HomeMy WebLinkAbout06 - Acceptance of Wildfire Prevention Grant from State of California Department of Forestry and Fire ProtectionQ SEW Pp�T
CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
November 19, 2024
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Jeff Boyles, Fire Chief - 949-644-3101, jboyles@nbfd.net
PREPARED BY: Raymund Reyes, Administrative Manager - 949-644-3352,
rreyes@nbfd.net
TITLE: Resolution No. 2024-90: Acceptance of Wildfire Prevention Grant
from State of California Department of Forestry and Fire Protection
ABSTRACT:
Fire Department staff previously applied for grant funding through the State of California
Department of Forestry and Fire Protection (CAL FIRE) Wildfire Prevention Grants
Program. These funds are made available for wildfire prevention projects and activities in
and near wildfire threatened communities. CAL FIRE has awarded the City of Newport
Beach $449,763.69 in grant funding for a hazardous fuel reduction project in Buck Gully;
Council authorization and acceptance of the grant is required before November 29, 2024.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
b) Adopt Resolution No. 2024-90, A Resolution of the City Council of the City of Newport
Beach, California, Authorizing Acceptance of California Climate Investments Wildfire
Prevention Grants Program Funding Administered by CAL FIRE for the Buck Gully
Reserve Hazardous Fuel Thinning and Reduction Project;
c) Approve State of California Grant Agreement 5GG23212 for the Buck Gully Reserve
Hazardous Fuel Thinning and Reduction Project and authorize the City Manager and
City Clerk to execute the agreement and any subsequent related documents as may
be related to the reimbursement of the cost of the Project; and
d) Approve Budget Amendment No. 25-041 appropriating $449,763.69 in increased
revenue from the State of California Department of Forestry and Fire Protection to Fire
Prevention Account 01040402-431454-G2540 (State Grants) and appropriating
$449,763.69 in increased expenditures to Fire Prevention Account 01040402-821004-
G2540 (Grant Expenses).
DISCUSSION:
CAL FIRE's Wildfire Prevention Grants Program provides funding for various wildfire
prevention projects and activities in and around communities with wildfire threats. Funding
may be awarded based on a project or activity's ability to increase the protection of
people, structures and communities; qualifying projects and activities include hazardous
fuels reduction, wildfire prevention planning, and wildfire prevention education.
6-1
Resolution No. 2024-90: Acceptance of Wildfire Prevention Grant from
State of California Department of Forestry and Fire Protection
November 19, 2024
Page 2
As part of the call for projects by CAL FIRE for the State Fiscal Year (SFY) 2023-24,
Newport Beach Fire Department staff retained the services of Blais & Associates, Inc., to
assist in the application submittal process. Based on the recommendations of the fire
marshal and Fire Prevention Division staff, a hazardous fuels reduction project in the Buck
Gully area was established as a potential contender.
The Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project will focus on
thinning and reducing hazardous vegetation along 15.21 acres of the larger 254-acre
Buck Gully Reserve. The treatment area would consist of a 100-foot-wide and
1.2-mile-long buffer between the rear property line of residential parcels and the
downslope into Buck Gully. This wildland-urban interface (WUI) is characterized by
significant amounts of overgrown vegetation that is dense enough to prevent walking
through the area. The treatment area and the larger reserve are currently designated as
a Very High Fire Hazard Severity Zone and Newport Beach is classified as a "Community
at Risk" by CAL FIRE.
The Buck Gully Reserve is referenced as a potential wildfire risk in both the 2017
County -wide Community Wildfire Protection Plan and the 2016 City of Newport Beach
Local Hazard Mitigation Plan. The proposed fuel reduction and subsequent educational
activities are consistent with the recommendations of these plans.
The project will follow Newport Beach Fire Guidelines and Standards G.01 — Hazard
Reduction Zones (G.01). The Guidelines also mandate the removal of non-native and
invasive vegetation, along with shrubs and trees, in addition to the thinning of existing
native vegetation.
