
• Precise definition of required deliverables, con-
tract standards, client imposed standards and/or in-
dustry standards to be used
• Clearly defined tasks and responsibilities
• Adherence to established industry and profes-
sional standards
• Forms and reporting documents that will be re-
quired
• Compliance with client -mandated standards
and deliverable requirements
• Statements of safety procedures for fieldwork
Adherence to Established Standards
Three types of established standards should be consid-
ered for each project: industry or discipline standards,
Proposal: On -Call Professional Surveying Services
ar
client -imposed standards, and Coast Surveying's in-
ternal company standards. Industry standards may
be considered the minimum level of standards for a
given project. These are the common standards used
throughout the industry or discipline and are gener-
ally based on liability and protection of the public.
Client standards are those unique standards required
by the client for the project. They may include CADD
Standards, drafting styles and the level of confidence
required for the data. Our company's standards are
those developed to accommodate local conditions
and in-house operations. These standards focus on
client service, communication, reporting, documenta-
tion, the use of advanced technology, such as GPS,
LiDAR, Ground Penetrating Radar and, most impor-
tantly, safety.
Clear Assignments of Tasks and Responsibilities
During the planning and start-up phase of a project,
Coast Surveying's Survey Manager will work with the
technical managers to define a Quality Control plan
that is most applicable to a particular project. De-
pending on the type and scope of a project additional
reviews or unique controls may be required.
On a specific project, the survey manager takes re-
sponsibility for the implementation of a QA Program
for the entire project. This includes making sure that
the project team has a clear understanding of the lat-
est scope of work and contract conditions, and has
the available staff and resources to perform quality
work. The survey managers or project surveyors take
responsibility for the detailed standards, checking,
and reviews required.
A major part of the assignment of tasks and re-
sponsibilities will be the management of the various
team members and subcontractors involved with a
given project. Management of these elements and in-
suring their compliance with the work plan, standards,
schedule, budget and quality results will be the task of
the survey manager. To insure quality and adherence
to the project standards the survey manager will:
• Provide a complete project briefing prior to
commencement of any work. The briefing should
include all staff and subcontractors assigned tasks
on the project.
• Provide all team members or subcontractors
with a written work plan including a description
of tasks, schedule and specifications for the work
involved.
• Ensure that any subcontractors transmit
weekly situation reports to the project manager
via email.
COAST SURVEYING, INC.
15031 Parkway Loop, Suite B, Tustin, CA 92780
16
Phone: 714-918-6266
www.coastsurvey.com
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C4,ASTSURVEYING
L A N D 5 U R V E Y! N G A N D M A P P I N T
• Manage all milestone events on an individual
basis.
Documentation and Project Tracking
Perhaps the single most important tool to ensure a
high quality outcome to a project is good, well main-
tained and accessible documentation. It is essential to
fog major events throughout the duration of a project.
Items that should be logged, along with dates and,
where applicable, names are;
• Notice to proceed, written or verbal
• Milestones reached
• Delivery dates
• Significant communications, verbal, tele-
phone, Emal or fax
Proposal: On -Call Professional Surveying Services
• Challenges or unexpected conditions encoun-
tered
• Changes in scope or services
• Contact information
Summary
At Coast Surveying we do our utmost to ensure that
our clients surveying needs are met on schedule and
within budget. In our experience we have found that no
single surveying task is the same as another so we allow
ourselves the flexibility to adapt methods and quality
controls to fit each challenge. We believe that this ap-
proach is a key to our success in meeting our clients'
needs.
P0_
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PROJECT MANAGEMENT
1111IC1 nUI f%A 07111 n ❑1 C �M%111,01F__Iam
Ruel del Castillo, PLS, will serve as the primary point
of contact for service requests.
SURVEY COORDINATOR
SURVEY PARTY CHIEF
AIIo
CHAINPERSON
SURVEY PARTY CHIEF
AND
CHAINPERSON
COAST SURVEYING, INC.
15031 Parkway Loop, Suite B, Tustin, CA 92780
17
Phone. 714-918-6266
www.coastsurvey.com
11-38
COAST S U R V EY f N G Proposal: On -Call Professional Surveying Services
I ., N R sV , r v J C ., + D • 4 1- I. � .r O
Professional Land Surveyor:
California PLS 4212, Arizona #
11844, Idaho # 3668, Nevada #
4713, Washington # 22480
Ruel del Castillo, PLS
Principal, Survey Manager -
PRIMARY POINT OF CONTACT
The Principal of our survey firm plays a pivotal role as the Project
Manager, serving as the overall project supervisor and the person
in responsible charge. In this capacity, they oversee every aspect
of the survey projects we undertake, ensuring accuracy and
compliance with professional standards. Their responsibilities
extend to reviewing survey deliverables and invoices, ensuring
accuracy and quality control. With the authority to sign off on
survey deliverables, the Principal's role is central to maintaining
the high standards and professionalism that our clients expect
from our firm. 59 years of surveying experience and more than
50 years of managing surveying linear projects.
Specific Roles and Responsibilities
• Oversee and manage all aspects of on -calf
survey services for the City.
• Serve as the principal point of contact for the
City, ensuring clear communication and client
satisfaction.
• Provide technical expertise and guidance
in survey projects, including design surveys,
topographic surveys, and legal descriptions.
• Collaborate with project teams to establish
project scopes, budgets, and schedules.
• Review and approve survey deliverables,
including maps, legal descriptions, and survey
reports,
• Conduct quality control and quality assurance
checks to maintain surveying accuracy.
• Ensure that all survey services are performed
in accordance with the City's expectations
and requirements.
Prior Experience as Principal in Charge and Project Survey Manager
City of Newport Beach Projects:
DPW City Yard Emergency Shelter Design Topographic Survey - Detailed topographic mapping for emer-
gency she#ter planning.
Police Department Remodel Topographic Survey - Precise surveying to support the remodel of police
department facilities.
319 Amethyst Avenue Monument Preservation and Corner Records - Preservation of survey monuments
and updating corner records.
Ocean Blvd Sidewalk Extension Topographic Survey - Mapping for the extension of sidewalks along Ocean
Boulevard.
Irvine Terrace Waterlines Design Topographic Survey - Topographic survey to aid the design of waterline
installations.
COAST SURVEYING, INC. Phone: 714-918-6266
15031 Parkway Loop, Suite 8, Tustin, CA 92780 18 www.coastsurrvey.com
11-39
COASTSURVEYING
L A N D S V Y V E V I N G A N D M A P P I N G I
Education
AS, Land Surveying, Santa Rosa
College, 1976
Land Surveying, Santa Ana
College, 1982
Registrations / Certifications
CA, Professional Land Surveyor,
No. 5108
Specific Roles and Responsibilities
Proposal: On -Call Professional Surveying Services
Gwen del Castillo, PLS
Office Project Surveyor
As the Office Project Surveyor within our company, Ms. del
Castillo brings an impressive 44 years of surveying experience
in Southern California to her role. She has held a California
Land Surveyor license since 1982, showcasing her deep
expertise in boundary analysis, the meticulous preparation and
verification of legal descriptions and maps, and the thorough
examination of final subdivision maps and Records of Surveys.
Her responsibilities also encompass research, ensuring rigorous
quality assurance and quality control procedures, and overseeing
field note reduction, calculations, as -built plan creation, and GIS
database management, review, analysis, and reporting. Ms. del
Castillo's wealth of experience and commitment to accuracy
greatly contribute to our company's success and the satisfaction
of our clients.
• Analyzing and interpreting survey data.
• Preparing and reviewing legal descriptions,
maps, and survey reports.
• Overseeing GIS database setup, input, and
analysis.
• Managing survey records and documentation.
• Ensuring compliance with local regulations
and professional standards.
• Collaborating with field survey teams and
other departments.
• Conducting research for property boundary
and right-of-way information.
• Assisting with the preparation of project
proposals and budgets.
Prior Experience as Office Project Surveyor
Project: On -Call Map Checking
Client: County of Orange
Responsible for map checking for Tract Maps, Parcel Maps, Records of Survey, and other miscellaneous maps
and plats.
Project: ALTA Survey
Client: Moulton Niguel Water District
Tasks included research, horizontal and vertical control, boundary survey, ALTA survey, and the preparation
of easements and a sketch for existing water line at headquarters of Moulton Niguel Water District,
Project: 1-405 Right -of -Way Monument Recovery
Client: Caltrans District 12
Led the efforts of research, vertical and horizontal control, and recovery of right-of-way monuments along a
portion of 1-405 in the cities of Costa Mesa and Newport Beach.
COASTSURVEYING, INC.
15031 Parkway Loop, Suite 8, Tustin, CA 92780
19
Phone: 714-918-6266
www.coastsurvey.com
11-40
COASTSURVEYING
L A N D S U R V E Y I N G A N D k1 A P P I N G
Education
B.S., Surveying and Photogrammetry,
California State University, Fresno,
1975
Registrations / Certifications
CA, Professional Land Surveyor- No.
4874
Specific Roles and Responsibilities
Proposal: On -Call Professional Surveying Services
Kurt Hoehn, PLS
Project Surveyor, Field Supervisor
As a Project Surveyor and Field Survey Supervisor, Mr. Hoehn
brings over 40 years of comprehensive experience to our team.
His diverse background includes roles as a project surveyor,
survey manager, party chief, and survey company owner.
Notably, he conducted GPS site surveys for the U.S. Army
during a stint in the Middle East. Mr. Hoehn's expertise spans
geodetic surveys, land development, public works surveys in
Southern California, and international work in the Oil and Gas
sector. He excels in various surveying domains, from vertical
and horizontal control to topographic, design, boundary, and
right-of-way surveys. Additionally, he possesses extensive
proficiency in generating Survey Record Maps, including Tract
Maps, Parcel Maps, Records of Survey, Topographic maps, and
ALTA Surveys.
• Establishing project goals, timelines, and
budgets.
• Coordinating field survey activities and
personnel.
• Conducting field surveys, measurements, and
data collection.
• Ensuring accurate calculations and survey
results.
• Collaborating with engineers, architects, and
project stakeholders-
• Resolving technical issues and challenges
during the project.
• Managing project documentation and records.
• Reporting project progress and status to
clients and management.
• Ensuring project compliance with safety and
regulatory requirements.
Prior Experience as Project Surveyor
Project: Green Line Extension to Torrance (GLET)
Client: Los Angeles County Metropolitan Transportation Authority
Coast performed a detailed design and boundary survey to extend the existing Green Line to Torrance,
approximately 4.5 miles in length. The survey encompassed existing roadway and side streets along with
existing railroad right-of-way.
Project: P1=AS Treatment System
Client: Orange County Water District
Coast completed a topographic survey mapping for a new treatment facility and associated pipeline.
Tasks included recovering and positioning select centerline monuments, setting and positioning 14 aerial
targets, performing aerial photogrammetric mapping, digital terrain modeling, and providing color digital
orthophotography of the design corridor and facility.
COAST SURVEYING, INC. Phone: 714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 20 www.coastsurvey.com
11-41
COA S T S U R V E Y I N G Proposal: On -Call Professional Surveying Services
L A N D S U R V E Y I N G A N D M A P P I N G
Registrations / Certifications
CA, Professional Land Surveyor No.
9346
Specific Roles and Responsibilities
Joaquin D. Rice, PLS
Project Surveyor
Mr. Rice has over 20years' experience in the field of surveyingas a
project surveyor, survey technician, party chief and chairperson.
Mr. Rice has accumulated years of diverse surveying experience
in both the field and office, performing many types of surveys
from the research and pre -calculations stage all the way to the
final deliverable, thus a true "field to finish" surveyor.
• Leading and managing survey projects from
inception to completion.
• Establishing project goals, timelines, and
budgets.
• Coordinating field survey activities and
personnel.
• Preparing comprehensive field packages for
survey parties, including detailed instructions,
equipment, and safety guidelines.
• Ensuring accurate calculations and survey
Prior Experience as Project Surveyor
results.
• Collaborating with engineers, architects, and
project stakeholders.
• Resolving technical issues and challenges
during the project.
• Managing project documentation and
records.
• Reporting project progress and status to
clients and management.
Project: Pavement Overlay Resurfacing Program - Monument Preservation
Client: City of Thousand Oaks
Mr. Rice was been actively involved in the process of drafting and submitting hundreds of pre -construction
and post -construction corner records for centerline monuments, in conjunction with the biyearly pavement
overlay and resurfacing programs. His ability to work in tandem with City staff has been instrumental in
ensuring the timely delivery of all required documentation, including corner records and Records of Survey.
Joaquin's dedication and proficiency have significantly contributed to the preservation of monuments within
the City of Thousand Oaks.
Project: State College Trunk Sewer Line Replacement
Client: Orange County Sanitation District
Created a comprehensive horizontal and vertical control network that spanned the entire length of the
project, ensuring accuracy and consistency in measurements. Joaquin was also responsible for providing
crucial monument preservation services. This involved locating centerline and other survey monuments
that were subject to removal during the construction phase. He ensured that every piece of information
regarding these monuments was accurately recorded and submitted via pre and post construction corner
records, showcasing his commitment to perpetuating the city's surveying monuments.
COAST SURVEYING, INC. Phone: 714-918-6266
15031 Parkway Loop, Suite B, Tustin, CA 92780 21 www.coastsurvey.com
11-42
EXHIBIT B
SCHEDULE OF BILLING RATES
Coast Surveying, Inc. Page 6-1
11-43
COAT S U R V E Y I N G Proposal: On -Call Professional Surveying Services
L A N❑ 5 U R V E Y I N G A N D A P 11 1 N C.
RATES WILL REMAIN EFFECTIVE THROUGH THE TERM AGREEMENT
SCHEDULE OF HOURLY RATES
Principal -in -Charge, PLS $295.00
Survey Manager, PLS $234.00
Project Surveyor, PLS $204.00
Field Coordinator $186.00
Survey Technician $156.00
2 Person Survey Party w/Equipment $350.00
Coast is signatory with Local 12, Operating Engineers, and will follow the Union rules
concerning the payment of Regular Rates, Overtime Rates, and Double Time Rates.
Overtime rates are payable at 1.25 times the regular rate in effect at that time.
Double time rates are payable at 1.50 times the regular rate in effect at that time.
Costs for monuments, prints, research materials, and other incidental or special supplies will
be billed at cast.
COAST SURVEYING, INC.
15031 Parkway Loop, Suite 8, Tustin, CA 92780
Phone: 714-918-6266
www.coastsurvey.com
11-44
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
1. Provision of Insurance. Without limiting Consultant's indemnification of City,
and prior to commencement of Work, Consultant shall obtain, provide and
maintain at its own expense during the term of this Contract, policies of
insurance of the type and amounts described below and in a form satisfactory
to City. Consultant agrees to provide insurance in accordance with
requirements set forth here. If Consultant uses existing coverage to comply and
that coverage does not meet these requirements, Consultant agrees to amend,
supplement or endorse the existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance providing statutory benefits and Employer's
Liability Insurance with limits of at least one million dollars ($1,000,000)
each employee for bodily injury by accident and each employee for
bodily injury by disease in accordance with the laws of the State of
California. U.S. Longshoremen's and Harbor Workers' Act (USL&H)
shall be required for employees performing services covered by said
Act.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council,
boards and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Consultant shall maintain commercial
general liability insurance, and if necessary excess/umbrella liability
insurance, with coverage at least as broad as provided by Insurance
Services Office form CG 00 01, in an amount not less than two million
dollars ($2,000,000) per occurrence, four million dollars ($4,000,000)
general aggregate. The policy shall cover liability arising from premises,
operations, personal and advertising injury, and liability assumed under
an insured contract (including the tort liability of another assumed in a
business contract).
C. Automobile Liability Insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
Coast Surveying, Inc. Page C-1 11-45
arising out of or in connection with Work to be performed under this
Contract, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit for each accident.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount
of two million dollars ($2,000,000) per claim and four million dollars
($4,000,000) in the aggregate. Any policy inception date, continuity
date, or retroactive date must be before the Effective Date of this
Agreement and Consultant agrees to maintain continuous coverage
through a period no less than three years after completion of the
Services required by this Agreement.
E. Excess/Umbrella Liability Insurance. If any Excess or Umbrella Liability
policies are used to meet the limits of liability required by this contract,
then said policies shall be "following form" of the underlying policy
coverage, terms, conditions, and provisions and shall meet all of the
insurance requirements stated in this contract, including, but not limited
to, the additional insured and primary & non-contributory insurance
requirements stated herein. No insurance policies maintained by the
City, whether primary or excess, and which also apply to a loss covered
hereunder, shall be called upon to contribute to a loss until the
Consultant's primary and excess/umbrella liability policies are
exhausted.
4. Other Insurance Requirements. The policies are to contain, or be endorsed
to contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Contract shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents,
volunteers and employees, or shall specifically allow Consultant or
others providing insurance evidence in compliance with these
requirements to waive their right of recovery prior to a loss. Consultant
hereby waives its own right of recovery against City, and shall require
similar written express waivers and insurance clauses from each of its
subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess/umbrella liability, pollution
liability, and automobile liability, if required, but not including professional
liability, shall provide or be endorsed to provide that City, its City Council,
boards and commissions, officers, agents, volunteers and employees
shall be included as additional insureds under such policies.
Coast Surveying, Inc. Page C-2 11-46
C. Primary and Non -Contributory. Consultant's insurance coverage shall
be primary insurance and/or the primary source of recovery with respect
to the City, its City Council, boards and commissions, officers, agents,
volunteers and employees. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-
insurance maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation or nonrenewal of coverage (except
for nonpayment for which ten (10) calendar days' notice is required) for
each required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to
the following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along
with a waiver of subrogation endorsement for workers' compensation
and other endorsements as specified herein for each coverage. All of
the executed documents referenced in this Contract must be returned
to City within ten (10) regular City business days after the date on the
"Notification of Award". Insurance certificates and endorsements must
be approved by City's Risk Manager prior to commencement of
performance. Current certification of insurance shall be kept on file with
City at all times during the term of this Contract. The certificates and
endorsements for each insurance policy shall be signed by a person
authorized by that insurer to bind coverage on its behalf. At least fifteen
(15) days prior to the expiration of any such policy, evidence of
insurance showing that such insurance coverage has been renewed or
extended shall be filed with the City. If such coverage is cancelled or
reduced, Consultant shall, within ten (10) days after receipt of written
notice of such cancellation or reduction of coverage, file with the City
evidence of insurance showing that the required insurance has been
reinstated or has been provided through another insurance company or
companies. City reserves the right to require complete, certified copies
of all required insurance policies, at any time.
B. City's Right to Revise Requirements. The City reserves the right at any
time during the term of the Contract to change the amounts and types
of insurance required by giving Consultant ninety (90) calendar days'
advance written notice of such change. If such change results in
substantial additional cost to Consultant, City and Consultant may
renegotiate Consultant's compensation.
C. Right to Review Subcontracts. Consultant agrees that upon request, all
agreements with subcontractors or others with whom Consultant enters
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
Coast Surveying, Inc. Page C-3
11-47
liability on City, or its employees. Consultant shall require and verify that
all subcontractors maintain insurance meeting all the requirements
stated herein, and Consultant shall ensure that City is an additional
insured on insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as
CG 20 38 04 13.
D. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any requirement imposes no
additional obligations on City nor does it waive any rights hereunder.
E. Requirements not Limitinq. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type. If the
Consultant maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for higher limits
maintained by the Consultant. Any available proceeds in excess of
specified minimum limits of insurance and coverage shall be available
to the City.
F. Self -Insured Retentions. Any self -insured retentions must be declared
to and approved by City. City reserves the right to require that self -
insured retentions be eliminated, lowered, or replaced by a deductible.
Self-insurance will not be considered to comply with these requirements
unless approved by City.
G. City Remedies for Non -Compliance. If Consultant or any subconsultant
fails to provide and maintain insurance as required herein, then City
shall have the right but not the obligation, to purchase such insurance, to
terminate this Agreement, or to suspend Consultant's right to proceed
until proper evidence of insurance is provided. Any amounts paid by
City shall, at City's sole option, be deducted from amounts payable to
Consultant or reimbursed by Consultant upon demand.
H. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Consultant's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City
assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they
are likely to involve City.
Coast Surveying, Inc. Page C-4 11-48
Consultant's Insurance. Consultant shall also procure and maintain, at
its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and
prosecution of the Work
Coast Surveying, Inc. Page C-5
11-49
ATTACHMENT B
ON -CALL PROFESSIONAL SERVICES AGREEMENT
WITH GUIDA FOR
PROFESSIONAL SURVEYING SERVICES
THIS ON -CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement") is
made and entered into as of this 27th day of August, 2024 ("Effective Date"), by and
between the CITY OF NEWPORT BEACH, a California municipal corporation and charter
city ("City"), and GUIDA, a California corporation ("Consultant"), whose address is 220
Commerce, Suite 150, Irvine, CA 92602, and is made with reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Consultant to provide on -call professional surveying
services ("Project").
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on August 26, 2029, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
2.1 Consultant shall perform the on -call services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Upon written request from the Project Administrator as defined herein,
Consultant shall provide a letter proposal for Services requested by the City (hereinafter
referred to as the "Letter Proposal"). The Letter Proposal shall include the following:
2.1.1 A detailed description of the Services to be provided;
2.1.2 The position of each person to be assigned to perform the Services,
and the name of the individuals to be assigned, if available;
11-50
and
2.1.3 The estimated number of hours and cost to complete the Services;
2.1.4 The time needed to finish the specific project.
2.2 No Services shall be provided until the Project Administrator has provided
written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall
diligently perform the duties in the approved Letter Proposal.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Consultant shall perform the Services in accordance with the schedule included in
Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services
shall be performed to completion in a diligent and timely manner. The failure by
Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal,
if any, or perform the Services in a diligent and timely manner may result in termination
of this Agreement by City.
