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HomeMy WebLinkAboutC-7685-2A - On-Call PSA for Professional Surveying ServicesON -CALL PROFESSIONAL SERVICES AGREEMENT WITH GUIDA FOR PROFESSIONAL SURVEYING SERVICES THIS ON -CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 27th day of August, 2024 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and GUIDA, a California corporation ("Consultant"), whose address is 220 Commerce, Suite 150, Irvine, CA 92602, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide on -call professional surveying services ("Project"). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on August 26, 2029, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Consultant shall perform the on -call services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Upon written request from the Project Administrator as defined herein, Consultant shall provide a letter proposal for Services requested by the City (hereinafter referred to as the "Letter Proposal"). The Letter Proposal shall include the following: 2.1.1 A detailed description of the Services to be provided; 2.1.2 The position of each person to be assigned to perform the Services, and the name of the individuals to be assigned, if available; FTiTI 2.1.3 The estimated number of hours and cost to complete the Services; 2.1.4 The time needed to finish the specific project. 2.2 No Services shall be provided until the Project Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Five Hundred Thousand Dollars and 00/100 ($500,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person GUIDA Page 2 who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved in writing in advance by City. 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Tim Fettig to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Public Works. City's Director of Public Works or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing GUIDA Page 3 relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and legally recognized professional standards. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers and employees (collectively, the "Indemnified Parties"), from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), and which relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them. 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action GUIDA Page 4 on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. GUIDA Page 5 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced, including but not limited to, websites, blogs, social media accounts and applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Additionally, all material posted in cyberspace by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents, including all logins and password information to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes GUIDA Page 6 full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have GUIDA Page 7 resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seq., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act and/or Government Code §§ 1090 et seq., Consultant shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Director of Public Works Public Works City of Newport Beach 100 Civic Center Drive Newport Beach, CA 92660 25.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Tim Fettig GUIDA 220 Commerce Suite 150 Irvine, CA 92602 GUIDA Page 8 26. CLAIMS 26.1 Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 26.2 To the extent that Consultant's claim is a "Claim" as defined in Public Contract Code section 9204 or any successor statute thereto, the Parties agree to follow the dispute resolution process set forth therein. Any part of such "Claim" remaining in dispute after completion of the dispute resolution process provided for in Public Contract Code section 9204 or any successor statute thereto shall be subject to the Government Claims Act requirements requiring Consultant to file a claim in strict conformance with the Government Claims Act. To the extent that Contractor/Consultant's claim is not a "Claim" as defined in Public Contract Code section 9204 or any successor statute thereto, Consultant shall be required to file such claim with the City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. GUIDA Page 9 28. PREVAILING WAGES 28.1 If any of the Work contemplated under the Agreement is considered a "public work", pursuant to the applicable provisions of the Labor Code of the State of California, including but not limited to Section 1720 et seq., not less than the general prevailing rate of per diem wages including legal holidays and overtime Work for each craft or type of workman shall be paid to all workmen employed on such. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the Work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the Agreement. A copy of said determination is available by calling the prevailing wage hotline number (415) 703-4774, and requesting one from the Department of Industrial Relations. The Consultant is required to obtain the wage determinations from the Department of Industrial Relations and post at the job site the prevailing rate or per diem wages. It shall be the obligation of the Consultant or any subcontractor under him/her to comply with all State of California labor laws, rules and regulations and the parties agree that the City shall not be liable for any violation thereof. 28.2 In such event, unless otherwise exempt bylaw, Consultant warrants that no contractor or subcontractor was listed on the bid proposal for the Services that it is not currently registered and qualified to perform public work. Consultant further warrants that it is currently registered and qualified to perform "public work" pursuant to California Labor Code section 1725.5 or any successor statute thereto and that no contractor or subcontractor will engage in the performance of the Services unless currently registered and qualified to perform public work. 29. STANDARD PROVISIONS 29.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 29.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 29.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 29.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. GUIDA Page 10 29.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 29.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 29.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 29.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 29.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. 29.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 29.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 29.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] GUIDA Page 11 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date:2 l A4Ybn C. Harp nfs City Attorney ATTEST: Date: By: Leilani I. Brown City Clerk '09 CITY OF NEWPORT BEACH, a California municipal corporation Date: /`s/so Z. 9 By: Will O'Neill Mayor CONSULTANT: GUIDA, a California corporation Date: Signed in Counterpart By: Meagan A. Guida Chief Executive Officer, Chief Financial Officer Date: Signed in Counterpart By: Lisa Spivak Secretary [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements GUIDA Page 12 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Dater l/2� CITY OF NEWPORT BEACH, a California municipal corporation Date: By By: n�� : ��/ J dy Harp Will O'Neill City Attorney cz/� Mayor y ATTEST: CONSULTANT: GUIDA, a California Date: corporation Date: By: _ By: Leilani I. Brown Meagan A. Guida City Clerk Chief Executive Officer, Chief Financial Officer Date: 12-02,1 [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements GUIDA Page 12 EXHIBIT SCOPE OF SERVICES GUIDA Page A-1 Exhibit A Scope of Services Consultant shall provide comprehensive professional surveying services on an as - needed basis. The scope, work schedule, and fee for each task will be negotiated on a project -by -project basis in connection with a letter proposal submitted by Consultant pursuant to the terms of the Agreement. A simple -formatted letter proposal will be requested for each task. The City reserves the right to not accept a particular Consultant letter proposal and/or fee. The following is a list of survey services that may be required: - Providing horizontal and vertical control - Establishing and adjusting benchmarks and survey monuments - Performing design, aerial, and topographic surveys - Setting aerial targets and performing photo control - Performing boundary surveys and boundary analysis - Providing centerline surveys and centerline ties - Preparing corner records - Preparing Records of Survey - Developing legal descriptions, easements and plat maps - Reviewing and/or Preparing Subdivision Maps, Tentative and Final maps - Reviewing/Interpreting Title Reports, deeds, and descriptions - Performing construction surveying/staking - Other survey -related tasks, as necessary G U I DA ■e.u■ GEOSPATIAL SOLUTIONS ORANGE COUNTY OFFICE 220 COMMERCE, SUITE 150, IRVINE, CA 92602 WWW.GUIDAINC.COM BCe..ilied Aa+.. r- ��i'L Va"' ... OEM GUIDA .E1®2®® 01IM:■®i.L■ ■EMNON COVER LETTER June 24, 2024 Omar Khalil, Assistant Management Analyst City of Newport Beach 100 Civic Center Drive Newport Beach, CA 92660 RE: REQUEST FOR PROPOSALS (RFP NO. 24-62) FOR ON -CALL PROFESSIONAL SURVEYING SERVICES Dear Mr. Khalil and Evaluation Committee, GUIDA (formerly known as Guida Surveying, Inc.) understands the importance of having the right partner committed to providing on -call professional surveying services to the City of Newport Beach (City). As a trusted land surveying firm with decades of local Orange County experience, GUIDA has successfully delivered projects of similar size and scope to the above -referenced RFP, and recently served on an On -Call Professional Surveying Services contract (No. C-7685-2) with e "i�.y. We are proud to bring the best value to this contract that will improve the City's infrastructure and sustain the vibrant communities that we live and work in. LOCAL EXPERIENCE i GUIDA has over 28 years of experience providing a full suite of land surveying and mapping services and successfully executing on -call and project -based contracts for local public agencies. GUIDA will utilize our team's experience with similar local agencies, our ability to manage on -call contracts, our use of the latest survey technologies, and our commitment to providing quality surveying services to deliver exceptional results to the City. THE RIGHT TEAM 1 Continuity, reliability, and responsiveness are incredibly important when working with a consultant. Ourteam members, including our project manager, Tim Fettig, PLS, have worked on numerous successful projects of similar size and scope to this RFP, including on many projects with the City, and understand the City's processes and procedures. Tim understands what it takes to seamlessly manage simultaneous task orders, maintain quality deliverables, and be a trusted resource for the City, acting as an extension of your staff when needed. Our team members were specifically