The thinning, limbing and canopy reduction of trees will also take place, ensuring
adherence to tree canopy spacing requirements specified in G.01. The removal of dead
and dying vegetation, shrubs and trees will enhance overall safety and compliance with
established guidelines. Oversight of the work would be provided by the Irvine Ranch
Conservancy (IRC) and a CEQA consultant/environmental advisor.
The project also includes an educational component to keep residents aware of the
project schedule and outcomes, as well as to encourage wildfire risk mitigation activities
by residents. The educational component will play a pivotal role in advancing the Ready,
Set, Go! initiative in the city. The public awareness and education activities will run
simultaneously with the hazardous fuels thinning and reduction activities and will be
conducted by Fire Prevention staff.
The treatment area is directly adjacent to three communities consisting of approximately
666 homes:
Community:
Number of Homes:
Spyglass Ride
40
Harbor View Hills South
449
Corona Highlands
177
6-2
Resolution No. 2024-90: Acceptance of Wildfire Prevention Grant from
State of California Department of Forestry and Fire Protection
November 19, 2024
Page 3
The project will also benefit five additional (non -adjacent) communities (478 homes) on
the north and east side of Buck Gully Reserve, including: Pelican Hill, Pelican Heights,
Santa Lucia, St. Laurent and Vista. A total of 1,144 residences would benefit from the
project. A substantial portion of these residences were constructed during the 1950s and
1960s and lack modern, crucial fire -safe components and design.
An application was submitted on January 10, 2024. The Fire Marshal was notified on
August 19, 2024, that the City's submission had been selected for the full funding amount.
FISCAL IMPACT:
Following CAL FIRE review of all projects, CAL FIRE awarded $90,035,848 in SFY 2023-
24 grant funding towards approximately 94 projects across the state. The City's project
submittal was awarded the full grant request of $449,763.69.
In lieu of a financial contribution or match, CAL FIRE approved an in -kind match for
staffing time and services for the implementation of the project and related educational
efforts valued at $170,009 (38% of the grant request). The in -kind services include: staff
oversight of all staff and vendors/consultants; coordination of procurement/bidding
activities; reporting and invoicing; and management of the project's budget and schedule.
Fire prevention staff additionally will provide on -the -ground monitoring of the fuel thinning
and reduction contractors to confirm work being performed; coordinate and participate in
education and public awareness activities; and track (quantitatively and qualitatively) all
project activities and outcomes to produce data needed for reporting and auditing
purposes. Grant funds must be expended, and project activities must be completed, by
March 15, 2030.
The Budget Amendment appropriates $449,763.69 in grant revenue and $449,763.69 in
increased expenditure appropriations. The revenue will be posted to the Fire Prevention
State Grants Account 01040402-431454-G2540, and the project will be expensed to
01040402-821004-G2540.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
ATTACHMENTS:
Attachment A
— Resolution No. 2024-90
Attachment B
— Award Letter
Attachment C
— Grant Agreement
Attachment D
— Budget Amendment
6-3
ATTACHMENT A
RESOLUTION NO. 2024- 90
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF NEWPORT BEACH, CALIFORNIA, AUTHORIZING
ACCEPTANCE OF CALIFORNIA CLIMATE
INVESTMENTS WILDFIRE PREVENTION GRANTS
PROGRAM FUNDING ADMINISTERED BY CALFIRE
FOR THE BUCK GULLY RESERVE HAZARDOUS FUEL
THINNING AND REDUCTION PROJECT
WHEREAS, California Climate Investments is a comprehensive and coordinated
investment program to further California's climate goals by directing funds from
California's Cap -and -Trade program to projects aimed at reducing greenhouse gas
emissions, strengthening the economy, and improving public health and the environment;
WHEREAS, the Governor of the State of California in cooperation with the
California State Legislature has directed California Climate Investments funds to the State
of California and its political subdivisions for programs such as fire prevention;
WHEREAS, the California Department of Forestry and Fire Protection ("CalFire")
has been delegated the responsibility for the administration of California Climate
Investments Wildfire Prevention Grants Program ("Program") funds for fire prevention
within the State and tasked with setting up necessary procedures governing application
by local agencies, non-profit organizations, and others for funding under the Program;
WHEREAS, the Program provides funding for wildfire prevention projects and