3.2 Notwithstanding the foregoing, Consultant shall not be responsible for
delays due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein not later than ten (10) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Consultant's control.
3.4 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
hand -delivery or mail.
4. COMPENSATION TO CONSULTANT
4.1 City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Letter Proposal
and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein
by reference. Consultant's compensation for all Work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not exceed
Three Hundred Thousand Dollars and 00/100 ($300,000.00), without prior written
authorization from City. No billing rate changes shall be made during the term of this
Agreement without the prior written approval of City.
4.2 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name of the person
GUIDA Page 2
11-51
who performed the Work, a brief description of the Services performed and/or the specific
task in the Scope of Services to which it relates, the date the Services were performed,
the number of hours spent on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar
days after approval of the monthly invoice by City staff.
4.3 City shall reimburse Consultant only for those costs or expenses specifically
identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved
in writing in advance by City.
4.4 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal.
5. PROJECT MANAGER
5.1 Consultant shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated Tim Fettig to be its Project
Manager. Consultant shall not remove or reassign the Project Manager or any personnel
listed in Exhibit A or assign any new or replacement personnel to the Project without the
prior written consent of City. City's approval shall not be unreasonably withheld with
respect to the removal or assignment of non -key personnel.
5.2 Consultant, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
5.3 If Consultant is performing inspection services for City, the Project Manager
and any other assigned staff shall be equipped with a cellular phone to communicate with
City staff. The Project Manager's cellular phone number shall be provided to City.
6. ADMINISTRATION
This Agreement will be administered by the Public Works. City's Director of Public
Works or designee shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator shall represent City in all matters
pertaining to the Services to be rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Consultant in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Consultant, one copy of all existing
GUIDA Page 3
11-52
relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Consultant's Work schedule.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the Services required by this Agreement, and that it will
perform all Services in a manner commensurate with community professional standards
and with the ordinary degree of skill and care that would be used by other reasonably
competent practitioners of the same discipline under similar circumstances. All Services
shall be performed by qualified and experienced personnel who are not employed by City.
By delivery of completed Work, Consultant certifies that the Work conforms to the
requirements of this Agreement, all applicable federal, state and local laws, and legally
recognized professional standards.
8.2 Consultant represents and warrants to City that it has, shall obtain, and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Consultant to practice its profession. Consultant shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's Work promptly, or delay or faulty performance by
City, contractors, or govemmental agencies.
9. HOLD HARMLESS
9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties"), from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), and which relate (directly or indirectly) to the
negligence, recklessness, or willful misconduct of the Consultant or its principals, officers,
agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone
employed directly or indirectly by any of them or for whose acts they may be liable, or any
or all of them.
9.2 Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the sole
negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in
this indemnity shall be construed as authorizing any award of attorneys'fees in any action
GUIDA Page 4
11-53
on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do
not act as a limitation upon the amount of indemnification to be provided by the
Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No civil
service status or other right of employment shall accrue to Consultant or its employees.
Nothing in this Agreement shall be deemed to constitute approval for Consultant or any
of Consultant's employees or agents, to be the agents or employees of City. Consultant
shall have the responsibility for and control over the means of performing the Work,
provided that Consultant is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Consultant as to the details
of the performance of the Work or to exercise a measure of control over Consultant shall
mean only that Consultant shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of Work, Consultant shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
GUIDA Page 5
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15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Consultant, or of the interest of any general
partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or
joint -venture or syndicate or co -tenancy, which shall result in changing the control of
Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to
City for all acts and omissions of any subcontractor. Nothing in this Agreement shall
create any contractual relationship between City and any subcontractor nor shall it create
any obligation on the part of City to pay or to see to the payment of any monies due to
any such subcontractor other than as otherwise required by law. City is an intended
beneficiary of any Work performed by the subcontractor for purposes of establishing a
duty of care between the subcontractor and City. Except as specifically authorized herein,
the Services to be provided under this Agreement shall not be otherwise assigned,
transferred, contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
17.1 Each and every report, draft, map, record, plan, document and other writing
produced, including but not limited to, websites, blogs, social media accounts and
applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Consultant or any
other party. Additionally, all material posted in cyberspace by Consultant, its officers,
employees, agents and subcontractors, in the course of implementing this Agreement,
shall become the exclusive property of City, and City shall have the sole right to use such
materials in its discretion without further compensation to Consultant or any other party.
Consultant shall, at Consultant's expense, provide such Documents, including all logins
and password information to City upon prior written request.
17.2 Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed Documents for other projects
and any use of incomplete Documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived against Consultant, and City assumes
GUIDA Page 6
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full responsibility for such changes unless City has given Consultant prior notice and has
received from Consultant written consent for such changes.
17.3 All written documents shall be transmitted to City in formats compatible with
Microsoft Office and/or viewable with Adobe Acrobat.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
19. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement or alleged
infringement of any United States' letters patent, trademark, or copyright, including costs,
contained in Consultant's Documents provided under this Agreement.
20. RECORDS
Consultant shall keep records and invoices in connection with the Services to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Consultant
under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Consultant shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Consultant
under this Agreement.
21. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall not
discontinue Work as a result of such withholding. Consultant shall have an immediate
right to appeal to the City Manager or designee with respect to such disputed sums.
Consultant shall be entitled to receive interest on any withheld sums at the rate of return
that City earned on its investments during the time period, from the date of withholding of
any amounts found to have been improperly withheld.
22. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would have
GUIDA Page 7
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resulted if there were not errors or omissions in the Work accomplished by Consultant,
the additional design, construction and/or restoration expense shall be borne by
Consultant. Nothing in this Section is intended to limit City's rights under the law or any
other sections of this Agreement.
23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the Project.
24. CONFLICTS OF INTEREST
24.1 Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et
seq., which (1) require such persons to disclose any financial interest that may
foreseeably be materially affected by the Work performed under this Agreement, and (2)
prohibit such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
24.2 If subject to the Act and/or Government Code §§ 1090 et seq., Consultant
shall conform to all requirements therein. Failure to do so constitutes a material breach
and is grounds for immediate termination of this Agreement by City. Consultant shall
indemnify and hold harmless City for any and all claims for damages resulting from
Consultant's violation of this Section.
25. NOTICES
25.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
25.2 All notices, demands, requests or approvals from Consultant to City shall
be addressed to City at:
Attn: Director of Public Works
Public Works
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
25.3 All notices, demands, requests or approvals from City to Consultant shall
be addressed to Consultant at:
Attn: Tim Fettig
GUIDA
220 Commerce Suite 150
Irvine, CA 92602
GUIDA Page 8
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26. CLAIMS
26.1 Unless a shorter time is specified elsewhere in this Agreement, before
making its final request for payment under this Agreement, Consultant shall submit to
City, in writing, all claims for compensation under or arising out of this Agreement.
Consultant's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Agreement except those previously made in
writing and identified by Consultant in writing as unsettled at the time of its final request
for payment. Consultant and City expressly agree that in addition to any claims filing
requirements set forth in the Agreement, Consultant shall be required to file any claim
Consultant may have against City in strict conformance with the Government Claims Act
(Government Code sections 900 et seq.).
26.2 To the extent that Consultant's claim is a "Claim" as defined in Public
Contract Code section 9204 or any successor statute thereto, the Parties agree to follow
the dispute resolution process set forth therein. Any part of such "Claim" remaining in
dispute after completion of the dispute resolution process provided for in Public Contract
Code section 9204 or any successor statute thereto shall be subject to the Government
Claims Act requirements requiring Consultant to file a claim in strict conformance with the
Government Claims Act. To the extent that Contractor/Consultant's claim is not a "Claim"
as defined in Public Contract Code section 9204 or any successor statute thereto,
Consultant shall be required to file such claim with the City in strict conformance with the
Government Claims Act (Government Code sections 900 et seq.).
27. TERMINATION
27.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
27.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Consultant. In the
event of termination under this Section, City shall pay Consultant for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Consultant has not been previously paid. On the effective date of termination, Consultant
shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
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28. PREVAILING WAGES
28.1 If any of the Work contemplated under the Agreement is considered a
"public work", pursuant to the applicable provisions of the Labor Code of the State of
California, including but not limited to Section 1720 et seq., not less than the general
prevailing rate of per diem wages including legal holidays and overtime Work for each
craft or type of workman shall be paid to all workmen employed on such. In accordance
with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations
has ascertained the general prevailing rate of per diem wages in the locality in which the
Work is to be performed for each craft, classification, or type of workman or mechanic
needed to execute the Agreement. A copy of said determination is available by calling the
prevailing wage hotline number (415) 703-4774, and requesting one from the Department
of Industrial Relations. The Consultant is required to obtain the wage determinations from
the Department of Industrial Relations and post at the job site the prevailing rate or per
diem wages. It shall be the obligation of the Consultant or any subcontractor under
him/her to comply with all State of California labor laws, rules and regulations and the
parties agree that the City shall not be liable for any violation thereof.
28.2 In such event, unless otherwise exempt bylaw, Consultant warrants that no
contractor or subcontractor was listed on the bid proposal for the Services that it is not
currently registered and qualified to perform public work. Consultant further warrants that
it is currently registered and qualified to perform "public work" pursuant to California Labor
Code section 1725.5 or any successor statute thereto and that no contractor or
subcontractor will engage in the performance of the Services unless currently registered
and qualified to perform public work.
29. STANDARD PROVISIONS
29.1 Recitals. City and Consultant acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
29.2 Compliance with all Laws. Consultant shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
29.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
29.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
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29.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
29.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
29.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Consultant and City and approved as to form by the
City Attorney.
29.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
29.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
29.10 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
29.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
29.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
GUIDA
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTOR_ NEY'S OFFICE
Date: 7 / l ? /�
By: �_�ts
on C. Harp
y Attorney
ATTEST:
Date:
Leilani 1. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
BY:
Will O'Neill
Mayor
CONSULTANT: GUIDA, a California
corporation
Date:
By:
Meagan A. Guida
Chief Executive Officer, Chief Financial
Officer
Date:
By:
Lisa Spivak
Secretary
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
GUIDA Page 12
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EXHIBIT
SCOPE OF SERVICES
GUIDA Page A-1 11-62
Exhibit A
Scope of Services
Consultant shall provide comprehensive professional surveying services on an as -
needed basis. The scope, work schedule, and fee for each task will be negotiated on a
project -by -project basis in connection with a letter proposal submitted by Consultant
pursuant to the terms of the Agreement. A simple -formatted letter proposal will be
requested for each task. The City reserves the right to not accept a particular Consultant
letter proposal and/or fee.
The following is a list of survey services that may be required:
- Providing horizontal and vertical control
- Establishing and adjusting benchmarks and survey monuments
- Performing design, aerial, and topographic surveys
- Setting aerial targets and performing photo control
- Performing boundary surveys and boundary analysis
- Providing centerline surveys and centerline ties
- Preparing corner records
- Preparing Records of Survey
- Developing legal descriptions, easements and plat maps
- Reviewing and/or Preparing Subdivision Maps, Tentative and Final maps
- Reviewing/Interpreting Title Reports, deeds, and descriptions
- Performing construction surveying/staking
- Other survey -related tasks, as necessary
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COVER LETTER
June 24, 2024
Omar Khalil, Assistant Management Analyst
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
RE: REQUEST FOR PROPOSALS (RFP NO. 24-62) FOR ON -CALL PROFESSIONAL SURVEYING SERVICES
Dear Mr. Khalil and Evaluation Committee,
GUIDA (formerly known as Guida Surveying, Inc.) understands the importance of having the right partner committed to
providing on -call professional surveying services to the City of Newport Beach (City). As a trusted land surveying firm with
decades of local Orange County experience, GUIDA has successfully delivered projects of similar size and scope to the
above -referenced RFP, and recently served on an On -Call Professional Surveying Services contract (No. C-7685-2) with
the City. We are proud to bring the best value to this contract that will improve the City's infrastructure and sustain the
vibrant communities that we live and work in.
LOCAL EXPERIENCE I GUIDA has over 28 years of experience providing a full suite of land surveying and mapping services
and successfully executing on -call and project -based contracts for local public agencies. GUIDA will utilize our team's
experience with similar local agencies, our ability to manage on -Call contracts, our use of the latest survey technologies,
and our commitment to providing quality surveying services to deliver exceptional results to the City.
THE RIGHT TEAM j Continuity, reliability, and responsiveness are incredibly important when working with a consultant.
Ourteam members, includingour project manager,Tim Fettig, PLS, have worked on numerous successful projects of similar
size and scope to this RFP, including on many projects with the City, and understand the City's processes and procedures.
Tim understands what it takes to seamlessly manage simultaneous task orders, maintain quality deliverables, and be a
trusted resource for the City, acting as an extension of your staff when needed. Our team members were specifically
selected for this contract based on their availability and expertise in performing the scope of services, as well as their history
of working together successfully.
OUR INNOVATIVE APPROACH I GUIDA is a firm focused solely on providing land surveying services to our clients and offers
a depth of local staff who are ready and available to work. We utilize a blend of traditional methodologies and new and
innovative technologies for the creation and delivery of highly accurate work products, resulting in time and cost savings
to the City. Our team is experienced in implementing creative solutions on various projects, from establishing control to
preparing aerial photogrammetry and airborne LiDAR, to utilizing UAS, mobile, and terrestrial LiDAR to capture topography,
or simply utilizing conventional survey methods.
GUIDA acknowledges that the City issued no addenda for this RFP. Throughout our submittal, GUIDA will further discuss
our team's unique attributes and how they complement the City's requested scope of work. This proposal has been signed
by an individual authorized to bind the firm and this proposal. if you have any questions, please do not hesitate to contact
Tim Fettig, PLS, Project Manager, at 949.777.2023 or tfettig@guidainc.com. We appreciate the opportunity to continue
to work and collaborate with the City and hope to hear from you soon.
Sincerely,
GUIDA
Bernie Mclnally, PLS, Executive Vice President/Principal-In-Charge
ORANGE COUNTY OFFICE (HQ) 1 220 Commerce, Suite 150, Irvine, CA 92602
OFFICE 949.777.2000
WWW.GUIDAINC.COM
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GUIDA is a small, woman -owned land surveying firm that has
provided on -call and project -based land surveying services
throughout California for over 28 years. Since GUIDA's inception,
surveying and mapping have been the sole focus of ourfirm. This
focus means GUIDA offers a depth of staff who are passionate
about what they do. GUIDA has had a long history of providing a
depth of experienced and professional land surveyors, field crews,
and office personnel who have significantly contributed to this
region's infrastructure growth. Our local team brings a wealth of
knowledge and surveying experience to the City on this contract.
GUIDA is a certified Small Business with the California Department
of General Services #26277 and is certified with the Department
of Industrial Relations under DIR #1000006862.
GUIDA's team will provide the City with a wealth of knowledge San Diego
and experience within the Southern California Region. GUIDA has
supported projects throughout Southern California for a variety of
public agencies includingforthe Cities of Newport Beach, Irvine, Huntington Beach, Anaheim, Santa Ana, Los Angeles, Long
Beach, Riverside, San Diego, Escondido, Oceanside, Irvine Ranch Water District, South Coast Water District, Orange County
Transportation Authority, Orange County Public Works, Counties of Los Angeles, San Bernardino, Riverside, and Ventura,
Los Angeles County Metropolitan Transportation Authority, San Bernardino County Transportation Authority, and Caltrans
District 12, just to name a few, for over a decade.
GUIDA's team owns the latest survey technology
and understands how to properly integrate this
technology into our workflows for more robust
work products. This ability to blend traditional
survey methods with new and innovative
technologies has always been a part of what
makes GUIDA unique. GUIDA utilizes a Trimble
field to finish solution. Each of our survey crews
are equipped with Trimble Total Stations, GNSS
receivers, windows enabled data collectors, digital
levels, and all the necessary accessories to work
efficiently. These tools are utilized to increase
effectiveness of our field data collection, enhance
the safety for our field crews and local residents,
and ensure final deliverables meet our high
standard of quality control.
Our qualified team, local experience, and commitment to client projects make GUIDA a perfect fit to support the City's
land surveying needs. We strive to bean extension of your team; therefore, it is our job to offer value, deliver the best
and most accurate surveying products, and provide the City with surveying subject matter expertise.
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MANAGEMENT APPROACH
GUIDA offers a proven management approach to this on -call services contract. GUIDA's project manager, Tim Fettig, will
implement this approach throughout the duration of the contract. He will serve as the City's primary point of contact and
will be responsible for facilitating and documenting all communications. As the contract progresses, and work orders are
executed, Tim will engage other team members to communicate directly with the City and other groups as necessary to
successfully complete each task order effectively and efficiently.
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Throughout the contract, work and quality control plans will be developed, reviewed, and adjusted to conform to project
needs. Additionally, the contract and task orders will be managed for budget and schedule. Monthly progress reports will
be developed which will address work performed, work remaining, challenges and solutions, staffing levels, budget spent
and remaining, and the deliverables schedule.
QUALITY DELIVERABLES I GUIDA follows a proven set of quality QUALITY CONTROL WORKFLOW PROCESS
assurance and quality control (C1A/QC) measures to ensure our
clients receive deliverables that meet their expectations. These
measures apply to both our field and office staff so that our work submNscheckprintsond
product is prepared correctly the first time. Our staff regularly supporting documents to
achieves first-time approval of survey and mapping deliverables assigned reviewer.
because of the rigorous quality control checks we incorporate
throughout the production cycle of a project.
Reviewer verifies data
provided and review . s Preparer addresses
GUIDA's quality assurance program encompasses the firm as a documents and mapping commentsfrom Reviewer
whole — including how we operate, maintain, and educate our meet the City's standards
and criteria, em
staff. Quality control is focused on how we perform our work, the
steps we take to perform the work, and the processes we take to
check our work products at each step through the final
deliverables. We believe quality control is our responsibility and
are committed to providing the City witfa quality products that
are delivered right the first time, on time and on budget.
SURVEY SAFETY I Safety is our number one priority. We are
experienced at working safely near roadways, railways and within
heavy traffic areas. Our employees and team members are familiar with the Caltrans Survey Manual, Chapter Z and the
Code of Safe Surveying Practices. GUIDA has an in-house safety committee that oversees the safety practices of both field
and office activities. Our field crews have fully equipped survey vehicles that include overhead lights, proper cones, signs,
fire extinguishers, first aid kits, personnel protective equipment (vests, hard hats, safety glasses, etc.), and other safety
tools. Tailgate safety meetings are held every two weeks at a minimum and discuss appropriate and relevant safety topics
as to the work the crew is being asked to perform. GUIDA's safety officer ensures that all staff are advised of GUIDA's safety
policies and have the necessary tools to perform their job in a safe manner.
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TECHNICAL APPROACH
As a full -service land surveying and mapping firm, GUIDA is experienced in providing a wide variety of surveying and
mapping services and deliverables to our clients. The following are the surveying, mapping, and geospatial services we will
continue to provide to the City.
CONTROL SURVEYS
HORIZONTAL AND VERTICAL CONTROL j Horizontal and vertical control is the foundation of every survey project.
Understanding project datums, known controls, accuracy requirements, and acceptable methods to achieve the clients'
expectations are all critical in planning, establishing, and producing solid and repeatable ground control.
`J1 To achieve this, each crew is equipped with Trimble GNSS receivers with both
r real-time kinematic and real-time network capabilities, Trimble total stations,
X. • • digital levels, data collectors and all the appropriate fixed height tripods,
• bipods, and tools necessary. Prior to sending the crew out to the field, the
GUIDA project manager will review the project requirements with the City, and
the project team to develop a control plan that will meet the project
requirements for datums, epochs and accuracies. The survey crew will be
provided with a field package which will include the appropriate information
for known controls, field notes will be maintained throughout the survey, and
redundancy o measurements made to confirm accuracies are being met. All
control data will be reviewed and adjusted in the office and the resultant
control values issued for all subsequent work on the project.
BENCHMARK SURVEYS I GUIDA utilizes digital leveling methods to establish accurate elevations on benchmarks and other
control points for project controls on a variety of projects. Performing the level runs, balancing foresights and backsights,
checking into sufficient benchmarks, and performing final level adjustments, when necessary, are all key in a proper
benchmark survey.
DESIGN SURVEYS
AERIAL PHOTOGRAMMETRY I GUIDA has invited Digital Mapping Inc. (DMI) f — -------
to join our team and provide aerial flight services, aerial imagery, aerial
photogrammetric mapping, and airborne LiDAR. DMI is a full service aerial
photogrammetric firm and has provided GUIDA with aerial photogrammetric _
services for over 30 years. DMI owns and operates two aircraft, two digital
mapping cameras, and an Optech airborne LiDAR sensor.
For each project, GUIDA will work and coordinate with DMI on the work plan
to complete the mapping in accordance with project requirements. GUIDA will
establish the necessary ground control stations and DMI will prepare the flight plan, coordinate the flight with appropriate
airport and air traffic control personnel, conduct the photo mission, perform the aerial triangulation, mapping, digital
orthophoto production, and submit final deliverables to GUIDA for review and approval. GUIDA will perform verification of
the aerial mapping products through field checks and office survey reviews.