selected forthis contract based on their availability and expertise in performing the scope of services, as well as their history of working together successfully. OUR INNOVATIVE APPROACH 9 GUIDA is a firm focused solely on providing land surveying services to our clients and offers a depth of local staff who are ready and available to work. We utilize a blend of traditional methodologies and new and innovative technologies for the creation and delivery of highly accurate work products, resulting in time and cost savings to the City. Our team is experienced in implementing creative solutions on various projects, from establishing control to preparing aerial photogrammetry and airborne LiDAR, to utilizing UAS, mobile, and terrestrial LiDAR to capture topography, or simply utilizing conventional survey methods. GUIDA acknowledges that the City issued no addenda for this RFP. Throughout our submittal, GUIDA will further discuss ourteam's unique attributes and how they complement the City's requested scope of work. This proposal has been signed by an individual authorized to bind the firm and this proposal. If you have any questions, please do not hesitate to contact Tim Fettig, PLS, Project Manager, at 949.777.2023 or tfettig@guidainc.com. We appreciate the opportunity to continue to work and collaborate with the City and hope to hear from you soon. Sincerely, GUIDA Bernie Mclnally, PLS, Executive Vice President/Principal-In-Charge ORANGE COUNTY OFFICE (HQ) 1 220 Commerce, Suite 150, Irvine, CA 92602 OFFICE 949.777.2000 WWW.GUIDAINC.COM GU IDA MONSON GUIDA is a small, woman -owned land surveying firm that has provided on -call and project -based land surveying services throughout California for over 28 years. Since GUIDA's inception, surveying and mapping have been the sole focus of our firm. This focus means GUIDA offers a depth of staff who are passionate about what they do. GUIDA has had a long history of providing a depth of experienced and professional land surveyors, field crews, and office personnel who have significantly contributed to this region's infrastructure growth. cur iocai tearn bt-hies a weairii of knowledge and surveying exp.�rience to the City on this contract. GUIDA is a certified Small Business with the California Department of General Services #26277 and is certified with the Department of Industrial Relations under DIR #1000006862. GUIDA's team will provide the City with a wealth of knowledge San Diego Area 'N and experience within the Southern California Region. GUIDA has supported projects throughout Southern California for a variety of public agencies including for the Cities of Newport Beach, Irvine, Huntington Beach, Anaheim, Santa Ana, Los Angeles, Long Beach, Riverside, San Diego, Escondido, Oceanside, Irvine Ranch Water District, South Coast Water District, Orange County Transportation Authority, Orange County Public Works, Counties of Los Angeles, San Bernardino, Riverside, and Ventura, Los Angeles County Metropolitan Transportation Authority, San Bernardino County Transportation Authority, and Caltrans District 12, just to name a few, for over a decade. GUIDA's team owns the latest survey technology and understands how to properly integrate this technology into our workflows for more robust work products. This ability to blend traditional survey methods with new and innovative technologies has always been a part of what makes GUIDA unique. GUIDA utilizes a Trimble field to finish solution. Each of our survey crews are equipped with Trimble Total Stations, GNSS receivers, windows enabled data collectors, digital levels, and all the necessary accessories to work efficiently. These tools are utilized to increase effectiveness of our field data collection, enhance the safety for our field crews and local residents, and ensure final deliverables meet our high standard of quality control. Our qualified team, local experience, and commitment to client projects make GUIDA a perfect fit to support the City's land surveying needs. We strive to be an extension of your team; therefore, it is ourjob to offer value, deliver the best and most accurate surveying products, and provide the City with surveying subject matter expertise. MINGUIDA MEMNON MANAGEMENT APPROACH GUIDA offers a proven management approach to this on -call services contract. GUIDA's project manager, Tim Fettig, will implement this approach throughout the duration of the contract. He will serve as the City's primary point of contact and will be responsible for facilitating and documenting all communications. As the contract progresses, and work orders are executed, Tim will engage other team members to communicate directly with the City and other groups as necessary to successfully complete each task order effectively and efficiently. � ------------- Discuss Prepare SurveyRequest 9 GUIDA Prepares and Negotiate 9 Work and Perform work Submit Final from the City Scope, Fee, and Schedule Estimate with the City City Issues NTP Quality Control Plans and QC Deliverables Throughout the contract, work and quality control plans will be developed, reviewed, and adjusted to conform to project needs. Additionally, the contract and task orders will be managed for budget and schedule. Monthly progress reports will be developed which will address work performed, work remaining, challenges and solutions, staffing levels, budget spent and remaining, and the deliverables schedule. QUALITY DELIVERABLES A GUIDA follows a proven set of quality assurance and quality control (QA/QC) measures to ensure our clients receive deliverables that meet their expectations. These measures apply to both our field and office staff so that our work product is prepared correctly the first time. Our staff regularly achieves first-time approval of survey and mapping deliverables because of the rigorous quality control checks we incorporate throughout the production cycle of a project. GUIDA's quality assurance program encompasses the firm as a whole — including how we operate, maintain, and educate our staff. Quality control is focused on how we perform our work, the steps we take to perform the work, and the processes we take to check our work products at each step through the final deliverables. We believe quality control is our responsibility and are committed to providing the City with quality products that are delivered right the first time, on time and on budget. Preparer addresses commentsfrom Reviewer to City. SURVEY SAFETY I Safety is our number one priority. We are experienced at working safely near roadways, railways and within heavy traffic areas. Our employees and team members are familiar with the Caltrans Survey Manual, Chapter 2 and the Code of Safe Surveying Practices. GUIDA has an in-house safety committee that oversees the safety practices of both field and office activities. Our field crews have fully equipped survey vehicles that include overhead lights, proper cones, signs, fire extinguishers, first aid kits, personnel protective equipment (vests, hard hats, safety glasses, etc.), and other safety tools. Tailgate safety meetings are held every two weeks at a minimum and discuss appropriate and relevant safety topics as to the work the crew is being asked to perform. GUIDA's safety officer ensures that all staff are advised of GUIDA's safety Preparer creates work product submits check prints and supporting documents to assigned reviewer. Reviewer verifies data provided and reviews documents and mapping meet the City's standards and criteria, etc. policies and have the necessary tools to perform theirjob in a safe manner. � :::::IGUIDA TECHNICAL APPROACH As a full -service land surveying and mapping firm, GUIDA is experienced in providing a wide variety of surveying and mapping services and deliverables to our clients. The following are the surveying, mapping, and geospatial services we will continue to provide to the City. CONTROL SURVEYS HORIZONTAL AND VERTICAL CONTROL I Horizontal and vertical control is the foundation of every survey project. Understanding project datums, known controls, accuracy requirements, and acceptable methods to achieve the clients' expectations are all critical in planning, establishing, and producing solid and repeatable ground control. To achieve this, each crew is equipped with Trimble GNSS receivers with both real-time kinematic and real-time network capabilities, Trimble total stations, "•`,� digital levels, data collectors and all the appropriate fixed height tripods, bipods, and tools necessary. Prior to sending the crew out to the field, the GUIDA project manager will review the project requirements with the City, and •� r. the project team to develop a control plan that will meet the project requirements for datums, epochs and accuracies. The survey crew will be provided with a field package which will include the appropriate information { : _•. for known controls, field notes will be maintained throughout the survey, and redundancy o measurements made to confirm accuracies are being met. All control data will be reviewed and adjusted in the office and the resultant control values issued for all subsequent work on the project. BENCHMARK SURVEYS I GUIDA utilizes digital leveling methods to establish accurate elevations on benchmarks and other control points for project controls on a variety of projects. Performing the level runs, balancing foresights and backlights, checking into sufficient benchmarks, and performing final level adjustments, when necessary, are all key in a proper benchmark survey. DESIGN SURVEYS AERIAL PHOTOGRAMMETRY � GUIDA has invited Digital Mapping Inc. (DMI) to join our team and provide aerial flight services, aerial imagery, aerial photogrammetric mapping, and airborne LiDAR. DMI is a full service aerial photogrammetric firm and has provided GUIDA with aerial photogrammetric services for over 30 years. DMI owns and operates two aircraft, two digital mapping cameras, and an Optech airborne LiDAR sensor. For each project, GUIDA will work and coordinate with DMI on the work plan=; to complete the mapping in accordance with project requirements. GUIDA will establish the necessary ground control stations and DMI will prepare the flight plan, coordinate the flight with appropriate airport and air traffic control personnel, conduct the photo mission, perform the aerial triangulation, mapping, digital orthophoto production, and submit final deliverables to GUIDA for review and approval. GUIDA will perform verification of the aerial mapping products through field checks and office survey reviews. % ... •ENNEGUIDA .®.®®®N ..