activities in and near wildfire threatened communities that focus on increasing the
protection of people, structures, and communities;
WHEREAS, the City of Newport Beach ("City") submitted an application to CalFire
for Program funding for the Buck Gully Reserve Hazardous Fuel Reduction Project
("Project");
WHEREAS, the Project will reduce vegetation in a buffer area between the rear
of residential properties and Buck Gully Reserve, by thinning and trimming brush, shrubs,
trees, canopy, and recycling of biomass to bring the area into compliance with local
Guidelines and Standards, reduce greenhouse gas emissions, expand access for fire
personnel, create optimal conditions for ongoing maintenance, and educate residents on
the purpose and outcomes of the Project and encourage participation in wildfire
mitigation;
Resolution No. 2024-
Page 2 of 3
WHEREAS, CalFire selected the City for an award of Program funding for the
Project for Fiscal Year 2023-24 in the amount of Four Hundred Forty Nine Thousand
Seven Hundred Sixty Three Dollars and 69/100 ($449,763.69) ("Grant Funds");
WHEREAS, by this resolution, the City intends to authorize an in -kind cost share
contribution through the Newport Beach Fire Department's staff time, valued at
approximately One Hundred Seventy Thousand Nine Dollars and 00/100 ($170,009.00)
("Cost Share Contribution"); and
WHEREAS, by this resolution, the City intends to authorize entering into a Grant
Agreement with the State of California to carry out the Project.
NOW, THEREFORE, the City Council of the City of Newport Beach resolves as
follows:
Section 1: The City Council does hereby approve the filing of the application for,
and hereby accepts the award of, Grant Funds, made available through the Program.
Section 2: The City Council does hereby certify that sufficient funding will be
provided to operate and maintain the Project, including but not limited to, the Cost Share
Contribution.
Section 3: The City Council does hereby certify that funds under the City's
jurisdiction are available to begin the Project.
Section 4: The City Council does hereby certify that Grant Funds will be
expended prior to the grant deadline of March 15, 2030.
Section 5: The City Council does hereby authorize the City Manager, or the City
Manager's designee, to conduct all negotiations, execute and submit all documents
including, but not limited to applications, agreements, amendments, and payment
requests, which may be necessary under the Program, including but not limited to
execution of a grant agreement with the State of California to ensure that the Project is
completed pursuant to the Program.
Section 6: The recitals provided in this resolution are true and correct and are
incorporated into the operative part of this resolution.
6-5
Resolution No. 2024-
Page 3 of 3
Section 7: If any section, subsection, sentence, clause or phrase of this
resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not
affect the validity or constitutionality of the remaining portions of this resolution. The City
Council hereby declares that it would have passed this resolution, and each section,
subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or
more sections, subsections, sentences, clauses or phrases be declared invalid or
unconstitutional.
Section 8: The City Council finds the adoption of this resolution is not subject to
the California Environmental Quality Act (" CEQX) pursuant to Sections 15060(c)(2) (the
activity will not result in a direct or reasonably foreseeable indirect physical change in the
environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378)
of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3,
because it has no potential for resulting in physical change to the environment, directly or
indirectly.
Section 9: This resolution shall take effect immediately upon its adoption by the
City Council, and the City Clerk shall certify the vote adopting the resolution.
ADOPTED this 19th day of November, 2024.
Will O'Neill
Mayor
ATTEST:
Leilani I. Brown
City Clerk
APPROVED AS TO FORM:
CITY ATTORNEY'S OFFICE
,-- C -�
aron C. Harp
City Attorney
Me
ATTACHMENT B
STATE OF CALIFORNIA—NATURAL RESOURCES AGENCY
Gavin Newsom, Governor
DEPARTMENT OF FORESTRY AND FIRE PROTECTION
P.O. Box 944246
SACRAMENTO, CA 94244-2460
(916)653-7772
Website: www.fiire.ca.gov
James Gillespie
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
August 19, 2024
RE: PROJECT APPLICATION FOR THE CAL FIRE CALIFORNIA CLIMATE INVESTMENTS
(CCI) WILDFIRE PREVENTION (WP) GRANTS
Dear Applicant:
The Department of Forestry and Fire Protection (CAL FIRE) is pleased to inform you that your
application for the grant project entitled Buck Gully Reserve Hazardous Fuel Thinning and
Reduction Project (23-WP-ORC-58700857) has been selected for funding.
