HomeMy WebLinkAbout11 - PSA for Ocean Piers Inspection and Design Services (25H03)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
October 22, 2024
Agenda Item No. 11
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer - 949-644-3321
tandefur@newportbeachca.gov
TITLE: Approval of Professional Services Agreement with Moffatt & Nichol
for Ocean Piers Inspection and Design Services (25H03)
ABSTRACT:
The City of Newport Beach conducts biennial inspections and maintenance of both
Newport and Balboa Piers to ensure that they are in good working condition. The City
issued a Request for Proposals (RFP) for Ocean Piers Inspection and Design Services
to identify any possible structural deficiencies and needed repair items and prepare
construction documents for addressing them. Staff requests City Council approval to
enter into a Professional Services Agreement with Moffatt & Nichol of Long Beach, to
perform this work.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Approve a Professional Services Agreement with Moffatt & Nichol for the Ocean Piers
Inspection and Design Services project for a total not -to -exceed amount of $265,500,
and authorize the Mayor and City Clerk to execute the agreement.
DISCUSSION:
Newport Pier and Balboa Pier were constructed over 80 years ago. To keep both piers in
satisfactory operating condition, a biennial (every two years) assessment is conducted,
and repairs are made based on that assessment. The project will generally include pier
sub -structure, piles and hardware inspections, and non-destructive surface testing. The
inspection findings will be used to design a publicly bid pier maintenance project to correct
any deficiencies identified in the report.
The City's proposal review team consisted of three staff members from the Public Works
Department. Proposals were evaluated by the review team members independently.
Evaluations were based on each firm's proposal and conformance to the RFP, their
understanding of the project scope, the experience and expertise of their project team
and ability to provide adequate resources, and the relevance of their references
conducting work for public agencies on projects of similar scope and complexity.
Approval of Professional Services Agreement with Moffatt & Nichol
for Ocean Piers Inspection and Design Services
October 22, 2024
Page 2
Four firms submitted proposals with three of the firms ranked by the evaluation team as
being highly qualified. The fourth did not qualify. The final average scores are as follows:
Firm Name
Average Score
Rank
Moffatt & Nichol
91
1
Noble Consultants — GEC, Inc.
83
2
Simpson Grumpertz & Heger Inc.
81
3
Upon selection of the most qualified firm, staff then negotiated the fee and scope with
Moffit & Nichol, and confirmed its proposal was reasonable and feasible when considering
the firm's ability and resources.
The scope of services provided by the consultant will include conducting a complete
inspection of Newport Pier; conducting a complete inspection of Balboa Pier; preparation
of a comprehensive inspection report noting pier condition and prioritizing repair
recommendations; preparation of construction documents for addressing identified
deficiencies; and provide bid and construction support.
Staff recommends approving a Professional Services Agreement with Moffit & Nichol to
complete the scope of services listed above, which is further described in the consultant's
proposal (Attachment A) as amended by Proposal Revision 01 (Attachment B). Given that
specialized equipment and certified divers must be deployed for this project, staff found
the proposed negotiated not -to -exceed services fee of $265,500 to be reasonable.
With the City Council's approval, the pier inspections would begin in November. Staff
anticipates then receiving the inspection report in February 2025 and the construction
documents May 2025. Construction would begin in fall 2025.
FISCAL IMPACT:
The adopted Fiscal Year 2024-25 Capital Improvement Program (CIP) budget includes
sufficient funding for this agreement. The services will be expensed to the Tidelands
Capital Fund Account in the Public Works Department, 10001-980000-25H03. The
Tidelands Capital Fund was created to allow for the sequestration of incremental
increases from tidelands rent adjustments solely to finance critical in -harbor capital
improvements, like sea walls repair, dredging, piers and important amenities.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
11-2
Approval of Professional Services Agreement with Moffatt & Nichol
for Ocean Piers Inspection and Design Services
October 22, 2024
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Consultant's Proposal (dated 7/31/24)
Attachment B — Proposal Revision 01 (dated 8/26/24)
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-,E AND DES1614 SERVICES
Produced for City of Newport Beach RFP NO.24-83 1 July 2024
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Contents
1 Cover Letter
3 Firm Experience
10 Proposed Personnel
18 References
19 Advance Notice Requirements Statement
20 Work Plan
This document is fully interactive. Just click on
any Table of Contents item or on the tabs to
the right to navigate directly to that section.
APPENDIX
A. Sample Report Pages
B. Consultant Proposal Worksheet
C. Acknowledgement of City's Standard Agreement Terms & Conditions
City of Newport Beach - Ocean Piers Inspection and Design Services Contents I ii
high,
moffatt & nichol
July 31, 2024
555 Anton Blvd. Suite 400
Costa Mesa, CA 92620
(657) 261-2699
moffattnichol.com
City of Newport Beach
Attn: Ellis Petersen, Associate Civil Engineer
Transmitted electronically via City of Newport Beach PlanetBids Portal
Subject: Request for Proposals (RFP NO.24-83) Ocean Piers Assessment and Design Services
Dear Mr. Petersen,
It is our understanding that for the past 30 years the City of Newport Beach (City) has kept to a bi-annual schedule
to inspect and/or rehabilitate both of the City's ocean piers. To keep to this schedule and formulate strategies
to rehabilitate each pier the City requires an experienced firm specializing in coastal engineering and marine
structures to perform condition assessment studies on the Newport and Balboa Piers. We understand the City of
Newport Beach is planning improvements to the Newport and Balboa Piers to correct existing deficiencies in an
effort to improve the overall condition ratings and safety.To facilitate this work, the City is seeking to conduct on -
site assessment surveys of each pier as a basis for formulating its rehabilitation strategy.
To achieve this goal, M&N has developed a detailed scope of work that includes providing pre -field work for
general project planning and coordination prior to conducting on -site investigations, field work to conduct
on -site evaluation of existing structural conditions and provide an assessment of damage and deterioration, and
summarizing findings into a report.
Given our in-depth knowledge from similar pier infrastructure rehabilitation projects, we understand that the
project will adapt from inspection, to design of repairs, and into construction. Our team is ready and available to
provide additional services for design of repairs and construction support to rehabilitate, restore, and maintain the
facility for continued use into the future should the need arise.
M&N has a long history of working with the City on Newport Pier and will leverage its familiarity with the local
environment, inspection procedures, and wave climate when assessing Balboa Pier to maximize efficiency and
minimize cost. Having prepared the Newport Pier 2015 End Platform Pier Inspection and Condition Assessment
Study, M&N has an in-depth knowledge of the Pier's structural components, recommended maintenance
program, and proposed improvement strategies. More recently, we provided engineering services to evaluate
Conceptual End Platform Improvement Alternatives for the preliminary restaurant building design in 2019.
This previous effort provided the City with options for capital improvements that helped guide the preferred
building location, which is to be situated on the end platform. In addition, we are currently working with the City
to prepare designs for the Newport Pier restaurant demolition and end platform rehabilitation that implement
previous inspection and restaurant feasibility studies into a construction action plan.
As our proposal demonstrates, M&N knows timber piers and is intimately familiar with both Balboa and Newport
piers. We have developed a strong track record in the design, repair, inspection, and construction support of
open -ocean and recreational/municipal piers, including timber structures and piers of historic significance. In
California alone, we have been involved in the inspection, design, repair, and refurbishment of over 42 such piers,
including the 2020 Newport Pier Restaurant Demolition and Platform Rehabilitation Design Services which are
currently underway and are directly relevant to the inspection and assessment services requested under this RFP
M&N offers the City a team of familiar experts, led by Project Manager Jerry Holcomb, PE, who currently is project
manager for the Newport Pier Restaurant Demolition and Platform Rehabilitation project. Jerry specializes in
structural design and marine construction along California's coast and has recent project experience in pier and
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City of Newport Beach - Ocean Piers Inspection and Design Services Cover Letter I 1
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Petersen
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wharf inspection and improvements for the Newport Pier, Redondo Beach Sportfishing Pier, Seal Beach Pier, Santa
Monica Pier, Goleta Pier, and Manhattan Beach Pier. As part of the previous 2015 and 2019 Newport Pier End
Platform Inspection and Conceptual Analysis, Mr. Holcomb conducted structural modeling and served as QA/QC
manager for review of the technical findings in the conceptual reports. Our Inspection and Rehabilitation Lead,
Bill Dubbs, PE, has 20 years of pier inspection and marine infrastructure design experience throughout Southern
California.
With M&N, the City has a committed project partner who knows your piers, understands how to work with the
City's project team, and fully prioritizes the importance of maintaining pier operations during field work. The City
has relied on M&N in the past for engineering services to develop cost-effective solutions that support the long-
term sustainable use of Newport Beach's piers. We believe our performance and delivery track record provides
justification to the City to entrust this specialized and quick -turnaround project to M&N.
Proposal Statements
• Our fee schedule to complete the following Scope of Work is provided in a separate attachment.
• We are available to start work immediately and anticipate completing the site inspections and condition
assessment reports well within the allotted 75-working days project schedule, pending weather and tide/surf
conditions.
• M&N has reviewed the Sample Agreement within the Appendix and is in general agreement with the terms
and conditions.
• This proposal is valid for 180 days from date of submittal.
• M&N acknowledges receipt of Addenda 1 and 2. Acknowledgements of Addenda are located in Appendix C.
We appreciate the opportunity to continue our professional relationship with the City and we look forward to
working with you. Please contact Project Manager Jerry Holcomb at (562) 317-3476 or via email atjholcomb@
moffattnichol.com any time to answer any questions or provide additional information.
Sincerely,
MOFFATT & NICHOL
Omar Jaradat, PhD, PE
Vice President and Project Principal
Qzltm/ CA4ewc&_
Jerry Holcomb, PE
Project Manager
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City of Newport Beach - Ocean Piers Inspection and Design Services
Cover Letter 2
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Firm Experience
Founded in 1945, M&N's specialized expertise in the inspection, rehabilitation, and engineering
design of waterfront facilities have helped public agencies and other clients plan, build, and
maintain marine structures for 75 years. With more than 75% of our revenue coming from marine
and waterfront projects, M&N is the largest dedicated marine planning and engineering firm in
North America.
M&N's story begins with the company's founders designing the original timber piers and
wharves for Southern California naval facilities during World War II. However, by the mid-1950s,
M&N's experience and expertise in marine terminal engineering readily translated to support
the growing demand for recreational waterfront piers, wharves, and small craft harbors and
marinas —as well as the revitalization of aging timber structures.
Today, M&N is a top industry leader for the assessment, inspection, design, and construction of
recreational, open -ocean coastal piers —including new and revitalized timber structures. Clients,
including the City, have relied on M&N for engineering services and cost-effective solutions to
develop strategies for rehabilitation to maintain use of their piers, wharfs, and other overwater
structures. Our team will draw on our expertise in waterfront facilities construction to incorporate
the site inspection data into cohesive Piers Inspection Reports the City can leverage to formulate
its strategy to rehabilitate and correct existing deficiencies on each pier in an effort to improve
the overall condition ratings and safety.
M&N EXPERIENCE WITH THE CITY& NEWPORT PIER
The City has entrusted M&N to complete the current Newport Pier Restaurant Demolition and
Platform Rehabilitation project, as well as the previous conceptual tasks that laid the groundwork
for that project. M&N has the most current understanding and knowledge of the Newport Pier,
allowing for quick mobilization of the proposed inspection team and efficient completion the
assessment work required.The team's on -going work on the Newport Pier project provides
the City with a team that needs no learning curve and will save time due to their in-depth
understanding of the current pier structure, constraints, and operations.
The City has depended on M&N in the past for inspection guidance and engineering services
to develop cost-effective solutions that support long-term sustainable use of the Newport Pier.
In addition, the M&N team has a wealth of experience through other City projects including,
engineering, inspection services, environmental services and permitting — providing the ability to
leverage working relationships with City staff and key stakeholders to expedite this project, avoid
project hang-ups, and quickly respond to urgent requests.
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City of Newport Beach - Ocean Piers Inspection and Design Services
Firm Experience 13
11-8
RECREATIONAL OPEN -OCEAN AND COASTAL PIER EXPERIENCE
For decades, M&N personnel have been industry leaders in waterfront infrastructure structural inspection and
design, providing cost-effective and resilient solutions for California's open -ocean piers. Our teams inspection TOC CL
experience includes all aspects of above and underwater inspections including piles, bracings, cap beams,
stringers, and other support members. M&N specializes in the assessment, design, and construction of
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recreational, open -ocean coastal piers —including new and revitalized timber structures. This experience could m
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prove invaluable when it comes time to start strategizing and designing rehabilitation work, with currently
scheduled restoration work to commence in 2021. Figure 1 below clearly illustrates M&N's experience working on Z
more than 45 piers and wharfs throughout California. We have supported inspection and design services on over
80% of the recreational piers in California. `^
Our team has performed similar -to -identical services for numerous projects within the last five years. In Figure 1,
we have highlighted in blue pier and wharf projects M&N has worked on in the last five years. On the following
pages are select relevant projects representative of our experience inspecting and assessing ocean piers and
supporting efforts to improve and rehabilitate these recreational piers. 5
FIGURE 1- M&N RECREATIONAL OPEN -OCEAN AND COASTAL PIER EXPERIENCE IN CALIFORNIA
LISTED NORTH TO SOUTH
Crescent City- Citizens Wharf
"C"Street Pier
Trinidad Pier
Napa Street Pier
Valero Pier
Martinez Pier
Chevron Richmond Wharf
Hyde Street Pier
Ferry Point Pier
Port of San Francisco Piers 1,
80,15/17, 40, & 45
Embarcadero Wharf Pier 1
U.S. Coast Guard Pier
Pacifica Pier
Romeo Pier
Johnson Pier
Santa CruzWharf
Capitola Wharf
SeacliffPier
Del MarWharf
Moss Landing North HarborWharf
Morro BayT-Pier
Pismo Beach Pier
Goleta Pier
StearnsWharf
Gaviota Pier
Emma Woods State Beach Seawall
Ventura Pier
Malibu Pier
Santa Monica Pier
Marina Del Rey Seawall
Port of Long Beach
Port of Los Angeles
Hermosa Beach Pier
Manhattan Beach Pier
Redondo Beach Pier
Rainbow Pier
Belmont/Veteran's Memorial Pier
Seal Beach Pier
Huntington Beach Wetlands Overlook Pier
Huntington Beach Pier
Balboa Island Seawall Structural
Assessment
Newport Beach Pier
Dana Point Ocean Institute Pier
North Light Pier
Oceanside Pier
Ocean Beach Fishing Pier
Ocean Beach Pier Renewal
San Diego Unified Port District
Scripps Institute Pier
Crystal Pier
Broadway Pier
"B"Street Pier
Mission Beach Seawall
Imperial Beach Pier
PIERS/WHARFS IN CALIFORNIA
52
PIERS/WATERFRONT STRUCTURE
ASSESSMENTS IN SOUTHERN
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City of Newport Beach - Ocean Piers Inspection and Design Services
Firm Experience 14
11-9
CITY OF NEWPORT BEACH
VARIOUS CONTRACTS
The City of Newport Beach selected M&N
to perform evaluations of the Newport Pier
end platform for potential replacement
of the existing restaurant structure with
a proposed new restaurant building.The
City requested an engineering evaluation
by M&N to determine any necessary pier
repairs or upgrades that may be required
as a result of the replacement of the
existing end platform restaurant two-story
building.