®... UNMANNED AERIAL SYSTEMS (UAS) I GUIDA provides UAS imagery and digital video with wL'�C our four in DJI Phantom 4 Pro with RTK UAS. Whether these systems are utilized for —T environmental purposes, municipalities, or private developers, GUIDA has integrated UAS as a method of capturing video and imagery in time. UAS have been helpful in documenting the existing conditions of properties and has also utilized UAS technology to capture imagery for project planning and conceptual design purposes, as well as progress imagery and document as -built conditions, to support topographic mapping and digital terrain modeling. TOPOGRAPHIC SURVEYS I Topographic surveys are performed for a variety of project types from planning and engineering design, to identifying encroachments and post -construction as -built surveys. Field crews are equipped with robotic Trimble total stations along with Trimble GNSS receivers. This provides flexibility in how to approach each topographic survey project and determine the appropriate method to achieve project requirements. Prior to beginning any topographic survey, GUIDA's project manager will meet with the City to discuss the project needs, topographic survey limits, how the data will be utilized, the level of detail required, and the format of the final deliverables. Understanding what needs to be surveyed is just as important as performing the survey. With any topographic survey, too little and too much data can be collected, so it is important to communicate at the onset of the project and understand what is expected by the City. All topographic survey deliverables can be delivered in AutoCAD Civil3D or MicroStation formats. GUIDA can directly produce deliverables in either platform to support City projects. TERRESTRIAL AND MOBILE LIDAR I Topographic data can also be developed by terrestrial and mobile LiDAR methods. GUIDA brings more than 10 years of terrestrial and mobile LiDAR experience. GUIDA employs two Trimble SX-10 scanning total stations and our new Dual Sensor Mobile LiDAR System. UTILITY MAPPING I Our team is knowledgeable in preparing utility base mapping, utilizing plan utility information, and surface visible indications based on field surveys. The first step in a detailed utility survey is to identify what is of record. Once these providers are identified, each of them will be contacted and all available plan information will be requested. Utility research information will also be obtained from cities, counties, and other agencies affected by the project. Maps and documents including street improvement plans, sewer and storm drain maps, online GIS resources, and subdivision maps can be useful in identifying the location of potential underground facilities. Basic utility surveys may include research with the utility purveyors, visual inspection of the project area for surface visible indications, and subsequent field and office surveys to locate visible features for plotting in CAD relative to plan information. GUIDA will perform research with all known utility purveyors, obtain available mapping, and plot that information into CAD relative to surface visible indications of underground utilities. If needed, GUIDA, through our network of utility vendors, can also provide non -evasive instruments such as electronic magnetic detection, ground penetrating radar equipment and CCTV to aid in the detection of underground utilities. ::T: GUIDA MENNEN BOUNDARY SURVEYS Boundary surveys may include many steps in identifying rights of way, centerlines, property boundaries, easements, etc. These steps include proper cadastral research, monument recovery, analysis, mapping, setting of monuments, and preparing a record of survey to document the findings and decisions made during the survey. CADASTRAL RESEARCH I Research is the key to any boundary survey. Having all the available information, whether it be recorded maps, deeds, or priorfield notes, allows the survey team to understand how the property has been defined, what monuments may be available for retracement, and where to focus field efforts prior to sending the crews out to the project site. We understand where we need to go to perform this research and what types of information are available. FIELD RECONNAISSANCE AND MONUMENT RECOVERY j As part of a boundary survey, it is necessary to recover existing monuments to confirm and establish existing boundaries. When recovering a monument, proper diligence will be taken to locate each monument. This diligence includes locating existing records with Orange County, the City, applicable state and federal agencies, and other available and applicable records. Field surveyors will be sent out to recover potential monuments. Our field surveyors understand that proper diligence in recovering monuments is required, so it may be necessary to dig for monuments to properly locate them and existing boundaries for a project site. BOUNDARY ANALYSIS j Once research is completed, the maps and documents will be reviewed and organized. Preliminary calculations will be performed to prepare a field package that provides field crews with an approximate coordinate of monuments to be searched and/or found that will be utilized in the analysis and determination of boundaries and rights of way. Field data will be reviewed daily so that adjustments to search coordinates and monuments to be recovered can be made, as needed. Conventional survey methods will be utilized to obtain locations of each monument found. Determining which method to use is based upon the project location, access to the monument, etc. Field surveys will include the collection of monument recovery field notes and photos. Sketches of the monument will be created and will depict the location of the monument relative to physical improvements in the field. A Professional Land Surveyor (PLS) will review the field, cadastral, and title research data and establish/determine the boundaries within the project limits. An independent PLS review will be performed for each boundary established. The boundaries will be delineated on a land net map which will be signed, sealed, and delivered to City. Each boundary survey will be performed in accordance with the California Professional Land Surveyors' Act, Subdivision Map Act, and other professional standards. PREPARE RECORDS OF SURVEY I Records of survey provide a detailed story of the boundary and right of way surveys performed. When requested and/or required by California State Law, a record of survey will be prepared to document monuments found, boundary establishment and resolution, encroachments, new right of way limits, etc. Any record of survey will be prepared by or under the direction of a California PLS to meet the Orange County standards and requirements. Our team brings an extensive amount of experience preparing proper records of survey throughout California and understands the requirements of many of the counties throughout the state to meet our clients' needs and satisfy local requirements. � °°€€€ GUIDA LEGAL DESCRIPTIONS AND PLATS I Legal descriptions and plats will be prepared according to all state and local laws and standards. Each legal description will be prepared by a professional land surveyor and will be accompanied by a plat, which will be incorporated by reference within the legal description document to help remove any misinterpretations. Both the legal description and plat will be prepared to meet City standard formats. Legal descriptions prepared will be tied into found monuments, and those found monuments will be shown on the plat. As with every document prepared by GUIDA, all legal descriptions will be reviewed by an independent PLS prior to delivery to the City. SUBDIVISION MAPS AND DOCUMENTS I Our team is well -versed in the Subdivision Map Act and its processes and knows how to prepare maps and documents such as Parcel Maps and Lot Line Adjustments. In addition, the GUIDA team is experienced and works with City and County agencies reviewing the work of other surveyors, so we are well versed in what to look for when reviewing the work of others. This experience includes final maps, parcel maps, lot line adjustments, legal descriptions and plats and other survey reports and documents that are required for a specific project. MONUMENT PRESERVATION/PERPETUATION I Preserving survey monuments is one of the most important activities we perform as land surveyors. We have supported several on -call surveying services contracts for local municipalities including the City of Newport Beach and the Cities of Irvine and Huntington Beach, County of Los Angeles, and Caltrans. GUIDA supports these agencies by researching and recovering existing monuments, preparing pre -construction corner records and/or records of survey, and filing them with the applicable County. Upon completion of construction, GUIDA will return the project area, review the monuments preserved, replace those that were damaged or destroyed and file a post -construction corner record and/or record of survey with the applicable County. CONSTRUCTION SURVEYS GUIDA is experienced in providing construction surveying services to our clients for public and private projects. The following discusses our understanding of the various elements of construction projects and some of our additional experience in performing each of these tasks. CONSTRUCTION SURVEYS I Construction surveys include constructability reviews, computations, layout or staking, and quality assurance. GUIDA brings experience in all categories from large subdivisions and commercial developments to school projects and high-rise buildings, to city street improvements, bridges, and large transportation construction. At the onset of any construction staking project, GUIDA will begin by verifying horizontal and vertical project controls, review the plan set and specifications and any revisions, and identify any additional information that may be necessary to complete the construction staking activities. Upon receipt of a written staking request detailing the work to be performed and the date it will be completed, GUIDA will perform any necessary computations, submit requests for information (RFI), if necessary, perform checks on controls, conforms and computations, and then set the stakes as required. 