HomeMy WebLinkAbout01 - MinutesNovember 12, 2024
CITY OF NEWPORT BEACH Agenda Item No. 1
City Council Meeting Minutes
Regular Meeting
October 22, 2024
I. ROLL CALL — 4:00 p.m.
Present: Mayor Will O'Neill, Councilmember Brad Avery (arrived at 4:07 p.m.), Councilmember Noah
Blom, Councilmember Robyn Grant, Councilmember Erik Weigand
Excused: Mayor Pro Tem Joe Stapleton, Councilmember Lauren Kleiman
II. INVOCATION — Imam Mandi al-Qazwini, Islamic Educational Center of Orange County
III. PLEDGE OF ALLEGIANCE — Councilmember Weigand
IV. PRESENTATIONS
• Proclamation Recognizing the Newport Rib Company's 40th Anniversary
Mayor O'Neill read the proclamation and presented it to the Ursini family; and Assemblymember
Diane Dixon presented the Ursini family with an Assembly resolution. 10nor
John Ursini thanked Council for the recognition and opportunity to his family's values.
Legislative Update from Assemblymem r Diane Dixon
Assemblymember Dixon noted the two ye length of the legislative session, summarized data
regarding bills signed into law, and highlighted a bil regarding auditing, monitoring, and regulating
recovery homes in California. She also noted the recpnt closure of the Department of Motor Vehicles
Laguna Hills office, emphasized the December 31, 2025 deadline for the Balboa Island ferry to reach
zero emissions, highlighted 10 bills she authored which were signed into law by Governor Gavin
Newsom, preparations for the next legislative session in January, and recognized the immense value
of her local government experience and importance of maintaining local control.
Assemblymember DiOn noted a 25-bill limit per legislature and encouraged the community to write
letters and testify in person.
Councilmember Grant thanked Assemblymember Dixon who then introduced her District Director
and Field Representative as resources for the City.
V. PUBLIC COMMENTS ON AGENDA AND NON -AGENDA ITEMS
Jim Mosher inquired as to why the recent Aviation Committee meeting was cancelled and asked about
the next Coffee with the Mayor. Mayor O'Neill announced Coffee with the Mayor will take place on
October 23, 2024 at Haute Cakes Caffe.
Ruth Kobayashi thanked staff, the City Council, and the Newport Beach Police Department (NBPD)
for the recent progress she has noticed with homelessness in the City and encouraged continued efforts.
VI. CITY COUNCIL ANNOUNCEMENTS AND ORAL REPORTS FROM CITY COUNCIL ON
COMMITTEE ACTIVITIES
Councilmember Avery:
• Attended the Orange County Sanitation District (OC San) administrative meeting and noted
tomorrow's upcoming board meeting
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Councilmember Weigand:
• Thanked Councilmember Avery for serving on the OC San Board and for attending meetings
regularly
• Announced that his mentee from Newport Harbor High School, Cooper Holland, was in attendance
Councilmember Grant:
• Attended the Corona del Mar (CdM) meet and greet sponsored by the CdM Chamber of Commerce
and a pie contest that was judged by Councilmember Kleiman
• Announced the Newport Beach Film Festival taking place October 17-24, 2024, and highlighted a
local film called "Newport and Me: Seymour Beek" filmed by Ed Olen
• Announced Assemblywoman Dixon's Senior Scam Prevention presentation at the OASIS Senior
Center was well attended; the General Plan Recreation and Natural Resources Element community
workshop will be held on November 14, 2024, from 6-8 p.m.; the City's Spooktacular at Mariners
Park will be held on October 26, 2024; and the Central Library will be hosting Halloween activities
October 24-30, 2024
Mayor O'Neill:
• Congratulated Mayor Pro Tem Stapleton on his wedding oar the weekend
• Announced a subcommittee composed of himself and Councilmembers Avery and Weigand that is
focused on contract negotiations with Visit Newport Beach and indicated that the terms will be
brought to the next Council meeting Ahk
VII. MATTERS WHICH COUNCILMEMBERS HAVE ASKED TO BE PLACED ON A FUTURE
AGENDA (NON -DISCUSSION ITEM)
• Consider Relocating the Historic City Seal to City Hall [Councilmember Weigand]
The Councilmembers in attendance concurred to bring the item pack at a future meeting.