M&N performed a complete above
and underwater inspection on the end
platform of the Newport Pier and issued
a condition assessment report. The
platform was then analyzed for support of
a proposed two-story restaurant building
for vertical loads from the building as well
as wind and earthquake loads transferred
from the building to the pier based on
the current California Building Code
requirements. The type and magnitude of
required pier modifications for structural
elements were determined, including
decking, stringers, pile caps, and piles.
A report was then issued detailing the
modification recommendations, along
with an opinion of probable construction
costs.
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In early 2020, M&N was selected by the
City to complete the the restaurant
demolition and end platform rehabilitation
project.
In 2022, M&N, as part of the SWA team,
was selected to prepare the Newport Pier
and McFadden Plaza Rehabilitation Plan.
M&N conducted on -site interviews with
City maintenance and operations staff
to help identify site conditions.The team
developed conceptual layout alternativdes
based on City planning needs and
community engagement results. M&N was
responsible for coordinating waterside and
landside elements, e.g., pier access, public
access points, commercial facilities, etc.
Three conceptual layout alternatives were
developed including cost estimates and
technical memorandum for each facilty.
In 2023, M&N was selected to provide
engineering and inspection services
for the Newport City Wide Seawall
Rehabilitation and Replacement project.
M&N is desiging and permitting seawall
replacements solutions for eight Sewall
locations within Newport Harbor.
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City of Newport Beach - Ocean Piers Inspection and Design Services
Firm Experience 15
11-10
SANTA MONICA PIER
MASTER PLAN, INFRASTRUCTURE INSPECTION & ASSESSMENT STUDY
The Santa Monica Pier supports diverse
activities, including local business
enterprise, community recreation,
and tourism. To maintain this valuable
infrastructure, M&N updated the previous
Pier Infrastructure Assessment Study
(PIAS), also prepared by M&N, as well
as developed design alternatives and
providing construction support to retrofit
the Pier West -End and upgrade Pier Areas 2
and 10.
Updates to the 2018 Pier Infrastructure
Assessment Study (PIAS), include
inspection of the entire pier including
original timber portions, concrete support
foundations for amusement structures, and
off -shore concrete waffle slab supported
end platform. In all, the inspection included
more than 2,000 piles, over 300,000 sq. ft. of
deck, and materials including from timber,
concrete, and steel.
Services included providing design and
construction documents for designated
repairs to the pier that were recommended
during inspection and evaluation phases.
These included new timber deck elements
at the topside parking lot for film crew
truck access, and structural retrofit of
concrete deck waffle slab areas to allow
for firetruck access to end of pier. Waffle
slab upgrades will include state-of-the-art
carbon fiber wrapping to increase strength
and add longevity.
In 2023, the City contract M&N to conduct
a facility inspection and prepare an update
to the Pier's Master Plan. M&N's scope of
work includes:
1. Conduct above water and underwater
inspection for the existing pier and prepare
condition assessment study to validate
existing pier conditions.
2. Create a Pier Structural Capital Plan that
identifies the sequencing, phasing, and
funding necessary to conduct proposed
Pier repairs and/or upgrades.
3. Prepare plans, specifications, estimates
(PS&E) construction document for
improvements to the Pier.
4. Provide optional services to prepare
a maintenance program for City staff
to implement for regular preventative
maintenance.
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City of Newport Beach - Ocean Piers Inspection and Design Services
Firm Experience 16
SEAL BEACH PIER
FIRE DAMAGE INSPECTION AND IMPROVEMEN 15
For more than five decades, the City of Seal
Beach has called on M&N for engineering
support to protect and maintain the
Seal Beach Pier and its adjacent beaches.
These services have included emergency
and maintenance -related repairs to the
historic timber pier structure, as well as
dredging and beach sand nourishment.
Pier assessments and repairs have been
implemented for numerous different
projects in response to two major fires,
commonly occurring large south swell
storm events, and regular preventative
maintenance.
Recently, M&N provided engineering
services for a multi -year upgrade of the
pier deck and a structural assessment
of the outer platform in conjunction
with renovations to support a two-story
restaurant at the end of the pier. M&N
completed construction documents for
full pier restoration including required
electrical system improvements and
structural upgrades. However, before
improvements could be made, work was
interrupted when a major fire destroyed
the end platform. M&N stepped in to
provide emergency inspection and design
services and construction of pier repairs
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due to the fire damage and upgrades to
accommodate a new restaurant building
structure were complete in 2019.
Previous emergency response efforts
included post -event support when surf
with reported 20-foot swells battered the
pier overnight, breaking loose two fender
piles. M&N immediately deployed structural
inspection crews and engineer -divers
and performed above and underwater
inspections within 48 hours of notification,
following the guidelines established in the
American Society of Civil Engineers (ASCE)'s
Underwater Investigations Standard
Practice Manual.
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City of Newport Beach - Ocean Piers Inspection and Design Services
Firm Experience 17
11-12
SPORTFISHING PIER & REDONDO BEACH MAIN TIMBER PIER
PIER REPLACEMENT- INSPECTION, EVALUATION, AND REHABILITATION ENGINEERING
SERVICES
M&N provide inspection, evaluation,
and rehabilitation engineering services
for the Sport Fishing Pier and Redondo
Beach Main Timber Pier. That contract
laid the groundwork for a replacement
project, providing Redondo Beach
with the necessary alternatives and
recommendations to advance the project.
M&N is currently providing services
for public outreach, grant support,
environmental CEQA process, regulatory
permitting, engineering design, and
construction support services to facilitate
a marine construction project for
replacement of the existing Sportfishing
Pier Facilities. Project buildouts include
a new pile -supported pier up -to 10,000
sq. ft. to replace the existing pier that has
fallen into disrepair, which will serve as a
recreational and commercial hub within
King Harbor.
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The project also includes potential
replacement of pier building facilities
with up to 5,000 sq. ft. of build space
for restaurant, recreational, and other
adaptive needs. Public outreach focused
on developing conceptual replacement
alternatives to promote uses desired by
the local community. Environmental and
regulatory permitting will focus on self -
mitigating features to identify zero -to -
little negative impacts. Structural design
tasks include vessel structural mooring
and fender systems, driven concrete pile
foundation systems, utility system design,
and coordination with architectural design
consultants. Grant funding streams will be
pursued to offset construction costs for
public facilities. The estimated $6 million
Sportfishing Pier Replacement is expected
to start construction in 2021.
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City of Newport Beach - Ocean Piers Inspection and Design Services Firm Experience 18
11-13
MANHATTAN BEACH PIER
INSPECTIONS AND IMPROVEMENTS
Since 1992, M&N has held contracts
with the City of Manhattan Beach for
inspection, evaluation, and upgrade and
repair design services for the Manhattan
Beach Pier. The most recent assessment
completed by M&N included inspection
and evaluation of structural elements
and utilities above -deck, below -deck,
and underwater. Based on the findings,
M&N assembled a condition assessment
report and provided rehabilitation
recommendations and cost estimates
to the City of Manhattan Beach.
M&N completed repair design and
oversaw the construction of pier repair
recommendations.
To improve the safety and aesthetics
of the Manhattan Beach Pier, the City
of Manhattan Beach chose to remove
and replace the existing pier railing
system on the perimeter of the entire
pier, beach access stairs, and bike path,
as well as the pier's entrance security
gate. M&N provided design, public
outreach, environmental document
processing, regulatory agency permitting,
and construction support for the
replacement. Public outreach efforts
focused on gaining community input on
railing designs including color schemes,
maintaining historic integrity, and
selection of materials to reduce on -going
maintenance.
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City of Newport Beach - Ocean Piers Inspection and Design Services
Firm Experience 19
11-14
PORT OF LOS ANGELES BERTHS 57-60
2024ABOVE WATER AND UNDERWATER STRUCTURAL
REPAIR DESIGN INSPECTION
The Port of Los Angeles Berths 57-60,
located along the east side of the East
Channel (see Figure 1 1), was constructed
in 1913 with a wharf expansion addition
that was constructed in 1938.The
facility is approximately 2,535 ft. long
and consists of 16 inspection units with
approximately 2,250 piles
The inspection was conducted from
January 18th through April 15th, 2024
by engineer -divers from Moffatt and
Nichol (M&N).The inspection included
a repair design level inspection and
condition assessment including piles, pile
caps, beams, topside deck, deck soffit,
mooring bollards and hardware, exposed
bulkhead wall/retaining structure, slope
protection and revetment and other
visible structural components.
The intent of this inspection was to
perform a thorough inspection on
all wharf structural components to
determine the existing physical condition
compared with the original as -built
condition. A visual inspection was
performed on the above water structural
components. A Level I inspection effort
was performed on all submerged piles,
bulkhead and slope protection. In
accordance with the Scope of Work, Level
11 inspection efforts were also performed
on 20% of the piles (approximately 450
piles). Level III inspection efforts were
not required under this scope of work.
In addition, repair recommendations,
estimated repair sizes and a cost estimate
were made based on the inspection
findings. A vertical load capacity analysis
(uniform and concentrated) was
also performed in its original as -built
condition and the vertical loads were
downgraded based on the wharves
damaged condition. A bollard capacity
analysis was also performed in its original
as -built condition and the bollard
capacity loads were downgraded based
on the damaged condition.
M&N prepared recommendations and
qualntities based on the inspection
reports. This repair estimate includes
construction costs for the repairs to piles,
caps beam, deck and bulkhead.
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City of Newport Beach - Ocean Piers Inspection and Design Services
Firm Experience 110
11-15
2. Proposed Personnel
Project success depends on the individuals assigned to lead and serve. M&N will provide the City with the
benefit of team members who already understand the City's piers. The proposed team below is comprised
of timber pier experts that understand the Newport Pier's current condition and site constraints, the City's
goals and concerns for the Newport and Balboa Piers rehabilitations, and on -pier operations and users.They
combine their current and previous City pier experience with the most recent pier platform design work
completed in Southern California. As a result, our team has the experience, expertise, capacity, and current
pier operational experience to quickly and effectively meet deadlines.
Led by Project Manager, Jerry Holcomb, PE, we bring familiar faces from our current work with the City,
with the intention to quickly and efficiently provide the necessary services for the Newport and Balboa Pier
inspections and assessments. Lead Inspector, Bill Dubbs, PE, brings a wealth of timber pier rehabilitation
knowledge from 20 years of waterfront inspection and design experience. Full resumes for our key team
members can be found on the following pages.
Omar Jaradat, PE, PhD
Jerry Holcomb, PE
LEAD INSPECTOR INSPECTION SUPPORT
Bill Dubbs, PE ♦ Benjamin Brock, PE
Louis Baeza
Benjamin Cook, EIT
A.J. Lee
Nick Ferrante
Martin Anderson, PE
REPAIR DESIGN SUPPORT PERMITTING SUPPORT
Reza Alamir, PE
o„ Key Team Member
Kimberly Garvey
♦ Certified Diver
COST ESTIMATING AND
SCHEDULING
Jerry Neal, PE
REPORT PRODUCTION
David Aceves, PE
Veronica Chocholek
AUTOCAD
Steve Carson
PUBLIC OUTREACH
Shelly Anghera, PhD
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City of Newport Beach - Ocean Piers Inspection and Design Services
2. Proposed Personnel 111
11-16
Firm REPRESENTATIVE PROJECT EXPERIENCE
> Moffatt & Nichol
Years of Experience
> 15
Education
> BS, Civil Engineering
with Structural Emphasis,
California State Polytechnic
University, Pomona
Registrations/
Certifications
> Professional Engineer: CA
Affiliations
> American Society of Civil
Engineers (ASCE)
> State Organization for
Boating Access (SOBA)
> California Association of
Harbor Master and Port
Captains, Annual Conference
> Marina Recreation
Association, ADA Standards
Workshop
> American Institute of Steel
Construction (AISC)
Newport Pier Restaurant Demolition and Platform Rehabilitation
Project, Newport Beach, CA. Serving as Project Manager and leading the
current work being completed by M&N for the Newport Pier end platform
rehabilitation and design to support a new modernized restaurant building.
Jerry is responsible for managing the projects day-to-day activities. He is
overseeing the above water and underwater inspection and preparation of a
condition assessment study to validate preliminary design concepts.
Newport Pier Inspection and Assessment, Newport Beach, CA.
Conducted structural modeling and served as QA/QC manager for review
of the technical findings in the conceptual reports for the inspection and
condition assessment of the end platform of the Newport Pier. The platform
was analyzed for support of a proposed two-story restaurant building
for vertical loads from the building as well as wind and earthquake loads
transferred from the building to the pier based on the current California
Building Code. In April of 2019, the firm completed an alternative concept for a
smaller restaurant and bar on a new platform on the side of the pier.
Seal Beach Pier End Platform Building Code Upgrade Analyses,
Seal Beach, CA. Project engineer for determining necessary building
code -required upgrades to Seal Beach Pier End Platform. Due to a change
in lease -holder of the restaurant located on the existing pier and severe
damage sustained to the pier from an electrical fire, M&N was contracted to
provide several alternatives for pier upgrades to accommodate a future end
platform restaurant building. Code -required upgrades and cost analyses were
developed for each alternative. Tasks included building code development,
structural analyses of existing timber pier capacity, and investigating necessary
pier repair/upgrade options.