You will receive the full agreement with instructions via email within 60 days. All documents must
be returned to CAL FIRE no later than October 31, 2024. Failure to return documents by this date
may result in loss of funding. It is important that you do not start on your grant project until you
have received a confirmation that your grant agreement has been fully executed.
Please coordinate with your appropriate region staff to validate the polygons that were previously
submitted for your project application. In addition, you may be required to provide information to
complete the required emissions calculations for your project per the required Quantification
Methodology. You will be contacted if this information is needed.
We look forward to working with you on your grant project. If you have any additional questions,
please contact Jennifer Bower; Scott Hatch at (714) 573-6251 or jenniferbower@ocfa.org.
Sincerely,
(�)Jat� (6-
Natalie Burke
Staff Services Manager I
Wildfire Prevention Grants Program Manager
"The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of California."
6-7
ATTACHMENT C
STATE OF CALIFORNIA—NATURAL RESOURCES AGENCY Gavin Newsom, Governor
DEPARTMENT OF FORESTRY AND FIRE PROTECTION , sue' o`
cr
P.O. Box 944246
SACRAMENTO, CA 94244-2460 •i r -' =;o
(916)653-7772
Website: www.fire.r-a.gov
October 31, 2024
James Gillespie
City of Newport Beach
100 Civic Center Drive
Newport Beach, CA 92660
5GG23212; "Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project"
This Agreement cannot be considered binding on either party until approved by appropriate authorized CAL FIRE designee. No
services should be provided prior to approval, as the State is not obligated to make any payments on any Agreement prior to final
approval. FAILURE TO RETURN ALL DOCUMENTS BY DATE BELOW MAY RESULT V4 LOSS OF FUNDING.
Please contact Jennifer Bower; Scott Hatch at (714) 573-6251 if you have questions concerning services to be performed.
1. ® Full grant agreement including terms and conditions, project grant application form, scope of work, budget, map, and other
exhibits enclosed. Please sign, scan, and return the agreement to Bobby Nguyen at Bobby.Nguyen@fire.ca.gov no later
than November 29, 2024.
Alternatively, you may opt to print (single sided), sign in blue ink, and return the agreement with original signature to:
CAL FIRE
Attn: Grants Management Unit/WP Grants
P.O. Box 944246
Sacramento, CA 94244-2460
In order to expedite your agreement, a scanned/electronic signature copy of the agreement is preferred.
2. ❑ Enclosed for your record is one fully executed copy of the agreement referenced above. When billing for services
performed under this agreement, your invoices must reference the agreement number above and be submitted to the contract
manager.
Thank you,
Bobby Nguyen
Grants Analyst
Grants Management Unit
Enclosures
"The Department of Forestry and Fire Protection serves and safeguards the people and protects the property and resources of Califrua ria. "
APPROVED AS TO FORM:
State of California CITYATTD EY`S OFFI E
Department of Forestry and Fire Protection (CAL FIRE) A,)
Office of the State Fire Marshal Ey:
GRANT AGREEMENT n C. Harp, City ttorney
APPLICANT: City of Newport Beach
PROJECT TITLE: Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
GRANT AGREEMENT: 5GG23212
PROJECT PERFORMANCE PERIOD is from date of latter signature by CAL FIRE Deputy Director or
Grantee through March 15, 2030.
Under the terms and conditions of this Grant Agreement, the applicant agrees to complete the project as
described in the project description, and the State of California, acting through the Department of Forestry & Fire
Protection, agrees to fund the project up the total state grant amount indicated.