VIII. PUBLIC COMMENTS ON CONSENT, CALENDAR
E
Regarding Item 9 (Commercial Refuse Removal Serviced of City Operations), Jim Mosher inquired about
the process and related expenses to sort trash.
Regarding Item 17 (Year -End Budget Results and Surplus Allocation), Adam Leverenz inquired if it
was possible not to allocate an unrestricted General Fund surplus for unexpected future needs. Mayor
O'Neill stated that CouncA could reallocate the funds in the future if needed.
IX. CONSENT CALENDAR
Iv
READING OF MINUTES AN71 ORDINANCES
1. Minutes for the October 8, 2024, City Council Meeting
Waive reading of subject minutes, approve as amended, and order filed.
2. Reading of Ordinances
Waive reading in full of all ordinances under consideration and direct the City Clerk to read by title
only.
ORDINANCES FOR INTRODUCTION
3. Ordinance No. 2024-25: Amending Chapter 15.02 (Administrative Code Related to
Construction and Demolition Waste Permits) of the Newport Beach Municipal Code
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable
indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as
defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because this action will not result in a physical change to the environment, directly
or indirectly; and
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b) Waive full reading, direct the City Clerk to read by title only, introduce Ordinance No. 2024-25,
An Ordinance of the City Council of the City of Newport Beach, California, Amending Section
15.02.085 (Addition of Section 105.3.1.1) of Chapter 15.02 (Administrative Code) of the Newport
Beach Municipal Code, to Update Administrative Procedures for the Handling of Permit Deposits
and Fees Associated with Waste Generated from Construction Projects Having a Valuation Over
$100,000 or that Result in the Complete Demolition of a Structure, and pass to second reading
on November 12, 2024.
4. Ordinance No. 2024-26 and Resolution No. 2024-76: Local Coastal Program Amendments
Related to Changing Land Use for the Hanna Residences at 3014 Balboa Boulevard
(PA2020-060)
a) Find this amendment exempt from the California Environmental Quality Act (CEQA) pursuant
to Section 15303 under Class 3 (New Construction or Conversion of Small Structures) of the
CEQA Guidelines, because it has no potential to have a significant effect on the environment
and local governments are exempt from the requirements of CEQA in connection with the
adoption of a Local Coastal Program, and further that the exceptions to the Class 3 exemption
do not apply;
b) Adopt Resolution No. 2024-76, A Resolution of the Cify Council of the City of Newport Beach,
California, Amending the Coastal Land Use Plan of the Local Coastal Program to Change the
Land Use Category From Commercial Neighborhood - (0.0 - 0.30 FAR) (CN) to Two Unit
Residential - (30.0 - 39.9 DU/AC) (RT-E) forroperty Located at 3014 Balboa Boulevard
(PA2020-060); and
c) Waive full reading, direct the City Clerk to read by title only, duce Ordinance No. 2024-26,
An Ordinance of the City Council of the City of Newpo each, California, Amending
Title 21 (Local Coastal Program Implementation Plan) of the Newport Beach Municipal Code to
Change the Zoning District From Commercial Neighborhood (CN) to Two -Unit Residential (R-2)
and to Amend Setback Map S-2B — Balboa Peninsula to Remove a Front Setback Designation
Abutting the Side Property Line For the Property Located ati 3014 Balboa Boulevard (PA2020-
060), and pass to second reading on November 12, 2024.