City of Santa Monica Pier Condition Assessment and Improvements,
Santa Monica, CA. Project manager to provided inspection, evaluation, and
rehabilitation engineering services for the Santa Monica Timber and Concrete
Pier facilities. The scope included the structural evaluation of Santa Monica
Municipal Pier, including amusement structure foundations, and end building
platforms. We provided recommendations for repair or replacement based on
existing conditions and provided estimates of probable construction costs.
In addition, we provided designs and construction documents for previously
budgeted repair phases which included new timber deck elements at the
topside parking lot for film crew truck access, and structural retrofit of concrete
deck waffle slab areas to allow for firetruck access to end of pier.
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City of Newport Beach - Ocean Piers Inspection and Design Services
2. Proposed Personnel 112
11-17
Redondo Beach Pier Structural Evaluation, Redondo Beach, CA. Project manager who provided
inspection, evaluation, and rehabilitation engineering services for the Redondo Beach Timber Pier facilities. The
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scope included the structural evaluation of Redondo Beach Main Timber Pier and Redondo Beach Sport Fishing
—
Pier. We provided recommendations for repair or replacement based on existing conditions and provided
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estimates of probable construction costs.
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Manhattan Beach Pier Condition Assessment, Manhattan Beach, CA. Project engineer who
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assisted in organizing and participated in above water field inspection activities, including management of z
equipment, personnel, and documentation. Analyzed inspection results and developed repair/rehabilitation N
recommendations. Produced investigation report, rehabilitation recommendations and repair drawings.
Dana Point Harbor Sailing and Events Center/Cover Pier ADA Access, Dana Point, CA. Project manager
for the replacement of the existing facility floating docks and ADA access improvements. The proposed
facilities serve as an educational small craft boating center and also provides non -motorized public boat launch 5
capabilities. Responsibilities included preliminary alternatives analyses and regulatory permit coordination, _
development of construction drawings and specifications, ADA accessibility upgrades, and coordination with
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design team for concurrent Dana Point Harbor dredge construction project.
'The Wharf' Pier 4 Extension and Seismic Retrofit, Washington, DC. Project manager in charge of
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leading engineering design, permitting, and construction support services to facilitate a construction project as
part of the Washington DC waterfront revitalization. Project buildouts include new 5,000 sq. ft. pile supported
pier extension that serve as dinner cruise home berth facilities, and rehabilitation of the existing 28,000 sq. ft.
Pier 4 facilities that were seismically retrofitted and upgraded to support a new 15,000 sq. ft. three-story office
building. Responsible tasks include design of vessel mooring systems, pile foundation systems, and coordination
with utility systems and architectural design consultants.
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Ocean Institute Waterfront Rehabilitation, Dana Point, CA. Project engineer to provide planning,
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engineering design, construction documents, and permit applications to facilitate a marine construction
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project including a new 5,500 sq. ft concrete dock system and 100 ft x 30 ft concrete pier all maritime themed
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for learning and education purposes. Tasks included complete design of all structural systems, driven precast
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concrete pile foundation systems, and assistance with utilities and electrical systems.
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Marina Park Harbor Development, Newport Beach, CA. Project engineer for design of concrete sheet-
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pile bulkhead system, layout and design of floating docks, and dredge quantities estimates. Developed design
of the dock and anchor systems (Piles), design of dock utilities, development of construction drawings and
specifications, and ensuring compatibility with the appropriate building code standards.
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Rhine Wharf Transient Dock Facilities, Newport Beach, CA. Project engineer as part of the design -build
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team working directly with the marine contractor for engineering services for the transient vessel mooring
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facilities and ADA improvements. The project consisted of new fixed gangway pier platform, new 80 ft. long
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ADA access gangway, and 1,000 sq. ft. of floating dock for transient vessel use. Responsible tasks included
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structural design for gangway platform pile -supported pier structure, floating dock guide pile design, and
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construction support services and review of contractor submittals. The estimated construction for supply and
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installation of all waterside facilities was approximately $1 million.
American Legion Bulkhead Wall Improvements, Newport Beach, CA. Project manager for the
inspection, permitting, design, and construction support to provide improvements to the existing American
Legion Yacht Club facilities within Newport Harbor. Design services include retrofit of existing bulkhead wall
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with grouted tie -back anchors, new ADA gangway and platform upgrades, site drainage improvements, and
floating dock upgrades. Project involved extensive planning with City staff for seal level rise, identifying building
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requirements, and environmental best management practices.
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City of Newport Beach - Ocean Piers Inspection and Design Services 2. Proposed Personnel 113
11-18
Years of Experience REPRESENTATIVE PROJECT EXPERIENCE
) 20
Manhattan Beach Pier Condition Assessment, Manhattan Beach,
Education
CA. As facility investigation Team Leader, organized and performed in above
> BS, Structural Engineering,
water and underwater field inspection activities, including management of
UCSD
equipment, personnel, and documentation. Primary point of contact with City
Engineer. Operated snooper inspection vehicle. Analyzed inspection results
Registrations
and developed repair/rehabilitation recommendations. Produced investigation
> Professional Engineer: CA
report and rehabilitation recommendations. Provided QA/QC for repair
Certifications drawings
> Merchant Mariner Document
— USA000040313
> (1000T Master)
> Construction Quality
Management — U.S. Army
Corps of Engineers and
NAVFAC
> DBIDS Navy Contractor Base
AccesslD
> Bridge Inspector — National
Highway Institute
> EM-385 40-hr Construction
Hazard Awareness Safety
Training
> OSHA 30-hr Construction
Safety and Health
> ADO Commercial Diver and
Supervisor (USA)
> DCBC Commercial Diver (Eur/
Asia)
> ADAS Commercial Diver and
Chamber Operator (Aus/NZ)
> Current CPR/1st-Aid/
Emergency Oxygen
Administration
Santa Monica Public Pier, Santa Monica, CA. Responsible for underwater
dissolved oxygen testing of wrapped timber piles, as well as the operation of
the submersible pneumatic timber coring device to determine the integrity of
the remaining timber piles.
Seal Beach Municipal Pier Fire Damage Assessment, Seal Beach,
California. Team leader for a post -event inspection of the Seal Beach Pier
following a storm that brought unusually large surf and obvious damage to the
pier. The team conducted above- and below -water inspections to determine
the extent of damage, as well as the urgency for repair. Provided the client with
a Post -Event Condition Rating of the timber pier and recommended actions for
remediation of the structure.
Broadway Pier, San Diego, CA. Involved in eight separate above- and
below -water repair construction inspections to ensure quality control
specifications were in compliance. Also authored "Guide to Inspecting Pile
Repairs at Broadway Pier," an instructional pamphlet providing the client with
inspection guidance for their in-house divers.
Port of Los Angeles Conoco Philips Berths 148-151, Los Angeles, CA.
Boat operator and diver for the underwater inspection of over 300 concrete
and timber piles. He was responsible for the acquisition and analyses for
the dissolved oxygen tests and the timber cores. This terminal is a high risk
facility subject to Marine Oil Terminal Engineering and Maintenance Standards
(MOTEMS). Inspection included 100% Level 1, 10% Level 2, and 5% Level 3. Level
3 testing consisted of dissolved oxygen testing and underwater timber coring.
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City of Newport Beach - Ocean Piers Inspection and Design Services
2. Proposed Personnel 114
11-19
Port of Los Angeles Vopak Berth 101, Los Angeles, CA. Boat operator, dive supervisor and diver for the
underwater inspection of over 700 feet of steel sheet pile bulkhead. This terminal is a Medium Risk Facility
subject to Marine Oil Terminal Engineering and Maintenance Standards (MOTEMS). Inspection included 100%
Level 1, 10% Level 2, and 5% Level 3. Level 3 testing was used to establish a corrosion profile which consisted
of ultrasonic thickness measurements and electrical potential survey.
Port of Long Beach Pier G Redevelopment, Long Beach, CA. Responsible for the design of a
replacement bulkhead, as well as the adjacent grading and pavement. The project includes redevelopment
of an active container terminal. The entire site will be redesigned including all major utilities, grading and
drainage, arrival/departure gates, rail yards and main line, street improvements, new land creation, wharf
design, electrical systems, and paving. An early component of the design for the west gate and rail yard
affects the circulation for the local roadway and within the terminal that requires phased construction. New
regulatory constraints dealing with the grading material and provisions for cold iron retrofit of existing berths
add further complications to site layout and phasing.
GP Gypsum Manufacturing, Long Beach, CA. Led an inspection of the area, analyzed the existing
capacities of the steel plate flooring system, and recommended remediation to restore the floor to safe
operating condition. The GP Gypsum Manufacturing building in Long Beach suffered structural deficiencies
on the second floor, which impeded their ability to operate heavy equipment in that region.
Naval Air Station North Island Berth Lima Conversion (P-704), San Diego, CA. Engineer -diver for a
major project involving facility repairs and berth deepening of an historic NASNI facility. The project included
design of buildings; revetment; and major utility infrastructure.
Seaport San Diego Development Project, San Diego, CA. Currently serving as waterfront structural lead
on preliminary planning efforts for this multi -billion -dollar marquee project. The project includes redesigning
the recreational component of San Diego's signature waterfront. Project is currently under agency review.
National City Marine Terminal Berth 24-11 Rehabilitation, San Diego Unified Port District, San
Diego, CA. Currently serving as lead engineer on a major berth rehabilitation project for the Port. The berth
services primarily Ro-Ro ships. The project includes modifications to the existing structural system, repairs
to existing concrete piles, a new deck, an improved fender system, and electrical upgrades that will supply
shore power for ships and charging systems for dockside electrical equipment. The project will modernize
the existing berth and extend the service life an additional 30 years. The project will culminate in construction
documents including plans, specifications, and cost estimate.
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City of Newport Beach -Ocean Piers Inspection and Design Services 2. Proposed Personnel 115
11-20
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> Moffatt & Nichol
Years of Experience
>9
Education
> BS, Civil Engineering,
University of New Hampshire
REPRESENTATIVE PROJECT EXPERIENCE
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Port of Long Beach (POLB) On Call Waterfront Facilities Inspection,
Long Beach, CA. Engineer -diver for above and underwater inspection and
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condition assessment of POLB waterfront facilities. Underwater inspection z
tasks performed included Levels I and II. Additionally, assisted in preparing dive
supervisor notebook, safety documents, and inspection reports.
Registrations/
POLA Marine Improvements, Los Angeles, CA, Berth 57-60 Above
Certifications
Water and Underwater Structural Repair Design Inspection and
Rehabilitation. Assistant project manager and Team Leader for Berth 57-
> Professional Engineer, NH,
60 wharf structural inspection and rehabilitation. Above and underwater
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CO, WY, MT, NM
inspections were performed in accordance with American Association of
> National Association of
Divers International (ADCI) Standards and ASCE Waterfront Inspection Manual
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Underwater Instructors
No. 130 Standards. Inspections of all above and underwater elements and
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(NAUI), Open Water, E5RERC,
structural rehabilitation plans are being developed. Responsible for leading the
2018
inspection team and reviewing the inspection report.
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> Association of Diving
Contractors International
Seal Beach Naval Weapons Station P-224/226, Seal Beach, CA. Team
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(ADCI), Dive Supervisor,
(ADCI)
member who supports the construction efforts for the structures and utilities
2023
on both the pier and the backland side. Performed quality control inspections
of underwater elements, and recommended repairs for out of specification
> FHWA-NHI, 130055-Safety
defects. Responsible for underwater inspections of piles, reporting findings and
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of Inspection of In -Service
to the Navy and recommending repairs.
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Buckeye St Lucia Terminal, Underwater Inspection, Castries, St
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Lucia. Project engineer/diver for the underwater inspection of two docking
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> OSHA 10-Hour Construction
facilities at the Buckeye St. Lucia Terminal. The inspections were performed
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Safety, 2020
in general conformance with American Association of Divers International
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> First Aid/CPR/AED, 2020
(ADCI) Standards and ASCE Waterfront Inspection Manual No. 130 Standards.
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> Confined Space Entry, 2023
A report was issued for each structure that provided detailed locations of
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> Nondestructive Testing ASNT,
observed deficiencies, an evaluation and assessment, and provided conceptual
Level II Ultrasonic
recommendations for repair. Responsible for performing the inspection and
assisting in reporting of the findings to the client under the supervision of a
professional engineer.
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Marathon Amorco Marine Oil Terminal Inspection, Martinez, CA.
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Engineer/diver for the underwater inspection as a subconsultant for Simpson
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Gumpertz & Heger (SGH). The objective of the underwater inspection was
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to document the overall existing condition of the Marathon Amorco Marine
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Terminal from the channel bottom to Mean Lower Low Water (MLLW), with
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particular attention given to any observed areas of deterioration or apparent
distress. Responsible for conducting underwater field inspection and reviewing
the inspection report.
City of Newport Beach - Ocean Piers Inspection and Design
Services 2. Proposed Personnel 116
11-21
SPS New England Kernwood Bridge Fender System Repair Beverly, MA. Project manager/dive
supervisor for team that was directed by SPS New England Inc. (SPS) to inspect the fender system elements that
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support the existing utility cables that facilitate operation of the draw bridge. The fender system/utility walkway
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that supports the utility cables for the draw bridge is approximately 100 feet long and runs from beyond the
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west facia to the east facia of the bridge and attaches to the draw pier. The inspection extended from channel
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bottom to the top of the fender system deck. Based on inspection findings, repairs were designed for the
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failing fender system. Permitting services were also performed. Responsibilities included project management,
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performing inspections, permitting, reviewing inspection report, oversight of repair designs and construction
management.
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Buckeye Port Reading Inspection, New Haven, CT. Project engineer/diver for project that included field
investigations, documenting and assessing the general physical condition of the structural, electrical and
mechanical components of the Magellan Midstream Partners' New Haven Terminal waterfront facilities. Work
consisted of underwater and above water inspection of structural components; review of existing facility
5
drawings; review and annotation of previous inspection information and recommendation of appropriate
—
remediation actions; documentation of assessment findings; and production or validation of CAD models.