51 :::::: GUIDA Quality control is performed with each staking request. This may include verifying points staked, collecting as -built data to confirm computations made match existing conditions, and confirming that the plan sets being utilized are the latest and that no further revisions are available, to name a few. AS -BUILT SURVEYS I As -built surveys paint the picture of a project at a moment in time. Typically, as -built surveys are performed at the completion of construction to document the newly built improvements. However, as -built surveys can also be performed at the beginning of a project to aid in the planning of those same improvements. Whether pre- or post -construction, GUIDA approaches an as -built survey in a similar manner as a topographic survey. The project begins with a conversation with the client regarding project purpose, specific needs and requirements and delivery format. Once these items are addressed the survey can be performed. As -built surveys can be performed by aerial, UAS, LiDAR or ground survey methods, depending on the purpose of the as -built survey. EARTHWORK QUANTITIES I Earthwork quantities are typically performed to �w compute pay items on construction projects, determine the volume of imported and exported materials, and to determine erosion and/or sediment build up. To perform the quantity calculations, a before conditions or prior conditions survey and an existing conditions survey are required. From each of s ` these surveys, the volume differences can then be computed using various methods (triangle, grid, end area). Typically, a digital terrain model is developed for both the before/prior condition survey as well as the current as -built survey and the digital terrain models compared. The accuracy of these digital terrain models is important, as the accuracy of the volume computation will be dependent on them. Terrain data can be captured by aerial methods, LiDAR or conventional topographic surveys, or a combination of methods. The size, character and needs of the project will dictate the approach to capturing sufficient terrain data. MAP CHECKING SERVICES GUIDA fully understands the complexities and nature of providing map checking and plan review services to cities and other municipal clients. GUIDA currently provides map/document checking services to Southern California Edison and the City of Dublin and has provided plan review and map checking services to the City or Pasadena and other clients on prior contracts. Our team is well -versed in the California Professional Land Surveyors Act and Subdivision Map Act and understands how to prepare maps and documents such as Parcel Maps, Records of Survey, Lot Line Adjustments, and Legal Descriptions, to name a few. Our map checking experience includes performing reviews of final maps, tract maps, parcel maps, certificates of compliance, lot line adjustments, legal descriptions and plats, annexations, Records of Survey, corner records, tie notes, and other survey reports and documents that are required for a specific project. As requested, GUIDA's Fee Schedule has been provided as a separate file labeled, "GUIDA_City of Newport Beach —Fee Schedule." KEY PERSONNEL AND STAFF Our organizational chart is structured based on the scope of work and each team member's availability and expertise. We ;lava: cui,efuily seiected qualified a it a is cai t&12 ,lCrdibei'S iiiat are capable 0 pet)`Orloitjy adii seivices relevant to this contract. Our team offers the City a depth of available personnel and equipment resources and commits our proposed staff throughout the life of this contract. Qualifications and staff resumes are provided on the following pages. , Fvvpo C9LIFOR1ytP JUSTIN HEIGHT, PLS MARK PETRIE, PLS GENCAGA (GEN) ALIYAZICIOGLU, CP OFFICE SURVEY LEAD FIELD SURVEY LEAD AERIAL PHOTOGRAMMETRY LEAD DIGITAL MAPPING, INC. (DMI) DEAN BOULDIN, PLS PROJECT SURVEYOR GUILLERMO ARREDONDO SURVEY ANALYST ADAM D'ALVIA, PLS, FAA JOSH GROEN, PLS, FAA LICENSED PARTY CHIEFS MATT GERARD, FAA UAV PILOT 10 Available Office Surveyors and Technicians 12 Available Field Crews 10 Available Photogrammetrists and LiDAR Specialists G U I DA' KEY TEAM MEMBER INTRODUCTION TIM FETTIG, PLS I PROJECT MANAGER Tim will be responsible for the delivery of services in accordance with the established scope of services in the City's RFP. He has over 36 years of land surveying experience and has held his professional land surveyor license for over 24 years from the Board for Professional Engineers, Land Surveyors, and Geologists. Tim brings strong technical and organizational expertise, as well as decades of experience working on projects for the City and other local municipalities, and he will act as a seamless extension of your City team on this contract. Having been with the firm since its inception, Tim has an incredible knowledge of the specific skills of our team, which he will use to the benefit of the City on projects. He will report directly to the City, providing a primary point of contact for the overall administration and communication of this contract. His primary responsibilities will include coordinating all personnel resources; preparation of work and quality control plans; cost control and project scheduling; reviewing and directing the team's personnel; quality control and quality assurance; final approval of all deliverables; and preparation of reports and invoices. Bernie will serve as this contract's Principal -In -Charge. Bernie possesses over 34 years of experience providing design, right of way, and construction surveying services. He has served as Principal -In -Charge on numerous municipal projects throughout California, including on a current contract with the City. In d�this role, Bernie will be responsible for contract oversight. Bernie will also support Tim by committing the resources necessary for successful project completion. Justin has more than 37 years of land surveying and mapping experience. He provides task order coordination, coordination of field and office personnel and resources, performance of office surveying, quality control, and final deliverables. Justin has experience working on projects with a variety of municipal agencies, including on projects with the City, and he will support the team by leading the office survey activities required on this contract. Mark brings over 43 years of surveying expertise as a party chief and field supervisor. He has managed field activities for a multitude of projects throughout Southern California, including projects with the City, overseeing field staff, workload, scheduling, and safety. As a field lead, Mark works closely with field and office staff to support client projects and is knowledgeable on the latest field equipment and technology. Mark will support the team by providing oversight for field survey activities on this contract. ... mom N 12..GUIDA .®®®®ea ■....■ SUBCONSULTANTS Our subconsultant team members have been selected based on their local knowledge, their ability to provide theirs pecific and designated scope of work, and our successful work history in order to increase the benefits to the City's projects. 1 DIGITAL MAPPING, INC. (DMI) , AERIAL PHOTOGRAMMETRY $ DMI is an SBE/MBE/WBE firm with more than 37 years of experience. GUIDA has asked DMI to DIGITAL MAPPING, INC. join our team to provide their expertise with Aerial Photogrammetry, Airborne LiDAR, Complete GIS Photogrammetric Services and GIS Services. We chose DMI because of the firm's focus and expertise providing geospatial data acquisition and post -processing services across California. DMI offers staffing resources, who include Professional Land Surveyors and ASPRS Certified Photogrammetrists, and they own and operate their own aircraft from Chino Airport in Chino, California allowing them to perform aerial services at a moment's notice. This depth of staff and availability can easily support the City with any aerial mapping, airborne LiDAR, or GIS project requested. UNIQUE• • Own, Maintain and Operate Aircraft from Chino, CA ✓ Known for Being Industry Experts Depth of Aerial Mapping Resources in Southern CA )% Relationships with Agencies/Stakeholders Statewide Responsive Firm, Dedicated to Accuracy and Quality ✓ Airborne LiDAR Data Processing Experts FIRM INFORMATION L FIRM NAME CORPORATE ADDRESS POINT OF CONTACT DIR NUMBER Tim Fettig, PLS GUIDA 220 Commerce, Suite 220 Project Manager 1000006862 SBE #26277 Irvine, CA 92602 T: 949.777.2023 E: tfettig@guidainc.com SUBCONSULTANT Gencaga (Gen) Aliyazicioglu, CP Digital Mapping, Inc. (DMI) 21062 Brookhurst Street, Suite 101 Aerial Photogrammetry Lead 1000013505 SBE #4044 Huntington Beach, CA 92646 T: 714.968.5459 E: gen@admap.com ■ENNEN GUIDA KEY STAFF RESUMES YEARS OF EXPERIENCE: 36+ YEARS WITH GUIDA: 28+ EDUCATION: Santa Ana College and Santiago Canyon College, Surveying/Mapping; Operating Engineers Surveying Apprentice Program, 1988 —1993 PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#7542/CA/1999 PROFESSIONAL ORGANIZATIONS: California Land Surveyors Association, Orange County Chapter Tim brings over 36 years of surveying expertise as a project manager and as a licensed party chief. He has managed a multitude of projects throughout Southern California, overseeing staff members, workload, and scheduling. He engages in both field and office support, when required, and is knowledgeable about the latest equipment, technology, and product development. Highly skilled in all aspects of both design and construction surveying, Tim is an exceptionally capable project manager. He brings decades of experience providing contract management for municipal contracts, and he will utilize his prior project management experience with the City, as well as his expertise with similar projects, to ensure GUIDA's team meets the requirements of this contract. City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Project Manager: For more than 24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other professional land surveying services. GUIDA has provided services on a variety of projects including the Newport Heights Alley Reconstruction, Grant Howland Park, Balboa Pier Aerial Survey, Harbor Island Balboa Yacht Basin, Irvine Avenue Pavement and Median Rehabilitation, Superior Avenue Overcrossing, Newport Harbor High School, and the River Avenue Pacific Coast Highway Drainage As -Built. Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Project Manager: For more than 28 years, GUIDA has provided on -call right of way engineering, land surveying, and mapping services to IRWD on numerous improvement projects. Services have included both design and construction survey support for infrastructure pipelines, sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records. South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Project Manager: GUIDA has been a trusted teaming partner to SCWD providing land surveying, mapping, and right of way engineering on numerous improvement projects. Services have included design and construction survey support for infrastructure sewer and water �1319:%GUIDA ■a®..■ .