5. Ordinance No. 2024-27 and Resolution No! 2024-77: Local Coastal Program (LCP)
Amendment to Increase the Development Limit Specified for Bay Island (PA2022-087)
a) Find this action exempt from the California Environmental Quality Act (CEQA) pursuant to
Section 15303 under Class 3 (New Construction or Conversion of Small Structures) of the CEQA
Guidelines, because this project has no potential to have a significant effect on the environment;
b) Waive full reading, direct the City Clerk to read by title only, introduce Ordinance No. 2024-27,
An Ordinance of the City Council of the City of Newport Beach, California, Amending
Title 21 (Local Coastal Program Implementation Plan) to Change the Development Limit
Specified for Bay Island from 23 Dwelling Units to a Maximum of 25 Dwelling Units (PA2022-
087), and pass to second reading on November 12, 2024; and
c) Adopt Resolution No. 2024-77, A Resolution of the City Council of the City of Newport Beach,
California, Adopting a Local Coastal Program Amendment as Approved by the California
Coastal Commission to Change the Development Limit Specified in the Coastal Land Use Plan
(CLUP) for Bay Island from 23 Dwelling Units to a Maximum of 25 Dwelling Units (PA2022-
087).
ORDINANCE FOR ADOPTION
6. Ordinance No. 2024-24: Approving the Second Amendment to Development Agreement
No. DA2012-003 for the Uptown Newport Planned Community Located at 4311 Jamboree
Road (PA2024-0078) (C-5387)
a) Find that all significant environmental concerns for the Project have been addressed in the
previously certified Environmental Impact Report No. ER2012-001 (SCH No. 2010051094), First
Addendum No. ER2012-001, and Second Addendum No. ER2020-001; and
b) Conduct second reading and adopt Ordinance No. 2024-24, An Ordinance of the City Council of
the City of Newport Beach, California, Approving of the Second Amendment to Development
Agreement No. DA2012-003 for Uptown Newport Planned Community Located at 4311 Jamboree
Road (PA2024-0078).
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Mayor O'Neill recused himself from Item 6 due to his membership in the Pacific Club.
RESOLUTION FOR ADOPTION
7. Resolution No. 2024-78: Amending City Council Policy F-1 (Statement of Investment
Policy)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly; and
b) Adopt Resolution No. 2024-78, A Resolution of the City Council of the City of Newport Beach,
California, Finding Consistency with Stated Investment Objectives and Amending City Council
Policy F-1 (Statement of Investment Policy) to Add Clarifying Language that is Consistent with
Government Code Section 53600, et seq.
CONTRACTS AND AGREEMENTS
8. Newport Boulevard Landscape Improvements (Industrial Way to Pacific Coast Highway)
and West Coast Highway Landscaping Improvements (West City Limits to Highland St.)
— Notice of Completion for Contract No. 9226-1 (23L01)
a) Accept the completed work and authorize the ty Clerk to file a Notice of Completion for the
project. 1k
9. Approval of Amendment No. Two to Maintenance/Repair Services Agreement with CR&R
Incorporated for Commercial Refuse Removal Services of City Operations (Contract
No. 8569-1)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly; and
b) Approve Amendment No. Two to Maintenance/Repair Services Agreement with CR&R
Incorporated (Contract No. 8569-1) to implement source separation at City of Newport Beach
facilities, increase disposal frequencies for green waste, add City facilities, extend the agreement
to February 28, 2026, and increase the not -to -exceed amount by $333,903.72 to a total not -to -
exceed of $1,090,117.89. V
10. Fire Station No. 8 HVAC Rehabilitation — Reject All Bids for Contract No. 9373-1 (24F02)
a) Find this project elempt from the California Environmental Quality Act (CEQA) pursuant to
Sections 15060(c)(2) and 15060(c)(3) of the CEQA guidelines, because this action will not result
in a physical change to the environment, directly or indirectly;
b) Reject all bids received for Contract No. 9373-1; and
c) Direct staff to re -advertise the Fire Station No. 8 HVAC Rehabilitation project.
11. Approval of Professional Services Agreement with Moffatt & Nichol for Ocean Piers
Inspection and Design Services (251103) (C-9759-1)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly; and
b) Authorize the City Manager and City Clerk to execute a Professional Services Agreement with
Moffatt & Nichol for the Ocean Piers Inspection and Design Services project for a total
not -to -exceed amount of $265,500 and execute the agreement in a form substantially similar to
the agreement prepared by the City Attorney.