Responsible for performing the inspection and assisting in reporting of the findings to the client under the
supervision of a professional engineer.
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Lloyd Engineering, 2020 Underwater Inspections of Various Buckeye Terminals, CT, NY, NJ. Project
engineer for underwater inspection of the Buckeye Partners' Terminals in Albany, New York, Pennsauken, New
Jersey, and New Haven, Connecticut. The terminals consist of barge docks, manifold structures, mooring and
berthing cells, shoreline revetments and access trestles. Responsible for developing comprehensive inspection
reports and report figures utilizing AutoCAD software.
Fisher Island Inspection, Miami, FL. Project engineer/diver for above and underwater inspection of
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structural components, including 12,000 linear feet of bulkhead. Work included a Level I and Level II underwater
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inspection utilizing commercial scuba diving equipment. An analysis was completed to support field
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observations. Recommendations and associated costs were provided. Responsible for performing the inspection
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and assisting in reporting of the findings to the client under the supervision of a professional engineer.
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Massachusetts DOT, UW Inspections Rail and Transit, Statewide, MA. Project engineer/diver for
underwater inspection of bridges for MassDOT Rail and Transit as a subconsultant for STV, Inc. The contract is
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a Task Order contract under STV Task Order contract with MassDOT Reports for each bridge were completed
in MassDOTs 4-D program. Task Order 1 included 5 bridges located throughout western Massachusetts. Most
consisted of small single -span bridges in less than 10 feet of water. One bridge was a 9-span bridge over the
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Connecticut River. Responsible for performing the underwater inspections and developing inspection reports.
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Port of Port Arthur, Berth 6 Expansion, Port Arthur, TX. Project engineer for the design of a 1000-foot
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by 62-foot Berth 6 expansion. Work included design of the bulkhead, deck, mooring bollards, 50-foot gage
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crane rail, rail tracks, and an elastomeric fender system. Design live loads include AASHTO HS20-44, 45 Ton
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Gantry Crane, 40 Ton Container Lift Truck, 200 Ton Mobile Truck Crane, a uniform live load of 1,200 psf and other
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material handling equipment used at the port. Responsible for preparing calculations, checking calculations,
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drafting structural details, quantity takeoffs and construction submittal review.
Port of Port Arthur, Berth 5 Expansion, Port Arthur, TX. Project engineer for the design of backland
improvements along the 600-linear foot Berth 5 wharf. The project includes design of a concrete approach slab
to transition from the paved backland to the wharf structure and design of modifications to the wharf's concrete C
deck to accept and support the approach slab. Design live loads include AASHTO HS20-44, 40-ton container
lift truck, shiploader and other material handling equipment used at the port. Responsible for preparing
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calculations, checking calculations, drafting structural details and quantity takeoffs.
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Crocker's Boat Yard Marina, Manchester, MA. Project engineer for preliminary design, draft and final
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design, and construction phase services for a dock expansion in Manchester, Massachusetts. The design
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included developing design loads for determining layout, sketches and narratives to support
pile providing
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regulatory permit applications, developing construction documents, and performing periodic site visits to verify
City of Newport Beach - Ocean Piers Inspection and Design Services
2. Proposed Personnel 117
11-22
City of Santa Monica
Alisha Flores, Project Engineer
310-458-2201 (Ex.2317)
Alisha.Flores@santamonica.gov
2018 Pier Infrastructure
Assessment Study and
Master Plan
City of Seal Beach
David Spitz, Associate
Engineer
(562) 431-2527
dspitz@sealbeachca.gov
Seal Beach Pier Inspection &
Repairs
City of Manhattan Beach
Gilbert Gamboa, Senior Civil
Engineer
(310) 802-5356
ggamboa@citymb.info
Manhattan Beach Pier Railing
Assessment & Replacement
City of Newport Beach
Tom Sandefur, Assistant City
Engineer
(949) 644-3321
tsandefur@newportbeachca.gov
Newport Beach Pier
Inspection and Design
Services
City of Redondo Beach
Geraldine Trivedi, Project
Engineer
(310) 318-0661 x2036
Geraldine.trivedi@redondo.org
Redondo Beach Sport Fishing
Pier Structural Evaluation &
Replacement
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4.Advance Notice Requirements Statement
M&N confirms that our Southern California staff and the proposed team have the ability to provide services
to the City on short notice. Our firm is composed of experts located in Southern California that are familiar
to the City and can effectively assist the City in meetings and urgent requests. M&N has proven this before,
responding immediately to the City of Seal Beach to provide emergency inspection and design services after
a fire completely destroyed the end platform of the Seal Beach Pier. If awarded, M&N has the capacity and
availability of local staff to respond to the City's short notice needs pertaining to its ocean piers.
City of Newport Beach -Ocean Piers Inspection and Design Services 4. Advance Notice Requirements Statement 119
5. Work Plan
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The City of Newport Beach is planning improvements to the Newport and Balboa Piers to correct existing
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deficiencies in an effort to improve the overall condition ratings and safety.To facilitate this work, the City is
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seeking to conduct on -site assessment surveys of each pier as a basis for formulating its rehabilitation strategy.
One report for each pier, detailing above and below water conditions and deficiencies for support members and
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attachment hardware, will be provided. It is understood that time is of the essence, and tasks are to be performed
and completed within seventy-five (75) working days of NTP.
Aside from simply conducting the inspections, M&N employs an in-house team of waterfront engineers, who
specialize with rehabilitation of offshore timber piers, have prior relevant experience specific to the Newport and
5
Balboa Pier facilities, and are ready and capable to develop any necessary repair recommendations to meet the
City's planned restoration work in 2021. Furthermore, Moffatt & Nichol's involvement in the 2020 Newport Pier
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Restaurant Demolition and Platform Rehabilitation Design Services project allows our team to rely on previous
inspection results to potentially reduce the scope of work and utilize existing City contacts to help streamline
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coordination efforts.These added benefits allow our team the potential to reduced inspection fees, as currently
on -going end -platform inspection results are likely accurate for an additional 1-2 years. In addition, we can
reduced overall project schedule by utilizing existing contracts to coordinate on -site inspections and reduce any
pier closures or operational impacts.
Based on our understanding of the RFP and answers to questions, the project is comprised of the following three
(3) main tasks, in addition to overall project management.
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1. Pre -Field Work
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The outline of tasks is presented in the following section to illustrate M&N's overall project work plan. Descriptions
have been provided for each task, with details and assumptions of our approach to completing a successful
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project.
PROJECTAPPROACH
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Communication among stakeholders will be key to successfully developing the assessment surveys and
deliverables that will become the basis for the City's rehabilitation plan to correct existing deficiencies in an
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effort to improve the overall condition ratings and safety. Our recent experience with similar pier inspection and
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improvements to support a new building structure for the City of Redondo Beach involved communicating
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complex technical findings with residential and tenant stakeholders, and facilitating communication with
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building architects and the City, which helped to keep the project on track to meet established project goals
and budget. Should the City elect to employ M&N to design the rehabilitation strategies, close coordination and
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communication with all stakeholders will result in the most effective design and development for the inspection,
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retrofit, and upgrades associated with the proposed project.
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INDUSTRY LEADERS IN MARINE INFRASTRUCTURE INSPECTION AND REHABILITATION.
Our team members literally wrote the book on waterfront facility inspections. M&N team members have served
on ASCE committees to prepare design standards for the waterfront inspections and deigns of piers and wharves.
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This includes the ASCE - Manual 130"Waterfront Facilities Inspection and Assessment" standard practices that
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is used industry -wide. Their knowledge and unique understanding of the evaluation of existing facilities and
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recommendations for repairs is essential to optimize design and meet project objectives.
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City of Newport Beach - Ocean Piers Inspection and Design Services S. Work Plan 120
11-25
READY TO PROVIDE THOUGHTFUL AND CONSISTENT ENVIRONMENTAL SUPPORT SERVICES.
Any structural additions, including piles, will be subject to review from regulatory and local permitting agencies.
M&N's permitting specialists are engineers that have experience in providing thoughtful mitigation measures
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that allow for flexibility in the ultimate design and construction. More flexibility will allow for more competitive
and creative bids that will provide cost savings to the City. In addition, the M&N team has experience in
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communicating adaptation strategies to account for sea level rise (SLR), which has become a recent focal point for
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some state and local agencies. Our team recently included SLR considerations in the design of the Seal Beach Pier
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fire damage improvements project, in which the height of the end platform structure was increased to account
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for SLR projections while still maintaining ADA pedestrian access.
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PLAN AND PHASETHE PROJECTTO PROVIDE THE COMMUNITY CONTINUOUS SAFE ACCESS TO PIER DURING INSPECTION AND
CONSTRUCTION
M&N understands that one of the most important concerns of local community groups and residents is
maintaining pier access throughout the duration of the project. During inspection services, investigations will be 5
phased to focus on smaller portions of the pier at a time, providing continued and safe public access to the pier
and reducing eye pollution. Also, a phased construction methodology may be suitable during construction to 0
ensure continued access to the pier. In fact, this approach was used successfully during the recent Seal Beach Pier
fire damage improvements project. z
TASK 1- PRE -FIELD WORK
This task will include general project planning and coordination necessary prior to conducting on -site
investigations. M&N will work with the City to collect relevant existing data, review and approve project planning
documents, and distribute notification materials to stakeholders prior to investigations.
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ATTEND KICKOFF MEETING
M&N will attend one (1) kickoff meeting to establish project goals. It is assumed two (2) staff will attend and
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meeting is 90-minutes in duration.
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DATA COLLECTION & REVIEW
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M&N Data collection and review efforts will include gathering data and potential site constraints for the existing
pier facilities, collecting relevant data from existing City archives, and identifying other relevant existing data useful
in developing a basis for the proposed infrastructure condition survey. This data includes plans and specifications
of previous nearby relevant projects, existing surveys (if available), and previous permit requirements.
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DEVELOP PROJECT WORK PLAN
9
M&N will develop a project work plan for submittal and approval by the City of Newport Beach Project Manager.
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The work plan will include inspection safety protocols, inspection staging and access plans. Before the project's
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study phase launches, a customized Project Work Plan will be prepared that includes the following elements:
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• Activity Hazards Analyses (Both underwater and above water inspections)
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• Dive Operations Plan (including site specific above and underwater inspection emergency management plan,
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safety plan, and emergency contact list)
• All aspects of the field investigations will be analyzed, and risks mitigated by M&N's Safety Officers.This
comprehensive safety plan will be provided to the City of Newport Beach, prior to commencing field
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inspection, including M&N's Health Safety& Environment Manual and Safe Diving Practice Manual^�
• Staging and access plan for all equipment showing location of any potential impacts to pier access during
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inspections
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• Distribute City provided project information to Ruby's and other establishments within 750'of the base of the
project(s)
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• Inspection schedule
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City of Newport Beach - Ocean Piers Inspection and Design Services
S. Work Plan 121
11-26
DELIVERABLES
• Site specific above -water and underwater inspection Project Work Plan
• City provided project information sheet for distribution to local stakeholders TOC
TASK2 -FIELDWORK
r
The goal of this task is to provide on -site evaluation of structural conditions; structural engineering assessment o
of damage and deterioration; and recommendations of practical solutions to rehabilitate, restore or maintain the 9
facility for continued use into the future. Efforts include a routine -level inspection program to identify deficiencies m
that require repair to correct existing deficiencies in an effort to improve the overall condition ratings and safety. N
TASKS:
• Above and below water inspection.
• Structure condition assessments. 5
• Development of alternatives for repairs —
• Recommendation of practical solutions; cost effective, constructible and phased to maintain operability and
accommodate new improvements.
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INSPECTION PERSONNELAND EQUIPMENT MOBILIZATION/DEMOBILIZATION
For the Newport and Balboa Pier inspection project, M&N will mobilize all personnel and gear from Southern
California. Except for a pier snooper crane, which would be rented and delivered to the site, all Surface Supplied
Air (SSA) and SCUBA diving gear, boats and inspection equipment are maintained in-house by M&N. Crew
mobilization and demobilization will occur from our dive locker located in Long Beach, CA and includes
equipment preparation, travel expenses, and initial site setup.
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ABOVE WATER INSPECTION
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Inspection schedules may vary depending upon final agreed upon scope. M&N staff will work with the City
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Project Manager to identify an above water site inspection program specific to the project needs. The above
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water inspection methods are based upon ASCE - Manual 130"Waterfront Facilities Inspection and Assessment"
standard practices. M&N's inspection team will perform the routine above water inspection in such a manner as to
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be least disruptive to pedestrian and/or vehicle access. It is anticipated pier access will be maintained during the
inspection, with proper traffic control measures. M&N will conduct a visual inspection on all above water wooden
pier support members and above concrete deck perimeter railings, and below deck catwalks and lifeguard ramp
and hoists. It is understood that top -side buildings are excluded from the Scope of Work, however, any observed
B
issues will be noted.The inspection techniques to be used will conform to the ASCE Waterfront Inspection
o
manual.
The visual inspection of the below -deck above -water portion of the structure will be conducted to inspect all
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accessible components to assess the overall condition. The inspection will include timber deck members, deck
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slabs, piles from pile cap/beam to mudline, pile wraps, attachment hardware, and pile-to-beam/cap connections.
Also, M&N will identify where shims are needed. Where appropriate and feasible, the underdeck inspection of
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structural members will be performed using a snooper crane system that will be selected to not exceed the
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allowable load capacity of the deck in its existing condition. Using a snooper is recommended and is routinely
used to gain access to deck components not accessible from a boat, due to the pier deck height. In conjunction
with existing catwalks, this will allow us to gain access to most of the under -deck substructure. Additional above
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water inspection will be done by boat and free swimmers as necessary.
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UNDERWATER INSPECTION
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Inspection schedules may vary depending upon final agreed upon scope. M&N staff will work with the City
Project Manager to identify an underwater site inspection program specific to the project needs.
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Underwater inspection will be performed using engineer -divers. The underwater inspection methods are based
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upon ASCE - Manual 130"Waterfront Facilities Inspection and Assessment" standard practices. In accordance with
City of Newport Beach - Ocean Piers Inspection and Design Services 5.Work Plan 122
11-27
these criteria, the underwater inspection will include the following:
• Level I Inspection Effort —100% of the piles. Includes visual inspection.