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UNMANNED AERIAL SYSTEMS (UAS) j GUIDA provides UAS imagery and digital video with
our four in-house DJI Phantom 4 Pro with RTK UAS. Whether these systems are utilized for
4� environmental purposes, municipalities, or private developers, GUIDA has integrated UAS as
1 a method of capturing video and imagery in time. UAS have been helpful in documenting the
existing conditions of properties and has also utilized UAS technology to capture imageryfor
project planning and conceptual design purposes, as well as progress imagery and document as -built conditions, to support
topographic mapping and digital terrain modeling.
TOPOGRAPHIC SURVEYS I Topographic surveys are performed for a variety of project types from planning and engineering
design, to identifying encroachments and post -construction as -built surveys. Field crews are equipped with robotic Trimble
total stations along with Trimble GLASS receivers. This provides flexibility in how to approach each topographic survey
project and determine the appropriate method to achieve project requirements.
Prior to beginning any topographic survey, GUIDA's project manager will meet with the City to discuss the project needs,
topographic survey limits, how the data will be utilized, the level of detail required, and the format of the final deliverables.
Understanding what needs to be surveyed is just as important as performing the survey. With any topographic survey, too
little and too much data can be collected, so it is important to communicate at the onset of the project and understand
what is expected by the City. All topographic survey deliverables can be delivered in AutoCAD Civii3D or MicroStation
formats. GUIDA can directly produce deliverables in either platform to support City projects.
TERRESTRIAL AND MOBILE LIDAR E Topographic data can also be developed by
terrestrial and mobile LiDAR methods. GUIDA brings more than 10 years of terrestrial and
mobile LiDAR experience. GUIDA employs two Trimble SX-10 scanning total stations and
our new Dual Sensor Mobile LiDAR System.
UTILITY MAPPING I Our team is knowledgeable in preparing utility base
mapping, utilizing plan utility information, and surface visible indications based
on field surveys. The first step in a detailed utility survey is to identify what is of
record. Once these providers are identified, each of them will be contacted and
all available plan information will be requested. Utility research information will
also be obtained from cities, counties, and other agencies affected by the
project. Maps and documents including street improvement plans, sewer and
storm drain maps, online GIS resources, and subdivision maps can be useful in
identifying the location of potential underground facilities.
Basic utility surveys may include research with the utility purveyors, visual inspection of the project area for surface visible
indications, and subsequent field and office surveys to locate visible features for plotting in CAD relative to plan
information. GUIDA will perform research with all known utility purveyors, obtain available mapping, and plot that
information into CAD relative to surface visible indications of underground utilities. If needed, GUIDA, through our network
of utility vendors, can also provide non -evasive instruments such as electronic magnetic detection, ground penetrating
radar equipment and CCTV to aid in the detection of underground utilities.
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BOUNDARY SURVEYS
Boundary surveys may include many steps in identifying rights of way, centerlines,
property boundaries, easements, etc. These steps include proper cadastral research,
monument recovery, analysis, mapping, setting of monuments, and preparing a
record of survey to document the findings and decisions made during the survey.
CADASTRAL RESEARCH I Research is the key to any boundary survey. Having all the
available information, whether it be recorded maps, deeds, or priorfield notes, allows
the survey team to understand how the property has been defined, what monuments
may be available for retracement, and where to focus field efforts prior to sending
the crews out to the project site. We understand where we need to go to perform this
research and what types of information are available.
FIELD RECONNAISSANCE AND MONUMENT RECOVERY J As part of a boundary survey,
it is necessary to recover existing monuments to confirm and establish existing
boundaries. When recovering a monument, proper diligence will be taken to locate each
monument. This diligence includes locating existing records with Orange County, the
City, applicable state and federal agencies, and other available and applicable records.
Field surveyors will be sent out to recover potential monuments. Our field surveyors
understand that proper diligence in recovering monuments is required, so it may be
necessary to dig for monuments to properly locate them and existing boundaries for a
project site.
BOUNDARY ANALYSIS I Once research is completed, the maps and documents will be
reviewed and organized. Preliminary calculations will be performed to prepare a field
package that provides field crews with an approximate coordinate of monuments to be
searched and/or found that will be utilized in the analysis and determination of
boundaries and rights of way. Field data will be reviewed daily so that adjustments to
search coordinates and monuments to be recovered can be made, as needed.
Conventional survey methods will be utilized to obtain locations of each monument
found. Determining which method to use is based upon the project location, access to
the monument, etc. Field surveys will include the collection of monument recovery field
notes and photos. Sketches of the monument will be created and will depict the location
of the monument relative to physical improvements in the field.
A Professional Land Surveyor (PLS) will review the field, cadastral, and title research data and establish/determine the
boundaries within the project limits. An independent PLS review will be performed for each boundary established. The
boundaries will be delineated on a land net map which will be signed, sealed, and delivered to City. Each boundary survey
will be performed in accordance with the California Professional Land Surveyors' Act, Subdivision Map Act, and other
professional standards.
PREPARE RECORDS OF SURVEY I Records of survey provide a detailed story of the boundary and right of way surveys
performed. When requested and/or required by California State Law, a record of survey will be prepared to document
monuments found, boundary establishment and resolution, encroachments, new right of way limits, etc. Any record of
survey will be prepared by or under the direction of a California PLS to meet the Orange County standards and
requirements. Our team brings an extensive amount of experience preparing proper records of survey throughout
California and understands the requirements of many of the counties throughout the state to meet our clients' needs and
satisfy local requirements.
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LEGAL DESCRIPTIONS AND PLATS I Legal descriptions and plats will be prepared according
to all state and local laws and standards. Each legal description will be prepared by a
professional land surveyor and will be accompanied by a plat, which will be incorporated
by reference within the legal description document to help remove any misinterpretations.
Both the legal description and plat will be prepared to meet City standard formats. Legal
descriptions prepared will be tied into found monuments, and thosefound monuments will
be shown on the plat. As with every document prepared by GUIDA, all legal descriptions
will be reviewed by an independent PLS prior to delivery to the City.
SUBDIVISION MAPS AND DOCUMENTS ! Our team is well -versed in the Subdivision Map Act and its processes and knows
how to prepare maps and documents such as Parcel Maps and Lot Line Adjustments. In addition, the GUIDA team is
experienced and works with City and County agencies reviewing the work of othersurveyors, so we are well versed in what
to look for when reviewing the work of others. This experience includes final maps, parcel maps, lot line adjustments, legal
descriptions and plats and other survey reports and documents that are required for a specific project.
MONUMENT PRESERVATION/PERPETUATION I Preserving survey monuments is one of the most important activities we
perform as land surveyors.
We have supported several on -call surveying services contracts for local municipalities including the City of Newport Beach
and the Cities of Irvine and Huntington Beach, County of Los Angeles, and Caltrans. GUIDA supports these agencies by
researching and recovering existing monuments, preparing pre -construction corner records and/or records of survey, and
filing them with the applicable County. Upon completion of construction, GUIDA will return the project area, review the
monuments preserved, replace those that were damaged or destroyed and file a post -construction corner record and/or
record of survey with the applicable County.
CONSTRUCTION SURVEYS
GUIDA is experienced in providing construction surveying services to our clients for public and private projects. The
following discusses our understanding of the various elements of construction projects and some of our additional
experience in performing each of these tasks.
CONSTRUCTION SURVEYS I Construction surveys include constructability reviews,
computations, layout orstaking, and quality assurance. GUIDA brings experience in
all categories from large subdivisions and commercial developments to school
projects and high-rise buildings, to city street improvements, bridges, and large
transportation construction.
At the onset of any construction staking project, GUIDA will begin by verifying
horizontal and vertical project controls, review the plan set and specifications and
any revisions, and identify any additional information that may be necessary to
complete the construction staking activities. Upon receipt of a written staking
request detailing the work to be performed and the date it will be completed, GUIDA will perform any necessary
computations, submit requests for information (RFI), if necessary, perform checks on controls, conforms and computations,
and then set the stakes as required.
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Quality control is performed with each staking request. This may include verifying points staked, collecting as -built data to
confirm computations made match existing conditions, and confirming that the plan sets being utilized are the latest and
that no further revisions are available, to name a few.
AS-BUILTSURVEYS I As -built surveys paint the picture ofa project ata moment
in time. Typically, as -built surveys are performed at the completion of
construction to document the newly built improvements. However, as -built
surveys can also be performed at the beginning of a project to aid in the
planning of those same improvements. Whether pre- or post -construction,
GUIDA approaches an as -built survey in a similar manner as a topographic
survey. The project begins with a conversation with the client regarding project
purpose, specific needs and requirements and delivery format. Once these
items are addressed the survey can be performed. As -built surveys can be
performed by aerial, UAS, LiDAR or ground survey methods, depending on the
purpose of the as -built survey.
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EARTHWORK QUANTITIES I Earthwork quantities are typically performed to
compute pay items on construction projects, determine the volume of v
imported and exported materials, and to determine erosion and/or sediment -
build up. To perform the quantity calculations, a before conditions or prior ,
conditions survey and an existing conditions survey are required. From each of
these surveys, the volume differences can then be computed using various -
methods (triangle, grid, end area). Typically, a digital terrain model is developed
for both the before/prior condition survey as well as the current as -built survey and the digital terrain models compared.
The accuracy of these digital terrain models is important, as the accuracy of the volume computation will be dependent on
them. Terrain data can be captured by aerial methods, UDAR or conventional topographic surveys, or a combination of
methods. The size, character and needs of the project will dictate the approach to capturing sufficient terrain data.
MAP CHECKING SERVICES
GUIDA fully understands the complexities and nature of providing map checking
and plan review services to cities and other municipal clients. GUIDA currently
provides map/document checking services to Southern California Edison and
the City of Dublin and has provided plan review and map checking services to
the City or Pasadena and other clients on prior contracts.
Our team is well -versed in the California Professional Land Surveyors Act and
Subdivision Map Act and understands how to prepare maps and documents
such as Parcel Maps, Records of Survey, Lot Line Adjustments, and Legal
Descriptions, to name a few. Our map checking experience includes performing
reviews of final maps, tract maps, parcel maps, certificates of compliance, lot
line adjustments, legal descriptions and plats, annexations, Records of Survey,
corner records, tie notes, and other survey reports and documents that are
required for a specific project.
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As requested, GUIDA's Fee Schedule has been provided as a separate file labeled, "GU1DA_City of Newport Beach —Fee
Schedule."
KEY PERSONNEL AND STAFF
Our organizational chart is structured based on the scope of work and each team member's availability and expertise. We
have carefully selected qualified and local team members that are highly capable of performing all services relevant to
this contract. Our team offers the City a depth of available personnel and equipment resources and commits our proposed
staff throughout the life of this contract. Qualifications and staff resumes are provided on the following pages.
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JUSTIN HEIGHT, PLS MARK PETRIE, PLS GENCAGA (GEN) ALIYAZICIOGLU, CP
OFFICE SURVEY LEAD FIELD SURVEY LEAD Q AERIAL PHOTOGRAMMETRY LEAD
DIGITALMAPPING, INC. (DMI)
DEAN BOULDIN, PLS
PROJECT SURVEYOR
GUILLERMO ARREDONDO
SURVEY ANALYST
10 Available Office Surveyors
and Technicians
ADAM D'ALVIA, PLS, FAA
JOSH GROEN, PLS, FAA
LICENSED PARTY CHIEFS
MATT GERARD, FAA
UAV PILOT
12 Available Field Crews
10 Available Photogrammetrists
and LiDAR Specialists
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KEY TEAM MEMBER INTRODUCTION
TIM FEITIG, PLS I PROJECT MANAGER
Tim will be responsible for the delivery of services in accordance with the established scope of services in
the City's RFP. He has over 36 years of land surveying experience and has held his professional land
14 surveyor license for over 24 years from the Board for Professional Engineers, Land Surveyors, and
Geologists. Tim brings strong technical and organizational expertise, as well as decades of experience
working on projects for the City and other local municipalities, and he will act as a seamless extension
of your City team on this contract. Having been with the firm since its inception, Tim has an incredible
knowledge of the specific skills of our team, which he will use to the benefit of the City on projects. He will report directly
to the City, providing a primary point of contact for the overall administration and communication of this contract. His
primary responsibilities will include coordinating all personnel resources; preparation of work and quality control plans;
cost control and project scheduling; reviewing and directing the team's personnel; quality control and quality assurance;
final approval of all deliverables; and preparation of reports and invoices.
QCDnur RAr1AlAt i v Di c I omhirn)AI-IhI-rwAorzg:
Bernie will serve as this contract's Principal -In -Charge. Bernie possesses over 34 years of experience
providing design, right of way, and construction surveying services. He has served as Principal -In -Charge
on numerous municipal projects throughout California, including on a current contract with the City. In
this role, Bernie will be responsible for contract oversight. Bernie will also support Tim by committing the
resources necessary forsuccessful project completion.
Justin has more than 37 years of land surveying and mapping experience. He provides task order coordination,
coordination of field and office personnel and resources, performance of office surveying, quality control, and
final deliverables. Justin has experience working on projects with a variety of municipal agencies, including on
projects with the City, and he will support the team by leading the office survey activities required on this
contract.
AkMark brings over 43 years of surveying expertise as a party chief and field supervisor. He has managed
field activities for a multitude of projects throughout Southern California, including projects with the City,
overseeing field staff, workload, scheduling, and safety. As a field lead, Mark works closely with field and
office staff to support client projects and is knowledgeable on the latest field equipment and technology.
Mark will support the team by providing oversight for field survey activities on this contract.
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SUBCONSULTANTS
Ours ubconsultant team members have been selected based on their local knowledge, their ability to provide their specific
and designated scope of work, and ours uccessfu I work history in order to increase the benefits tothe City's projects.
DIGITAL MAPPING, INC. (DMI) I AERIAL PHOTOGRAMMETRY I DMI is an
SBE/MBE/WBE firm with more than 37 years of experience. GUIDA has asked DMI to
01GITAL MAPPING. INC. join our team to provide their expertise with Aerial Photogrammetry, Airborne LiDAR,
Complete GIS Photogrammetric Services
and GIS Services. We chose DM] because of the firm's focus and expertise providing
geospatial data acquisition and post -processing services across California. DMI offers staffing resources, who include
Professional Land Surveyors and ASPRS Certified Photogrammetrists, and they own and operate their own aircraft from
Chino Airport in Chino, California allowing them to perform aerial services at a moment's notice. This depth of staff and
availability can easily support the City with any aerial mapping, airborne LiDAR, or GIS project requested.
Own, Maintain and Operate Aircraft from Chino, CA Known for Being Industry Experts
Depth of Aerial Mapping Resources in Southern CA Relationships with Agencies/Stakeholders Statewide
Responsive Firm, Dedicated to Accuracy and Quality Airborne LiDAR Data Processing Experts
FIRM INFORMATION
FIRM NAME CORPORATE ADDRESS POINT OF CONTACT DIR NUMBER
Tim Fettig, PLS
GUIDA 220 Commerce, Suite 220 Project Manager
1000006862
SBE #26277 Irvine, CA 92602 T: 949-777.2023
E: tfettig@guidainc.com
SUBCONSULTANT Gencaga (Gen) Aliyazicioglu, CP
Digital Mapping, Inc. (DMI) 21062 Brookhurst Street, Suite 101 Aerial Photogrammetry Lead 1000013505
SBE #4044 Huntington Beach, CA 92646 T: 714-968.5459
E: gen@admap.com
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KEY STAFF RESUMES
YEARS OF EXPERIENCE: 36' YEARS WITH GUIDA: 23+
EDUCATION: Santa Ana College and Santiago Canyon College, Surveying/Mapping; Operating Engineers Surveying
Apprentice Proeram. 1988 -1993
PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#7542/CA/1999
PROFESSIONAL ORGANIZATIONS: California Land Surveyors Association, Orange County Chapter
SUMMARY - — - -- - - -- - --- - --
Tim brings over 36 years of surveying expertise as a project manager and as a licensed party chief.. He has managed a
multitude of projects throughout Southern California, overseeing staff members, workload, and scheduling. He engages in
both field and office support, when required, and is knowledgeable about the latest equipment, technology, and product
development. Highly skilled in all aspects of both design and construction surveying, Tim is an exceptionally capable project
manager. He brings decades of experience providing contract management for municipal contracts, and he will utilize his
prior project management experience with the City, as well as his expertise with similar projects, to ensure GUIDA's team
meets the requirements of this contract.
City of Newport Beach, On -Call Professional Surveying Services j Newport Beach, CA I Project Manager: For more than
24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a
firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as
a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to,
providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing
horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other professional land
surveying services. GUIDA has provided services on a variety of projects including the Newport Heights Alley
Reconstruction, Grant Howland Park, Balboa Pier Aerial Survey, Harbor Island Balboa Yacht Basin, Irvine Avenue Pavement
and Median Rehabilitation, Superior Avenue Overcrossing, Newport Harbor High School, and the River Avenue Pacific Coast
Highway Drainage As -Built.
Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA J Project Manager: For more than 28
years, GUIDA has provided on -call right of way engineering, land surveying, and mapping services to IRWD on numerous
improvement projects. Services have included both design and construction survey support for infrastructure pipelines,
sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records.
South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Project Manager: GUIDA has
been a trusted teaming partner to SCWD providing land surveying, mapping, and right of way engineering on numerous
improvement projects. Services have included design and construction survey support for infrastructure sewer and water
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pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation.
City of Irvine, On -Call Land Surveying Services I Irvine, CA I Project Manager: For more than 28 years, as a firm on the
City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a
subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract
includes field and office surveying services for the construction of municipal improvements, such as facilities, streets, traffic
signals, walls, bridges, bike trails, storm drains and channels, and utilities. Tim has been GUIDA's project manager on several
projects within the City including, but not limited to, the Culver Drive Undercrossing Portola Springs, Planning Area 18-
Laguna Altura, Turtle Rock, Newport Coast, Westpark, Bonita Village, Cypress Village, Hidden Canyon, Orchard Hills, Orange
County Great Park Baseball Addition, and many others.
City of Irvine, Jeffrey Open Space Trail/1-5 Bicycle and Pedestrian Bridge Project I Irvine, CA I QA/QC Manager: GUIDA
provided surveying services for the design of a pedestrian bridge over I-5 at Jefferey Road. The bicycle and pedestrian
bridge is a cast -in -place (CIP), 1,312-foot-long, 6-foot-deep, 17-foot-wide, nine -span, prestressed (PS) concrete box girder
bridge. GUIDA worked directly with the design engineering team, providing land surveying, mapping and right of way
services —which included horizontal and vertical survey controls tied to Caltrans District 12 primary controls —aerial
photogrammetric mapping, supplemental topographic design and utility surveys, land net surveys and mapping, and legal
descriptions and plats.
City of Irvine, Campus Drive Pavement Rehabilitation [ Irvine, CA R Survey Manager: GUIDA was selected to provide
construction surveying services for the Campus Drive Pavement Rehabilitation project in the City of Irvine. GUIDA's work
on the project included the establishment and verification of the project control, perpetuation of existing monumentation,
construction staking, and project management services. All deliverables were on time, under budget, and in accordance
with Caltrans' Survey Manual.
City of Pasadena, On -Call Surveying Services I Pasadena, CA [ Project Manager: Under three consecutive 3-year on -call
land surveying services agreements, GUIDA provided the City with land surveying and mapping services. On the most recent
contract, GUIDA served on eleven different task orders which included horizontal and vertical control, map checking, legal
description and plat preparation, various other professional land surveyor document reviews, land net mapping, centerline
surveys and topographic surveys.
City of Santa Ana, Standard Avenue and McFadden Avenue Park Project [ Santa Ana, CA I Survey Manager: This City of
Santa Ana project focused on building a new 0.65-acre neighborhood park located at the northeast corner of the Standard
Avenue and McFadden Avenue intersection. As a subconsultant to the design engineering firm, GUIDA's services on the
project included, but were not limited to, establishing survey field control, performing design surveys of alley and existing
park culture, and plotting record right of way and property lines for the property.
Orange County Public Works (OCPW), On -Call Land Surveying Services [ Orange County, CA [ Project Manager: As a prime
consultant to the County, GUIDA is providing County -wide professional land surveying and mapping services for various
maintenance and capital improvement projects. GUIDA services include records research, horizontal control, preparation
of record of survey maps and corner records, monument preservation, GNSS surveys, cross-sections/scour study surveys,
topographic surveys, terrestrial laser scanning surveys, construction surveys, right of way services, subsidence and
deformation monitoring surveys, hydrographic surveys, UAS surveys, GIS services, ALTA surveys, mobile LiDAR data
collection, boundary surveys, utility surveys, and other surveying services.
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YEARS OF EXPERIENCE: 35+ YEARS WITH GUIDA: 6'
EDUCATION: B.S., Business Management, University of Phoenix School of Business, Ontario, CA, 2011; A.S.,
Surveying, Rancho Santiago Community College, 1994; Completion of Local 12 Survey Apprenticeship and Party Chief
Programs
PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#7629/CA/2000; Transportation
Worker's Identification Card
PROFESSIONAL ORGANIZATIONS: California band Surveyors Association; Women's Transportation Seminar;
Construction Management Association of America; American Council of Engineering Companies
SUMMARY
Bernie serves as GUIDA's Executive Vice President. He possesses over 35 years of land surveying and mapping expertise
and has served as Principal -In -Charge on numerous on -call public works contracts throughout the state. His local clients
have included the Cities of Newport Beach, Irvine, Huntington Beach, Anaheim, Santa Ana, The Irvine Company, Irvine
Ranch Water District, South Coast Water District, Orange County Transportation Authority, Orange County Public Works,
and Caltrans District 12, just to name a few.