PROJECT DESCRIPTION: The City of Newport Beach requests $449,764 in funding to implement the Buck
Gully Reserve Hazardous Fuel Thinning and Reduction Project (Project). The Project focuses on 14.69 acres of
the larger 254-acre Buck Gully Reserve which is directly adjacent to a densely -populated suburban area within
the City of Newport Beach (population 84,792) in western Orange County. The treatment area is a 100-feet
wide, 1.2-mile long, 14.69-acre fuel break between the rear property line of residential parcels and downslope
into Buck Gully.
Total State Grant not to exceed $ 449,763.69 (or project costs, whichever is less).
"The Special and General Provisions attached are made a part of and incorporated into this Grant Agreement
City of Newport Beach
Applicant
By
Signature of Authorized Representative
Print Name/
Title:
Date
STATE OF CALIFORNIA
DEPARTMENT OF FORESTRY
AND FIRE PROTECTION
Title: Frank Bigelow. State Fire Marshal
Date
CERTIFICATION OF FUNDING
GRANT AGREEMENT NUMBER
PO ID SUPPLIER ID
5GG23212
FUND
FUND NAME
3228
Greenhouse Gas Reduction Fund
PROJECT ID
ACTIVITY ID
AMOUNT OF ESTIMATE FUNDING
N/A
N/A
S 449,763.69
GL UNIT
BUD REF
ADJ. INCREASING ENCUMBRANCE
3540
601
$ 0.00
PROGRAM NUMBER
ENY
ADJ. DECREASING ENCUMBRANCE
2470010
2021
$ 0.00
ACCOUNT
ALT ACCOUNT
UNENCUMBERED BALANCE
5340580
5340580000
S 449,763.69
REPORTING STRUCTURE
SERVICE LOCATION
35405909
96217
Acknowledged - I hereby certify upon my personal knowledge that budgeted funds are available for this
encumbrance.
Certification of CAL FIRE Accounting Officer
Date
. •
GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
TERMS AND CONDITIONS OF GRANT AGREEMENT
RECITALS
This Agreement, is entered into between the State of California, by and through
the California Department of Forestry and Fire Protection (CAL FIRE), hereinafter
referred to as "STATE" and, City of Newport Beach, hereinafter referred to as
"GRANTEE".
2. The STATE hereby grants to GRANTEE a sum (hereinafter referred to as
"GRANT FUNDS") not to exceed Four Hundred Forty Nine Thousand Seven
Hundred Sixty Three Dollars and Sixty Nine Cents ($449,763.69).
3. In addition to the terms and conditions of this Agreement, the STATE and
GRANTEE agree that the terms and conditions contained in the documents set
forth below are hereby incorporated and made part of this agreement.
a. California Climate Investments Department of Forestry and Fire Protection
Wildfire Prevention Grants Program Procedural Guide FY 2023-2024
b. The submitted Application, Scope of Work, Project Workbook, GHG
Emissions Workbook and Exhibits
C. ADDENDUM — CALIFORNIA CLIMATE INVESTMENTS (CCI) GRANT
PROJECTS
II. SPECIAL PROVISIONS
1. Recipients of GRANT FUNDS pursuant to California Public Resources Code
Section §4124.5 shall abide by the provisions in this Agreement. This includes
the requirement that work shall not commence prior to the execution of this
Agreement by both parties. Any work started prior to the execution of this
Agreement will not be eligible for funding under the terms of this Agreement.
2. As precedent to the STATE's obligation to provide funding, GRANTEE shall
provide to the STATE for review and approval a detailed budget, specifications,
and project description. Approval by the STATE of such plans and
specifications, or any other approvals provided for in this Agreement, shall be for
scope and quality of work, and shall not relieve GRANTEE of the obligation to
carry out any other obligations required by this Agreement, in accordance with
applicable law or any other standards ordinarily applied to such work or activity.
3. All informational products (e.g., data, studies, findings, management plans,
manuals, photos, etc.) relating to California's natural environment produced with
the use of GRANT FUNDS shall be available for public use.