• Level II inspection effort — a minimum of 10% of the piles. Includes timber pile diameter measurements, clean
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marine growth in 12-inch wide bands at top -middle -and bottom of piles.
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• Level III Inspection - Not anticipated to be performed as part of this effort. Includes destructive or partially
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destructive testing methods (timber core sampling). However, these services can be performed if deemed
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necessary by inspection teams after Level I and Level II observations.
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The underwater portion of the structure is considered to extend from the mudline to approximately +3.0 feet
m
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elevation, relative to the Mean Lower Low Water (MLLW) datum.The underwater inspection will be conducted
using surface -supplied air from a M&N equipped diving vessel moored adjacent to the pier.The underwater
inspections will be coordinated with a low -surf window to take advantage of improved below -water visibility.The
inspection of the piles in the surf zone will be performed at high tide for the outboard piles and at low tide for
the near shore and inshore piles. It is assumed that unforeseeable delays due to weather or environmental factors
5
which may affect inspection safety may require additional effort not considered as part of this proposal. M&N's
—
inspection team will perform the underwater inspection in a manner that existing environmental and wave
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conditions will safely allow.
Attend weekly progress meetings at thirty (30) minutes per week
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Additionally, the M&N team will attend weekly progress meetings to ensure quality communication among
stakeholders with the goal of successfully developing the assessment surveys and deliverables that will become
the basis for the City's rehabilitation plan to correct existing deficiencies in an effort to improve the overall
condition ratings and safety.
PROGRESS MEETINGS
A
Attend weekly progress meetings at thirty (30) minutes per week to ensure quality communication among
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stakeholders with the goal of successfully developing the assessment surveys and deliverables that will become
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the basis for the City's rehabilitation plan to correct existing deficiencies in an effort to improve the overall
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condition ratings and safety.
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DELIVERABLES
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• Field inspection notes
• Weekly meeting minutes
TASK 3 -REPORTS AND SUBMITTALS B
Report preparation will be performed in a format acceptable to the City of Newport Beach. One (1) report will be Z
generated for each pier, organizing the information as follows: _ o
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1. Executive summary,
2. Detailed list of findings organized from Bent 1 — seaward, and
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3. Findings will be transferred onto a map or drawings for visual aid
Additionally, the report will contain a clear narrative, accurate figures, photos, identified deficiencies, and
supporting documentation. The report will include evaluation of the overall condition of the pier as well as
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individual elements. Finally, itemized deficiencies will be given for the short-term (immediate to 1 year), mid-
—
term (2 to 5 years), and long term (5-10 plus years) directives. The objective would be to develop, if possible, a
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maintenance plan to extend the service life of the existing facilities in accordance with the City's planned capital
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improvements program. Identified deficiencies will be recommended for repair considering the following criteria:
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• Expected remaining service life of the pier structure;
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• Opportunities to minimize environmental impacts;
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City of Newport Beach - Ocean Piers Inspection and Design Services
S. Work Plan 123
11-28
• Ease of implementation;
• Maintaining facility access; if possible, repairs should be configured for implementation with minimal or
no pier closures; and
TOC
• Ease of maintenance; maintenance personnel should be involved with review of the repair concepts
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with a goal of minimizing maintenance.
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Although not stated to be included in the scope of work, M&N can also develop cost estimates for the
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rehabilitation and structural repairs.This will allow the City to plan capital improvement budgets that align
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with most critical infrastructure improvement needs. In addition, if required by the City the M&N team is
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capable of preparing full plans, specifications, estimates (PS&E) construction document packages for the
pier infrastructure repairs. Having a single cohesive team conduction on -site evaluations and developing
design documents for recommended repairs is essential in identifying the most cost-effective solutions.
M&N can provide a supplemental proposal for these services once the scope is better defined.
5
PROGRESS MEETINGS
• Attend progress meetings including two (2) each one (1) hour progress meetings; and provide up to
five (5) each fifteen (15) minute phone calls
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DELIVERABLES
• Inspection and Condition Assessment Report (65%, 80%, and Final Milestones)
EXCLUSIONS
• The proposal excludes inspection of utilities, landside, and other above -deck pier support facilities
A
including, but not limited to: Buildings, Landside Concrete Abutments and/or, Bulkhead Walls, Shoreline
—
Protection & Rock Revetments, Breakwater/Wave Protection, and Utilities.
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• Level III Inspection efforts and Destructive Testing (timber core sampling) are not anticipated to be
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performed as part of this effort but can be performed if deemed necessary after Level I and Level II
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observations.
• M&N has excluded the following items from our proposal. Once the scope of work is better defined
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following initial inspections, M&N can provide a supplemental proposal for these services:
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— Preparing full plans, specs, and estimates for the identified repairs
— Support during bidding
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— Support during construction
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City of Newport Beach - Ocean Piers Inspection and Design Services
S. Work Plan 124
11-29
SCHEDULE
We are confident in our schedule as presented below. Given our prior experience working with the City, we are
ready to begin work immediately and will work diligently to meet the proposed deadlines.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16
TASK 1- PRE -FIELD WORK
NTP + Pre-Iflldcoff
Data Collection &
Review
• Submit Draft Project
Work Plan
• City Review
• Submit Final Project
Work Plan
TASK 2 — FIELDWORK
Perform Site Inspections
and Assessment
• Above Water
Inspection
• Underwater Inspection
TASK 3 — REPORTS AND SUBMITTALS
Prepare Inspection and
Condition Assessment
Reports)
• Submit Draft
Inspection & Condition
Assessment Report
• City Review
• Submit Final
Inspection & Condition
Assessment Report
Submittal Deadline
Available Schedule Float
City of Newport Beach - Ocean Piers Inspection and Design Services S. Work Plan 125
APPENDIX A - SAMPLE REPORT PAGES
TOC
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City of Newport Beach - Ocean Piers Inspection and Design Services
APPENDIX A - SAMPLE REPORT PAGES 126
11-31
FINAL - SANTA MONICA MUNICIPAL PIER
hift'll Infrastructure Inspection & Assessment Study - 2018 Update
m o f f ci t t & n i c h o I Submittal Date: M&N Project No.: City of Santa Monica Project No.:
December 12, 2018 1 10225-00 SP2473
Revised: February 11, 2020
Santa Monica Municipal Pier, Santa Monica, CA
Prepared for:
NW W.11413 ei{:L
The City of Santa Monica
Public Works Department, Civil
Engineering Division
1437 4th Street, Room 300
Santa Monica, CA 90401
(310)458-2201
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Prepared by:
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moffctt & nicho
Moffatt & Nichol
Waterfront Inspection & Engineering
4225 E. Conant Street
Long Beach, CA 90808
(562)590-6500
City of Newport Beach -Ocean Piers Inspection and Design Services APPENDIX A - SAMPLE REPORT PAGES 127
Santa Monica Pier —Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
Executive Summa
Moffatt & Nichol (M&N) was retained by the City of Santa Monica (City) to perform inspection,
assessment, and rehabilitation engineering services for the Santa Monica Municipal Pier (Pier) facilities,
in the City of Santa Monica, California. This waterfront inspection report is part of a design repair project
that will identify potential Pier defects and associated rehabilitation options.
This report is intended to provide updates to the previous Santa Monica Pier Infrastructure Assessment
Study performed in 2008 (PIAS-2008), by M&N and associate subconsultants. Efforts for this updated 2018
Pier Infrastructure Assessment Study (PIAS-2018) are focused on providing condition assessment and
rehabilitation concepts for the Pier to correct defects identified in existing structural elements. This scope
of work included: existing Pier piles, pile caps, stringers, lateral and transverse bracing, and deck elements.
In addition, studies were performed to evaluate the need for future recommended upgrades for a variety
of reasons including: providing an allowable load rating for emergency vehicles, minimizing on -going
maintenance within the offshore splash zone, and to maintain existing operations.
The scope of services for this PIAS-2018 excluded some items previously considered as part of the PIAS-
2008 and/or are not included in the scope of work at the request of the City. Excluded items include
existing electrical and wet utilities not limited to: Pier lighting, shore power, tie-ins to existing buildings,
potable water, sewage, fire water, storm drains, and other existing landside utilities. The scope of work
also excluded landside and above -deck Pier facilities (Topside Buildings and Amusement Structures,
Topside Architectural Furnishings (benches, light poles, etc.), Landside Concrete Abutments and/or
Bulkhead Walls, and Waterside Shore Protection & Rock Revetments.
This report consists of two study phases. Phase 1 provides observations and assesses the existing
condition of the various structural infrastructure systems of the Pier. Rehabilitation studies are then
provided for the various deficiencies noted and construction cost estimates developed for those proposed
repairs. Phase 2 presents potential upgrades and maintenance programs to be implemented into the
future 10-year improvement plan. Evaluations are given on the existing load rating of the Pier, and cost
estimates developed to outline construction costs for the proposed upgrades.
Phase 1— Observations Summary and Repair Cost Estimate
The inspection and assessment were performed to support the development of repair recommendations
for the Pier. The repair recommendations are presented below in a prioritized manner considering
severity of damage, location, and impact of damage to the overall Pier structural integrity, and operational
use of the facilities. An attempt has also been made to categorize the deficiencies that will allow the City
to choose a maintenance or replacement program that best suits their needs and budget.
The inspection report focuses on identification of deficiencies as part of a future design repair project.
Providing engineering bid documents (repair plans, details, and specifications) for the recommended
repairs are outside the scope of this inspection report. Due to the nature and configuration of repairs
necessary, required repairs will likely entail water -based construction operations. Various techniques may
be employed to conduct these repairs; however, it is recommended construction plans and details be
developed prior to construction.
,Ahq Page vi
TOC
5
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City of Newport Beach - Ocean Piers Inspection and Design Services APPENDIX A - SAMPLE REPORT PAGES 128
11-33
Santa Monica Pier -Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
It is recommended future Pier inspections be conducted at regular intervals according to normal industry
standard, every five (5) to ten (10) years or following a significant storm wave or other significant event.
Priority Repairs Summary (Immediate Repair / Replacement)
Consistent with the "priority -repair" recommendations, the repairs defined in this section are
recommended to be accomplished as soon as feasible. Defects included were categorized with "Severe"
damage. Refer to Table E-1 below.
Table E-1: Priority Repair Summary
SANTA MONICA MUNICIPAL PIER INSPECTION SUMMARY
Priority Repairs (Immediate Repair/Replacement)
ZONE 1- Timber East -End Pier Segment (Bent 0 - Bent 53)
COMPONENT ID
CONDMON RATING & NUMBER OF DEFECTS IDENTIFIED
COMMENTS
Item No-
Description
ND'
MN'
MD'
Ml•
SV'
1
Timber Piles
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2 2
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18
•i!08 piles with severe defects
2
Timber Pile Caps
7
•7pile caps with Severe defects-
3
TirrberlSteel Lateral and
Transverse Bracing
•46 brace members (38 t rnber/ 8 steel)
with Severe defects.
4
Timber Str ngers
2
•2stri nge r area locations with Severe
defects.
5
Timber Decking
°
+° decking a rea locations with Severe
defects.
TOTAL=
N/A
N/A
I N/A
I NIA
1 73
NUMBER OF DEFECTS IDENTIFIED
ZONE 2 - Concrete Amusement Structure Pier Segment (Bent 3S — Bent 53)
COMPONENT ID
CONDITION RATING & NUMBER OF DEFECTS IDENTIFIED
COMMENTS
Item No.
Description
ND'
MN'
MD'
Ml•
SV'
6
Concrete Piles
c r
w a
u
c✓
� g
z° a
c e
m
u
c✓
., B
z° a
c L"
c
u
c
k `o
z° a
c f'
y
u
c
.� `a
z a
0
+0piles witfiSevere defects.
7
Concrete Pile Capitals
0
+°pilecapitaiswithSeveredefects.
8
Concrete Pile Caps
2
•2pile caps with Severe defects-
g
Timber Stringers
D
'ostringerarealocationswithSevere
defects.
10
Timber Decking
°
•Ddeckingarealocations with Severe
defects.
TOTAL=
N/A
I N/A
I N/A
I NIA
2
NUMBER OF DEFECTS IDENTIFIED
ZONE 3 - Concrete West -End Approach Pier Segment Bent 42 — Bent 59.8
COMPONENT ID
CONDITION RATING & NUMBER OF DEFECTS IDENTIFIED
COMMENTS
Item No.
Description
NG'
MN'
MD'
M1'
Sv'
11
Concrete Piles
'2-
S &
= .�
t5
z
_
2L
S 2
- .
16 C,
- a
_
'a
IN4
= .
to Q
Z
_
$'
=
T o
z a
0
•0pileswithseveredefects-
12
Concrete Pile Caps
0
•Opilecaps with severe deferts-
13
Timber Stringers
°
•°stringerarealocation&vvithSevere
defects.
14
Timber Deckin
°
•Odeckingarea locations vAthSevere
defects.
TOTAL=
N/A
I N/A
I N/A 1
N/A
1 D
INUMBER OF DEFECTS IDENTIFIED
ZONE 4 - Concrete West -End Platform Pier Segment Bent 60 — Bent 103
COMPONENT ID
CONDITION RATING & NUMBER OF DEFECTS IDENTIFIED
COMMENTS
Item No-
Description
ND*
MN'
MD'
M1•
sv
15
Concrete Piles
c Tn
d
� c
z a
c C
a
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c Ln
v
` .p
z a
e
W i
S a
z a
0
•0piles with Severe defects-
16
Concrete WaMe Slabs
°
•OwaffleslablocationswittkSevere
defects.
17
Timber Sleepers
°
+O stringer/sleeper area locations with
Severe defects.
18
Timber Decking
°
•0deckingarealocationswith Severe
I defects.
TOTAL=
N/A
I N/A
I N/A
I NIA
1 O
1 NUMBER OF DEFECTS IDENTIFIED
TOTAL PRIORITY REPAIRS IDENTIFIED =1
75
' NU= "No LTeiect", MN = "Minor VeTeCt", MU="moaeraie Uerect", NU = "Ma)or uereCT', Sv = "Severe UeiecT"
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Page viii
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City of Newport Beach -Ocean Piers Inspection and Design Services APPENDIX A -SAMPLE REPORT PAGES 129
11-34
Santa Monica Pier —Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
Short-term Repairs Summary (Within 1-5 Years)
Consistent with the "short-term repair' recommendations, the repairs defined in this section are
recommended to be accomplished as soon as feasible but may be delayed for the first 1-5 years while the
City appropriates funds. Defects included were categorized with "Major" damage. Refer to Table E-2
below.