12. Award of On -Call Roofing Maintenance and Repair Services Agreements with Rainy Day
Roofing, Inc. (C-9760-1) and Best Contracting Services, Inc. (C-7326-3)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly;
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b) Approve an On -Call Roofing Maintenance and Repair Service Agreement with Rainy Day
Roofing Inc., for a five-year term and total amount not -to -exceed of $200,000, and authorize the
Mayor and City Clerk to execute the agreement; and
c) Approve an On -Call Roofing Maintenance and Repair Service Agreement with Best Contracting,
Inc., for a five-year term and total amount not -to -exceed of $100,000, and authorize the Mayor
and City Clerk to execute the agreement.
13. Approval of Vehicle Replacement Purchase Orders for Three Toyota Tacoma Trucks,
One John Deere Wheel Loader, and One John Deere Backhoe Loader
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly;
b) Approve a Purchase Order for three Toyota Tacoma TRD Off -Road 4WD double cab pickup
trucks from Toyota of Glendale, for a total amount of $142,925.73;
c) Approve a Purchase Order for one John Deere 624 P-Tier wheel loader, and one John Deere 410
P-Tier backhoe loader from Coastline Equipment of Long Beach, for a total amount of
$471,762.96; and
d) Authorize a contingency of $30,000 (approximately A% of total quotes) to cover the cost of
unforeseen changes to the current quotes.
14. Amendment No. One to the Professional Services Agreement with P1aceWorks, Inc. for
Environmental Services for a Landfill Gas to Energy Facility at 20662 Newport Coast
Drive (PA2022-063) (C-9383-1)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly; and
b) Approve and authorize the Mayor and City Clerk to execute Amendment No. One to Professional
Services Agreement with P1aceWorks, Inc. for Preparation of Environmental Analysis and
Documentation for Landfill Gas to Energy Plant at 20662 Newport Coast Drive, in an amount
not -to -exceed $188,613 nd in a form substantially similar to the agreement attached to the staff
report.
15. Benefits Broker Third Party Administrator — Approval of Professional Services
Agreement with Burnham Benefits Insurance Services (C-8610-3)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sectiols 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly; and
b) Approve a five-year Professional Services Agreement with Burnham Benefits Insurance
Services, LLC for Benefits Broker Services at a not -to -exceed amount of $257,250, and authorize
the Mayor and City Clerk to execute the Agreement.
16. Workers' Compensation Third Party Administrator — Approval of Professional Services
Agreement with AdminSure, Inc. (C-8613-2)
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly; and
b) Approve a five-year Professional Services Agreement with AdminSure, Inc. for Workers'
Compensation Third -Party Administration (TPA) Services at a not -to -exceed amount of
$2,172,472 and authorize the Mayor and City Clerk to execute the Agreement.
MISCELLANEOUS
17. Year -End Budget Results and Surplus Allocation
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly;
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b) Approve the one-time waiver of policy elements C and D of City Council Policy F-5 - General
Fund Surplus Utilization;
c) Approve Budget Amendment No. 25-027, allocating the unrestricted operating surplus for Fiscal
Year 2023-24; and
d) Receive and file the report of the budget amendments for the fourth quarter.
18. Annual Review of Visit Newport Beach Audited Financial Statements and Expenditure
Report
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action
will not result in a physical change to the environment, directly or indirectly; and
b) Receive and file.
Motion by Mayor O'Neill, seconded by Councilmember Blom, to approve the Consent Calendar;
and noting the amendments to Items 1 and 11, and the recusal by Mayor O'Neill to Item 6.
With Mayor Pro Tern Stapleton and Councilmember Kleiman absent, the motion carried 5-0.
X. ITEMS REMOVED FROM THE CONSENT CALENDAR e
XI. PUBLIC HEARING V
19. Ordinance No. 2024-28: Amending Title 21 (Local Coastal Program Implementation Plan)
of the Newport Beach Municipal Code Relating to Accessory Dwelling Unit Regulations
(PA2021-113) AM
Mayor O'Neill opened the public hearing.