O
GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
III. GENERAL PROVISIONS
1. Definitions
a. The term "Agreement" means grant agreement number 5GG23212.
b. The term "GRANT FUNDS" means the money provided by the STATE to
the GRANTEE in this Agreement.
C. The term "GRANTEE" means an applicant who has a signed Agreement
for the award for GRANT FUNDS.
d. The term "Other Sources of Funds" means all matching fund sources that
are required or used to complete the Project beyond the GRANT FUNDS
provided by this Agreement.
e. The term "STATE" means the State of California, Department of Forestry
and Fire Protection (CAL FIRE).
The term "Project" means the development or other activity described in
the "Project Scope of Work".
g. The term "Project Budget Detail" as used herein defines the approved
budget plan.
h. The term "Project Scope of Work" as used herein means the individual
scope of work describing in detail the approved tasks.
2. Project Representatives
The project representatives during the term of the agreement will be:
STATE: CAL FIRE
GRANTEE: City of Newport Beach
Section/Unit: ORC
Section/Unit: N/A
Attention: Jennifer Bower; Scott Hatch
Attention: James Gillespie
Mailing Address:
1 Fire Authority Rd.
Irvine, CA 92602
Mailing Address:
100 Civic Center Drive
Newport Beach, CA 92660
Phone Number: (714) 573-6251
Phone Number: (949) 644-3354
Email Address:
jenniferbower@ocfa.org
Email Address:
Jgillespie@nbfd.net
F&
6-11
GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
Changes to the project representatives during the term of the agreement shall be
made in writing. Notice shall be sent to the above representative for all notice
provisions of this Agreement.
3. Project Execution
a. Subject to the availability of grant monies, the STATE hereby grants to the
GRANTEE a sum of money (GRANT FUNDS) not to exceed the amount
stated on Section I. RECITALS, Paragraph 2 in consideration of and on
condition that the sum be expended in carrying out the purposes as set
forth in the description of the Project in this Agreement and its
attachments and under the terms and conditions set forth in this
Agreement.
b. GRANTEE shall assume any obligation to furnish any additional funds that
may be necessary to complete the Project. Any amendment to the Project
as set forth in the Application on file with the STATE must be submitted to
the STATE for approval in writing. No amendment is allowed until written
approval is given by the STATE.
C. GRANTEE shall complete the Project in accordance with the time of
Project performance set forth in this Agreement, unless an amendment
has been approved and signed by the STATE under the terms and
conditions of this Agreement. Amendments must be requested in
advance and will be considered in the event of circumstances beyond the
control of the GRANTEE, but no less than 60 days from the Agreement
expiration date. The STATE may waive the minimum timeframe for
amendments at their discretion. Approval of amendment is at the STATE's
discretion.
d. GRANTEE certifies that the Project Scope of Work complies with all local,
State, and federal laws and regulations.
e. GRANTEE shall comply with the California Environmental Quality Act
(CEQA) (Public Resources Code, Section 21000, et. seq. Title 14,
California Code of Regulations, Section 15000 et. seq.) and all other local,
State, and federal environmental laws. A copy of the certified CEQA
document must be provided to STATE before any GRANT FUNDS are
made available for any Project activity that could directly impact the
environment (e.g. cutting, piling or burning bush, masticating, dozer work,
etc.). CEQA compliance shall be completed within one (1) year from start
date of the Agreement. The start date is considered the latter date of
signature by the Grantee Authorized Representative or CAL FIRE Deputy
Director. GRANT FUNDS will be made available in advance of CEQA
compliance for project activities that do not have the potential to cause a
direct environmental impact (e.g. project planning, locating and marking
3
6-12
GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
property or project boundaries, contacting and signing up landowners,
etc.).