Table E-2: Short-term Repair Summary
SANTA MONICA MUNICIPAL PIER INSPECTION SUMMARY
Short -Term Repairs (Within 2-5 Years)
ZONE 1-Timber East -End Pier Segment (BentO— Bent 53)
COMPONENT ID
CONDITION RATING & NUMBEROF DEFECTS IDENTIFIED
COMMENTS
Item No.
Descnption
ND
MN
MD
MJ
SV
1
Timber Piles
v
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Z
n
w
€
c
z
n
7
€
c f
z
in
87
.�2
€
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v
•87 piles with Major defects.
2
Timber Pile Caps
25
•25pile caps with Majordefects_
3
TimberlSteel Lateral and
Transverse Bracing
123
-123 brace members (111 timber / 12
steel) with Major defects_
4
Timber Stringers
11
•11stringer locations withMajordefects
5
Timber Decking
5
-5decking locations With Major defects_
TOTAL
N/A
N/A
N/A
251
1 N/A
I NUMBER OF DEFECTS IDENTIFIED
ZONE 2 - Concrete Amusement Structure Pier Segment
(Bent 35—
Bent 53)
COMPONENTID
CONDITION RATING & NUMBEROF DEFECTS IDENTIFIED
COMMENTS
Item No.
Description
ND
MN
MD
MJ
SV
5
Concrete Piles
c .�
w
r
o
z
"'
.�
c
z
`^
.�
w
r
o
x
'^
1
.n
r
o e
z
-1pileswithMajor defects.
7
Concrete Pile Capitals
0
•Bpile cap'kals with Major defects-
8
Concrete Pile Caps
3
-3 pile caps with Major
defects-4,
9
Timber Stringers
ti
•Dstringer locaons with Majordeferts_
10
Timber Decking
0
•4decking locations with Majordefectr.
TOTAL =
NIA
I N/A
N/A
1 4
N/A
I NUMBER OF DEFECTS IDENTIFIED
ZONE 3 - Concrete West -End Approach Pier Segment Bent 42 — Bent 59.8
COMPONENT ID
CON DmON RATING & NUMBER OF DETECTS IDENTIFIED
COMMENTS
Item No.
Descrption
ND
MN
MD
MJ
SV
11
Concrete Piles
E H
o
s
a
E N
8 ❑
b
z
E
❑
U
z
D
E
8 0
1
z
•0pileswithMajordefects
12
Concrete Pile Caps
0
•0 pile caps with Major defects.
13
Timber Stringers
•0stringer locationswith Majordefects_
14
Timber Decking
D
•0decking locations with Major defects -
TOTAL =
N/A
N/A
N/A
0
1 N/A
NUMBEROF DEFECTS IDENTIFIED
ZONE 4 -Concrete west -End Platform
Pier Segment (Bent 50 — Bent 103 )
COMPONENT ID
CONDITION RATING & NUMBEROF DEFECTS IDENTIFIED
COMMENTS
Item No.
Description
ND
MN
MD
MJ
SV
15
Concrete Piles
v
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`
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Z❑
�
E
`
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2❑
v
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`
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2❑
0
:r
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`
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2❑
•0 pi les with Maj or defects.
16
Concrete Waffle Slabs
0
•OwaffleslablocationswithMajordefect5.
17
Timber Sleepers
D
•0stringer/sleeper locations with Major
defects
18
Timber Decking
D
•0decking locations with Major defects.
TOTAL =
NfA
N/A
NIA
0
N/A
NUMBER Of DEFECTS IDENTIFIfO
TOTAL SHORT-TERM REPAIRS IDENTIFIED =
255
* ND = "No Detect", MN = "Minor Detect", MD = "Moderate Detect', NU = "Major Detect", SV = "Severe Detect'
haq
Page ix
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City of Newport Beach -Ocean Piers Inspection and Design Services APPENDIX A -SAMPLE REPORT PAGES 130
11-35
Santa Monica Pier -Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
Long-term Repairs Summary (Within 5-10 Years)
Consistent with the "long-term repair" recommendations, the repairs defined in this section are to be
accomplished as soon as feasible but may be delayed until the City's next maintenance cycle (5 to 10
years). Defects included were categorized with "Moderate" damage. Refer to Table E-3 below.
Table E-3: Long-term Repair Summary
SANTA MONICA MUNICIPAL PIER INSPECTION SUMMARY
Lone-TermRepairs (Within 5-10 Years)
ZONE 1-Timber East -End Pier Segment (BentO— Bent 53)
COMPONENT ID
CONDITION RATING & NUMBER OF DEFECTS IDENTIFIED
COMMENTS
Item No.
Descrption
ND
MN
M❑
Mi
Sv
1
Timber Piles
e
2-
c
c as
2 4
In
2,
o
Z o
J
387
i
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c
Z
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a
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•387 piles with Moderate defects.
2
Timber Pile Caps
110
•110 pile raps with Moderate defects
3
TimberlSteel Lateral and
Transverse Bracing
475
-475 brace members (461 timber / 14
steel)with Moderate defects.
4
Timber Stringers
25
•25 stringer locations with Moderate
defects.
5
Timber Decking
4
•4deckinglocations with Moderate
defects.
TOTAL=
N/A
I N/A
1 1001
1 N/A
I N/A
I NUMBER OF DEFECTS IDENTIFIED
ZONE 2 -Concrete Amusement Stiu[ture Pier Segment
(Bent 35—
Bent 53)
COMPONENT ID
CONDITION RATING & NUMBEROF DEFECTS IDENTIFIED
COMMENTS
Item No.
Description
N❑
MN
MD
Ml
Sv
6
Concrete Piles
C
; as
Z
In
c
o
Z p
32
12
c F
o a
2
5
r
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c F
o °A
Z C
"
•32 piles with Moderate defects_
7
Concrete Pile Capitals
•4pile capitals with Moderate defects-
8
Concrete Pile Caps
9
•9 pile caps with Moderate defects.
9
Timber Stringers
°
•ostringerlocations with Moderate
defects.
10
Timber Decking
°
•0deckinglocations with Moderate
defects.
TOTAL =
NJA
I N/A
1 45
1 N/A
I NIA
I NUMBER OF DEFECTS IDENTIFIED
ZONE 3 - Concrete West -End Approach Pier Segment (Bent 42 — Bent 59.8)
COMPONENT ID
CONDITION RATING & NUMBER OF DEFECTS IDENTIFIED
COMMENTS
Item No.
Description
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14
Timber Decking
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defects -
TOTAL
N/A
N/A
1
N/A
N/A
NUMBER OF DEFECTS IDENTIFIED
ZONE 4- Concrete West -End Platform
Pier Segment (Bent 60— Bent 103)
COMPONENT ID
CONDITION RATING & NUMBER OF DEFECTS IDENTIFIED
COMMENTS
Item No.
Description
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Moderate defects.
18
Timber Decking
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•2 deck areas with Moderate defects.
TOTAL =
N/A
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5
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NUMBEROF DEFECTS IDENTIFIED
TOTAL LONG-TERM REPAIRS IDENTIFIED =
2052
' ND= "No Detect", mN = "IVIII10r Detect'", mu =, Moaerate Detect", FM = "Mafor Detect", sv = "Severe Detect"
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City of Newport Beach -Ocean Piers Inspection and Design Services APPENDIX A - SAMPLE REPORT PAGES 131
11-36
Santa Monica Pier —Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
4. Municipal Pier Inspection Observations
4. LGeneral Observations
Visual inspection was performed on the pile -supported substructure and related structural components.
General arrangements of buildings on the top -side of the pier and additional pier appurtenances, were
noted but not considered a part of this inspection. All structural elements were rated on a scale discussed
in Section 3.1, "Element Damage and Overall System Condition Assessment Ratings," and detailed in
Appendix A. The results are summarized in the following observation and recommendation portions of
this report. Only a summary of the observed conditions is noted in the body of this report, refer to
Appendix E for a full summary of element defects and damage ratings.
To achieve acceptable and safe results, M&N used two four -person teams for the Above Water (AW) and
Underwater (UW) inspections. AW inspections took place between July 24 and September 7, 2018. UW
inspections took place between August 27 and August 31, 2018. For the underwater portion of the
inspection, inspectors used SSA (Surface Supplied Air) from our company boat, and inspectors used all
necessary safety equipment and precautions when preforming the inspections. In addition, two iPads
were utilized to gather digital data entry for both the UW and AW inspections. The Pier inspection went
from Bent 0 though Bent 103, splitting up the inspection into four sections, as shown in Figure 4-1.
The existing Pier is configured in a general rectangular shape on the larger landside portion and transitions
to a narrower waterside approach and platform. Bents 0 through 53 form the larger landside abutment
area while Bent 53 through 103 makeup the approach walkway that leads to the end platform and the
west -end platform itself. The number of total piles that support the pier is approximately 2,180. The
existing Pier has various previous repairs visible, which have been completed at various intervals in the
past. This condition is typical for similar pier structures with regular maintenance cycles. Photos depicting
the different Pier framing systems are provided below.
sent 59.8
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City of Newport Beach - Ocean Piers Inspection and Design Services
APPENDIX A - SAMPLE REPORT PAGES 132
11-37
Santa Monica Pier —Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
4.220NE 1- Timber East -End Pier Segment (Bent 0 — Bent 53)
This area of the Pier represents the remaining timber portion of the Pier; the newer concrete portions will
be addressed later in the report. The Pier substructure and structural elements within this portion of the
Pier include timber piles, timber pile caps, timber stringers, timber and steel lateral and transverse
bracing, and timber deck elements. This portion of the Pier extends from Bent 0 from a concrete retaining
wall to Bent 53, which includes in -water portions. Refer to Figure 4-2 below.
55 5Q 45 40 35 v 20 15 �9 s
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1 50 S 40 35 3i: 25 20 5 10 3 1
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Figure 4-2: ZONE 1 Site Plan - Timber East -End Portion of Pier
4.2.1. Item 1- Timber Piles
The timber piles were inspected above and below water. Below water inspection comprised a Level I effort
on all piles, and Level II effort on 10% of all piles. Level I effort is defined as visual inspection only, and
Level II involves the removal of marine growth in three 1-foot wide bands near the waterline, at mid -
depth, and near the mudline, as seen in Photo 4-7.
Photo 4-7: Typical timber pile condition under water (Level II inspection effort).
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City of Newport Beach - Ocean Piers Inspection and Design Services APPENDIX A - SAMPLE REPORT PAGES 133
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Santa Monica Pier —Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
Photo 4-8: ZONE 1 - Timber Pile Severe Defect,
Pile 11.5q
Photo 4-10: ZONE 1 - Timber Pile Major Defect,
Pile 46f
Photo 4-9: ZONE 1 -Timber Pile Severe Defect,
Pile 47i.7
Photo 4-11: ZONE 1- Timber Pile Moderate Defect,
Pile 47c
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APPENDIX A - SAMPLE REPORT PAGES 134
11-39
Santa Monica Pier —Infrastructure Inspection and Assessment Study February 11, 2020
The City of Santa Monica, CA M&N Project No. 10225
5. Reaair Observations Summary and Cost Estimate
The inspection and assessment were performed to support the development of repair recommendations
for the Pier. The repair recommendations are presented below in a prioritized manner considering
severity of damage, location, and impact of damage to the overall Pier structural integrity and operational
use of the facilities. An attempt has also been made to categorize the deficiencies that will allow the City
to choose a maintenance or replacement program that best suits their needs and budget. No attempt has
been made to discuss environmental permitting requirements for the recommended repairs at this time.
This inspection report focuses on identification of deficiencies as part of an overall design repair project.
Providing engineering bid documents (repair plans, details, and specifications) for the recommended
repairs are outside the scope of this inspection report. Based on input from the City of which repairs they
would like to continue forward with, M&N can develop plans, details, and specifications for the necessary
repairs identified under a separate task if desired. Due to the nature and configuration of repairs
necessary, required repairs will likely entail water -based construction operations. Various techniques may
be employed to conduct these repairs; it is recommended construction details be developed prior to
construction.
Based on the structural element deficiencies identified in the observation portion of this report, it is our
recommendation that reparative or further extensive replacement options are necessary to prevent
future potential worsening of present Pier defects.
5, I,Geographic Information System (GIS) Database
The digital inspection records detailing the existing pier condition ratings and observations are provided
as an ESRI (Environmental Systems Research Institute) file GIS geodatabase. The geodatabase contains
the geometry of the Pier elements, inspection records, and inspection photographs. Relationships
configured within the geodatabase link the structural elements to the inspection photographs. The ESRI
file geodatabase must be viewed using ESRI software such as ArcMap and ArcGIS Pro. The inspection
photos are also provided separately, as a zip file, so they can be viewed outside of the ESRI software suite.
Refer to figures in Appendix B for a summary.
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City of Newport Beach - Ocean Piers Inspection and Design Services APPENDIX A - SAMPLE REPORT PAGES 135
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APPENDIX B - CONSULTANT PROPOSAL WORKSHEET
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APPENDIXB-CONSULTANT PROPOSAL WORKSHEET 136
11-41
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
CONSULTANT PROPOSAL WORKSHEET
Please fill out and submit this worksheet along with the proposal or scope of work.
Company Information
Legal Business Name: Moffatt & Nichol
Project Manager. Jerry Holcomb, P.E.
Primary Address (For Legal Notices)
❑ Use address from the attached
proposal
Address Line 1: 4225 E. Conant Street
Address Line 2:
City, State, Zip: Long Beach, CA 90808
Mailing Address (For invoices, letters etc.):
® Same as Primary Address
Type of Business (select one):
X Corporation o Limited Liability Corporation
o Limited Partnership/Limited Liability Partnership o General Partnership
o Sole Proprietorship o Other
For corporations without a resolution designating the binding contracting authority, two (2) officers of the
corporation must sign the contract: one from column A, and one from column B (Below). For single signatories,
the resolution must also be attached.