Jim Mosher noted that the changes for considerate n ill become out of date on January 1, 2025,
and suggested the ordinan state that the City d fers to State law with specific exceptions and
provided an example.
Mayor O'Neill expressed. his appreciation for the work on the matter and noted the length of time
spent working with the California Coastal Commission (CCC).
Hearing no further testimony, Mayor O'Neill closed the public hearing.
Motion by Mayor O'Neill, seconded by Councilmember Blom, to a) find this project is
statutorily exempt from the California Environmental Quality Act (CEQA) pursuant to Section
15282(h) of the CEQA Guidelines, which states that the adoption of an ordinance regarding second
units to implement the provisions of Sections 65852.1 and 65852.2 (now 66310 through 66342) of
the Government Code are exempt from the requirements of CEQA; and c) waive full reading, direct
the City Clerk to read by title only, introduce Ordinance No. 2024-28, An Ordinance of the City
Council of the City of Newport Beach, California, Adopting Local Coastal Program Amendment No.
LC2021-003 as Modified by the California Coastal Commission Amending Title 21 (Local Coastal
Program Implementation Plan) of the Newport Beach Municipal Code to Implement Council Policy
K-4 (Reducing the Barriers to the Creation of Housing) and New State Law Requirements Relating
to Accessory Dwelling Units (PA2021-113), and pass to second reading on November 12, 2024.
With Mayor Pro Tem Stapleton and Councilmember Kleiman absent, the motion carried
5-0.
XII. CURRENT BUSINESS
20. Resolution No. 2024-79: Collins Island Bridge Replacement - Adoption of Mitigated
Negative Declaration and Intent to Prepare Final Construction Documents (221113)
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Deputy Public Works Director Houlihan and Assistant City Engineer Stein utilized a presentation
to discuss the project location, proposed improvements, comparison of the proposed bridge and
existing bridge, proposed bridge plan and elevation, seawalls, the Mitigated Negative Declaration,
and the proposed schedule.
In response to Council questions, Deputy Public Works Director Houlihan stated that this area and
the Grand Canal area need to be addressed first; a plan will come back to Council to extend the
seawall up to 10 feet in a phased approach over 15 years; explained the structural materials used,
the construction process, and current requirements; clarified that drainage will not come out from
under the Collins Island Bridge; identified a pump station adjacent to the bridge; noted that tie-ins
are available if needed; noted outreach efforts over four years, as well as more opportunities for
public feedback in the future; and described the access plan during bridge construction and parking
mitigation efforts.
Jim Mosher inquired about a preliminary project approval by the CCC for the seawall and bridge
design, expressed disappointment about the noise samples, and noted the possible impacts to fish
from pile driving noise in the bay.
Adam Leverenz asked about the life expectancy of steel sheet piles.
In response to Mayor O'Neill's question, Assistant Ay Engineer Stein relayed outreach efforts with
the CCC and staffs ability to move forward with a methodical ap$roiyh.
Motion by Councilmember Blom, seconded by Councilmember Grant, to a) adopt Resolution
No. 2024-79, A Resolution of the City Council of the City of Newport Beach, California, Adopting
Mitigated Negative Declaration No. ND2018-002 (SCH#2024070802) for the Collins Island Bridge
Replacement (PA2018-153), pursuant to the California Environmental Quality Act, State CEQA
Guidelines and City Council Policy K-3; and b) authorize Michael Baker International to prepare
the final construction documents for 1�Collins Island Bridge Replacement including adjacent new
seawalls. i
With Mayor Pro Tern Stapletoa uncilmember Kleiman absent, the motion carried
5-0.
XIII. MOTION FOR RECONSIDERATION - None
XIV. ADJOURNMENT - Adjourned at 5:16 p.m. in memory of Spelt "Petar" Marovic
The agenda was posted on the City's website and on the City Hall electronic bulletin board
located in the entrance of the City Council Chambers at 100 Civic Center Drive on
October 17, 2024, at 4:00 p.m.
Leilani I. Brown
City Clerk
Will O'Neill
Mayor
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