VRROAC' EXPPERI ENCE - -- - - - - - - -- - - -
City of Newport Beach, On -Call Professional Surveying Services I NewportBeach, CA I Principal -in -Charge: For more than
24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a
firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as
a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to,
providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing
horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other professional land
surveying services. GUIDA has provided services on a variety of projects including the Newport Heights Alley
Reconstruction, Grant Howland Park, Balboa Pier Aerial Survey, Harbor Island Balboa Yacht Basin, Irvine Avenue Pavement
and Median Rehabilitation, Superior Avenue Overcrossing, Newport Harbor High School, and the River Avenue Pacific Coast
Highway Drainage As -Built.
Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Principal -In -Charge: For more than 28
years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous
improvement projects. Services have included both design and construction survey support for infrastructure pipelines,
sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records.
City of Irvine, On -Call Land Surveying Services I Irvine, CA I Principal -In -Charge: For more than 28 years, as a firm on the
City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a
subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract
includes field and office surveying services far the construction of municipal improvements, such as facilities, streets, traffic
signals, walls, bridges, bike trails, storm drains and channels, and utilities.
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YEARS OF EXPERIENCE: 37+ YEARS WITH GUIDA; 6'
EDUCATION: B.S., Surveying and Photogrammetry, California State University, Fresno
PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#6167/CA/1989; Professional
Land Surveyor #20712/NV/2010; Professional Land Surveyor #16900/ID/2016
PROFESSIONAL ORGANIZATIONS: American Council of Engineering Companies (ACEC); California Land Surveyor's
Association (CLSA)
j5�tJ11r1MAR'Y--
Justin has more than 37 years of land surveying and mapping surveying experience, including on projects with the City of
Newport Beach. He performs right of way engineering, boundary surveys and mapping, ALTA Surveys, obtaining and
reviewing preliminary title reports, cadastral and title research, plotting existing encumbrances, dedications and vacations,
preparation of legal descriptions and plats, records of survey, parcel maps, tract maps, lot -line adjustments, other land
surveying services. Justin will support the team by leading all office survey activities required on this contract.
PitCIJJ=CT EXPERIENCE' --- -- - — - --
City of Newport Beach, Superior Avenue Overcrossing Newport Beach, CA I Project Surveyor: This City project constructed
a new pedestrian and bicycle bridge and a larger visitor parking lot at the northeast corner of West Coast Highway and
Superior Avenue in the City of Newport Beach. As a subconsultant to the design engineering team, GUIDA provided
horizontal and vertical controls and topographic surveys and mapping to support the final design of the improvements. In
addition, GUIDA provided boundary surveys and legal descriptions and plats to support the transfer of a scenic easement
from Caltrans back to the City of Newport Beach.
City of Newport Beach, Balboa Pier Aerial Survey [ Newport Beach, CA ( Project Surveyor: The purpose of this project was
to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the
beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to
the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of
determining volume differences in the sand.
South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA [ Project Surveyor: As a prime
consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water
pipelines, pump stations, reservoirs, and other facility improvements. Design services include GLASS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation.
Orange County Public Works (OCPW), On -Call Land Surveying Services I Orange County, CA I Right of Way Surveys Lead:
As a prime consultant to the County, GUIDA's services include records research, horizontal control, preparation of record
of survey maps and corner records, monument preservation, GNSS surveys, cross-sections/scour study surveys,
topographic surveys, terrestrial laser scanning surveys, construction surveys, right of way services, subsidence and
deformation monitoring surveys, hydrographic surveys, UAS surveys, GIS services, ALTA surveys, mobile LiDAR data
collection, boundary surveys, utility surveys, and other surveying services.
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YEARS OF EXPERIENCE: 43+ YEARS WITH GUIDA: 5+
EDUCATION: Santiago Canyon College, Completion of the Southern California Surveyors Joint Apprenticeship
Committee Chain man and Party Chief Programs
PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor #6902/CA/1999; Transportation
Workers Identification Card (TWIC); OSHA10 Certified
PROFESSIONAL ORGANIZATIONS: N/A
Mark brings over43 years of land surveying experience throughout Southern California, including on prior projects with the City.
His experience includes both field and office surveying, providing construction survey calculations, boundary analyses, project
research, computer downloading of field data, setting up of daily field work, and plan checking improvement plans. His
knowledge of construction surveys, construction calculations, topographic mapping, computer calculations, plotting, data
collection, and AutoCAD applications is excellent. Mark will be responsible for working with the team to provide oversight for
field survey activities on this contract.
City of Newport Beach, On -Call Professional Surveying Services j Newport Beach, CA I Chief -Of -Parties; For more than 24
years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm
on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a
subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing
topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and
vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other land surveying services.
City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA I Chief -Of -Parties: The purpose of this project was
to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the
beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to
the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of
determining volume differences in the sand.
South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Chief -Of -Parties: As a prime
consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water
pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation.
City of Irvine, On -Call Land Surveying Services I Irvine, CA I Chief -Of -Parties: For more than 28 years, as a firm on the
City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a
subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract
includes field and office surveying services forthe construction of municipal improvements, such as facilities, streets, traffic
signals, walls, bridges, bike trails, storm drains and channels, and utilities.
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ADDITIONAL STAFF RESUMES
YEARS OF EXPERIENCE: 42" YEARS WITH GUIDA: 19`
EDUCATION: Santiago Canyon College, A.A., Surveying and Mapping, 1995; California State University, Long Beach,
Civil Engineering coursework, 1992-1994
PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#7842/CA/2002
PROFESSIONAL ORGANIZATIONS: California Land Surveyors Association (CLSA), Orange County Chapter,
Corporate Member; California Foundation for Land Surveying Education, Treasurer
Dean has 42 years of experience that includes mapping and design with a concentration in public works projects, including
projects with the City of Newport Beach and other local agencies. His responsibilities have included preparation of tentative tract
maps, final tract maps, records of survey, legal descriptions and plats, annexation documents, parcel maps, corner records,
Caltrans right of way engineering documentation, and other land surveying services.
City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Project Surveyor: For more than 24
years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm
on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a
subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing
topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and
vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other land surveying services.
City of Newport Beach, Grant Howald Park I Newport Beach, CA I Project Surveyor: Dean was responsible for overseeing
GUIDA's office work on this project. The work on the initial project site included 1-foot contour intervals; alignment and
location of walls, paving, fencing, light fixtures, structures, signage, etc.; all above grade utilities (pull boxes, valve boxes, back
flow preventers, detector checks, transformers, etc.); tree canopy outline, tree trunk locations, and elevations at base of tree;
survey reference and control points; property lines, easement alignments, setbacks, etc. as described on the property Title
Report; and adjacent streetscape alignment, including face of curb and right of way on both sides of the street.
Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Project Surveyor: For more than 28
years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous
improvement projects. Design services include GPS and other control surveys, topographic surveys and mapping, boundary
surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and
monumentation preservation. Construction services include constructability reviews, construction computations,
construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities,
monumentation, and the preparation of corner records.
The Bluff's Homeowners' Community Association, Newport Bluff's Aerial Topographic Survey I Newport Beach, CA I
Project Surveyor: GUIDA provided The Bluffs Homeowners' Community Association with an aerial topographic survey of
several local public and private streets within the community. GUIDA's services included establishing field control, fly V=
40' scale aerial topography, surveys of visible utilities, plotting record tract boundary, and plotting existing easements.
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YEARS OF EXPERIENCE: 23` YEARS WITH GUIDA: 23'
EDUCATION: California State Polytechnic University, Pomona, B.A. Civil Engineering/Surveying, 1998-2002,
California State University, Fullerton, Communications, 2008-2012
PROFESSIONAL REGISTRATION/CERTIFICATIONS: N/A
PROFESSIONAL ORGANIZATIONS: N/A
Guillermo brings more than 23 years of land surveying experience, including prior direct experience with projects for the City. He
has vast experience in technology, hundreds of topographic/design surveys, basemap development, easement preparations, and
ALTA survey/boundary surveys. Guillermo, amongst other things, manages projects including design surveys, pipeline projects,
development projects, and maintains excellent CAD skills along with other survey tools and applications.
PROJECT
City of Newport Beach, On -Call Professional Surveying Services J Newport Beach, CA I Survey Analyst: For more than 24
years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm
on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a
subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing
topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and
vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other land surveying services.
City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA I Survey Analyst: The purpose of this project was to
provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the beach
due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to the
2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of determining
volume differences in the sand.
The Bluff's Homeowners' Community Association, Newport Bluff's Aerial Topographic Survey I Newport Beach, CA
Survey Analyst: GUIDA provided The Bluffs Homeowners' Community Association with an aerial topographic survey of
several local public and private streets within the community. GUIDA's services included establishing field control, fly 1"=
40' scale aerial topography, surveys of visible utilities, plotting record tract boundary, and plotting existing easements. All
services were delivered on time and on budget.
City of Anaheim, Public Works Department, On -Call Survey Support Services I Anaheim, CA I Survey Analyst: GUIDA is
serving as a prime survey consultant for the City under this On -Call Survey Support Services contract. Projects for the City
may include capital improvement projects, rehabilitation projects, and/or developer projects. GUIDA's scope of services
may include, but are not limited to, providing construction staking/layout; monument preservation; vertical and horizontal
control (conventional and/or GPS); preparation of maps, records of survey, corner records and other official records; legal
descriptions and boundary control; topographic mapping, including terrestrial UDAR mapping; as -built surveys and
subsurface utility engineering (existing utility surveys); technical review of mapping related items such as lot line
adjustment, certificates of compliance, maps, certificates of correction and other official records; and aerial mapping
services, including topographic mapping, photogrammetry imagery, and LiDAR.
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GUIDA
YEARS OF EXPERIENCE: 28" YEARS WITH GUIDA: 28'
EDUCATION: Santiago Canyon College, Survey Courses; Santiago Canyon College, Completion of the Southern
California Surveyors Joint Apprenticeship Committee Chainman and Party Chief Programs
PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#8141/CA/2005; FAA-107 UAV
Pilot 3974275; Transportation Workers Identification Card (TWIC)
PROFESSIONAL ORGANIZATIONS: California Land Surveyors Association (CLSA), State and local
Adam has 28 years of survey and mapping experience, including prior experience working on the City's projects. His expertise is
in right of way and boundary surveying, topographic/design surveys, subdivisions, ALTA/ACSM surveys and GPS surveys, and
field to office automation. In addition, Adam has provided construction staking and GPS surveying for several large construction
projects throughout Southern California.
City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA J Licensed Party Chief: For more than
24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a
firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as
a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to,
providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing
horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other surveying services.
Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA ) Licensed Party Chief: For more than 28
years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous
improvement projects. Services have included both design and construction survey support for infrastructure pipelines,
sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records.
South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Licensed Party Chief: As a prime
consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water
pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation.
City of Irvine, On -Call Land Surveying Services I Irvine, CA I Licensed Party Chief: For more than 28 years, as a firm on the
City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a
subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract
includes field and office surveying services for the construction of municipal improvements, such as facilities, streets, traffic
signals, walls, bridges, bike trails, storm drains and channels, and utilities.
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YEARS OF EXPERIENCE: 74 YEARS WITH GUIDA: 7+
EDUCATION: Santiago Canyon College, Completion of the Southern California Surveyors Joint Apprenticeship
Committee Chain man and Party Chief Programs
PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#9753/CA/2022; FAA-107 UAV
Pilot 3961597; Transportation Workers Identification Card (TWIC)
PROFESSIONAL ORGANIZATIONS: N/A
Josh is a Professional Land Surveyor and Party Chief who is experienced in performing all types of land surveying (control,
topographic, boundary, right of way, and construction) services on public and private projects, including on projects forthe City
of Newport Beach. As an FAA 107 pilot, he is experienced in capturing aerial imagery and documenting existing ground
conditions, which may be utilized for project planning, conceptual design, and as -built documentation purposes.
City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Licensed Party Chief: For more than
24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a
firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as
a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to,
providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing
horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other surveying services.
City of Newport Beach, Balboa Pier Aerial Survey j Newport Beach, CA I Licensed Party Chief: The purpose of this project
was to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the
beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to
the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of
determining volume differences in the sand.
Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Licensed Party Chief: For more than 28
years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous
improvement projects. Services have included both design and construction survey support for infrastructure pipelines,
sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records.
South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA ) Licensed Party Chief: As a prime
consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water
pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control
surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering
support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation.
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YEARS OF EXPERIENCE: 8' YEARS WITH GUIDA: 4+
EDUCATION: Cal State Long Beach, MS Education, 2004; Santiago Canyon College, Completion of the Southern
California Surveyors Joint Apprenticeship Committee Chainman Program
PROFESSIONAL REGISTRATION/CERTIFICATIONS: FAA-107 UAV Pilot 3948375, Issued 12/16/2016
PROFESSIONAL ORGANIZATIONS: International Union of Operating Engineers (IUOE), Local 12, Member
Matt has 8 years of field surveying experience serving as a party chief and UAV pilot, including prior experience working on the
City's projects. He currently leads GUIDA's UAS services, oversees UAV flights and imagery reductions. He maintains an excellent
safety record, utilizes Trimble surveying equipment, and is experienced in field to finish surveying systems.
PROJECT EXPERIENCE
City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA ) Party Chief: The purpose of this project was to
provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the beach
due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to the
2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of determining
volume differences in the sand.
Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA J Party Chief: For more than 28 years,
GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous
improvement projects. Design services include GPS and other control surveys, topographic surveys and mapping, boundary
surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and
monumentation preservation. Construction services include constructability reviews, construction computations,
construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities,
monumentation, and the preparation of corner records.
South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Party Chief: As a prime consultant
to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water pipelines,
pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control surveys,
topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support,
preparation of legal descriptions and plats, and monumentation preservation. Construction services include
constructability reviews, construction computations, construction staking for pipelines, appurtenances and new
improvements, as -built surveys, earthwork quantities, monumentation, and the preparation.
City of Anaheim, Public Works Department, On -Call Survey Support Services ) Anaheim, CA I Party Chief: As a prime
consultant, GUIDA is providing on -call survey support services for the City's capital improvement projects, rehabilitation
projects, and/or developer projects. GUIDA's services may include, but are not limited to, providing construction
staking/layout; monument preservation; vertical and horizontal control (conventional and/or GPS); preparation of maps,
records of survey, corner records and other official records; legal descriptions and boundary control; topographic mapping,
including terrestrial LiDAR mapping; as -built surveys and subsurface utility engineering (existing utility surveys); technical
review of mapping related items such as lot line adjustment, certificates of compliance, maps, certificates of correction and
other official records; and aerial mapping services, including topographic mapping, photogrammetry imagery, and LiDAR.
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Gencaga (Gen) Aliyazicioglu, CP I Aerial Photogrammetry Lead / DMI +� ■■■1
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Education:
BS in Photogrammetric Engineering (1972)
Ohio State University
Years with DMI:
Registration:
36
Certified Photogrammetrist (#969CP)
Years total:
Professional Affiliations: 49
ASPRS, MAPSS
Gen Aliyazicioglu, CP will serve as this contract's Aerial Photogrammetry Lead. With over 49 years of profound experience
and technical understanding of geospatial and photogrammetric services, Gen has extensive experience with all aspects of
digital aerial mapping starting with the project management, flight planning, ground control frameworks, data compilation,
post processing, aerial triangulation, ortho-production, LiDAR data collection and processing, GIS, and quality assurance of
all project deliverables. Gen's role with DMI is supervising and overseeing the creation of photogrammetry, LiDAR, and
ortho projects. He is also in charge of staff and equipment allocation and his hands-on approach allows for the project to
stay on schedule. He interacts with all project managers to ensure that all client requirements are met. Gen has completed
a myriad of private, state, local and federal projects for over four decades.
RELEVANT PROJECTS:
Orange County Public Works (OCPW), On -Call Aerial Imagery, LiDAR and Photogrommetry Services, Orange County, CA:
DMI has completed small to large scale mapping projects with our imagery and LiDAR sensors equipped with Airborne
GPS/IMU. These projects include map scales ranging from 1"= 20' with 0.5' Cl, 1"=40' with V Cl, 1"= 50' with V/2' Cl, and
1"= 100' with 2' Cl. Gen serves as project manager on this contract.
Departmentof Water Resources (DWR), On -Call Land Surveying Services, Statewide, CA: DMI has completed 5 task orders
for DWR to -date as a subconsultant on this contract. These projects include aerial imagery / LiDAR acquisition, generation
of hydro -flattened DEM, surface files (in MicroStation and AutoCAD) and orthophotos. One of the task orders was to
provide mapping services for Lake Oroville and the surrounding area, covering approximately 122 square miles. Gen serves
as project manager on this contract.
Riverside County Flood Control and Water Conservation District (District), On -Call Aerial Imagery and/or LiDAR Data
Services, Riverside, CA: Since 1987, DMI has provided the District with on -call imagery and LiDAR acquisition and processing
services. Gen serves as project manager on this contract.
San Bernardino Valley Municipal Water District (Valley District) and Inland Empire Resource Conservation District
(IERCD), San Bernardino National Forest Aerial Imagery and LiDAR Acquisition, San Bernardino, CA: DMI was contracted
by the Valley District and IERCD, in cooperation with the USDA Forest Service, to acquire aerial imagery at three-inch
resolution and LiDAR data that meets USGS Quality Level 1(QL1). The project area covers approximately 1000 square miles
of San Bernardino National Forest area. Gen served as the project manager on this contract.
Mojave Water Agency (MWA), CIR Imagery, San Bernardino County, CA: As part of a multi -year contract, DMI has
performed ground surveying, aerial imagery acquisition, RGB and CIR digital orthophotography (12") services for Mojave
Water Agency. The project area covers 3,700 square miles of rural area over western portion of San Bernardino County,
California. Gen serves as project manager on this contract.
Southern Nevada Water Authority (SNWA)/Las Vegas Valley Water District (LVVWD), Digital Aerial Imagery Services for
Las Vegas Valley, Las Vegas, CA: DMI was contracted by SNWA and LVVWD to acquire 4 band aerial imagery at three-inch
resolution covering approximately 565 square miles of Las Vegas Valley. Gen served as the project manager on this contract.
11-86
EXHIBIT B
SCHEDULE OF BILLING RATES
GU1DA Page B-1 11-87
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CITY OF NEWPORT BEACH I SURVEY AND MAPPING RATE SHEET
Rates effective through June 30, 2029
HOURLY RATES
LABOR DIESCRIPT11W. •�'
Principal $360.00
Senior Project Manager $315.00
Project Manager $280.00
Senior Project Surveyor $260.00
Project Surveyor
$230.00
Senior Survey Analyst
$205.00
Survey Analyst
$180.00
Survey Technician
$160.00
Project Coordinator
$160.00
Survey Intern
$125.00
Field Survey Rates by Prevailing Wage Classification`
1-Person Survey Crew
$255,00
2-Person Survey Crew
$420.00
3-Per5on Survey Crew
$560.00
*1-, 2- and 3-person survey crews are inclusive of survey vehicles, conventional and GPS survey equipment, and associated survey
tools, safety equipment, etc.
MINIMUM HOURLY CHARGE (PREVAILINGWAGEONLr)
Office classifications will be billed based on the hours worked, no minimum hourly charge. Field classifications will be billed on an
hourly basis with a minimum of 41 6, and 8 hours in accordance with prevailing wage requirements.
ESCALATION
Rates are effective through June 30, 2029. Rates will remain fixed throughout the five year contract term. If the term
exceeds five years, escalation will occur annually based on negotiations with the City.
OVERTIME
Straighttime will be billed forall work performed on -site up to 8 hours each day, Monday through Friday. Overtime will begin after8 hours,
Monday through Friday and on Saturdays. Double time will begin after 12 hours and on Sundays and holidays. The overtime/double labor
rates will include:
Overtime (on -site over 8 hours Mon -Fri and Sat) 1.5 times the hourly base rate
Sundays and Holidays 2.0 times the hourly base rate
Nighttime Non -Overtime 1.5 times the hourly base rate
OTHER DIRECT COSTS
1. Reimbursable costs including but not limited to delivery or messenger fees, reproduction costs, agency fees, permits, title
company fees, etc., shall be billed at cost plus 10%.
2. Travel costs such as per diem, mileage, and lodging will be billed at cost.
3. Subconsultant fees shall be billed at cost plus 10%.
4. Mobile LiDAR equipment will be billed at $1,428.00 per day.
5. Costs related to specialty survey requirements, (i.e., traffic control, specialty equipment, etc,) will be billed at cost plus 10%.
6. Expenses for any special equipment and/or requests shall be at the approval of the client.
SOUTHERN CALIFORNIA LOCATIONS
ORANGE COUNTY 220 Commerce, Suite 150, Irvine, CA 92602
INLAND EMPIRE 3536 Contours, Suite 201, Ontario, CA 92408 1 SAN DIEGO 380 State Place, Escondido, CA 92029
WWW.GUIDAINC.COM
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
1. Provision of Insurance. Without limiting Consultant's indemnification of City,
and prior to commencement of Work, Consultant shall obtain, provide and
maintain at its own expense during the term of this Contract, policies of
insurance of the type and amounts described below and in a form satisfactory
to City. Consultant agrees to provide insurance in accordance with
requirements set forth here. If Consultant uses existing coverage to comply and
that coverage does not meet these requirements, Consultant agrees to amend,
supplement or endorse the existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance providing statutory benefits and Employer's
Liability Insurance with limits of at least one million dollars ($1,000,000)
each employee for bodily injury by accident and each employee for
bodily injury by disease in accordance with the laws of the State of
California. U.S. Longshoremen's and Harbor Workers' Act (USL&H)
shall be required for employees performing services covered by said
Act.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council,
boards and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Consultant shall maintain commercial
general liability insurance, and if necessary excess/umbrella liability
insurance, with coverage at least as broad as provided by Insurance
Services Office form CG 00 01, in an amount not less than two million
dollars ($2,000,000) per occurrence, four million dollars ($4,000,000)
general aggregate. The policy shall cover liability arising from premises,
operations, personal and advertising injury, and liability assumed under
an insured contract (including the tort liability of another assumed in a
business contract).