Column A Column B
• President 0 Secretary
• Vice President 0 Chief Financial Officer
• Chairman of the Board • Any Assistant Secretary
• Any Assistant Treasurer
Signatory 1
Signatory 2: David Huchel
Proposal Worksheet
Omar Jaradat, PhD, PE Title: Vice President and Principal -in -Charge
(Print Name)
Title: Secretary
(Print Name)
1 of 2
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APPENDIXB-CONSULTANT PROPOSAL WORKSHEET 137
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ACKNOWLEDGEMENT OF CITY'S STANDARD AGREEMENT
TERMS & CONDITIONS
The Consultant acknowledges that they have reviewed the terms and conditions of the attached 5
Sample Draft Agreement, including all insurance provisions, with no exceptions taken. o
07/09/2024
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Signature Date
Omar Jaradat, PhD, PE, Vice President and Principal -in -Charge David Huchel, Secretary
Printed Name and Title
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Moffatt & Nichol —
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Enclosure: Standard Template Draft — Professional Services Agreement with the City
2 of 2
Proposal Worksheet
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11-43
APPENDIXC - ACKNOWLEDGMENT OF CITY'S
STANDARD TERMS & CONDITIONS
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APPENDIXC -ACKNOWLEDGMENT OF CITY'S STANDARD TERMS& CONDITIONS 139
11-44
bid/proposal that doe
,.lude the completed
incomplete and
nonresponsive,
not be considered.
materially
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City of Newport Beach - Ocean Piers Inspection and Design Services
BIDDER/PROPOSER INFORMATION FORM
BIDDER/PROPOSER CONTACT INFORMATION
Bidder/Proposer Firm Name: MOFFATT AND NICHOL
Address for Notices: 4225 E Conant Street
City: Long Beach State: CA ZIP Code: 90808
Main Contact Name and Title: Jerry Holcomb, Project Manager
Email: JHolcomb@moffattnichol.com
Telephone: (562) 590-6500 Fax: (562) 377-5106
BIDDER/PROPOSER SIGNATURE AUTHORIZATION AND CERTIFICATION
Per the California Corporate Code, Business and Processions Code, the Bidder's/
Proposer's Bylaws/Operating Agreement and/or the attached Board Resolutions (if applicable),
I/we hereby verity that I/we am/are (an) authorized signatory(ies) for the aforementioned
Bidder/Proposer and as such am/are authorized to sign and bind the Bidder/Proposer to contract
with the City of Newport Beach.
(1) Signature: Z Date: July 9, 2024
z�=
(1) Print Name: Omar Jaradat
(2) Signature:
(2) Print Name: David Huchel
Title: Vice President
Date: July 9, 2024
Title: Secretary
BIDDER/PROPOSER AUTHORITY IS PROVIDED IN ACCORDANCE WITH:
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❑ Board Resolution Copy Attached
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** If Bidder/Proposer is a corporation, two (2) authorized signatures will be required on all
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documents submitted, unless specified in the organization's Bylaws or corporate resolution.
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IMPORTANT NOTE: If the signature authorization status of any individual changes during the term
of the contract, it is the responsibility of the Bidder/Proposer to contact the RFP Administrator
regarding the change and to complete and submit a new Bidder/Proposer Information Form.
Incorrect information on file may delay the processing of any of the documents submitted.
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APPENDIXC-ACKNOWLEDGMENT OF CITY'S STANDARD TERMS& CONDITIONS 141
11-46
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CERTIFICATE OF SECRETARY
MOFFATT & NICHOL 5
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I, David W. Huchel, hereby certify that I am now and at all times relevant hereto have
been the duly elected and acting Secretary of Moffatt & Nichol, a California corporation, (the z
Corporation).
I further certify that Omar Jaradat, Vice President, duly appointed by the Board of
Directors, by resolution dated June 24, 2024, is authorized to execute various written
agreements and instruments on behalf of the Corporation as a sole signatory, which would A
include the proposal documentation and the City of Newport Beach Professional Services
Agreement ("PSA") related to the City's Request for Proposal ("REP") No. 24-83 that is for m
the "Ocean Piers Inspection and Design Services" project as well as any ancillary instruments AZ
necessary to affect said RFP and/or PSA. n x
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The undersigned does further certify that the foregoing resolution has not been revoked,
amended or modified, and is in full force and effect as of the date hereof. m
IN WITNESS WHEREOF, the undersigned has affixed his signature and the corporate
seal of Moffatt & Nichol this 9th day of July, 2024.
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City of Newport Beach - Ocean Piers Inspection and Design Services
APPENDIXC- ACKNOWLEDGMENTOFCITY'SSTANDARDTERMS&CONDITIONS 142
11-47
STATEMENT OF COMPLIANCE
The undersigned declares that the Proposal submitted to provide Ocean Piers Inspection And TUC
Design Services, as described in, and in response to City of Newport Beach RFP No. 24-83 was n
prepared in strict compliance with the instructions, conditions, and terms listed in the RFP, Scope W
of Services and Draft Agreement, with exceptions listed below, if applicable. At least one box for o
each item must be checked.
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RFP Instructions and Terms & Conditions (Check One)
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❑✓ No Exceptions Taken ❑ Exceptions Taken
Scope of Services (Check One
❑✓ No Exceptions Taken ❑ Exceptions Taken 5
Insurance Requirements (Check One)
❑ No Exceptions Taken ❑ Exceptions Taken z
No Exceptions for Changes to the Draft Contract Agreement Terms and Conditions Shall
be Allowed
❑✓ Acknowledgment
A
If any exceptions are taken, this Statement of Compliance shall include a narrative that identifies m-V
each item to which the Bidder/Proposer is taking exception or is recommending change, including CD
the suggested rewording of the contractual obligations or suggested change in the RFP, and �s
identifies the reasons for submitting the proposed exception or change. When available, please m n
reference specific line item numbers as provided in the RFP. The City reserves the right to rule as `^n
non -responsive and reject any Proposals that are not accompanied with the required documentation
as described above. m
July 9, 2024
Sig ature Date B
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Omar Jaradat Vice President = Z
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Print Name Title M Z W
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APPENDIXC-ACKNOWLEDGMENT OF CITY'S STANDARD TERMS& CONDITIONS 143
11-48
AFFIDAVIT OF NON -COLLUSION AND NON-DISCRIMINATION
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I hereby swear (or affirm) under the penalty of perjury: n
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That the attached bid/proposal has been prepared by the bidder/proposer independently and has been submitted o
without collusion with and without any agreement, understanding, or planned common course of action with any z
other firm or entity designed to limit fair and open competition;LA
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That the contents of the bid/proposal response have not been communicated by the bidder/proposer or its
employees or agents to any person not an employee or agent of the bidder/proposer and will not be
communicated to any such persons prior to the official opening of the solicitation responses; and
The bidder/proposer does not and shall not discriminate, will provide equal employment practices, and will 5
adhere to an affirmative action program to ensure that in their employment practices, persons are employed o
and employees are treated equally and without regard to or because of race, religion, ancestry, national origin,
sex, sexual orientation, age, disability, marital status or medical condition. z
I certify that the statements in this affidavit are true and accurate.
M.,
f July 9, 2024
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Signature Date Z
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Omar Jaradat Veep President
Print Name Title
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City of Newport Beach - Ocean Piers Inspection and Design Services
APPENDIXC-ACKNOWLEDGMENT OF CITY'S STANDARD TERMS& CONDITIONS 144
11-49
AFFIDAVIT OF NON-FEDERAL LOBBYIST REQUIREMENTS CERTIFICATION
Name of Firm: MOFFATT AND NICHOL
Address: 4225 E Conant Street, Long Beach, CA
State: CA
Zip Code
Date: July 9, 2024
90808 Phone No.: (562) 590-6500
Acting on behalf of the above -named firm, as its Authorized Official, I certify as follows:
1. No Federal appropriated funds have been paid, by or on behalf of the above named firm to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, loan or
cooperative agreement, and any extension, continuation, renewal, amendment, or modification thereof,
and;
2. If any funds other than Federal appropriated funds have paid or will be paid to any person for
influencing or attempting to influence an officer or employee or any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
this Federal contract, grant, loan, or cooperative agreement, the above named firm shall complete
and submit Standard Form-LLL, "Disclosure of Lobbying Activites", in accordance with its
instructions, and:
3. The above -named firm shall require that the language of this certification be included in the
award documents for all sub -awards at all tiers (including subcontracts, sub -grants, and contracts
under grants, loans, and cooperative agreement) and that all sub -recipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into the transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to
file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each such failure.
Signature
Omar Jaradat
Print Name
July 9, 2024
Date
Vice President
Title
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APPENDIXC-ACKNOWLEDGMENT OF CITY'S STANDARD TERMS& CONDITIONS 145
11-50
VENDOR CONFLICT OF INTEREST DISCLOSURE FORM
All vendors interested in conducting business with the City of Newport Beach must complete and
return the Vendor Conflict of Interest Disclosure Form in order to be eligible to be awarded a contract.
Please note that all vendors must comply with the conflict of interest policies stated below.
Failure to disclose potential conflicts of interest shall result in disqualification from doing business with
the City.
The vendor named below has none of the following conflicts of interest:
1. No City of Newport Beach official or employee or City of Newport Beach employee's immediate
family member has an ownership interest in vendor's company or is deriving personal financial gain
from this contract;
2. No retired or separated City of Newport Beach official or employee who has been retired or
separated from the organization for less than one (1) year has an ownership interest in vendor's
company;
3. No City of Newport Beach official or employee is contemporaneously employed or prospectively to
be employed with the vendor; and
4. Vendor hereby declares it has not and will not provide gifts or hospitality of any dollar value or any
other gratuities to any City of Newport Beach official or employee to obtain or maintain a contract.
If a vendor has a relationship with a City of Newport Beach official or employee or an immediate
family member of a City of Newport Beach official or employee, the vendor shall disclose the
information required below.
Vendor Name
Vendor Phone Number
MOFFATT AND NICHOL
(562) 590-6500
Conflict of Interest Disclosure
Name(s) of City of Newport Beach employees,
elected officials, or immediate family members with
whom there maybe a potential conflict of interest.
❑ Relationship to employee
❑ Interest in vendor's company
NONE
❑ Other
I certify that the information provided is true and correct by my signature below:
Signature
Omar Jaradat
Print Name
July 9, 2024
Date
Title
Vice President
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City of Newport Beach - Ocean Piers Inspection and Design Services APPENDIX C -ACKNOWLEDGMENT OF CITY'S STANDARD TERMS & CONDITIONS 146
11-51
DEBARMENT AND SUSPENSION CERTIFICATION
Name of Firm: MOFFATT AND NICHOL
I, the undersigned, a duly authorized representative of the above -named firm
("Consultant") to the best of my knowledge and belief, certify as follows:
Consultant, including its principals:
Is not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from covered transactions by any federal department or agency,
and not does not have a proposed debarment pending;
2. Has not within the three-year period preceding this certification been convicted of
or had a civil judgment rendered against it for commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (federal, state or
local) transaction, contract, or subcontract under a public transaction; for violation of
federal or state antitrust statutes; or for commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements or receiving stolen
property;
3. Is not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (federal, state, or local) with commission of any of the offenses enumerated in
paragraph (2) above;
4. Has not within the three-year period preceding this certification had one or more public
transactions (federal, state or local) terminated for cause or default; and
5. Consultant further certifies that Consultant, including its principals, is not listed on the
government -wide exclusions in the System for Award Management (SAM.gov).
I acknowledge that falsely providing this certification may result in criminal
prosecution or administrative sanctions, and that this certification is a
required component of all proposals in response to this RFP.
A proposal that does not include a completed and signed version of this
certification will be deemed incomplete and materially nonresponsive, and will not be
considered.
a/t July 9, 2024
Signature Date
Omar Jaradat
Print Name
Vice President
Title
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Page 1 of
CITY OF N EWPO RT BEACH
PUBLIC WORKS DEPARTMENT
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ADDENDUM NO. 1 5
OCEAN PIERS INSPECTION AND DESIGN SERVICES
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RFP No. 4-8 z
DATE: July 18, 2024 BY:
TO: ALL PROPO ER
The "Terms and Conditions" included in the body of the RFP document shall be
ignored and the "Terms and Conditions" provided below shall govern.
Proposers must sign this Addendum No. 1 and attach it to their Proposal. Proposals
may not be considered unless this signed Addendum No. 1 is attached.
I have carefully examined this Addendum
Omar Jaradat
Proposees Name (Please Print)
July 24, 2024
Date
orized Sidhature & Title
Vice President
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City of Newport Beach - Ocean Piers Inspection and Design Services APPENDIX C -ACKNOWLEDGMENT OF CITY'S STANDARD TERMS & CONDITIONS 148
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CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT TOC
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ADDENDUM NO.
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OCEAN PEERS INSPECTION AND DESIGN SERVICES o
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DATE: July 22, 2024 BY: JAII`
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Due to the global rO d trilke{Microsoft IT outage, the deadline for submitting
Proposals is extended from 7124424 @ 3:00 p.m. to 7131124 a 3:00 p.m. ^'
Proposers must sign this Addendum No. 2 and attach it to their Proposal. Proposals
may not be considered unless this signed Addendum No. 2 is attached.
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! have carefully examined this Addendum
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City of Newport Beach - Ocean Piers Inspection and Design Services APPENDIX C -ACKNOWLEDGMENT OF CITY'S STANDARD TERMS & CONDITIONS 149
11-54
high,
moffatt & nichol
moffattnichol.com
Contact:
Jerry Holcomb, PE
Moffatt & Nichol
555 Anton Blvd. Suite 400
Costa Mesa, CA 92620
562.317.3476
E jholcomb@moffattnichol.com
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ATTACHMENT B
high,
moffatt & nichol
August 26, 2024
City of Newport Beach
Public Works Department
100 Civic Center Dr.
Newport Beach, CA 92660
555 Anton Blvd. Suite 400
Costa Mesa, CA 92620
Tel: (562) 590-6500
moffattnichol.com
Attn: Ellis Petersen, Associate Civil Engineer (Project Manager)
Subject: Request for Proposals (RFP NO.24-83) Ocean Piers Assessment and Design Services - Revision 01
Dear Mr. Petersen:
Moffatt & Nichol (M&N) is pleased to submit this proposal to provide support to the City of Newport Beach
(City) for the Open Ocean Piers Inspection and Repair Design Services project. This proposal includes
revisions to our previously submitted proposal, dated July 31, 2024, in response to RFP NO. 24-83. The City
has requested inclusion of additional scope of work and fee for final engineering design, bid, and construction
support services related to the repairs of defects identified as part of this inspection and assessment project.