GRANTEE shall permit periodic site visits by representative(s) of the
STATE to ensure program compliance and that work is in accordance with
the approved Project Scope of Work, including a final inspection upon
Project completion.
g. GRANTEE, and the agents and employees of GRANTEE, in the
performance of this Agreement, shall act in an independent capacity and
not as officers, employees, or agents, of the STATE. No person who, as
an officer, employee, or agent of the STATE participated in the
preparation or creation of or determination to award this Grant Agreement
shall serve as an agent or employee of GRANTEE including but not
limited to those acts prohibited by Government Code Sections 1090, and
87100.
4. Project Costs and Payment Documentation
a. Payment by the STATE shall be made after receipt of an acceptable
invoice and approval by a duly authorized representative of the STATE.
GRANTEE shall submit an invoice for payment to the CAL FIRE Project
Representative of the STATE. A final invoice shall be submitted no later
than 30 days after completion, expiration, or termination of this
Agreement.
b. For services satisfactorily rendered, and upon receipt and approval of
invoices for payment, the STATE agrees to compensate GRANTEE for
actual expenditures incurred in accordance with the rates and activities
specified in the Final Project Budget Detail, Application, Scope of Work
and Exhibits, and made a part of this Agreement.
C. Equipment purchased using GRANT FUNDS, wholly or in part, must be
used by the GRANTEE for the project for which it was acquired. STATE
retains a vested interest in the equipment for the useful life of the
equipment, even after completion of the grant. GRANTEE shall provide
written disposition of the equipment upon completion of the grant and
upon any changes to the disposition of the equipment. Such disposition
must be approved in advance by STATE. Equipment purchased using
GRANT FUNDS cannot be used as collateral, financed, or sold without
prior written approval from the STATE. Grantee must provide reporting on
equipment disposition no less frequently than biannually to CAL FIRE or
upon CAL FIRE's request after completion of the grant project until notified
in writing by the CAL FIRE Wildfire Prevention Grant Program that
additional reporting is no longer required.
4
6-13
GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
d. GRANTEE shall submit, in arrears, not more frequently than once a
month, and required quarterly, an invoice to the STATE for costs paid by
GRANTEE pursuant to this Agreement. In the event no expenses are
incurred, GRANTEE shall identify that no costs have been incurred within
the respective quarterly progress report in lieu of submitting a zero
balance invoice. Each invoice shall contain the following information: the
Agreement number, the dates or time period during which the invoiced
costs were incurred, signature of an authorized representative of
GRANTEE, expenditures for the current invoice and cumulative
expenditures to date by major budget category (e.g., salaries, benefits,
supplies, etc.), match funds when applicable, and appropriate supporting
documentation consistent with the Project Costs section, as detailed in
the California Climate Investments Department of Forestry and Fire
Protection Wildfire Prevention Grants Program Procedural Guide 2022-
2023.
e. GRANT FUNDS in this Agreement have a limited period in which they
must be expended. All GRANTEE expenditures must occur prior to the
end of the Project performance period of this Agreement.
Except as otherwise provided herein, GRANTEE shall expend GRANT
FUNDS in the manner described in the Budget approved by the STATE.
The dollar amount of an item in a budget category may be increased or
decreased by up to ten percent (10%) of the budget item through
reallocation of funds from other budget categories, without approval by the
STATE; however, GRANTEE shall notify the STATE in writing when any
such reallocation is made, and shall identify both the item(s) being
increased and those being decreased. Any increase or decrease of an
item of more than ten percent (10%) of the budget category must be
approved in writing by the STATE before any such increase or decrease is
made. A formal approved amendment is required to increase the total
amount of GRANT FUNDS.
g. GRANTEE shall promptly submit any and all records at the time and in the
form as the STATE may request.
h. GRANTEE shall submit each invoice for payment electronically using the
grants management system identified by CAL FIRE. Hard copy
submissions will not be accepted.
Notwithstanding any of the provisions stated within this Agreement, the
STATE may at its discretion make advance payment from the grant
awarded to the GRANTEE if GRANTEE is a nonprofit organization, a local
agency, a special district, a private forest landowner or a Native American
tribe. Advance payment made by the STATE shall be subject to the
following provisions.
5
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GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
• GRANTEE shall submit a written request identifying how funds will
be used over a six-month period. The written request must be
accompanied by an invoice that contains the same level of detail as
a regular invoice.