C. Automobile Liability Insurance. Consultant shall maintain automobile
GUIDA Page C-1 11-89
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
arising out of or in connection with Work to be performed under this
Contract, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit for each accident.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount
of two million dollars ($2,000,000) per claim and four million dollars
($4,000,000) in the aggregate. Any policy inception date, continuity
date, or retroactive date must be before the Effective Date of this
Agreement and Consultant agrees to maintain continuous coverage
through a period no less than three years after completion of the
Services required by this Agreement.
E. Excess/Umbrella Liability Insurance. If any Excess or Umbrella Liability
policies are used to meet the limits of liability required by this contract,
then said policies shall be "following form" of the underlying policy
coverage, terms, conditions, and provisions and shall meet all of the
insurance requirements stated in this contract, including, but not limited
to, the additional insured and primary & non-contributory insurance
requirements stated herein. No insurance policies maintained by the
City, whether primary or excess, and which also apply to a loss covered
hereunder, shall be called upon to contribute to a loss until the
Consultant's primary and excess/umbrella liability policies are
exhausted.
4. Other Insurance Requirements. The policies are to contain, or be endorsed
to contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Contract shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents,
volunteers and employees, or shall specifically allow Consultant or
others providing insurance evidence in compliance with these
requirements to waive their right of recovery prior to a loss. Consultant
hereby waives its own right of recovery against City, and shall require
similar written express waivers and insurance clauses from each of its
subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess/umbrella liability, pollution
liability, and automobile liability, if required, but not including professional
liability, shall provide or be endorsed to provide that City, its City Council,
boards and commissions, officers, agents, volunteers and employees
shall be included as additional insureds under such policies.
GUIDA Page C-2 11-90
C. Primary and Non -Contributory. Consultant's insurance coverage shall
be primary insurance and/or the primary source of recovery with respect
to the City, its City Council, boards and commissions, officers, agents,
volunteers and employees. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-
insurance maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation or nonrenewal of coverage (except
for nonpayment for which ten (10) calendar days' notice is required) for
each required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to
the following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along
with a waiver of subrogation endorsement for workers' compensation
and other endorsements as specified herein for each coverage. All of
the executed documents referenced in this Contract must be returned
to City within ten (10) regular City business days after the date on the
"Notification of Award". Insurance certificates and endorsements must
be approved by City's Risk Manager prior to commencement of
performance. Current certification of insurance shall be kept on file with
City at all times during the term of this Contract. The certificates and
endorsements for each insurance policy shall be signed by a person
authorized by that insurer to bind coverage on its behalf. At least fifteen
(15) days prior to the expiration of any such policy, evidence of
insurance showing that such insurance coverage has been renewed or
extended shall be filed with the City. If such coverage is cancelled or
reduced, Consultant shall, within ten (10) days after receipt of written
notice of such cancellation or reduction of coverage, file with the City
evidence of insurance showing that the required insurance has been
reinstated or has been provided through another insurance company or
companies. City reserves the right to require complete, certified copies
of all required insurance policies, at any time.
B. City's Right to Revise Requirements. The City reserves the right at any
time during the term of the Contract to change the amounts and types
of insurance required by giving Consultant ninety (90) calendar days'
advance written notice of such change. If such change results in
substantial additional cost to Consultant, City and Consultant may
renegotiate Consultant's compensation.
C. Right to Review Subcontracts. Consultant agrees that upon request, all
agreements with subcontractors or others with whom Consultant enters
GUIDA Page C-3 11-91
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
liability on City, or its employees. Consultant shall require and verify that
all subcontractors maintain insurance meeting all the requirements
stated herein, and Consultant shall ensure that City is an additional
insured on insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as
CG 20 38 04 13.
D. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any requirement imposes no
additional obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type. If the
Consultant maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for higher limits
maintained by the Consultant. Any available proceeds in excess of
specified minimum limits of insurance and coverage shall be available
to the City.
F. Self -Insured Retentions. Any self -insured retentions must be declared
to and approved by City. City reserves the right to require that self -
insured retentions be eliminated, lowered, or replaced by a deductible.
Self-insurance will not be considered to comply with these requirements
unless approved by City.
G. City Remedies for Non -Compliance. If Consultant or any subconsultant
fails to provide and maintain insurance as required herein, then City
shall have the right but not the obligation, to purchase such insurance, to
terminate this Agreement, or to suspend Consultant's right to proceed
until proper evidence of insurance is provided. Any amounts paid by
City shall, at City's sole option, be deducted from amounts payable to
Consultant or reimbursed by Consultant upon demand.
H. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Consultant's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City
assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they
are likely to involve City.
GUIDA Page C-4 11-92
Consultant's Insurance. Consultant shall also procure and maintain, at
its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and
prosecution of the Work.
GUIDA Page C-5 11-93
ATTACHMENT C
ON -CALL PROFESSIONAL SERVICES AGREEMENT
WITH BKF ENGINEERS FOR
PROFESSIONAL SURVEYING SERVICES
THIS ON -CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement") is
made and entered into as of this 27th day of August, 2024 ("Effective Date"), by and
between the CITY OF NEWPORT BEACH, a California municipal corporation and charter
city ("City"), and BKF ENGINEERS, a California corporation ("Consultant"), whose
address is 2100 Franklin Street, Suite 4C, Oakland, CA 94612, and is made with
reference to the following:
RECITALS
A. City is a municipal corporation duly organized and validly existing under the laws
of the State of California with the power to carry on its business as it is now being
conducted under the statutes of the State of California and the Charter of City.
B. City desires to engage Consultant to provide on -call professional surveying
services ("Project").
C. Consultant possesses the skill, experience, ability, background, certification and
knowledge to provide the professional services described in this Agreement.
D. City has solicited and received a proposal from Consultant, has reviewed the
previous experience and evaluated the expertise of Consultant, and desires to
retain Consultant to render professional services under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, it is mutually agreed by and between the undersigned parties
as follows:
1. TERM
The term of this Agreement shall commence on the Effective Date, and shall
terminate on August 26, 2029, unless terminated earlier as set forth herein.
2. SERVICES TO BE PERFORMED
2.1 Consultant shall perform the on -call services described in the Scope of
Services attached hereto as Exhibit A and incorporated herein by reference ("Services"
or "Work"). Upon written request from the Project Administrator as defined herein,
Consultant shall provide a letter proposal for Services requested by the City (hereinafter
referred to as the "Letter Proposal"). The Letter Proposal shall include the following:
2.1.1 A detailed description of the Services to be provided;
2.1.2 The position of each person to be assigned to perform the Services,
and the name of the individuals to be assigned, if available;
11-94
and
2.1.3 The estimated number of hours and cost to complete the Services;
2.1.4 The time needed to finish the specific project.
2.2 No Services shall be provided until the Project Administrator has provided
written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall
diligently perform the duties in the approved Letter Proposal.
3. TIME OF PERFORMANCE
3.1 Time is of the essence in the performance of Services under this Agreement
and Consultant shall perform the Services in accordance with the schedule included in
Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services
shall be performed to completion in a diligent and timely manner. The failure by
Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal,
if any, or perform the Services in a diligent and timely manner may result in termination
of this Agreement by City.
3.2 Notwithstanding the foregoing, Consultant shall not be responsible for
delays due to causes beyond Consultant's reasonable control. However, in the case of
any such delay in the Services to be provided for the Project, each party hereby agrees
to provide notice within two (2) calendar days of the occurrence causing the delay to the
other party so that all delays can be addressed.
3.3 Consultant shall submit all requests for extensions of time for performance
in writing to the Project Administrator as defined herein not later than ten (10) calendar
days after the start of the condition that purportedly causes a delay. The Project
Administrator shall review all such requests and may grant reasonable time extensions
for unforeseeable delays that are beyond Consultant's control.
3.4 For all time periods not specifically set forth herein, Consultant shall
respond in the most expedient and appropriate manner under the circumstances, by
hand -delivery or mail.
4. COMPENSATION TO CONSULTANT
4.1 City shall pay Consultant for the Services on a time and expense not -to -
exceed basis in accordance with the provisions of this Section and the Letter Proposal
and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein
by reference. Consultant's compensation for all Work performed in accordance with this
Agreement, including all reimbursable items and subconsultant fees, shall not exceed
Three Hundred Thousand Dollars and 001100 ($300,000.00), without prior written
authorization from City. No billing rate changes shall be made during the term of this
Agreement without the prior written approval of City.
4.2 Consultant shall submit monthly invoices to City describing the Work
performed the preceding month. Consultant's bills shall include the name of the person
BKF Engineers Page 2
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who performed the Work, a brief description of the Services performed and/or the specific
task in the Scope of Services to which it relates, the date the Services were performed,
the number of hours spent on all Work billed on an hourly basis, and a description of any
reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar
days after approval of the monthly invoice by City staff.
4.3 City shall reimburse Consultant only for those costs or expenses specifically
identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved
in writing in advance by City.
4.4 Consultant shall not receive any compensation for Extra Work performed
without the prior written authorization of City. As used herein, "Extra Work" means any
Work that is determined by City to be necessary for the proper completion of the Project,
but which is not included within the Scope of Services and which the parties did not
reasonably anticipate would be necessary at the execution of this Agreement.
Compensation for any authorized Extra Work shall be paid in accordance with the
Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal.
5. PROJECT MANAGER
5.1 Consultant shall designate a Project Manager, who shall coordinate all
phases of the Project. This Project Manager shall be available to City at all reasonable
times during the Agreement term. Consultant has designated David Jungmann to be its
Project Manager. Consultant shall not remove or reassign the Project Manager or any
personnel listed in Exhibit A or assign any new or replacement personnel to the Project
without the prior written consent of City. City's approval shall not be unreasonably
withheld with respect to the removal or assignment of non -key personnel.
5.2 Consultant, at the sole discretion of City, shall remove from the Project any
of its personnel assigned to the performance of Services upon written request of City.
Consultant warrants that it will continuously furnish the necessary personnel to complete
the Project on a timely basis as contemplated by this Agreement.
5.3 If Consultant is performing inspection services for City, the Project Manager
and any other assigned staff shall be equipped with a cellular phone to communicate with
City staff. The Project Manager's cellular phone number shall be provided to City.
6. ADMINISTRATION
This Agreement will be administered by the Public Works. City's Director of Public
Works or designee shall be the Project Administrator and shall have the authority to act
for City under this Agreement. The Project Administrator shall represent City in all matters
pertaining to the Services to be rendered pursuant to this Agreement.
7. CITY'S RESPONSIBILITIES
To assist Consultant in the execution of its responsibilities under this Agreement,
City agrees to provide access to and upon request of Consultant, one copy of all existing
BKF Engineers Page 3
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relevant information on file at City. City will provide all such materials in a timely manner
so as not to cause delays in Consultant's Work schedule.
8. STANDARD OF CARE
8.1 All of the Services shall be performed by Consultant or under Consultant's
supervision. Consultant represents that it possesses the professional and technical
personnel required to perform the Services required by this Agreement, and that it will
perform all Services in a manner commensurate with community professional standards
and with the ordinary degree of skill and care that would be used by other reasonably
competent practitioners of the same discipline under similar circumstances. All Services
shall be performed by qualified and experienced personnel who are not employed by City.
By delivery of completed Work, Consultant certifies that the Work conforms to the
requirements of this Agreement, all applicable federal, state and local laws, and legally
recognized professional standards.
8.2 Consultant represents and warrants to City that it has, shall obtain, and shall
keep in full force and effect during the term hereof, at its sole cost and expense, all
licenses, permits, qualifications, insurance and approvals of whatsoever nature that is
legally required of Consultant to practice its profession. Consultant shall maintain a City
of Newport Beach business license during the term of this Agreement.
8.3 Consultant shall not be responsible for delay, nor shall Consultant be
responsible for damages or be in default or deemed to be in default by reason of strikes,
lockouts, accidents, acts of God, or the failure of City to furnish timely information or to
approve or disapprove Consultant's Work promptly, or delay or faulty performance by
City, contractors, or governmental agencies.
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9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend
and hold harmless City, its City Council, boards and commissions, officers, agents,
volunteers and employees (collectively, the "Indemnified Parties"), from and against any
and all claims (including, without limitation, claims for bodily injury, death or damage to
property), demands, obligations, damages, actions, causes of action, suits, losses,
judgments, fines, penalties, liabilities, costs and expenses (including, without limitation,
attorneys' fees, disbursements and court costs) of every kind and nature whatsoever
(individually, a Claim; collectively, "Claims"), and which relate (directly or indirectly) to the
negligence, recklessness, or willful misconduct of the Consultant or its principals, officers,
agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone
employed directly or indirectly by any of them or for whose acts they may be liable, or any
or all of them.
9.2 Notwithstanding the foregoing, nothing herein shall be construed to require
Consultant to indemnify the Indemnified Parties from any Claim arising from the sole
negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in
this indemnity shall be construed as authorizing any award of attorneys' fees in any action
BKF Engineers Page 4
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on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and
liability regardless of whether any insurance policies are applicable. The policy limits do
not act as a limitation upon the amount of indemnification to be provided by the
Consultant.
10. INDEPENDENT CONTRACTOR
It is understood that City retains Consultant on an independent contractor basis
and Consultant is not an agent or employee of City. The manner and means of
conducting the Work are under the control of Consultant, except to the extent they are
limited by statute, rule or regulation and the expressed terms of this Agreement. No civil
service status or other right of employment shall accrue to Consultant or its employees.
Nothing in this Agreement shall be deemed to constitute approval for Consultant or any
of Consultant's employees or agents, to be the agents or employees of City. Consultant
shall have the responsibility for and control over the means of performing the Work,
provided that Consultant is in compliance with the terms of this Agreement. Anything in
this Agreement that may appear to give City the right to direct Consultant as to the details
of the performance of the Work or to exercise a measure of control over Consultant shall
mean only that Consultant shall follow the desires of City with respect to the results of the
Services.
11. COOPERATION
Consultant agrees to work closely and cooperate fully with City's designated
Project Administrator and any other agencies that may have jurisdiction or interest in the
Work to be performed. City agrees to cooperate with the Consultant on the Project.
12. CITY POLICY
Consultant shall discuss and review all matters relating to policy and Project
direction with City's Project Administrator in advance of all critical decision points in order
to ensure the Project proceeds in a manner consistent with City goals and policies.
13. PROGRESS
Consultant is responsible for keeping the Project Administrator informed on a
regular basis regarding the status and progress of the Project, activities performed and
planned, and any meetings that have been scheduled or are desired.
14. INSURANCE
Without limiting Consultant's indemnification of City, and prior to commencement
of Work, Consultant shall obtain, provide and maintain at its own expense during the term
of this Agreement or for other periods as specified in this Agreement, policies of insurance
of the type, amounts, terms and conditions described in the Insurance Requirements
attached hereto as Exhibit C, and incorporated herein by reference.
BKF Engineers Page 5
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15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS
Except as specifically authorized under this Agreement, the Services to be
provided under this Agreement shall not be assigned, transferred contracted or
subcontracted out without the prior written approval of City. Any of the following shall be
construed as an assignment: The sale, assignment, transfer or other disposition of any
of the issued and outstanding capital stock of Consultant, or of the interest of any general
partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or
joint -venture or syndicate or co -tenancy, which shall result in changing the control of
Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five
percent (25%) or more of the assets of the corporation, partnership or joint -venture.
16. SUBCONTRACTING
The subcontractors authorized by City, if any, to perform Work on this Project are
identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to
City for all acts and omissions of any subcontractor. Nothing in this Agreement shall
create any contractual relationship between City and any subcontractor nor shall it create
any obligation on the part of City to pay or to see to the payment of any monies due to
any such subcontractor other than as otherwise required by law. City is an intended
beneficiary of any Work performed by the subcontractor for purposes of establishing a
duty of care between the subcontractor and City. Except as specifically authorized herein,
the Services to be provided under this Agreement shall not be otherwise assigned,
transferred, contracted or subcontracted out without the prior written approval of City.
17. OWNERSHIP OF DOCUMENTS
17.1 Each and every report, draft, map, record, plan, document and other writing
produced, including but not limited to, websites, blogs, social media accounts and
applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant,
its officers, employees, agents and subcontractors, in the course of implementing this
Agreement, shall become the exclusive property of City, and City shall have the sole right
to use such materials in its discretion without further compensation to Consultant or any
other party. Additionally, all material posted in cyberspace by Consultant, its officers,
employees, agents and subcontractors, in the course of implementing this Agreement,
shall become the exclusive property of City, and City shall have the sole right to use such
materials in its discretion without further compensation to Consultant or any other party.
Consultant shall, at Consultant's expense, provide such Documents, including all logins
and password information to City upon prior written request.
17.2 Documents, including drawings and specifications, prepared by Consultant
pursuant to this Agreement are not intended or represented to be suitable for reuse by
City or others on any other project. Any use of completed Documents for other projects
and any use of incomplete Documents without specific written authorization from
Consultant will be at City's sole risk and without liability to Consultant. Further, any and
all liability arising out of changes made to Consultant's deliverables under this Agreement
by City or persons other than Consultant is waived against Consultant, and City assumes
BKF Engineers Page 6
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full responsibility for such changes unless City has given Consultant prior notice and has
received from Consultant written consent for such changes.
17.3 All written documents shall be transmitted to City in formats compatible with
Microsoft Office and/or viewable with Adobe Acrobat.
18. CONFIDENTIALITY
All Documents, including drafts, preliminary drawings or plans, notes and
communications that result from the Services in this Agreement, shall be kept confidential
unless City expressly authorizes in writing the release of information.
19. INTELLECTUAL PROPERTY INDEMNITY
Consultant shall defend and indemnify City, its agents, officers, representatives
and employees against any and all liability, including costs, for infringement or alleged
infringement of any United States' letters patent, trademark, or copyright, including costs,
contained in Consultant's Documents provided under this Agreement.
20. RECORDS
Consultant shall keep records and invoices in connection with the Services to be
performed under this Agreement. Consultant shall maintain complete and accurate
records with respect to the costs incurred under this Agreement and any Services,
expenditures and disbursements charged to City, for a minimum period of three (3) years,
or for any longer period required by law, from the date of final payment to Consultant
under this Agreement. All such records and invoices shall be clearly identifiable.
Consultant shall allow a representative of City to examine, audit and make transcripts or
copies of such records and invoices during regular business hours. Consultant shall allow
inspection of all Work, data, Documents, proceedings and activities related to the
Agreement for a period of three (3) years from the date of final payment to Consultant
under this Agreement.
21. WITHHOLDINGS
City may withhold payment to Consultant of any disputed sums until satisfaction of
the dispute with respect to such payment. Such withholding shall not be deemed to
constitute a failure to pay according to the terms of this Agreement. Consultant shall not
discontinue Work as a result of such withholding. Consultant shall have an immediate
right to appeal to the City Manager or designee with respect to such disputed sums.
Consultant shall be entitled to receive interest on any withheld sums at the rate of return
that City earned on its investments during the time period, from the date of withholding of
any amounts found to have been improperly withheld.
22. ERRORS AND OMISSIONS
In the event of errors or omissions that are due to the negligence or professional
inexperience of Consultant which result in expense to City greater than what would have
BKF Engineers Page 7
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resulted if there were not errors or omissions in the Work accomplished by Consultant,
the additional design, construction and/or restoration expense shall be borne by
Consultant. Nothing in this Section is intended to limit City's rights under the law or any
other sections of this Agreement.
23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS
City reserves the right to employ other Consultants in connection with the Project.
24. CONFLICTS OF INTEREST
24.1 Consultant or its employees may be subject to the provisions of the
California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et
seq., which (1) require such persons to disclose any financial interest that may
foreseeably be materially affected by the Work performed under this Agreement, and (2)
prohibit such persons from making, or participating in making, decisions that will
foreseeably financially affect such interest.
24.2 If subject to the Act and/or Government Code §§ 1090 et seq., Consultant
shall conform to all requirements therein. Failure to do so constitutes a material breach
and is grounds for immediate termination of this Agreement by City. Consultant shall
indemnify and hold harmless City for any and all claims for damages resulting from
Consultant's violation of this Section.
25. NOTICES
25.1 All notices, demands, requests or approvals, including any change in
mailing address, to be given under the terms of this Agreement shall be given in writing,
and conclusively shall be deemed served when delivered personally, or on the third
business day after the deposit thereof in the United States mail, postage prepaid, first-
class mail, addressed as hereinafter provided.
25.2 All notices, demands, requests or approvals from Consultant to City shall
be addressed to City at:
Attn: Director of Public Works
Public Works
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
25.3 All notices, demands, requests or approvals from City to Consultant shall
be addressed to Consultant at:
Attn: David Jungmann
BKF Engineers
2100 Franklin Street, Suite 4C
Oakland, CA 94612
BKF Engineers Page 8
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26. CLAIMS
26.1 Unless a shorter time is specified elsewhere in this Agreement, before
making its final request for payment under this Agreement, Consultant shall submit to
City, in writing, all claims for compensation under or arising out of this Agreement.