The following scope of work and fee revisions is submitted for City review and approval.
Scope of Work
Task 1 — Pre -Field Work (No Adjustments)
Task 2 — Field Work (No Adjustments)
Task 3 — Reports and Submittals (No Adjustments)
Task 4 — Prepare Construction Documents
This task includes preparation of plans, specifications, estimates of probable construction cost (PS&E), and
necessary bidding documents for the repair improvements for the Newport and Balboa Piers. PS&E
documents will be prepared with the purpose of issuing documents for competitive bid advertisement,
by construction contractors for the repair of defects identified as part of the inspection and assessment
program.
Task 4.1 — Plans and Technical Specifications (60%, 100%, and Final)
• Prepare plans to include general layouts, demolition plans, and structural sheets for the timber pier
repair project elements. General performance and technical specification details will also be provided
to accompany front-end standard specifications.
• It is difficult to understand the type, quantity, and location of defects prior to performing inspection
and condition assessments. However, assumptions have been made based on typical pier defect
types from similar open ocean pier repair design projects. Therefore, the drawing package is
assumed to include the following plan sheets:
o Cover Sheet (1)
o General Notes and Proco ject Requirements (1)
o Demolition Notes, Plan, and Details (2)
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a o Pier Overall Layout and Structural Repair Plan(s) (4)
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Request for Proposals (RFP NO. 24-83) Ocean Piers Assessment and Design Services - Revision 01
August 26, 2024
o Pier Structural Repair Sections and Details (4)
• Prepare Specifications and Bid Items List
o It is assumed that all front-end boiler -plate General Provisions and Standard Agreements will be
provided by the City as a MSWord file for editing as required; the only new documents created
will be technical specifications for the timber pier repair improvements.
Task 4.2 - Estimate of Probable Construction Costs
• Prepare rough order -of -magnitude cost estimates to include an accuracy of -15% to +20% (Class 3)
in accordance with American Association of Cost Estimating (AACE) International guidelines.
o Estimates to include detailed design estimates for one (1) preferred improvement scenario.
o A qualified and experienced M&N Professional Engineer with expertise in estimating construction
costs for waterfront infrastructure will generate a construction cost estimate for the waterside
project elements as addressed in this scope of work. The cost estimate will be produced in
conformance with the Class 3 standards set by the AACE International Recommended Practice
No. 56R-08 (see Table 1).
Table 1: AACE Estimate Classifications
Primary
Secondary Characteristic
Characteristic
EXPECTED
PREPARATION
LEVEL OF
PROJECT
END USAGE
METHODOLOGY
ACCURACY
EFFORT
RANGE
Typical degree of
ESTIMATE
DEFINITION
Typical purpose of
Typical estimating
Typical variation in
effort relative to
CLASS
Expressed as% of
estimate
method
low and high
least cost index of
complete definition
ranges [a]
1 [b]
Capacity Factored,
Parametric Models,
L: •20% to-50%
Class 5
0%to 2%
Concept Screening
1
Judgment, or
H: +30% to +100%
Analogy
Equipment
Class 4
1 % to 15%
Study or Feasibility
Factored or
L- -15% to-30%
2 to 4
Parametric Models
H +20% to +50%
Semi -Detailed Unit
Budget,
Costs with
L: -10% to-20°/
Class 3
10% to40%
Authorization, or
3to 10
Assembly Level
H: +10% to +30%
Control
Li n e Ite ms
Control or Bid!
Detailed Unit Cost
L: -5 % to -15
Class
30%to70%
Tender
with Forced
H +5%to+20%
4to20
Detailed Take -Off
Detailed Unit Cost
Check Estimate or
L •3% to
%5%
Class 1
50% to 100 %
BidTender
with Detailed Take-
H:+3% to 1 +
5 to 100
Off
Task 4.3 - Engineering Design Calculations
The calculation package will accompany the drawing and specifications as part of the construction documents
package. The calculation package will include the following:
• Prepare Basis of Design Criteria. Reference relevant codes and provide a synthesis of engineering
criteria for the site. Submit for City staff review at Draft and Final milestones.
• Prepare structural calculations for proposed timber pier repair designs to determine general order -
of -magnitude size and quantity of members.
co o Provide quantity takeoffs for necessary timber members and estimate size for repair of timber
structures.
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Request for Proposals (RFP NO. 24-83) Ocean Piers Assessment and Design Services - Revision 01
August 26, 2024
Task 4.4 - Meetings and Coordination
M&N will submit the construction document package and coordinate with the City for review and addressing
comments. Meetings and coordination during the design include the following:
• Submit construction documents to City and address comments as needed for bid issuance. Assumes
two (2) rounds of comments (60% Design and 100% Design).
• Attend meetings to clarify design intent and discuss recommendations, including:
o Attending up -to three (3) design coordination meetings with City staff.
• Perform QA/QC reviews and procedures.
• General administration, management, and processing of monthly invoices.
Task 4 Deliverables
■ PS&E Documents, including:
o Calculations
o Basis of Design
0 60%, 100%, and Final PS&E of Probable Cost
o Response to City Comments (two (2) rounds of comments)
Exclusions/Assumptions
The final design scope and fee presented in this proposal have been prepared with the assumptions outlined
below. If these assumptions change during the design process, the scope/fee outlined in this proposal will
need to be modified.
• The construction document package is assumed to include `in -kind' replacement or repair of existing
structural members as typically identified in similar timber pier repair design projects (piles, pile caps,
stringers, decking, and cross bracing). A time -and -materials budget and quantity of plans and
specifications was selected based on general layout and square footage of the Balboa and Newport
Pier existing configurations. Should additional drawing sheets or specifications be needed beyond
those assumed, additional budget may be required.
• Repair designs assume that the timber pier repairs are considered as maintenance/repair and in
conformance with existing building codes. Therefore, it is not required to consider measures to meet
current minimum building code (CBC 2022) requirements without the need to consider special
seismic region considerations nor sea level rise height increase mandates. Furthermore, designs
assume effects due to seismically -induced liquefaction do not apply.
• Design assumes topographic and bathymetric surveys are either available from City archives or not
required for design of repairs, and additional surveys are not required.
• Proposal assumes geotechnical soils characterization and reports are either available from City
archives or not required for design of repairs, and additional geotechnical evaluations are not
required.
• Proposal assumes permitting through local agency (Community Development Department) are not
required for the Public Works repair project.
• Proposal assumes regulatory permitting applications and coordination through local, state, and
federal agencies is not required for a maintenance repair project, or will be provided by others.
• Design services for timber pier repair design improvements exclude the following:
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o Hazardous materials disposal for demolition material, if required.
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Request for Proposals (RFP NO. 24-83) Ocean Piers Assessment and Design Services - Revision 01
August 26, 2024
o Landside and above -deck improvements including landscaping, sidewalk, and buildings
sitework.
o Parking lot improvements to provide ADA path of travel from parking lot, public street, and
sidewalks.
o Excludes design for all utility systems including, but not excluded to, electrical, communications,
lighting, and wet utilities (potable water, sewage, fire water, gas lines).
Task 5 - Bid and Construction Support Services
Provide engineering support to the City during project bid and construction/installation. M&N will also provide
Record Drawings based on the Contractor's mark-up of the final construction documents.
Task 5.1 - Engineering Support During Bidding
Provide engineering support to City during project bidding to answer RFI's and attend meetings as needed.
• Attend one (1) pre -bid teleconference meeting with the City and bidders.
• Respond to potential bidder requests for clarification on drawings or specifications. Assumes four (4)
hours of support for answering Contractor requests for information (RFIs).
• Prepare final Conformed Contract Documents that reflect changes made during the bidding process.
Task 5.2 - Engineering Support During Construction
Provide engineering support to City during project construction/installation to review RFI's and submittals and
track construction progress.
• Attending construction kick-off teleconference meeting with City and Construction Team.
• Perform site visits to provide oversight that design intent is conducted in the field. Two (2) in -person
site visits with two (2) staff attending are assumed based on anticipated construction scope.
• Review additional Contractor submittals and shop drawings for conformance with contract
documents (Submittals). Assumes response to up to four (4) Submittals based on the anticipated
construction scope, approximately four (4) hours per Submittal.
• Respond to Contractor's Request for Information (RFIs). Assumes response to up to four (4) RFIs
based on the anticipated construction scope, approximately two (2) hours per RFI.
• Prepare Record Drawings of the installation based on the bid documents and mark-ups from the
Contractor As -Built submittals. Approximately ten (10) total hours.
Task 5 Deliverables
■ Written responses to RFI's and Submittals
■ Final Record Drawings Package
Exclusions/Assumptions
• The level of effort required for assistance to City during construction assumes the following:
o Site inspection by certified inspectors and laboratory testing is outside the scope of work. It is
assumed these will be provided either by the City or Construction Team.
o Proposal assumes City will act as Construction Administrator / Construction Manager to track
to and manage daily activities, RFI's, and Submittals. M&N will provide responses, but will not
N monitor daily activities.
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Request for Proposals (RFP NO. 24-83) Ocean Piers Assessment and Design Services — Revision 01
August 26, 2024
o The scope of engineering support services during construction is based on available information
prior to final design and permitting. It is assumed a change order will be issued for any efforts
required in addition to those identified in this proposal.
o Monitoring, biological survey reports, and other regulatory permit agencies required
environmental mitigation measures during construction are by others.
Fee Estimate
Based upon the proposed scope of work including all optional tasks, M&N proposes to assist the City on a
time and materials basis not to exceed for a total fee of $283,377. The cost per task is shown in the table
below. See attached fee spreadsheet for further breakdown of the proposed fee.
1
Pre -Field Work (No Adjustments)
$20,178
2
Field Work (No Adjustments)
$113,768
3
Reports and Submittals (No Adjustments)
$42,162
4
Prepare Construction Documents
4.1
Plans and Technical Specifications (60%, 100%, and Final)
$57,504
4.2
Estimate of Probable Construction Costs
$8,480
4.3
Engineering Design Calculations
$9,397
4.4
Meetings and Coordination
$9,450
5
Bid and Construction Support Services
5.1
Engineering Support During Bidding
$4,668
5.2
Engineering Support During Construction
$17,770
Total
$283,377
Schedule
M&N anticipates completion of the site investigations deliverable (Task 1 — 3) within the timeline previously
provided in proposal dated July 31, 2024.
The 60% Design Deliverable will be completed withing approximately 8 — 12 weeks following completion of
the site investigations submission. The 100% and Final Design Deliverables will be completed within
approximately 2 — 4 weeks after receipt of City comments.
Thank you for the opportunity to continue to assist the City with this effort. If you have any questions or
require additional information, please contact me.
Sincerely,
MOFFATT & NICHOL
CAokvo4-&—
Jerry Holcomb, PE
Project Manager
ATTACHMENT: Detailed Fee Breakdown
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City of Newport Beach 15
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FEE PROPOSAL
Request for Proposals (RFP NO. 24-83) Ocean Piers Assessment and Design Services
Project Tasks'°2
Moffatt & Nichol
Task Totals
Principal
Eng./Sci
Supervisor
Eng./Sci
Senior
Eng./Sci
Eng./Sci III
Eng./Sci II
Eng./Sci I
Staff Eng.
Senior
Tech.
Designer
CADD II
CADD I
or
Processor
enera
Clerical
Labor
Subtotals
ODC3
P-9, P-8
P-7
P-6
P-5
P-4
P-3
P-1, P-2
T-5
T-4
T-3
T-2, T-1
A-4, A-3
A-1, A-2
$354
$338
$315
$297
$261
$235
$189
$255
$240
$206
$153
$120
$100
Task 1 - Pre -Field Work
1.1 Attend Kickoff Meeting
2 4 2
$2,314
$2,314
1.2 Data Collection & Review
4 12 16 16
$12,332
$12,332
1.3 Develop Project Work Plan
2 8 8 4
$5,532
$5,532
Task 2 - Field Work4,5
2.1 MEWP Operator Training
8 8
$4,608
$4,608
2.2 Field Inspection (ODCs: dive boat and snooper)
96 96 40 40 40
$81,296
$25,300
$106,596
2.3 Progress Meetings
2 4 2
$2,314
$250
$2,564
Task 3 - Reports and Submittals
3.1 Condition Assessment Report
10 20 32 40 20 4
$31,216
$31,216
3.2 Progress Meetings and Project Management
2 4 20 8 4
$10,696
$250
$10,946
Task 4 - Prepare Construction Documents
4.1 Plans and Technical Specifications
4 22 32 60 120 4
$57,254
$250
$57,504
4.2 Estimate of Probable Construction Costs
4 4 8 20
$8,480
$8,480
4.3 Engineering Design Calculations
2 5 10 24
$9,397
$9,397
4.4 Meetings and Coordination
21 15
$9,450
$9,450
Task 5 - Bid and Construction Support Services
5.1 Engineering Support During Bidding
2 6 8 4
$4,668
$4,668
5.2 Engineering Support During Construction
24 40 10
$17,520
$250
$17,770
M&N Total (Labor and ODC) $283,377
Total Project Estimate $283,377
Notes:
1. Tasks to be Billed on a Time -and -Materials and Reimbursable Expenses Not -to Exceed Basis
2. Scope/fee assumes M&N attendance at one (1) kick-off meeting, two (2) progress meetings, and five (5) tele-conference meetings with City staff
3. Other Direct Costs (ODC's) includes inspection equipment, repro, postage, reports, meeting materials, and mileage.
4. Scope and Fee does not include Level III Inspection for destructive testing methods (core sampling). However, these services can be performed for an additional fee if recommended by inspection teams after initial inspections.
5. Scope and Fee does not include stand-by allowance due to inclement weather or unforeseen conditions. In the event work is impacted by these conditions, we will work with the City to develop a fee for stand-by allowance.
Newport Pier Fee
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