���a. pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation. City of Irvine, On -Call Land Surveying Services I Irvine, CA I Project Manager: For more than 28 years, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract includes field and office surveying services for the construction of municipal improvements, such as facilities, streets, traffic signals, walls, bridges, bike trails, storm drains and channels, and utilities. Tim has been GUIDA's project manager on several projects within the City including, but not limited to, the Culver Drive Undercrossing Portola Springs, Planning Area 18- Laguna Altura, Turtle Rock, Newport Coast, Westpark, Bonita Village, Cypress Village, Hidden Canyon, Orchard Hills, Orange County Great Park Baseball Addition, and many others. City of Irvine, Jeffrey Open Space Trail/1-5 Bicycle and Pedestrian Bridge Project I Irvine, CA I QA/QC Manager: GUIDA provided surveying services for the design of a pedestrian bridge over 1-5 at Jefferey Road. The bicycle and pedestrian bridge is a cast -in -place (CIP), 1,312-foot-long, 6-foot-deep, 17-foot-wide, nine -span, prestressed (PS) concrete box girder bridge. GUIDA worked directly with the design engineering team, providing land surveying, mapping and right of way services —which included horizontal and vertical survey controls tied to Caltrans District 12 primary controls —aerial photogrammetric mapping, supplemental topographic design and utility surveys, land net surveys and mapping, and legal descriptions and plats. City of Irvine, Campus Drive Pavement Rehabilitation I Irvine, CA I Survey Manager: GUIDA was selected to provide construction surveying services for the Campus Drive Pavement Rehabilitation project in the City of Irvine. GUIDA's work on the project included the establishment and verification of the project control, perpetuation of existing monumentation, construction staking, and project management services. All deliverables were on time, under budget, and in accordance with Caltrans' Survey Manual. City of Pasadena, On -Call Surveying Services I Pasadena, CA I Project Manager: Under three consecutive 3-year on -call land surveying services agreements, GUIDA provided the City with land surveying and mapping services. On the most recent contract, GUIDA served on eleven different task orders which included horizontal and vertical control, map checking, legal description and plat preparation, various other professional land surveyor document reviews, land net mapping, centerline surveys and topographic surveys. City of Santa Ana, Standard Avenue and McFadden Avenue Park Project I Santa Ana, CA I Survey Manager: This City of Santa Ana project focused on building a new 0.65-acre neighborhood park located at the northeast corner of the Standard Avenue and McFadden Avenue intersection. As a subconsultant to the design engineering firm, GUIDA's services on the project included, but were not limited to, establishing survey field control, performing design surveys of alley and existing park culture, and plotting record right of way and property lines for the property. Orange County Public Works (OCPW), On -Call Land Surveying Services I Orange County, CA I Project Manager: As a prime consultant to the County, GUIDA is providing County -wide professional land surveying and mapping services for various maintenance and capital improvement projects. GUIDA services include records research, horizontal control, preparation of record of survey maps and corner records, monument preservation, GNSS surveys, cross-sections/scour study surveys, topographic surveys, terrestrial laser scanning surveys, construction surveys, right of way services, subsidence and deformation monitoring surveys, hydrographic surveys, UAS surveys, GIS services, ALTA surveys, mobile LiDAR data collection, boundary surveys, utility surveys, and other surveying services. NTIGUIDA MENNEN YEARS OF EXPERIENCE: 35+ YEARS WITH GUIDA: 6+ EDUCATION: B.S., Business Management, University of Phoenix School of Business, Ontario, CA, 2011; A.S., Surveying, Rancho Santiago Community College, 1994; Completion of Local 12 Survey Apprenticeship and Party Chief v rogra ms PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#7629/CA/2000; Transportation Worker's Identification Card PROFESSIONAL ORGANIZATIONS: California Land Surveyors Association; Women's Transportation Seminar; Construction Management Association of America; American Council of Engineering Companies ,SUMMARY Bernie serves as GUIDA's Executive Vice President. He possesses over 35 years of land surveying and mapping expertise and has served as Principal -In -Charge on numerous on -call public works contracts throughout the state. His local clients have included the Cities of Newport Beach, Irvine, Huntington Beach, Anaheim, Santa Ana, The Irvine Company, Irvine Ranch Water District, South Coast Water District, Orange County Transportation Authority, Orange County Public Works, and Caltrans District 12, just to name a few. PROIE-MEXPERIEN'C City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Principal -In -Charge: For more than 24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other professional land surveying services. GUIDA has provided services on a variety of projects including the Newport Heights Alley Reconstruction, Grant Howland Park, Balboa Pier Aerial Survey, Harbor Island Balboa Yacht Basin, Irvine Avenue Pavement and Median Rehabilitation, Superior Avenue Overcrossing, Newport Harbor High School, and the River Avenue Pacific Coast Highway Drainage As -Built. Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Principal -In -Charge: For more than 28 years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous improvement projects. Services have included both design and construction survey support for infrastructure pipelines, sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records. City of Irvine, On -Call Land Surveying Services I Irvine, CA I Principal -In -Charge: For more than 28 years, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract includes field and office surveying services for the construction of municipal improvements, such as facilities, streets, traffic signals, walls, bridges, bike trails, storm drains and channels, and utilities. YEARS OF EXPERIENCE: 37+ YEARS WITH GUIDA: 6+ EDUCATION: B.S., Surveying and Photogrammetry, California State University, Fresno PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#6167/CA/1989; Professional Land Surveyor #20712/NV/2010; Professional Land Surveyor #16900/ID/2016 PROFESSIONAL ORGANIZATIONS: American Council of Engineering Companies (ACEC); California Land Surveyor's Association (CLSA) .SUMMARY Justin has more than 37 years of land surveying and mapping surveying experience, including on projects with the City of Newport Beach. He performs right of way engineering, boundary surveys and mapping, ALTA Surveys, obtaining and reviewing preliminary title reports, cadastral and title research, plotting existing encumbrances, dedications and vacations, preparation of legal descriptions and plats, records of survey, parcel maps, tract maps, lot -line adjustments, other land surveying services. Justin will support the team by leading all office survey activities required on this contract. !PROJECT EXPERIENCE City of Newport Beach, Superior Avenue Overcrossing I Newport Beach, CAI Project Surveyor: This City project constructed a new pedestrian and bicycle bridge and a larger visitor parking lot at the northeast corner of West Coast Highway and Superior Avenue in the City of Newport Beach. As a subconsultant to the design engineering team, GUIDA provided horizontal and vertical controls and topographic surveys and mapping to support the final design of the improvements. In addition, GUIDA provided boundary surveys and legal descriptions and plats to support the transfer of a scenic easement from Caltrans back to the City of Newport Beach. City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA I Project Surveyor: The purpose of this project was to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of determining volume differences in the sand. South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Project Surveyor: As a prime consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation. Orange County Public Works (OCPW), On -Call Land Surveying Services I Orange County, CA I Right of Way Surveys Lead: As a prime consultant to the County, GUIDA's services include records research, horizontal control, preparation of record of survey maps and corner records, monument preservation, GNSS surveys, cross-sections/scour study surveys, topographic surveys, terrestrial laser scanning surveys, construction surveys, right of way services, subsidence and deformation monitoring surveys, hydrographic surveys, UAS surveys, GIS services, ALTA surveys, mobile LiDAR data collection, boundary surveys, utility surveys, and other surveying services. YEARS OF EXPERIENCE: A3+ YEARS WITH GUIDA: 5+ EDUCATION: Santiago Canyon College, Completion of the Southern California Surveyors Joint Apprenticeship Committee Chainman and Party Chief Programs PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#6902/CA/1999; Transportation Workers Identification Card (TWIC); OSHA10 Certified PROFESSIONAL ORGANIZATIONS: N/A SUMMARY Mark brings over 43 years of land surveying experience throughout Southern California, including on prior projects with the City. His experience includes both field and office surveying, providing construction survey calculations, boundary analyses, project research, computer downloading of field data, setting up of daily field work, and plan checking improvement plans. His knowledge of construction surveys, construction calculations, topographic mapping, computer calculations, plotting, data collection, and AutoCAD applications is excellent. Mark will be responsible for working with the team to provide oversight for field survey activities on this contract. PROJECT EXPERIENCE City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Chief -Of -Parties: For more than 24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other land surveying services. City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA I Chief -Of -Parties: The purpose of this project was to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of determining volume differences in the sand. South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Chief -Of -Parties: As a prime consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation. City of Irvine, On -Call Land Surveying Services I Irvine, CA I Chief -Of -Parties: For more than 28 years, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract includes field and office surveying services for the construction of municipal improvements, such as facilities, streets, traffic signals, walls, bridges, bike trails, storm drains and channels, and utilities. ...No :GUIDA ■EMNON ADDITIONAL STAFF RESUMES YEARS OF EXPERIENCE: 42+ YEARS WITH GUIDA: 19+ EDUCATION: Santiago Canyon College, A.A., Surveying and Mapping, 1995; California State University, Long Beach, Civil Engineering coursework, 1992-1994 PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#7842/CA/2002 PROFESSIONAL ORGANIZATIONS: California Land Surveyors Association (CLSA), Orange County Chapter, Corporate Member; California Foundation for Land Surveying Education, Treasurer Dean has 42 years of experience that includes mapping and design with a concentration in public works projects, including projects with the City of Newport Beach and other local agencies. His responsibilities have included preparation of tentative tract maps, final tract maps, records of survey, legal descriptions and plats, annexation documents, parcel maps, corner records, Caltrans right of way engineering documentation, and other land surveying services. PROJECT EXPERIENCE City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Project Surveyor: For more than 24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other land surveying services. City of Newport Beach, Grant Howald Park I Newport Beach, CA I Project Surveyor: Dean was responsible for overseeing GUIDA's office work on this project. The work on the initial project site included 1-foot contour intervals; alignment and location of walls, paving, fencing, light fixtures, structures, signage, etc.; all above grade utilities (pull boxes, valve boxes, back flow preventers, detector checks, transformers, etc.); tree canopy outline, tree trunk locations, and elevations at base of tree; survey reference and control points; property lines, easement alignments, setbacks, etc. as described on the property Title Report; and adjacent streetscape alignment, including face of curb and right of way on both sides of the street. Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Project Surveyor: For more than 28 years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous improvement projects. Design services include GPS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records. The Bluff's Homeowners' Community Association, Newport Bluff's Aerial Topographic Survey I Newport Beach, CA I Project Surveyor: GUIDA provided The Bluffs Homeowners' Community Association with an aerial topographic survey of several local public and private streets within the community. GUIDA's services included establishing field control, fly V= 40' scale aerial topography, surveys of visible utilities, plotting record tract boundary, and plotting existing easements. � °°€€€ GUIDA YEARS OF EXPERIENCE: 23+ YEARS WITH GUIDA: 23+ EDUCATION: California State Polytechnic University, Pomona, B.A. Civil Engineering/Surveying, 1998-2002, California State University, Fullerton, Communications, 2008-2012 PROFESSIONAL REGISTRATION/CERTIFICATIONS: N/A PROFESSIONAL ORGANIZATIONS: N/A Guillermo brings more than 23 years of land surveying experience, including prior direct experience with projects for the City. He has vast experience in technology, hundreds of topographic/design surveys, basemap development, easement preparations, and ALTA survey/boundary surveys. Guillermo, amongst other things, manages projects including design surveys, pipeline projects, development projects, and maintains excellent CAD skills along with other survey tools and applications. City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Survey Analyst: For more than 24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other land surveying services. City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA I Survey Analyst: The purpose of this project was to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of determining volume differences in the sand. The Bluff's Homeowners' Community Association, Newport Bluff's Aerial Topographic Survey I Newport Beach, CA Survey Analyst: GUIDA provided The Bluffs Homeowners' Community Association with an aerial topographic survey of several local public and private streets within the community. GUIDA's services included establishing field control, fly V= 40' scale aerial topography, surveys of visible utilities, plotting record tract boundary, and plotting existing easements. All services were delivered on time and on budget. City of Anaheim, Public Works Department, On -Call Survey Support Services I Anaheim, CA I Survey Analyst: GUIDA is serving as a prime survey consultant for the City under this On -Call Survey Support Services contract. Projects for the City may include capital improvement projects, rehabilitation projects, and/or developer projects. GUIDA's scope of services may include, but are not limited to, providing construction staking/layout; monument preservation; vertical and horizontal control (conventional and/or GPS); preparation of maps, records of survey, corner records and other official records; legal descriptions and boundary control; topographic mapping, including terrestrial LiDAR mapping; as -built surveys and subsurface utility engineering (existing utility surveys); technical review of mapping related items such as lot line adjustment, certificates of compliance, maps, certificates of correction and other official records; and aerial mapping services, including topographic mapping, photogrammetry imagery, and LiDAR. am ...... .9100"GUIDA 5M®E® ■11®.. ■ m ..: ■....■ YEARS OF EXPERIENCE: 28+ YEARS WITH GUIDA: 28+ EDUCATION: Santiago Canyon College, Survey Courses; Santiago Canyon College, Completion of the Southern California Surveyors Joint Apprenticeship Committee Chainman and Party Chief Programs PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#8141/CA/2005; FAA-107 UAV Pilot 3974275; Transportation Workers Identification Card (TWIC) PROFESSIONAL ORGANIZATIONS: California Land Surveyors Association (CLSA), State and local Adam has 28 years of survey and mapping experience, including prior experience working on the City's projects. His expertise is in right of way and boundary surveying, topographic/design surveys, subdivisions, ALTA/ACSM surveys and GPS surveys, and field to office automation. In addition, Adam has provided construction staking and GPS surveying for several large construction projects throughout Southern California. City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Licensed Party Chief: For more than 24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other surveying services. Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Licensed Party Chief: For more than 28 years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous improvement projects. Services have included both design and construction survey support for infrastructure pipelines, sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records. South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Licensed Party Chief: As a prime consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation. City of Irvine, On -Call Land Surveying Services I Irvine, CA I Licensed Party Chief: For more than 28 years, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. GUIDA's scope of services under this contract includes field and office surveying services for the construction of municipal improvements, such as facilities, streets, traffic signals, walls, bridges, bike trails, storm drains and channels, and utilities. YEARS OF EXPERIENCE: 7+ YEARS WITH GUIDA: 7+ EDUCATION: Santiago Canyon College, Completion of the Southern California Surveyors Joint Apprenticeship Committee Chainman and Party Chief Programs PROFESSIONAL REGISTRATION/CERTIFICATIONS: Professional Land Surveyor#9753/CA/2022; FAA-107 UAV Pilot 3961597; Transportation Workers Identification Card (TWIC) PROFESSIONAL ORGANIZATIONS: N/A Josh is a Professional Land Surveyor and Party Chief who is experienced in performing all types of land surveying (control, topographic, boundary, right of way, and construction) services on public and private projects, including on projects for the City of Newport Beach. As an FAA 107 pilot, he is experienced in capturing aerial imagery and documenting existing ground conditions, which may be utilized for project planning, conceptual design, and as -built documentation purposes. iPROJECT EXPERIENCE City of Newport Beach, On -Call Professional Surveying Services I Newport Beach, CA I Licensed Party Chief: For more than 24 years, GUIDA has been a trusted on -call prime surveying consultant for the City of Newport Beach. Over that time, as a firm on the City's approved vendor list, GUIDA has provided a variety of surveying services, both directly to the City and as a subconsultant to other consultant firms, for projects throughout the City. Services include, but are not limited to, providing topographic mapping, boundary surveys, crime scene forensic surveys, hydrographic surveys, establishing horizontal and vertical control based on Orange County Surveyor's NAD83 and NAVD88, as well as other surveying services. City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA ( Licensed Party Chief: The purpose of this project was to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of determining volume differences in the sand. Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Licensed Party Chief: For more than 28 years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous improvement projects. Services have included both design and construction survey support for infrastructure pipelines, sewer and water pipelines, reservoirs, and other facility improvements. Design services include GPS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records. South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Licensed Party Chief: As a prime consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation. .... no 12w®GUIDA :0 .21... ..:N ■....■ YEARS OF EXPERIENCE: 8+ YEARS WITH GUIDA: 4+ EDUCATION: Cal State Long Beach, MS Education, 2004; Santiago Canyon College, Completion of the Southern California Survevors Joint Apprenticeship Committee Chainman Program PROFESSIONAL REGISTRATION/CERTIFICATIONS: FAA-107 UAV Pilot 3948375, Issued 12/16/2016 PROFESSIONAL ORGANIZATIONS: International Union of Operating Engineers (IUOE), Local 12, Member Matt has 8 years of field surveying experience serving as a party chief and UAV pilot, including prior experience working on the City's projects. He currently leads GUIDA's UAS services, oversees UAV flights and imagery reductions. He maintains an excellent safety record, utilizes Trimble surveying equipment, and is experienced in field to finish surveying systems. City of Newport Beach, Balboa Pier Aerial Survey I Newport Beach, CA I Party Chief: The purpose of this project was to provide the City of Newport Beach with an aerial topographic survey of the existing conditions of the sand along the beach due to heavy tide changes. GUIDA set 17 aerial targets for the topographic mapping which was used to compare to the 2016 aerial topography. This region of the beach was flown three separate times by GUIDA for the purpose of determining volume differences in the sand. Irvine Ranch Water District (IRWD), On -Call Land Surveying Services I Irvine, CA I Party Chief: For more than 28 years, GUIDA has provided on call right of way engineering, land surveying, and mapping services to IRWD on numerous improvement projects. Design services include GPS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation of corner records. South Coast Water District (SCWD), On -Call Land Surveying Services I Laguna Beach, CA I Party Chief: As a prime consultant to the District, GUIDA is providing design and construction survey support for infrastructure sewer and water pipelines, pump stations, reservoirs, and other facility improvements. Design services include GNSS and other control surveys, topographic surveys and mapping, boundary surveys, cadastral and title research for right of way engineering support, preparation of legal descriptions and plats, and monumentation preservation. Construction services include constructability reviews, construction computations, construction staking for pipelines, appurtenances and new improvements, as -built surveys, earthwork quantities, monumentation, and the preparation. City of Anaheim, Public Works Department, On -Call Survey Support Services I Anaheim, CA I Party Chief: As a prime consultant, GUIDA is providing on -call survey support services for the City's capital improvement projects, rehabilitation projects, and/or developer projects. GUIDA's services may include, but are not limited to, providing construction staking/layout; monument preservation; vertical and horizontal control (conventional and/or GPS); preparation of maps, records of survey, corner records and other official records; legal descriptions and boundary control; topographic mapping, including terrestrial LiDAR mapping; as -built surveys and subsurface utility engineering (existing utility surveys); technical review of mapping related items such as lot line adjustment, certificates of compliance, maps, certificates of correction and other official records; and aerial mapping services, including topographic mapping, photogrammetry imagery, and LiDAR. .Elm"'GUIDA ■ ONO .