Consultant's acceptance of the final payment shall constitute a waiver of all claims for
compensation under or arising out of this Agreement except those previously made in
writing and identified by Consultant in writing as unsettled at the time of its final request
for payment. Consultant and City expressly agree that in addition to any claims filing
requirements set forth in the Agreement, Consultant shall be required to file any claim
Consultant may have against City in strict conformance with the Government Claims Act
(Government Code sections 900 et seq.).
26.2 To the extent that Consultant's claim is a "Claim" as defined in Public
Contract Code section 9204 or any successor statute thereto, the Parties agree to follow
the dispute resolution process set forth therein. Any part of such "Claim" remaining in
dispute after completion of the dispute resolution process provided for in Public Contract
Code section 9204 or any successor statute thereto shall be subject to the Government
Claims Act requirements requiring Consultant to file a claim in strict conformance with the
Government Claims Act. To the extent that Contractor/Consultant's claim is not a "Claim"
as defined in Public Contract Code section 9204 or any successor statute thereto,
Consultant shall be required to file such claim with the City in strict conformance with the
Government Claims Act (Government Code sections 900 et seq.).
27. TERMINATION
27.1 In the event that either party fails or refuses to perform any of the provisions
of this Agreement at the time and in the manner required, that party shall be deemed in
default in the performance of this Agreement. If such default is not cured within a period
of two (2) calendar days, or if more than two (2) calendar days are reasonably required
to cure the default and the defaulting party fails to give adequate assurance of due
performance within two (2) calendar days after receipt of written notice of default,
specifying the nature of such default and the steps necessary to cure such default, and
thereafter diligently take steps to cure the default, the non -defaulting party may terminate
the Agreement forthwith by giving to the defaulting party written notice thereof.
27.2 Notwithstanding the above provisions, City shall have the right, at its sole
and absolute discretion and without cause, of terminating this Agreement at any time by
giving no less than seven (7) calendar days' prior written notice to Consultant. In the
event of termination under this Section, City shall pay Consultant for Services
satisfactorily performed and costs incurred up to the effective date of termination for which
Consultant has not been previously paid. On the effective date of termination, Consultant
shall deliver to City all reports, Documents and other information developed or
accumulated in the performance of this Agreement, whether in draft or final form.
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28. PREVAILING WAGES
28.1 If any of the Work contemplated under the Agreement is considered a
"public work", pursuant to the applicable provisions of the Labor Code of the State of
California, including but not limited to Section 1720 et seq., not less than the general
prevailing rate of per diem wages including legal holidays and overtime Work for each
craft or type of workman shall be paid to all workmen employed on such. In accordance
with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations
has ascertained the general prevailing rate of per diem wages in the locality in which the
Work is to be performed for each craft, classification, or type of workman or mechanic
needed to execute the Agreement. A copy of said determination is available by calling the
prevailing wage hotline number (415) 703-4774, and requesting one from the Department
of Industrial Relations. The Consultant is required to obtain the wage determinations from
the Department of Industrial Relations and post at the job site the prevailing rate or per
diem wages. It shall be the obligation of the Consultant or any subcontractor under
him/her to comply with all State of California labor laws, rules and regulations and the
parties agree that the City shall not be liable for any violation thereof.
28.2 In such event, unless otherwise exempt bylaw, Consultant warrants that no
contractor or subcontractor was listed on the bid proposal for the Services that it is not
currently registered and qualified to perform public work. Consultant further warrants that
it is currently registered and qualified to perform "public work" pursuant to California Labor
Code section 1725.5 or any successor statute thereto and that no contractor or
subcontractor will engage in the performance of the Services unless currently registered
and qualified to perform public work.
29. STANDARD PROVISIONS
29.1 Recitals. City and Consultant acknowledge that the above Recitals are true
and correct and are hereby incorporated by reference into this Agreement.
29.2 Compliance with all Laws. Consultant shall, at its own cost and expense,
comply with all statutes, ordinances, regulations and requirements of all governmental
entities, including federal, state, county or municipal, whether now in force or hereinafter
enacted. In addition, all Work prepared by Consultant shall conform to applicable City,
county, state and federal laws, rules, regulations and permit requirements and be subject
to approval of the Project Administrator and City.
29.3 Waiver. A waiver by either party of any breach, of any term, covenant or
condition contained herein shall not be deemed to be a waiver of any subsequent breach
of the same or any other term, covenant or condition contained herein, whether of the
same or a different character.
29.4 Integrated Contract. This Agreement represents the full and complete
understanding of every kind or nature whatsoever between the parties hereto, and all
preliminary negotiations and agreements of whatsoever kind or nature are merged herein.
No verbal agreement or implied covenant shall be held to vary the provisions herein.
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29.5 Conflicts or Inconsistencies. In the event there are any conflicts or
inconsistencies between this Agreement and the Scope of Services or any other
attachments attached hereto, the terms of this Agreement shall govern.
29.6 Interpretation. The terms of this Agreement shall be construed in
accordance with the meaning of the language used and shall not be construed for or
against either party by reason of the authorship of the Agreement or any other rule of
construction which might otherwise apply.
29.7 Amendments. This Agreement may be modified or amended only by a
written document executed by both Consultant and City and approved as to form by the
City Attorney.
29.8 Severability. If any term or portion of this Agreement is held to be invalid,
illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining
provisions of this Agreement shall continue in full force and effect.
29.9 Controlling Law and Venue. The laws of the State of California shall govern
this Agreement and all matters relating to it and any action brought relating to this
Agreement shall be adjudicated in a court of competent jurisdiction in the County of
Orange, State of California.
29.10 Equal Opportunity Employment. Consultant represents that it is an equal
opportunity employer and it shall not discriminate against any subcontractor, employee
or applicant for employment because race, religious creed, color, national origin,
ancestry, physical handicap, medical condition, marital status, sex, sexual orientation,
age or any other impermissible basis under law.
29.11 No Attorneys' Fees. In the event of any dispute or legal action arising under
this Agreement, the prevailing party shall not be entitled to attorneys' fees.
29.12 Counterparts. This Agreement may be executed in two (2) or more
counterparts, each of which shall be deemed an original and all of which together shall
constitute one (1) and the same instrument.
[SIGNATURES ON NEXT PAGE]
BKF Engineers Page 11
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IN WITNESS WHEREOF, the parties have caused this Agreement to be executed
on the dates written below.
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
Date:
By:
A�ton C. Harp f"�3
Cffy Attorneys
y
ATTEST:
Date:
Leilani I. Brown
City Clerk
CITY OF NEWPORT BEACH,
a California municipal corporation
Date:
By:
Will O'Neill
Mayor
CONSULTANT: BKF ENGINEERS, a
California corporation
Date:
By:
Jean Chen
Chief Financial Officer
Date:
Bv:
Davis Thresh
Vice President
[END OF SIGNATURES]
Attachments: Exhibit A — Scope of Services
Exhibit B — Schedule of Billing Rates
Exhibit C — Insurance Requirements
BKF Engineers Page 12
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EXHIBIT A
SCOPE OF SERVICES
BKF Engineers Page A-1 11-106
Exhibit A
Scope of Services
Consultant shall provide comprehensive professional surveying services on an as -
needed basis. The scope, work schedule, and fee for each task will be negotiated on a
project -by -project basis in connection with a letter proposal submitted by Consultant
pursuant to the terms of the Agreement. A simple -formatted letter proposal will be
requested for each task. The City reserves the right to not accept a particular Consultant
letter proposal and/or fee.
The following is a list of survey services that may be required:
- Providing horizontal and vertical control
- Establishing and adjusting benchmarks and survey monuments
- Performing design, aerial, and topographic surveys
- Setting aerial targets and performing photo control
- Performing boundary surveys and boundary analysis
- Providing centerline surveys and centerline ties
- Preparing corner records
- Preparing Records of Survey
- Developing legal descriptions, easements and plat maps
- Reviewing and/or Preparing Subdivision Maps, Tentative and Final maps
- Reviewing/Interpreting Title Reports, deeds, and descriptions
- Performing construction surveying/staking
- Other survey -related tasks, as necessary
11-107
City of Newport Beach
REQUEST FOR PROPOSAL (RFP) NO. 24-62
ON -CALL PROFESSIONAL SURVEYING SERVICES
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JUNE 19, 2024
BKF Engineers Contact
4675 MacArthur Court, Suite 400 David Jungmann
Newport Beach, CA 92660 (949) 526-8481 In 0 www.bkf.com djungmannC�bkf.com *AVj
COVER LETTER
June 19, 2024
Mr. Omar Khalil, Assistant Management Analyst
(949) 644-3013
okhalil@newportbeachca.gov
SUBJECT: REQUEST FOR PROPOSALS (RFP) NO. 24-62 FOR ON -CALL
PROFESSIONAL SURVEYING SERVICES
Dear Omar,
BKF Engineers (BKF) are enthusiastic about extending our expertise to the City of Newport beach.
Recognizing the critical need for project support, we can supply data across a range of projects, we
bring a wealth of experience in conducting field surveys, delineating boundary lines, performing
topographic surveys, preparing descriptions, plats, records of survey, and right of way maps. Our team
is well -versed in handling diverse surveying tasks across all varieties of construction projects. Our
objective is to align closely with the city's goal of fulfilling project requests promptly and professionally.
BKF will serve as an extension of the City's staff to ensure timely completion of task orders as they
are assigned.
SIMILAR WORK. BKF has established the reputation in delivering projects that meet their expectations,
on time and within budget. Our extensive experience with on -call land surveying services has helped
us develop a thorough approach and responsiveness that gets projects moving quickly. For more than
108 years, BKF has established the reputation with public agencies in delivering projects that meet
their expectations, on time and within budget. The relationships that we have established over the
years, have contributed to our success in winning more than 30+ southern California On -Call contracts.
Some of our recent On -Call experience includes: City of Huntington Beach, City of Buena Park, City of
Anaheim, City of Long Beach, and our current City of Irvine On -Call for Surveying Services.
EXPERIENCED TEAM. BKF has established an extensive working -relationship with similar surrounding
beach cities including the cities of San Clemente, Laguna Beach, Costa Mesa, Huntington Beach, and
Long Beach. We understand that many areas of these cities experience a large influx of seasonal
visitors, which creates swings in vehicular and pedestrian traffic volumes. These same areas may
be older neighborhoods with relatively narrow streets and complicated utility configurations. BKF
understands that portions of these cities may have an overlying theme or aesthetic that needs to be
considered in the planning and design of projects; and we understand that the City of Newport Beach
has implemented a Local Coastal Program, the terms of which need to be considered when projects
are located within the Coastal zone. Additionally, BKF currently holds more than 35+ On -Call contracts,
which are identified in our proposal.
POINT OF CONTACT. David Jungmann, PLS, Project Manager will be available during the entirely
of this contract via phone or email at (949) 526-8481, or djungmann@bkf.com. As Principal and Vice
President, Davis Thresh, PLS, can make legally binding commitments on behalf of BKF Engineers. I am
available to expand on any part of this proposal and answer any further questions. Please feel free to
contact me during the selection process at (949) 526-8481. We look forward to continue our working
relationship with the City of Newport Beach.
Sincerely, /
BKF E E R S
Davis Thresh, David Jungmann, PLS
Principal/Vice President Associate Principal/Project Manager
BKF
City of Newport Beach I Professional Surveying Services
11-109
16
109,500
Regional
Surveying Hours
Offices
Logged in 2022
City of Newport Beach I Professional Surveying Services
STATEMENT OF QUALIFICATIONS
BKF Engineers
Delivering Inspired Infrastructure for over 100 years
Since 1915, BKF Engineers has earned a reputation for its
ability to successfully plan, design, survey, and implement
complex projects. Through our network of 16 west coast
offices, BKF provides civil engineering, land surveying, land
planning, and funding resources services for government
agencies, institutions, developers, design professionals,
contractors, school districts, and corporations. The size of
our firm gives BKF the benefit of providing the personal
service that is typically associated with smaller firms while
having access to a wide variety of resources that a larger
firm provides.
BKF Engineers logged over 103,963 field hours in 2023,
making us one of Northern California's largest and most
responsive surveying firms for the last five years. Our
licensed land surveyors, who manage over 35 crews, know
how to use various tools and methods to achieve desired
results, whether locating boundaries in rural, rugged
terrain or digitally scanning a new skyscraper building
structure. We perform our typical services using the latest
technology —including 3D Laser Scanning and drones.
BKF has specialists in each service area, from geodetic and
photo control to performing right-of-way, topographic,
utility, and construction surveys. We believe our success in
project innovation combines "thinking out of the box" and a
well-grounded understanding of project requirements.
SURVEY SERVICES
• Structural Steel Surveying
• 3D Laser Scanning / High Definition Surveying (HDS)
• BIM, VDC, and Digital Models
• Topographic and Boundary Surveying
• GPS Surveys
• GIS Base Mapping
• Right of Way Mapping
• Unmanned Aerial Surveying
• Utility Locating
• Subdivision, Parcel, and Final Maps
• ALTA/NSPS Land Title Surveys
• Construction Staking and Monitoring Surveys
• As -Built Surveys
• Volumetric Surveys
• Control Surveys
F_.2
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REQUEST FOR PROPOSAL (RFP) NO. 24-62
SURVEY SERVICES
Employing internal controls that balances diligence, technical innovation and precision, and efficiency,
BKF's surveyors logged more field hours than most other firm in California in 2018-2023. Our dedicated
team of licensed professional, surveying experts, and experienced field crews specialize in a diverse
portfolio of services, including geodetic and photo control, right of way and ALTA surveys, topographic
and utility surveying, boundary resolution and mapping construction surveys, and BIM integration.
To deliver economical and quality surveys and boundaries to our clients, we actively use and perform
surveying services with the latest industry technology— 3D Laser Scanning, Automated Instrumentation
and Unmanned Aerial Sensors —and are leaders in providing training and developing protocols for our
industry peers.
Review plans - Calculate search ties for existing corners
- Calculate offset points - Field surveys to tie out found points
Prepare cut sheets to control net
Collect as -built stake location - Adjustment of data
- Perform field staking - Resolve discrepancies between
control utilizing RTK or fast static GPS
- Perform on the ground topo mapping
- Research maps and deeds of record
- Calculate record documents
- Locate field evidence of property
record data & found evidence corners and movements
Review title reports provided
- Prepare hardcopy of title
Review data provided by the City
information, found evidence and
resolved boundary
Research City/County road files/'
•' "'� T' " '
available field notes
- Review City right of way
Research Caltrans records
requirements
Calculate record information to
- Prepare appraisal maps and
identify title conflicts
individual plats
*
- Prepare property descriptions
Identify horizontal and vertical
and plats
W control datum - Monument right of way
- Reconnaissance of existing control - Prepare Record of Survey
- Pre —planning of static survey
- Field observations - Deterrrrtne' est method for
- Post process data topographic (topo) mapping based
- Prepare GPS Control Report on client's needs
01 - If aerial mapping, provide photo
City of Newport Beach I Professional Surveying Services 5
- Boundary information
- Plot title exceptions & easements
' - :Vs
IR
- Topo, as -built & monitoring surveys
- High speed data capture for future
manipulation and extraction
- Geo-reference using onsite
project control
- 3-D models
- Utilizes Leica C10 & P40
k 9h-Definition Scanners
WIK•
- Provide accurate, fast and efficient
results for topographic surveys and
construction staking
- Adaptable to project needs
- Provides highly repeatable results
REQUEST FOR PROPOSAL (RFP) NO. 24-62
TYPICAL ON -CALL PROJECT WORK PLAN
Our approach may involve meeting with the City to go over the requested scope items, so that we have
a firm understanding of the task at hand. Once the task has been assigned, we will rely on our "local"
expertise to get your project heading in the right direction, and we will deliver results within the time -
frame requested by the City. Depending on the nature of the task, BKF will have teams that specialize in
topographic surveying and data collection, as well as a team that will work on any boundary mapping
and legal descriptions that may be necessary. BKF's local boundary experts will use their knowledge
along with research and field information to prepare Record of Surveys in conformance with the
California Land Surveyor's Act and City requirements. These maps will clearly identify the horizontal
coordinate system, record and measured dimensions, documents used to complete the survey, and the
monuments found and set in the field. This information will be GIS ready to ensure all work done for the
City can be stored electronically in one central location.
BKF recognizes that an organized approach to project delivery is critical to success in today's work
environment. We understand that the management and approval of projects is often more challenging
than the production of the project documents. Ensuring that these processes do not become obstacles
will allow a project to be delivered on schedule and within budget. David Jungmann, PLS, will personally
oversee BKF's 5-Step Management Plan, which has been developed based on years of experience and
implementation. BKF's project management plan is a clear and simple plan, which has proven success. It
is now part of our corporate culture and extends through all of our staff. Our plan is as follows:
• 0 STEP 1: PARTNERING
Through experience, BKF understands that good
teamwork and clear delegation of project tasks
and responsibilities results in a project that meets its goal on
schedule and within budget. BKF's experience in coordinating
in-house personnel, partnerships with any sub -consultants
that may become necessary and with the City's staff will
facilitate timely project delivery and streamline the design,
therefore simplifying the coordination required.
To ensure team building, we recommend frequent project team meetings. Initial meetings will
concentrate on establishing a mutually -agreeable schedule, discussing project scope and goals,
assigning team member responsibilities, and validating early design assumptions. BKF, as demonstrated
in the past, will be an active and supportive team member. This partnering will allow us to complete the
quality construction documents which accomplish the desired goals within the budget and schedule
constraints.
STEP 2: WORK PLAN
Based on significant past experience with cost -driven projects, BKF has found that paying
attention to the key issues and processing details early in the process enables a cost effective
project to be delivered on schedule. To this end, BKF will develop a detailed and precise work
plan for each project based on our discussions and concurrence on the project scope. The work plan
will consider all the tasks and subtasks involved to meet the project goals. A schedule will be developed
which identifies each task by its duration, begin and end dates, and milestones. All deliverables will be
documented in the schedule so that the level of effort and required resources are defined properly.
This detailed work plan will provide the project manager with the tools to track and control the project
throughout its duration. A kick-off meeting with the City Staff is important to discuss and confirm the
scope of work and schedule of deliverables. This can be done on via virtual meeting with a shared screen,
or a site walk with the client together with our party chief/project surveyor.
City of Newport Beach I Professional Surveying Services 6
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REQUEST FOR PROPOSAL (RFP) NO. 24-62
090 STEP 3: MOBILIZATION
+<-lb BKF has in place project teams which can be dedicated to the approval, delivery, and
construction of the projects. As one of the largest firms in California, with more than 450+
staff members in 16 offices, BKF is completely confident in our ability to immediately mobilize the
required staff necessary to meet the peak demands associated with the projects.
Meeting schedules is critical to the success of projects with funding constraints. To meet the schedule,
you must select a firm which has all the resources to deliver all aspects of the project. BKF has a strong
blend of land surveyors, civil engineers, transportation engineers, traffic engineers, hydrologists, utility
designers, and construction administration personnel.
✓STEP 4: QUALITY CONTROL
The BKF quality control program requires independent checking and peer review of all
documents. Assigned quality control engineers and senior -level peer reviewers, not otherwise
associated with the project, will review each necessary document before submittal.
In-house reviews and incorporation of review comments will occupy at least five (5) working days of
scheduled time and will normally take place just before the documents are submitted for review. As
part of our monitoring process, we track the design costs expended in each task versus the allocated
budget on a monthly basis. In addition, we will develop a reliable baseline cost estimate that will serve
as a yardstick against which future cost developments can be measured. BKF has contractor resources
that can provide detailed pertinent costs, which will help develop our base line costs.
STEP 5: DELIVERY
BKF has a proven track record in delivery of projects. The delivery of a project involves more
than the production of construction documents, BKF's definition of delivery means that the
project goals have been achieved.
A hand-off meeting will be done when the deliverables are submitted. BKF will discuss with the city staff
the lessons learned and how we can be more efficient on the next project. The feedback that we get on
the hand-off meetings are valuable for continuously improving our services, and also making sure that
the check lists and expectations of our clients are met.
With BKF's on -call work plan in place and continually monitored, partnering is strengthened, the work
plan is executed, and the quality is demonstrated. This ensures that BKF can deliver a successful project,
which meets all of the City's goals.
BKF
City of Newport Beach I Professional Surveying Services
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REQUEST FOR PROPOSAL (RFP) NO. 24-62
WORK PLAN FOR CITY TASK ORDERS
The following flowchart shows the steps which will be taken on City of Newport Beach Task Orders:
BKF TEAM:
■ Assign staff
• Review scope
• Review budget
■ Review City Survey &
Office Procedure Manual c
• Implements Quality
Assurance/Quality
Control Plan
...........................
BKF REVIEWS &
ADDRESSES CITY'S
COMMENTS
........ . . ........................
BKF DELIVERS FINAL
WORK PRODUCT
• ...................................
........................................
CITY ISSUES TASK
ORDER
.................. I ...............,
BKF & CITY MEET TO
DISCUSS SCOPE
•....................................... .
........................... I .............
CITY SCOPE &
BUDGET REVIEW
........................................
.........................................
CITY RELEASES
NOTICE TO PROCEED
.........................................
BKF TEAM BEGINS
TASK ORDER WORK
..........................................
...........I .............................
BKF QA/QC IS
ON -GOING
........................................
BKF COORDINATES
& PREPARES FINAL
DELIVERABLES
........................................
BKF TRANSMITS
FINAL DELIVERABLE
..........................................
CITY REVIEWS
FINAL DELIVERABLE
.................................
BKF TEAM MEETS
WITH CITY TO DISCUSS
PROJECT DELIVERABLE
AND BRAINSTORM
FUTURE ALTERNATIVES
FOR
QUICKER DELIVERY
City of Newport Beach I Professional Surveying Services B
........................................