®I'M M."M Gencaga (Gen) Aliyazicioglu, CP I Aerial Photogrammetry Lead / DMI S :. ns 0101711E NIRPPINO. INC. -� e�mvrem ers an..00�ammemc sewrces Education: BS in Photogrammetric Engineering (1972) Ohio State University Registration: Years with DMI: 36 Certified Photogrammetrist (#969CP) Professional Affiliations: Years total: 49 ASPRS, MAPSS Gen Aliyazicioglu, CP will serve as this contract's Aerial Photogrammetry Lead. With over 49 years of profound experience and technical understanding of geospatial and photogrammetric services, Gen has extensive experience with all aspects of digital aerial mapping starting with the project management, flight planning, ground control frameworks, data compilation, post processing, aerial triangulation, ortho-production, LiDAR data collection and processing, GIS, and quality assurance of all project deliverables. Gen's role with DMI is supervising and overseeing the creation of photogrammetry, LiDAR, and ortho projects. He is also in charge of staff and equipment allocation and his hands-on approach allows for the project to stay on schedule. He interacts with all project managers to ensure that all client requirements are met. Gen has completed a myriad of private, state, local and federal projects for over four decades. RELEVANT PROJECTS: Orange County Public Works (OCPW), On -Call Aerial Imagery, LiDAR and Photogrammetry Services, Orange County, CA: DMI has completed small to large scale mapping projects with our imagery and LiDAR sensors equipped with Airborne GPS/IMU. These projects include map scales ranging from 1"= 20' with 0.5' Cl, 1"=40' with 1' Cl, 1"= 50' with V/2' Cl, and 1"= 100' with 2' Cl. Gen serves as project manager on this contract. Department of Water Resources (DWR), On -Call Land Surveying Services, Statewide, CA: DMI has completed 5 task orders for DWR to -date as a subconsultant on this contract. These projects include aerial imagery / LiDAR acquisition, generation of hydro -flattened DEM, surface files (in MicroStation and AutoCAD) and orthophotos. One of the task orders was to provide mapping services for Lake Oroville and the surrounding area, covering approximately 122 square miles. Gen serves as project manager on this contract. Riverside County Flood Control and Water Conservation District (District), On -Call Aerial Imagery and/or LiDAR Data Services, Riverside, CA: Since 1987, DMI has provided the District with on -call imagery and LiDAR acquisition and processing services. Gen serves as project manager on this contract. San Bernardino Valley Municipal Water District (Valley District) and Inland Empire Resource Conservation District (IERCD), San Bernardino National Forest Aerial Imagery and LiDAR Acquisition, San Bernardino, CA: DMI was contracted by the Valley District and IERCD, in cooperation with the USDA Forest Service, to acquire aerial imagery at three-inch resolution and LiDAR data that meets USGS Quality Level 1 (QL1). The project area covers approximately 1000 square miles of San Bernardino National Forest area. Gen served as the project manager on this contract. Mojave Water Agency (MWA), CIR Imagery, San Bernardino County, CA: 'As part of a multi -year contract, DMI has performed ground surveying, aerial imagery acquisition, RGB and CIR digital orthophotography (12") services for Mojave Water Agency. The project area covers 3,700 square miles of rural area over western portion of San Bernardino County, California. Gen serves as project manager on this contract. Southern Nevada Water Authority (SNWA)/Las Vegas Valley Water District (LVVWD), Digital Aerial Imagery Services for Las Vegas Valley, Las Vegas, CA: DMI was contracted by SNWA and LVVWD to acquire 4 band aerial imagery at three-inch resolution covering approximately 565 square miles of Las Vegas Valley. Gen served as the project manager on this contract. EXHIBIT B SCHEDULE OF BILLING RATES GUIDA Page B-1 € G U I DA CITY OF NEWPORT BEACH I SURVEY AND MAPPING RATE SHEET Rates effective through June 30, 2029 HOURLY RATES LABOR DIESCRIPTIOA ••� Principal $360.00 Senior Project Manager $315.00 Project Manager $280.00 Senior Project Surveyor $260.00 Project Surveyor $230.00 Senior Survey Analyst $205.00 Survey Analyst $180.00 Survey Technician $160.00 Project Coordinator $160.00 Survey Intern $125.00 Field Survey Rates by Prevailing Wage Classification* 1-Person Survey Crew $255.00 2-Person Survey Crew $420.00 3-Person Survey Crew $560.00 *1-, 2- and 3-person survey crews are inclusive of survey vehicles, conventional and BPS survey equipment, and associated survey tools, safety equipment, etc. MINIMUM HOURLY CHARGE (PREVAILING WAGE ONLY) Office classifications will be billed based on the hours worked, no minimum hourly charge. Field classifications will be billed on an hourly basis with a minimum of 4, 6, and 8 hours in accordance with prevailing wage requirements. ESCALATION Rates are effective through June 30, 2029. Rates will remain fixed throughout the five year contract term. If the term exceeds five years, escalation will occur annually based on negotiations with the City. OVERTIME Straight time will be billed for all work performed on -site up to 8 hours each day, Monday through Friday. Overtime will begin after 8 hours, Monday through Friday and on Saturdays. Double time will begin after 12 hours and on Sundays and holidays. The overtime/double labor rates will include: Overtime (on -site over 8 hours Mon -Fri and Sat) 1.5 times the hourly base rate Sundays and Holidays 2.0 times the hourly base rate Nighttime Non -Overtime 1.5 times the hourly base rate OTHER DIRECT COSTS 1. Reimbursable costs including but not limited to delivery or messenger fees, reproduction costs, agency fees, permits, title company fees, etc., shall be billed at cost plus 10%. 2. Travel costs such as per diem, mileage, and lodging will be billed at cost. 3. Subconsultant fees shall be billed at cost plus 10%. 4. Mobile LiDAR equipment will be billed at $1,428.00 per day. 5. Costs related to specialty survey requirements, (i.e., traffic control, specialty equipment, etc.) will be billed at cost plus 10%. 6. Expenses for any special equipment and/or requests shall be at the approval of the client. SOUTHERN CALIFORNIA LOCATIONS ORANGE COUNTY 220 Commerce, Suite 150, Irvine, CA 92602 INLAND EMPIRE 3536 Concours, Suite 201, Ontario, CA 92408 1 SAN DIEGO 380 State Place, Escondido, CA 92029 WWW.GUIDAINC.COM EXHIBIT C INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Contract, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance providing statutory benefits and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each employee for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California. U.S. Longshoremen's and Harbor Workers' Act (USL&H) shall be required for employees performing services covered by said Act. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers and employees. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary excess/umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than two million dollars ($2,000,000) per occurrence, four million dollars ($4,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Consultant shall maintain automobile GUIDA Page C-1 insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Contract, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit for each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of two million dollars ($2,000,000) per claim and four million dollars ($4,000,000) in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. E. Excess/Umbrella Liability Insurance. If any Excess or Umbrella Liability policies are used to meet the limits of liability required by this contract, then said policies shall be "following form" of the underlying policy coverage, terms, conditions, and provisions and shall meet all of the insurance requirements stated in this contract, including, but not limited to, the additional insured and primary & non-contributory insurance requirements stated herein. No insurance policies maintained by the City, whether primary or excess, and which also apply to a loss covered hereunder, shall be called upon to contribute to a loss until the Consultant's primary and excess/umbrella liability policies are exhausted. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Contract shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers and employees, or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers and insurance clauses from each of its subcontractors. B. Additional Insured Status. All liability policies including general liability, products and completed operations, excess/umbrella liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers and employees shall be included as additional insureds under such policies. GUIDA Page C-2 C. Primary and Non -Contributory. Consultant's insurance coverage shall be primary insurance and/or the primary source of recovery with respect to the City, its City Council, boards and commissions, officers, agents, volunteers and employees. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self- insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days' notice of cancellation or nonrenewal of coverage (except for nonpayment for which ten (10) calendar days' notice is required) for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. All of the executed documents referenced in this Contract must be returned to City within ten (10) regular City business days after the date on the "Notification of Award". Insurance certificates and endorsements must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Contract. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15) days prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. The City reserves the right at any time during the term of the Contract to change the amounts and types of insurance required by giving Consultant ninety (90) calendar days' advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Right to Review Subcontracts. Consultant agrees that upon request, all agreements with subcontractors or others with whom Consultant enters GUIDA Page C-3 into contracts with on behalf of City will be submitted to City for review. Failure of City to request copies of such agreements will not impose any liability on City, or its employees. Consultant shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Consultant shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format at least as broad as CG 20 38 04 13. D. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. E. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Consultant. Any available proceeds in excess of specified minimum limits of insurance and coverage shall be available to the City. F. Self -Insured Retentions. Any self -insured retentions must be declared to and approved by City. City reserves the right to require that self - insured retentions be eliminated, lowered, or replaced by a deductible. Self-insurance will not be considered to comply with these requirements unless approved by City. G. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. H. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Contract, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. GUIDA Page C-4 Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. GUIDA Page C-5 4i EaCL a 1 � a c CO)cn a C C U f! as P Cd !C CN i1! W E Q C7 C 5 P 4 4 EL � p fW (14 C U I u a a c � c LP v 0 e E Uu u I i i cv Q c a © E Cc} RI N o tr a I i I ' a e L a Q Qin y ST% c3 C C "' a V �'' T CV w u u _ u :3 z m` Q fti U N 1� LU Q C e \ � 2 ' � @ > � Q a k�§ � / « k § « R E \ 3 coy � .k 2 PME a �( . E � E j to G 2a L k L� t t = 2 2 \ ) k 3 f � � $ 7 :k '). L � 3 S d k § ) . < f } )= G 3 k 2 — ) \ _ w§ / k 0 . ) Z \ 2 / 3 / ) / § k #18100 ..m, .m:0:m om 0: G U I DA 7685-2A ■■ GEOSPATIAL SOLUTIONS GUIDA I ORANGE COUNTY OFFICE 220 COMMERCE, SUITE 150, IRVINE, CA 92602 WWW.GUIDAINC.COM MENNEo siis ®: 1GUIDA ORANGE COUNTY 1 220 COMMERCE, SUITE 150, IRVINE, CA 92602 ■■■■i '$4 OFFICE (949) 777-2000 1 ®WWW.GUIDAINC.COM GEOSPATIAL SOLUTIONS 09/18/2024 01LTR24-157 Tyler Parra Associate Civil Engineer City of Newport Beach 100 Civic Center Drive Newport Beach, CA 92660 PROPOSAL FOR: JAMBOREE ROAD SITE SURVEY FOR 144" CMP (INITIAL AND SPRING SURVEYS) Dear Tyler, GUIDA appreciates the opportunity to submit a proposal for the project referenced above. We have carefully and thoughtfully reviewed your request and have developed the following Scope of Work (Exhibit A) and Schedule and Fee (Exhibit B). Founded in 1988 and incorporated in 1995, GUIDA is a small, woman -owned geospatial firm that has provided land surveying and mapping services to teaming partners throughout California for many years. Our local team brings a depth of expertise managing and supporting hundreds of public and private projects. This experience has led to the development and implementation of a proven project management and quality control process that allows for timely completion of deliverables. GUIDA blends traditional methodologies with innovative technologies for the delivery of highly accurate work products, resulting in time and cost savings to our clients. Our state-of-the-art equipment and software tools are utilized on each project to help solve complex survey challenges. We are committed to providing effective solutions that best meet your needs. GUIDA is a certified Small Business Enterprise (Department of General Services). The firm is registered with the Department of Industrial Relations under DIR #1000006862 and is signatory to a collective bargaining agreement with the International Union of Operating Engineers, Locals 3 and 12. The following proposal was prepared under the supervision of a professional licensed land surveyor and will be valid 120 days from the date noted on this cover letter. All communication associated with this proposal will be coordinated by the undersigned. Thank you very much for your time and we look forward to hearing from you soon. PREPARED BY: M Lisa Spivak, PLS Executive Vice President T 949.777.2000 E Ispivak@guidainc.com GUIDA-CITY OF NEWPORT BEACH JAMBOREE ROAD SURVEY 20240918 1LTR24-157.DOCX €i G U I DA 9 ORANGE COUNTY 1 220 COMMERCE, SUITE 150, IRVINE, CA 92602 k. OFFICE (949) 777-2000 1 ® WWW.GUIDAINC.COM PROJECT UNDERSTANDING AND LIMITS It is understood that the City of Newport Beach would like an initial survey of the roadway surface of Jamboree Road and the inlet, outlet and interior of the 144" CMP as shown in the figure below. The City would then like a second survey of the same limits and features captured in the Spring after rainy season is substantially complete. It is also understood that access to the inlet and outlet structures for the 144" CMP will be coordinated by the City prior to the start of the surveys. RIGHT OF BIG CANYON PARK PROVIDE SURVEY INFORMATION FOR STRUCTURE OUTLET kftwos� OF CMPCIL l JAMBOREE ROAD RIGHT OF WAY 150. 1 1 _� PROVIDE SURVEY INFORMATION /A, 1C FOR STRUCTURE INLET \ � J \ SEA ISLAND OR. RUE GRAND - - PROVIDE SURVEY INFORMATION r FOR CHANNEL FLOW LINE ANO \ ` BANKS SCOPE OF WORK TASK 1: TOPOGRAPHIC SURVEYS (INITIAL SURVEY) Control Surveys: Horizontal and vertical project control will be established for the project area. The survey control will be tied horizontally into available Orange County Surveyor's North American Datum of 1983, California Coordinate System, Zone 6 coordinates and the North American Vertical Datum of 1988 (NAVD88) horizontal and vertical controls. Controls will be established to support the topographic surveys and mapping services. GUIDA-CITY OF NEWPORT BEACH JAMBOREE ROAD SURVEY 20240918 1LTR24-157.DOCX :::: GUIDA 9 ORANGE COUNTY 1 220 COMMERCE, SUITE 150, IRVINE, CA 92602 k. OFFICE (949) 777-2000 1 ® WWW.GUIDAINC.COM LiDAR and Topographic Surveys: LiDAR and conventional ground survey methods will be utilized to capture detailed topographic information for Jamboree Road and the 144" CMP as shown in the project limits above. The detailed information will include curbs and gutters, flowlines, 2' or 10' pavement grid for Jamboree Road, driveways, edge of pavement, the soffit and invert of the 144" CMP, detailed data for the inlet and outlet of the CMP within the limits shown above, other drainage facilities and inverts, and surface visible utility features, etc. The topographic data will be downloaded, processed, and tied to the horizontal and vertical control established for this project. LiDAR data will be extracted, and conventional topographic data will be processed and both data sets mapped in AutoCAD Civil3D, and a digital terrain model created for the existing ground surface. The final deliverables will include the digital terrain model, topographic data plotted in AutoCAD Civi13D format. An ASCII file of the topographic survey data will also be prepared. TASK 2: TOPOGRAPHIC SURVEYS (SPRING 2025 SURVEY) LiDAR and Topographic Surveys: Utilizing the control established during the initial survey, LiDAR and conventional ground survey methods will be utilized to capture the same detailed topographic information for Jamboree Road and the 144" CMP as shown in the project limits above and as captured during the initial survey. The detailed information will include curbs and gutters, flowlines, 2' or 10' pavement grid for Jamboree Road, driveways, edge of pavement, the soffit and invert of the 144" CMP, detailed data for the inlet and outlet of the CMP within the limits shown above, other drainage facilities and inverts, and surface visible utility features, etc. The topographic data will be downloaded, processed, and tied to the horizontal and vertical control established for this project. LiDAR data will be extracted, and conventional topographic data will be processed and both data sets mapped in AutoCAD Civil3D, and a digital terrain model created for the existing ground surface. The final deliverables will include the digital terrain model, topographic data plotted in AutoCAD Civi13D format. An ASCII file of the topographic survey data will also be prepared. ASSUMPTIONS The following assumptions have been made: 1) The survey data will be tied to available Orange County Surveyor's horizontal and vertical controls. 2) Client will provide access to the site during normal business hours (7a to 4p, Monday through Friday) 3) Client will notify the appropriate authorities of our work and arrange for access into the CMP prior to the surveys, as needed. 4) Client will notify owners/tenants of our work and arrange for access of the golf course or any other private property. 5) No permits of any kind will be required. If permits are required, they will be provided at no cost to the survey team. 6) No special training or safety orientation will be required. If special training is required, then the associated costs will be billed as a separate cost outside of this proposal per our hourly rate schedule attached. EXCLUSIONS The following services, and all other services not specifically listed herein, are excluded: 1) Boundary Surveys 2) Utility research and mapping 3) Traffic control GUIDA-CITY OF NEWPORT BEACH JAMBOREE ROAD SURVEY 20240918 1LTR24-157.DOCX 1E.E.E.E. GU IDA DELIVERABLES The following deliverables are included: INITIAL SURVEYS (Fall 2024) 1) Topographic Mapping in AutoCAD Civi13D format 2) LiDAR data in LAS format 3) Field Notes in PDF format 4) Field Photos in JPG format 5) ASCII Point Files SPRING SURVEYS (Late Spring 2025) 1) Topographic Mapping in AutoCAD Civi13D format 2) Comparison to Initial Survey (i.e. Heat Map) 3) LiDAR data in LAS format 4) Field Notes in PDF format 5) Field Photos in JPG format 6) ASCII Point Files 9 ORANGE COUNTY 1 220 COMMERCE, SUITE 150, IRVINE, CA 92602 k. OFFICE (949) 777-2000 1 ® WWW.GUIDAINC.COM GUIDA-CITY OF NEWPORT BEACH JAMBOREE ROAD SURVEY 20240918 1LTR24-157.DOCX 1E.E.E.E. GU IDA 9 ORANGE COUNTY 1 220 COMMERCE, SUITE 150, IRVINE, CA 92602 k. OFFICE (949) 777-2000 1 ® WWW.GUIDAINC.COM SCHEDULE Based on our current schedule and prior commitments, we will be able to begin work on the surveys within five (5) business days after receiving written authorization to proceed. We estimate that the services defined herein can be completed and delivered within approximately thirty (30) business days, assuming we have no access delays, no weather delays, and are not impeded by other circumstances beyond our control. FEE The services defined herein will be completed for a not to exceed fee of $32,418. This fee includes an estimated cost for labor rates approved within our City of Newport Beach On -Call services agreement dated August 27, 2024, equipment, and other direct costs associated with the project. The fee is broken out as follows: INITIAL SURVEY: $17,699.00 (Includes the establishment of control for the initial and future surveys) SPRING 2025 SURVEY: $14,719.00 (Assumes the initial survey control will be available for use and the access to the site remains unchanged) Approved by: TGS 09-20-24 7685-2A 25D02-UNAS-012-UNAS $32,418 GUIDA-CITY OF NEWPORT BEACH JAMBOREE ROAD SURVEY 20240918 1LTR24-157.DOCX