CITY/BKF TEAM:
■ Evaluate task order
assignment
■ Evaluate expertise &
personnel required
■ Evaluate current/future
workload
' Evaluate QA/QC
measures required
■ Estimate required budget
• Evaluate community
outreach requirements
BKF TEAM:
■ Supervisors meet
with staff to discuss
scope, challenges, budget,
and any additional City
needs
• Office staff complete
research and prepare field
packages
■ Field crew supervisor
meets to discuss logistics i
and safety with field
crews
■ Field crew supervisor
assigns requests based
on expertise
■ Field crew perform work
• QA/QC of field work is
monitored and checked
by project supervisor
■ Project Manager assigns
work to junior staff and
performs QA/QC
■ Completed survey request
reviewed by Supervising
PLS and Project Manager
B�
11-114
REQUEST FOR PROPOSAL (RFP) NO. 24-62
QUALITY CONTROL
BKF's Quality Assurance program is rooted on
the premise that to obtain quality deliverables
and a quality project, it must resonate
throughout the design and documentation
process. A well-defined work plan will
integrate the design parameters and goals;
great communication will ensure that the plan
is implemented; internal checklists assist in
verifying the results; and proactive construction
support will facilitate a successful project
completion.
BKF has a proven track record performing
consulting services that develop projects
of the highest quality. Our goal is to deliver
innovative design solutions that are completed
on schedule and within budget. The following
aspects are integral to our management
philosophy:
• A work plan that defines the project tasks
• A schedule that meets consulting teams
needs
• Effective communication
• Internal quality control at each stage of
project
• Proactive construction support
QUALITY IS ENHANCED BY INTERNAL QA/QC
QUALITY STARTS WITH A PROJECT WORK PLAN
At the start of each phase of the project, BKF
will prepare a Project Work Plan based on the
project scope of work contained in the contract,
on the specific project needs, and on the
requirements of our internal QA/QC checklist.
The plan outlines those tasks we believe are
necessary to successfully complete the project.
The Work Plan is based on a formal definition of
the project elements. We will use this Work Plan
to coordinate the team.
QUALITY IS MAINTAINED THROUGH
COMMUNICATION
The communication conduit both internally and
externally will be focused on Davis Thresh, PLS,
Principal in Charge and Ben Santos, PLS, Project
Manager. Davis and Ben will be the main points
of contact with the City of Newport Beach and
will be responsible for the overall team and
ensuring tasks are completed on schedule. We
have found that regular meetings are the best
method to exchange ideas and information. As
required, regular meetings with the team will be
Two weeks prior to any scheduled submittal, BKF will complete an internal review of our documents.
Walter Stemberga, QA/QC Manager, will check the documents for errors, perform a constructability
review, and suggest alternatives for cost savings. In the final week prior to submittal, the documents
KICK-OFF PROGRESS
MEETINGS REPORT
HAND-OFF/
CLOSEOUT
MEETINGS
City of Newport Beach I Professional Surveying Services
/I
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REQUEST FOR PROPOSAL (RFP) NO. 24-62
SCOPE OF SERVICES
PROVIDING HORIZONTAL AND VERTICAL CONTROL
• Providing horizontal and vertical control BKF is equipped to deliver precise horizontal and vertical
control networks for projects of any size, employing both advanced GNSS/GPS equipment
and conventional survey techniques. Our state-of-the-art GNSS/GPS technology enables us to
perform highly accurate static, fast -static, and real-time kinematic (RTK) surveys, ensuring precise
geospatial data collection. Complementing this with conventional survey methods, such as robotic
total station traverses and digital leveling, allows us to establish reliable control points even
in challenging environments. By integrating these methodologies, BKF creates robust control
networks that form the backbone of successful engineering, construction, and mapping projects,
ensuring the highest standards of accuracy and reliability.
ESTABLISHING AND ADJUSTING BENCHMARKS AND SURVEY MONUMENTS
• BKF can perform control surveys to establish a project's horizontal and vertical control points.
We have the latest GNSS/GPS equipment necessary to perform static, fast -static, or real-time
kinematic (RTK) surveys. Additionally, we can conduct conventional traverse with our robotic
total stations and adjust the data using least squares adjustment through Star*Net software. For
precise elevation, we utilize advanced digital levels with bar-coded rods. We are capable of setting
benchmarks and other reference control points for the City's projects, as well as establishing new
benchmarks or replacing existing ones as needed.
PERFORMING DESIGN, AERIAL, AND TOPOGRAPHIC SURVEYS
• BKF can perform topographic surveys to prepare base maps of designated areas to show existing
conditions and support the design of engineers, architects, and planners. The topographic surveys
may be obtained using digital photogrammetry and aerial surveys or our total stations and laser
scanners with ground surveys. We can also use our drones/unmanned aerial vehicles to surveyand
prepare base maps. AERIAL SURVEYS BKF partners with aerial surveying subconsultant 360 Aerial
Surveys for large projects that may require aerial photogrammetry and mapping.
• This may include mounting different sensors, including the use of LiDAR technology. Moreover,
BKF has an in-house "drone" program using uncrewed aerial systems (UAS) to perform aerial
surveys for various projects. We can produce civil 3D surface and digital terrain models (DTM) with
one -foot contour intervals as part of the deliverables.
SETTING AERIAL TARGETS AND PERFORMING
PHOTO CONTROL
• BKF excels in setting aerial targets and performing precise aerial photo control, ensuring the highest
accuracy for aerial mapping and photogrammetry projects. Our team strategically places and
meticulously surveys aerial targets using advanced GNSS/GPS equipment, guaranteeing optimal
visibility and accuracy. By integrating these targets with high -resolution aerial imagery, we enhance
the geospatial data's precision, enabling accurate mapping and detailed analysis. Whether for large-
scale city planning, infrastructure development, or environmental monitoring, BKF's expertise in
aerial photo control provides the City with reliable, high -quality data crucial for informed decision -
making and successful project execution.
PERFORMING BOUNDARY SURVEYS AND BOUNDARY ANALYSIS
• BKF will perform boundary surveys per the Professional Land Surveyors (PLS) Act, and a licensed land
surveyor will supervise all surveys. We can retrace boundary lines based on the vesting deed and plot
all easements based on the title report. BKF surveyors will address complex boundary resolutions by
applying knowledge in boundary control and legal principles utilizing evidence and procedures for
boundary locations.
City of Newport Beach I Professional Surveying services 10 a��l
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REQUEST FOR PROPOSAL. (RFP) NO. 24-62
PROVIDING CENTERLINE SURVEYS AND
CENTERLINE TIES
BKF can perform control surveys to establish a
project's horizontal and vertical control points. We
have the latest GNSS/GPS equipment for static, fast -
static, or real-time kinematic (RTK) methods. We
can also do a conventional traverse with our robotic
total stations and do least squares adjustment using
Star*Net software. For precise elevation, we use
advanced digital levels with barcoded rods. We can
set benchmarks and other reference control points
for the City's projects.
PREPARING CORNER RECORDS + RECORD OF SURVEY
BKF shall prepare Record of Surveys (ROS) and Corner Records (CR) as part of the corner records
efforts for the city. If the project triggers the requirements of the Professional Land Surveyor's Act,
we will file the corner records documents to the city surveyor. We understand that the city has funds
to support the Survey Corner Records Program, including the retracement and re-monumentation
of major historical land division lines within the city. BKF may support the field surveying and
retracement of boundary lines and assist in corner records.
DEVELOPING LEGAL DESCRIPTIONS, EASEMENTS AND PLAT MAPS
BKF is proficient in developing detailed legal descriptions, easements, and plat maps, providing
essential documentation for dedications, easement creation, vacations and other land development
needs. Our experienced surveyors meticulously analyze and interpret deeds and maps, ensuring
that all legal descriptions are accurate and compliant with regulatory standards. We prepare precise
easements that clearly define property rights and access, facilitating smooth project progress
and legal clarity. Additionally, BKF creates comprehensive plats that visually represent property
boundaries, easements, subdivisions, and other land features, serving as crucial tools for urban
planning and development. By delivering precise and reliable legal documentation, BKF supports the
City in managing its land resources effectively and efficiently.
REVIEWING AND/OR PREPARING SUBDIVISION MAPS, TENTATIVE AND FINAL MAPS
BKF may assist the District in preparing tentative maps and other subdivision maps. Moreover,
we can assist the City in map checking and review. BKF will provide a technical map review that
addresses all provisions of the California Subdivision Map Act and local ordinances applicable at the
time of approval of the tentative map. We will ensure that these provisions have been complied with
and that the map is deemed technically correct for processing through departmental approval. A BKF
Licensed Land Surveyor will check the normal jurats of the coversheet, i.e., Owners, District Surveyor,
District Engineers Statement, Surveyors Statement, Clerk of the Board of Supervisors, and Recorders
Statements and Title for clarity, continuity, and content.
BKF REVIEWING/INTERPRETING TITLE REPORTS, DEEDS, AND DESCRIPTIONS
BKF offers expert review and interpretation of title reports, deeds, and legal descriptions, ensuring
the accurate and thorough understanding of property details and ownership records. Our skilled
professionals meticulously examine these documents to identify any discrepancies, encumbrances,
or legal issues that may impact property transactions or development projects. By leveraging
our extensive knowledge of land surveying and legal requirements, we provide clear and concise
interpretations, facilitating informed decision -making and smooth project execution. BKF's
comprehensive review services ensure that the City's property records are accurate, up-to-date,
and compliant with all relevant regulations, thereby supporting effective land management and
development initiatives.
PF
City of Newport Beach I Professional Surveying Services 11 /I
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REQUEST FOR PROPOSAL (RFP) NO. 24-62
CONSTRUCTION STAKING
BKF has numerous field crews with decades of construction staking experience. Their experience
includes complex projects which are hundreds of millions of dollars in size. Some of these projects
are fully designed, and some are design -build. BKF's field and office personnel understand how
to work closely with contractors, designers, and owners to unsure the intricate details are not
overlooked to help ensure a project's success. Construction verification surveys typically fall into
three related but different categories.
OTHER SURVEY TASKS, AS NECESSARY
MONUMENT PRESERVATION BKF shall prepare Record of Surveys (ROS) and Corner Records (CR)
as part of the monument preservation efforts for the city. If the project triggers the requirements
of the Professional Land Surveyor's Act, we will file the monument preservation documents to the
city surveyor. We understand that the city has funds to support the Survey Monument Preservation
Program, including the retracement and re-monumentation of major historical land division lines
within the city. BKF may support the field surveying and retracement of boundary lines and assist in
monument perpetuation.
CONTROL SURVEYS BKF can perform control surveys to establish a project's horizontal and vertical
control points. We have the latest GNSS/GPS equipment for static, fast- static, or real-time kinematic
(RTK) methods. We can also do a conventional traverse with our robotic total stations and do
least squares adjustment using Star*Net software. For precise elevation, we use advanced digital
levels with barcoded rods. We can set benchmarks and other reference control points for the City's
projects.
STAFF AUGMENTATION BKF is available to support the city's engineering and surveying projects. With
an acute understanding of Newport Beach infrastructure demands, our tailored staff augmentation
solutions seamlessly integrate with projects of any scale, from urban revitalization to cutting -edge
developments. Whether it's expert engineers or meticulous surveyors, our flexible staffing services
ensure precise talent alignment, propelling the City's projects forward with efficiencyand innovation.
Collaborate with us to elevate the City's landscape and drive forward the City's engineering
excellence.
UTILILTY LOCATING BKF has in-house utility locators to mark the ground and protect underground
utility infrastructure. We have industry -standard tools and equipment, including Ground Penetrating
Radar (GPR) and electromagnetic signal detection techniques. We have a team of surveyors that work
closely with our locators and engineers. We can map these utility paint markings to create lines in
CAD format or use Civil 3D for BIM modeling and support engineers in performing clash detection/
clash avoidance on their designs.
3D SCANNING + UAS (DRONE) SURVEY AND MONITORING Using leading industry technology, such
as LEICa'b HDS Scanner BKF collects high -resolution point
cloud data at up to 1,000,000 points per second. The detailed
data gathered enables the creation of 3-dimensional models
of projects, including as -built surveys, quality assurance/
quality control, topographical site surveys, roadway and
highway surveys, ADA surveys, buildings, bridges, striping,
and utility plants.
We integrate the newest technology combined with
traditional survey methods to reduce our clients' cost, and
create accurate and detailed deliverables. BKF has licensed
pilots who have worked on a range of small to large projects.
We utilize drones to deliver topographic survey images, point clouds, and videos.
City of Newport Beach I Professional Surveying Services 12
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REQUEST FOR PROPOSAL (RFP) NO. 24-62
FIELD SURVEYING CAPACITY AND RESOURCES
With our ability to pool from 60 survey personnel firrn-wide, BKF has the ability to tackle both small
topographic survey projects and large staking projects. These crews are experienced to topographic
surveys, aerial control, boundary surveys, GPS and conventional control surveys, monitor surveys, utility
surveys, monumentation and construction staking. The field crews are supported by in-house land
surveyors and technicians capable of converting the field data to usable working base drawings, layout
cut sheets, and record information. State of the art survey equipment is used to accomplish the control
and field measurements including Leica reflectorless total station instruments with robotic capability,
Trimble GPS systems and software for fast static and network linked RTK surveys, Carlson and TDS
survey digital data collection and Leica HD laser scanner for 3D data collection of topographic and as -
built data.
SURVEY EQUIPMENT & SOFTWARE
When partnering with BKF as on -call surveyors, we have the cutting edge technology in surveying
equipment. City staff will not need to worry on renting or purchasing the latest equipment for efficiency
and accuracy, we have embraced advance technologies and we will use the right tool for the specific of
survey task.
City of Newport Beach I Professional Surveying Services 13 /®
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REQUEST FOR PROPOSAL (RFP) NO. 24-62
STREET TOPOGRAPHIC MAPPING
8KF can perform the field survey and prepare base maps —
for sidewalk improvement projects. The base map will be
prepared on a 20-scale mapping, with 1 foot contours
and spot elevations. The CAD files will be delivered in Civil-
3D 2018 format (or latest version). The survey will show
existing conditions on the streets including the research�,_
of as -built utilities together with the information on
invert elevation and direction of pipes. We will measure
cross -sections of the subject streets from right of way to
right of way location including walks, top of curb, lip of �.
gutter, conforms, and street grade breaks at intervals of
approximately 25 ft. Street features such and concrete
valley gutters will be measured. BKF will note low -height tree overhangs and general
drip lines as well as measure utility structures within the street and right of way areas including City
facilities such as meters and fire hydrants. Major overhead utility line crossings within the street areas
will be noted. If laser scanner is utilized, the above services (excluding control) will be performed using
Leica's Virtual Surveyor upon completion of the field scan of the project topography. For the past 5
years, BKF has prepared almost 100 miles of street mapping for local government agencies and design -
build companies. We have developed the efficient approach to the cost per linear feet. We walk the
streets as our final QA/QC to make sure we capture all topographic features and verify that the line
work is correct before we deliver our mapping products.
BASE MAP PREPARATION — -- i
■ Set up base sheet layout at a scale approved by the City _
• Use City's layering convention and CAD standards
• Set up and insert digital photos in the base map files,
if desired
• Plot cross-section elevations on the base maps ---
• Plot walk and curb lines on the base maps
• Plot and draft utility information measured in the field
and from record data onto the base maps showing rim
elevations
• Tree drip lines will also be shown on the aerial photos
• Add GIS property information onto base maps
City of Newport Beach I Professional Surveying Services 14 I/
11-120
REQUEST FOR PROPOSAL (RFP) NO. 24-62
BKF ORGANIZATIONAL INFORMATION
The organization chart presented below displays our proposed team
PROJECT MANAGER
organization, depth of resources, and coordination between team
POINT OF CONTACT
members. The continuity of having a team that understands and is
David Jungmann, PLS
already working on other similar projects with the City of Newport Beach,
Project Manager
will contribute to the success of any Project, as assigned by the City.
(949) 526-8481
djungmann@bkf.com
............................................................
BKF DIR NUMBER
CITY OF IRVINE
Key Personnel • .............................................
Name:
BKF ENGINEERS
License Type Number:
PROJECT
1000002096
Ron Ver, PLS
Project Surveyor
BKF ENGINEERS
Grady Roth, PLS
Office Surveyor
BKF ENGINEERS
Davis Thresh, PLS
Principal in Charge
BKF ENGINEERS
David Jungmann, PLS
Project Manager
BKF ENGINEERS
Walter Stemberga
QA/QC Manager
BKF ENGINEERS
Nate Parker, PLS
Field Survey Manager
BKF ENGINEERS
Sharon Weitzel
Certified Party Chief
BKF ENGINEERS
AS -NEEDED SUBCONSULTANTS
AEROTECH MAPPING
Eric Phan, CP, PLS
Aerial Surveying
Robert Berg
Field Surveyor
BKF ENGINEERS
City of Newport Beach I Professional Surveying Services is
11-121
REQUEST FOR PROPOSAL (RFP) NO. 24-62
SUBCONSULTANT FIRM PROFILE
AEROTECH MAPPING, INC I Aerial Surveying
AERO -ECH MAPRNo.wc. For the past 22 years, AeroTech Mapping (ATM) has supplied high -quality
geospatial solutions, services, and support for the A/E/C industry. They have
completed projects across the United States and abroad using the latest technology and resources,
combined with a highly educated and experienced staff. Their mission is to bring their clients the
highest quality geospatial products and services available.
ATM has a diverse group of geospatial professionals with over 200 years of combined experience in the
photogrammetric industry. With over 10,000 completed projects to date, their team has the expertise to
bring the clients projects to life. In addition, their state-of-the-art facilities and equipment improve their
efficiency, thereby reducing their schedule times, so you are not waiting on your mapping consultant.
SUBCONSULTANT BIO
ERIC PHAN, CP, PLS I AEROTECH MAPPING, INC I Aeriai Surveying
....................................._..............................................................................-......... .......... -...................... ..................
EDUCATION I B.S., Survey Engineering
& Geomatics Engineering, California State
University, Fresno
REGISTRATION I ASPRS Certified
Photogrammetrist (CP) #1589
Relevant Project Experience
PSEP Line 85 South, 14 Miles, Aerial Base
Mapping & LiDAR
PSEP Line 225, 34 Miles, Aerial Base Mapping
& LiDAR
PSEP Line Bridge 2000, 2 Miles, Aerial Base
Mapping
Eric has been working in the surveying and photogrammetric industries for over 25 years and brings
a wealth of knowledge and professional experience to the company. Well versed in all disciplines of
surveying and photogrammetry. Eric has successfully managed over 1,500 surveying mapping projects
during his distinguished career. His software experience includes: Trimble GPS Equipment and Software,
ESRI's ArcGIS/info, Intergraph's Microstation Site Works, Autodesk Civil 3D products, UltraCAM Essential
AeroTriangulation & Orthophotography, Summit Evolution Softcopy System.
1
City of Newport Beach i Professional Surveying Services 16
11-122
BKF TEAM RESUMES
EDUCATION
Surveying, Diablo
Valley College,
Pleasant Hill, CA
REQUEST FOR PROPOSAL (RFP) NO. 24-62
DAVIS THRESH, PLS
PRINCIPAL IN CHARGE
Davis is a Survey Principal/Project Manager, overseeing BKF's survey
group. His survey experience spans over 40 years. Throughout his tenure
with BKF, he has played a key role in many projects in both the public
and private sectors. His responsibility involves project management of
all survey projects including scheduling, budget tracking, dispatching,
supervision of crews, and coordination of the office and field surveyors.
Davis has directly overseen the topographic surveys, construction staking
survey and right of way acquisition and mapping for many of the firms
roadway and highway projects.
SELECT PROJECT EXPERIENCE
Jamboree/Barranca Intersection Improvement Project, Irvine, CA
REGISTRATION
- Coordinated research & field crews for boundary search & plotting
Professional Land
- Topographic Map Drafting & Redlining
Surveyor, CA No.
- Control — GPS Surveying Adjustments
6868
- Coordinated Locating of Existing Monuments
Foster Road Side Panel, Norwalk, CA
TOTAL YEARS
- Survey Manager
EXPERIENCE
- Horizontal and vertical site control
40 years
- Design level topographic site survey
- Monument collection for record map compilation
Central Anaheim Base Mapping, Anaheim, CA
- Right of Way Engineering & Mapping
- Map Checking Services
- Survey & Mapping
- Utility Base Mapping & Utility Coordination
- Field and Office Survey Support
Pico Rivera Regional Bikeway, Pico Rivera, CA
- Control — GPS
- Aerial Mapping
- Topographic Data Collection
- Locating Existing Monumentation
McKinley Street Grade Separation, Corona, CA
- Pre -Construction Record of Survey
- Survey Control
- Land Net Survey— work to include: Legal descriptions and plats, Record
of Surveys, and Monument perpetuation
- Utility Verification
- Advanced Design Surveys
- Right of Way Engineering
- Stake Property Lines
- Post -construction Record of Survey
8KF
City of Newpert Beach I Professional Surveying Services 37
11-123
EDUCATION
United States Marine
Corps (Survey Chief)
REGISTRATION
Professional Land
Surveyor, CA No.
9592
TOTAL YEARS
EXPERIENCE
36 Years
AFFILIATIONS
Past President
of the California
Land Surveyor's
Association (CLSA),
San Francisco
Chapter
Past Secretary
of the California
Land Surveyor's
Association (CLSA),
Santa Clara Chapter
REQUEST FOR PROPOSAL (RFP) NO. 24-62
DAVID JUNGMANN, PLS
PROJECT MANAGER
David has an extensive amount of surveying experience. He manages
survey crews, client coordination, crew scheduling, information
management, field and office calculations, and various types of map
production. David is also well versed in the resolution of property lines
and right of way lines based on field measurements and record mapping
of the subject area as well as the drafting of mapping for Records of
Survey, Corner Records, and Parcel Maps.
SELECT PROJECT EXPERIENCE
Washington Bridge, Pico Rivera, CA
- Control — GPS
- Aerial Mapping
- Topographic Data Collection
- Locating Existing Monumentation
Right of Way for Chino Airport, Chino, CA
- Control — GPS
- Topographic Data Collection
- Locating Existing Monumentation
State Route 101 Managed Lanes, Menlo Park, CA
- Pre -Construction Record of Survey
- Survey Control
- Land Net Survey — work to include: Legal descriptions and plats, Record
of Surveys, and Monument perpetuation
- Utility Locating and Mapping
- Advanced Design Surveys
- Stake Property Lines
- Post -construction Record of Survey
Dignity Moves Thousand Oaks Affordable Housing, Thousand Oaks, CA
- Advanced Design Surveys
- Stake Property Lines
- Post -construction Record of Survey
City of Redwood City Mapping/Survey, Redwood City, CA
- Advanced Design Surveys
- Utility Locating and Mapping
- Stake Property Lines
- Post -construction Record of Survey
City of Vallejo On -Call Survey, Vallejo, CA
- Advanced Design Surveys
- Stake Property Lines
- Post -construction Record of Survey
8KF
City of Newport Beach I Professional Surveying Services 18
11-124
EDUCATION
B.S., International
Business, San
Francisco
State University
REGISTRATION
ITT Technical Institute,
Design and Drafting
Technology
TOTAL YEARS
EXPERIENCE
24 years
REQUEST FOR PROPOSAL (RFP) NO. 24-62
WALTER STEMBERGA
QUALITY ASSURANCE / QUALITY CONTROL MANAGER
Walter oversees BKF`s Newport Beach survey group and has played
a key role in many projects, in both the public and private sectors.
Responsibilities include project management of all survey projects
including scheduling, budget tracking, dispatching, supervision of crews,
and coordination of the office and field surveyors. Walter's experience
includes directly overseeing the topographic surveys and construction
staking survey for many projects.
RELEVANT PROJECT EXPERIENCE
Jamboree/Barranca Intersection Improvement Project, Irvine, CA
- Coordinated research & field crews for boundary search & plotting
- Topographic Map Drafting & Redlining
- Control — GPS Surveying Adjustments
- Coordinated Locating of Existing Monuments
Central Anaheim Base Mapping, Anaheim, CA
- Right of Way Engineering & Mapping
- Map Checking Services
- Survey & Mapping
- Utility Base Mapping & Coordination
- Field and Office Survey Support
Bartley Avenue Rehabilitation Project, Santa Fe Springs, CA
- Coordinated research & field crews for boundary search & plotting
- Topographic Map Drafting & Redlining
- Control — GPS Surveying Adjustments
- Coordinated Locating of Existing Monuments
Pine Avenue Streetscape, Long Beach, CA
- Coordinated two phase project for streetscape improvements
downtown
- Coordinated ground topographic survey for 1.25 miles of commercial area
- Researched record boundary to identify encroachments
- Coordinated utility location and documentation
McKinley Street Grade Separation, Corona, CA
- Pre -Construction Record of Survey
- Survey Control
- Land Net Survey — work to include: Legal descriptions and plats; Record
of Surveys; Monument perpetuation
- Utility Verification
- Advanced Design Surveys
- Right of Way Engineering
- Stake Property Lines
- Post -construction Record of Survey
City of Newport Beach I Professional Surveying Services 19
11-125
EDUCATION
B.S., Civil Engineering,
Geospatial Option,
California State
Polytechnic
University, Pomona
REGISTRATION
Professional Land
REQUEST FOR PROPOSAL (RFP) NO. 24-62
RON VER, PI-S
PROJECT SURVEYOR
Ronald is a professional land surveyor with over 10 years of survey
related experience in performing boundary and topographic surveys,
monitoring surveys, ALTA survey, Record of Survey, Tentative/Final Maps,
and Annexation Maps. He has expertise in managing schedules, preparing
projects for field operations, and coordination with clients, project
managers, party chiefs, and drafting staff. Ron also assists engineering
staff, survey staff, schedulers, and technical drafters. He prepares legal
descriptions, monuments preservation documents, plot right of way
lines, performs least square adjustment control surveys, and other
miscellaneous land surveying tasks for each project.
SELECT PROJECT EXPERIENCE
Alameda County Water District On -Call Surveying, Fremont, CA
- Provide surveying services for ground survey monitoring of 5 District
Facilities in Fremont and Union City
Surveyor, CA No. - Topographic surveys for pipeline replacement projects
9592 - Preparing plat and legal description for easements
- Boundary Surveys for verifying property lines and supporting site
TOTAL YEARS selection of booster station project
EXPERIENCE - Laser scanning project for landslide/erosion studies
10 years
City of Palo Alto Utility Surveys, GPS Control Surveys, Topographic
Survey, Palo Alto, CA
- BKF used the CPAU WGW Engineering "feature codes" provided by
the client to be able to make the import of data seamless into the GIS
geospatial database
- BKF performed the GPS control survey to localized into the Bestor map
control points and provided the survey data in California State Plane
Coordinates System Zone 3 (NAD83)
- Leica GNSS GS-18T equipment was used with the Leica Captivate
software with real-time kinematic methods connected to the Leica
SmartNet network
Junipero Serra Bike/Pedestrian Trail, Cupertino, CA
- BKF chosen by the City to provide design and engineering consulting
services, including survey, for the design of the eastern and central
portions of the trail
- Providing GPS Control Survey Control
- Performed topographic survey using Leica P40 Laser Scanner
- Base Map preparation of existing conditions
- Preparing boundary survey
BKF
City of Newport Beach I Professional surveying services 20
11-126
EDUCATION
Surveying, Santiago
Canyon College,
Orange, CA
REGISTRATION
Professional Land
Surveyor, CA No.
9813
YEARS OF
EXPERIENCE
20 years
REQUEST FOR PROPOSAL (RFP) NO. 24-62
NATE PARKER, PLS
SURVEY MANAGER
Nate Parker has over 20 years of experience in field surveying. His
project experience covers all aspects of field surveys including boundary,
topographic, ALTA surveys; settlement and movement studies; and
construction surveys involving subdivisions, high-rise buildings, bridges,
grade separations, highways, utility layout, railroad layout, port surveys
and airports. He handles all aspects of boundary, control, construction
and topographic data collection.
SELECT PROJECT EXPERIENCE
Jamboree/Barranca Intersection Improvement Project, Irvine, CA
- Topographic survey base map for design of Jamboree widening
- Control — GPS and established site control by locating existing Orange
County Survey control monuments and perpetuating the known datum
to the project site
- Oversaw field crews dispatched to the project site to collect topographic
data on the existing conditions of the intersection, as well as cross -
sections of Jamboree toward the 261 Toll Road, covering 1000' of
roadway
- Existing centerline monuments were located and tied to the project
base map; monuments were recorded in detail; size, shape, and location
to tie existing maps to the project for boundary references
Central Anaheim Base Mapping, Anaheim, CA
- Providing surveying and utility base mapping services
- Responsibilities include Map Checking Services, Survey & Mapping,
Utility Base Mapping, Utility Coordination, Right of Way Engineering &
Mapping, Field and Office Survey Support
- Responsible for overseeing all aspects of boundary, control, construction
and topographic data collection. He has been heavily involved in
working with APUD Project Managers on the recent projects reviewing
legals and plats and preparing rights of entry for various street lighting
projects
- Various task orders from our contract included:
GSA #04, FY 17/18, Civil Base Map & Real Property Services
- GSA #02, FY 18/19, On -Call Property Services
- GSA #03, FY 19/20, Civil Base Map for Various Street Light
Pine Avenue Streetscape, Long Beach, CA
- 1.25 miles long/8 blocks streetscape project
- Full ground topographic survey
- Record boundary and record research
- Located existing monuments and right of way monuments
- Topographic data collection
BKF
City of Newport Beach I Professional Surveying Services 21
11-127
EXHIBIT B
SCHEDULE OF BILLING RATES
BKF Engineers Page B-1 11-128
FEE PROPOSAL
BKF ENGINEERS PROFESSIONAL SERVICES RATE SCHEDULE
EFFECTIVE FOR DURATION OF CONTRACT
CLASSIFICATION HOURLY RATE
PROJECT MANAGEMENT
Principal $311.00
Senior Associate Principal $288.00
Associate Principal $281.00
Senior Project Manager I Senior Technical Manager $273.00
Project Manager I Technical Manager $268.00
Engineering Manager I Surveying Manager I Planning Manager $246.00
TECHNICAL STAFF
Senior Project Engineer I Senior Project Surveyor I Senior Project Planner
$229.00
Project Engineer I Project Surveyor I Project Planner
$201.00
Design Engineer I Staff Surveyor I Staff Planner
$175.00
BIM Specialist I, II, 111
$175.00
- $201.00
- $229.00
Technician I, II, III, IV
$167.00 - $177.00
- $195.00
- $209.00
Drafter I, 11, III, IV
$131,00 - $143.00
- $155,00
- $172.00
Engineering Assistant I Surveying Assistant Planning Assistant
$109.00
FIELD SURVEYING
Survey Party Chief
$229.00
Instrument Person
$196.00
Survey Chainperson
$147.00
Utility Locator I, II, III, IV
$119.00 - $169.00
- $203.00
- $231.00
Apprentice I, II, III, IV
$91.00 - $122.00
- $134.00
- $142.00
CONSTRUCTION ADMINISTRATION
Senior Consultant
$298.00
Senior Construction Administrator
$261.00
Resident Engineer
$194.00
Field Engineer I, 11, 111
$175.00
- $201.00 -
$229.00
FUNDING & GRANT MANAGEMENT
Director of Funding Strategies
$214.00
Funding Strategies Manager
$196.00
Funding/Research Analyst I, II, III, IV
$134.00 - $155.00 - $166.00 - $181.00
PROJECT ADMINISTRATION
Project Coordinator
$146.00
Senior Project Assistant
$126.00
Project Assistant
$111.00
Clerical I Administrative Assistant
$93.00
Expert witness rates are available upon request.
Subject to the terms of a services agreement:
• Charges for outside services, equipment, materials, and facilities not furnished directly by BKF Engineers will be
billed as reimbursable expenses at cost plus 10%. Such charges may include, but shall not be limited to: printing
and reproduction services; shipping, delivery, and courier charges; subconsultant fees and expenses; agency fees;
insurance; transportation on public carriers; meals and lodging; and consumable materials.
• Allowable mileage will be charged at the prevailing IRS rate per mile.
• Monthly invoices are due within 30 days from invoice date. Interest will be charged at 1.5% per month on past due accounts.
• The classification rates in this fee proposal will remain in effect as shown for the initial 3-year agreement. If there is an
extension granted on this agreement, BKF will submit updated rates for the City to consider for the extension period.
City of Newport Beach I On -Call Professional Surveying
11-129
FEE PROPOSAL
AEROTECH MAPPING, INC.
Cost Proposal Summary
DIRECT LABOR
Classifications
Fully Burdened
2024
Fully Burdened
2025
Fully Burdened
2026
Principal
$205.43
$211.59
$217.94
Project Manager
$166.61
$171.60
$176.75
Licensed Survey Manager
$164.33
$169.26
$174.34
Flight Crew - Manager
$173.77
$178.98
$184.35
Flight Crew - Pilot
$128.68
$132.54
$136.52
AeroTrian ulation & Calibration
$130.22
$134.13
$138.16
Certified Photo rammetrist (Mapper)
$178.77
$184.14
$189.66
Stereo totter Operator (Mapper)
$157.53
$162.26
$167.13
Ortho hoto Technician
$99,70
$102.69
$105.78
MAR Technician Classification
$151.79
$156.35
$161,04
CAD Manager
$126.16
$129.94
$133.84
CAD Technician
$101.45
$104.50
$107.63
Field Survey Technician
$136.17
$140.25
$144.46
Office Survey Technician
$126.16
$129.94
$133.82
Secretary/Clerical
$124.12
$127.84
$131.68
DIRECT AND OUTSIDE EXPENSES
DESCRIPTION
Quantity
Unit Cost
Expense Amount
Aerial Image Contact Prints / JPEG Files
0
$ 3.15
$
Paper media - 20"x3O"
0
$ 5.00
$ -
Plastic media - 30"x42"
0
$ 11.75
$ -
Aircraft Mobilization (Flight Time
0
$ 825.00
$ -
Aircraft -Camera
0
$ 950.00
$ -
Aircraft-LiDAR
0
$ 1,450.OD
$ -
City of Newport Beach I On -Call Professional Surveying
11-130
EXHIBIT C
INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES
Provision of Insurance. Without limiting Consultant's indemnification of City,
and prior to commencement of Work, Consultant shall obtain, provide and
maintain at its own expense during the term of this Contract, policies of
insurance of the type and amounts described below and in a form satisfactory
to City. Consultant agrees to provide insurance in accordance with
requirements set forth here. If Consultant uses existing coverage to comply and
that coverage does not meet these requirements, Consultant agrees to amend,
supplement or endorse the existing coverage.
2. Acceptable Insurers. All insurance policies shall be issued by an insurance
company currently authorized by the Insurance Commissioner to transact
business of insurance in the State of California, with an assigned policyholders'
Rating of A- (or higher) and Financial Size Category Class VII (or larger) in
accordance with the latest edition of Best's Key Rating Guide, unless otherwise
approved by the City's Risk Manager.
3. Coverage Requirements.
A. Workers' Compensation Insurance. Consultant shall maintain Workers'
Compensation Insurance providing statutory benefits and Employer's
Liability Insurance with limits of at least one million dollars ($1,000,000)
each employee for bodily injury by accident and each employee for
bodily injury by disease in accordance with the laws of the State of
California. U.S. Longshoremen's and Harbor Workers' Act (USL&H)
shall be required for employees performing services covered by said
Act.
Consultant shall submit to City, along with the certificate of insurance, a
Waiver of Subrogation endorsement in favor of City, its City Council,
boards and commissions, officers, agents, volunteers and employees.
B. General Liability Insurance. Consultant shall maintain commercial
general liability insurance, and if necessary excess/umbrella liability
insurance, with coverage at least as broad as provided by Insurance
Services Office form CG 00 01, in an amount not less than two million
dollars ($2,000,000) per occurrence, four million dollars ($4,000,000)
general aggregate. The policy shall cover liability arising from premises,
operations, personal and advertising injury, and liability assumed under
an insured contract (including the tort liability of another assumed in a
business contract).
C. Automobile Liability Insurance. Consultant shall maintain automobile
insurance at least as broad as Insurance Services Office form CA 00 01
covering bodily injury and property damage for all activities of Consultant
BKF Engineers Page C-1 11-131
arising out of or in connection with Work to be performed under this
Contract, including coverage for any owned, hired, non -owned or rented
vehicles, in an amount not less than one million dollars ($1,000,000)
combined single limit for each accident.
D. Professional Liability (Errors & Omissions) Insurance. Consultant shall
maintain professional liability insurance that covers the Services to be
performed in connection with this Agreement, in the minimum amount
of two million dollars ($2,000,000) per claim and four million dollars
($4,000,000) in the aggregate. Any policy inception date, continuity
date, or retroactive date must be before the Effective Date of this
Agreement and Consultant agrees to maintain continuous coverage
through a period no less than three years after completion of the
Services required by this Agreement.
E. Excess/Umbrella Liability Insurance. If any Excess or Umbrella Liability
policies are used to meet the limits of liability required by this contract,
then said policies shall be "following form" of the underlying policy
coverage, terms, conditions, and provisions and shall meet all of the
insurance requirements stated in this contract, including, but not limited
to, the additional insured and primary & non-contributory insurance
requirements stated herein. No insurance policies maintained by the
City, whether primary or excess, and which also apply to a loss covered
hereunder, shall be called upon to contribute to a loss until the
Consultant's primary and excess/umbrella liability policies are
exhausted.
4. Other Insurance Requirements. The policies are to contain, or be endorsed
to contain, the following provisions:
A. Waiver of Subrogation. All insurance coverage maintained or procured
pursuant to this Contract shall be endorsed to waive subrogation against
City, its City Council, boards and commissions, officers, agents,
volunteers and employees, or shall specifically allow Consultant or
others providing insurance evidence in compliance with these
requirements to waive their right of recovery prior to a loss. Consultant
hereby waives its own right of recovery against City, and shall require
similar written express waivers and insurance clauses from each of its
subcontractors.
B. Additional Insured Status. All liability policies including general liability,
products and completed operations, excess/umbrella liability, pollution
liability, and automobile liability, if required, but not including professional
liability, shall provide or be endorsed to provide that City, its City Council,
boards and commissions, officers, agents, volunteers and employees
shall be included as additional insureds under such policies.
C. Primary and Non -Contributory. Consultant's insurance coverage shall
be primary insurance and/or the primary source of recovery with respect
BKF Engineers Page C-2 11-132
to the City, its City Council, boards and commissions, officers, agents,
volunteers and employees. All liability coverage shall apply on a primary
basis and shall not require contribution from any insurance or self-
insurance maintained by City.
D. Notice of Cancellation. All policies shall provide City with thirty (30)
calendar days' notice of cancellation or nonrenewal of coverage (except
for nonpayment for which ten (10) calendar days' notice is required) for
each required coverage.
5. Additional Agreements Between the Parties. The parties hereby agree to
the following:
A. Evidence of Insurance. Consultant shall provide certificates of insurance
to City as evidence of the insurance coverage required herein, along
with a waiver of subrogation endorsement for workers' compensation
and other endorsements as specified herein for each coverage. All of
the executed documents referenced in this Contract must be returned
to City within ten (10) regular City business days after the date on the
"Notification of Award". Insurance certificates and endorsements must
be approved by City's Risk Manager prior to commencement of
performance. Current certification of insurance shall be kept on file with
City at all times during the term of this Contract. The certificates and
endorsements for each insurance policy shall be signed by a person
authorized by that insurer to bind coverage on its behalf. At least fifteen
(15) days prior to the expiration of any such policy, evidence of
insurance showing that such insurance coverage has been renewed or
extended shall be filed with the City. If such coverage is cancelled or
reduced, Consultant shall, within ten (10) days after receipt of written
notice of such cancellation or reduction of coverage, file with the City
evidence of insurance showing that the required insurance has been
reinstated or has been provided through another insurance company or
companies. City reserves the right to require complete, certified copies
of all required insurance policies, at any time.
B. City's Right to Revise Requirements. The City reserves the right at any
time during the term of the Contract to change the amounts and types
of insurance required by giving Consultant ninety (90) calendar days'
advance written notice of such change. If such change results in
substantial additional cost to Consultant, City and Consultant may
renegotiate Consultant's compensation.
C. Right to Review Subcontracts. Consultant agrees that upon request, all
agreements with subcontractors or others with whom Consultant enters
into contracts with on behalf of City will be submitted to City for review.
Failure of City to request copies of such agreements will not impose any
liability on City, or its employees. Consultant shall require and verify that
all subcontractors maintain insurance meeting all the requirements
stated herein, and Consultant shall ensure that City is an additional
BKF Engineers Page C-3 11-133
insured on insurance required from subcontractors. For CGL coverage,
subcontractors shall provide coverage with a format at least as broad as
CG 20 38 04 13.
D. Enforcement of Agreement Provisions. Consultant acknowledges and
agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any requirement imposes no
additional obligations on City nor does it waive any rights hereunder.
E. Requirements not Limiting. Requirements of specific coverage features
or limits contained in this Section are not intended as a limitation on
coverage, limits or other requirements, or a waiver of any coverage
normally provided by any insurance. Specific reference to a given
coverage feature is for purposes of clarification only as it pertains to a
given issue and is not intended by any party or insured to be all inclusive,
or to the exclusion of other coverage, or a waiver of any type. If the
Consultant maintains higher limits than the minimums shown above, the
City requires and shall be entitled to coverage for higher limits
maintained by the Consultant. Any available proceeds in excess of
specified minimum limits of insurance and coverage shall be available
to the City.
F. Self -Insured Retentions. Any self -insured retentions must be declared
to and approved by City. City reserves the right to require that self -
insured retentions be eliminated, lowered, or replaced by a deductible.
Self-insurance will not be considered to comply with these requirements
unless approved by City.
G. City Remedies for Non -Compliance. If Consultant or any subconsultant
fails to provide and maintain insurance as required herein, then City
shall have the right but not the obligation, to purchase such insurance, to
terminate this Agreement, or to suspend Consultant's right to proceed
until proper evidence of insurance is provided. Any amounts paid by
City shall, at City's sole option, be deducted from amounts payable to
Consultant or reimbursed by Consultant upon demand.
H. Timely Notice of Claims. Consultant shall give City prompt and timely
notice of claims made or suits instituted that arise out of or result from
Consultant's performance under this Contract, and that involve or may
involve coverage under any of the required liability policies. City
assumes no obligation or liability by such notice, but has the right (but
not the duty) to monitor the handling of any such claim or claims if they
are likely to involve City.
Consultant's Insurance. Consultant shall also procure and maintain, at
its own cost and expense, any additional kinds of insurance, which in its
own judgment may be necessary for its proper protection and
prosecution of the Work.
BKF Engineers Page C-4 11-134