• GRANTEE shall file an accountability report with STATE four
months from the date of receiving the funds and every four months
thereafter.
• Multiple advance payments may be made to a GRANTEE over the
life of a project.
• No single advance payment shall exceed 25% of the total grant
amount. For grants funding equipment, the maximum advance
request may be increased up to 50% of the total grant amount or
cost of equipment purchase, whichever is less. Advance funds and
must be spent on eligible costs within six months of the advance
payment receipt.
• GRANTEE may request additional time to spend advance funds but
must be approved in writing by the STATE. CAL FIRE will bill for
the return of unliquidated advance funds after the approved
timeframe..
• All work under a previous advance payment must be fully liquidated
via an invoice and supporting documentation and completed to the
STATE's satisfaction before another advance payment will be
made.
• Any advance payment received by a GRANTEE and not used for
project eligible costs within the time period approved by STATE
shall be returned to the STATE. The amount will be returned to the
grant balance.
• Advance payments must be deposited into an interest -bearing
account. Any interest earned on advance payment funds must be
accounted for and used toward offsetting the project cost or
returned to the STATE.
The GRANTEE shall immediately reimburse or credit, as determined by
the STATE, the STATE for any over payment of any invoice, including
final invoice, when either party determines an overpayment was made.
5. Budget Contingency Clause
a. If STATE funding for any fiscal year is reduced or deleted for purposes of
the Wildfire Prevention Program California Climate Investments Grant
Program, the STATE shall have the option to either cancel this Agreement
with no liability occurring to the STATE, or if possible and desirable, offer
an Agreement amendment to GRANTEE to reflect the reduced amount
available for the Project.
Al
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GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
6. Project Administration
a. GRANTEE must report to the STATE all sources of other funds for the
Project. If this provision is deemed to be violated, the STATE will request
an audit of GRANTEE and can delay the disbursement of funds until the
matter is resolved.
b. GRANTEE shall promptly submit written Project reports as the STATE
may request throughout the term of this Agreement.
C. GRANTEE shall submit a final accomplishment report, final invoice with
associated supporting documentation, and copies of materials developed
using GRANT FUNDS, including but not limited to plans, educational
materials, etc. within 30 days of Project completion.
7. Financial Records
a. GRANTEE shall retain all records described in Section 7(c) below for
three (3) years after final payment by the STATE. In the case an audit
occurs, all such records shall be retained for one (1) year from the date
the audit is completed or the three (3) years, whichever date is later.
b. GRANTEE shall maintain satisfactory financial accounts, documents, and
records for the Project and make them available to the STATE for review
during reasonable times. This includes the right to inspect and make
copies of any books, records, or reports of GRANTEE pertaining to this
Agreement or matters related thereto.
C. GRANTEE shall keep such records as the STATE shall prescribe,
including, but not limited to, records which fully disclose (a) the disposition
of the proceeds of state funding assistance, (b) the total cost of the Project
in connection with such assistance that is given or used, (c) the amount
and nature of that portion of the Project cost supplied by other sources,
and (d) any other such records as will facilitate an effective audit. All
records shall be made available to the STATE, other State of California
agency, or other entity as determined by the State of California for auditing
purposes at reasonable times.
d. GRANTEE shall use any generally accepted accounting system.
8. Research
a. GRANTEE that receives funding, in whole or in part, in the form of a
research grant shall provide for free public access to any publication of a
peer -reviewed manuscript describing STATE funded knowledge, STATE
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GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
funded invention, or STATE funded technology shall be subject to the
following conditions:
GRANTEE is responsible for ensuring that any publishing or
copyright agreements concerning peer -reviewed manuscripts fully
comply with this section
GRANTEE shall report to STATE the final disposition of the peer -
reviewed manuscript, including, but not limited to, if it was
published, date of publication, where it was published, and, when
the 12-month time period from official date of publication expires,
where the peer -reviewed manuscript will be available for open
access.
b. For a peer -reviewed manuscript that is accepted for publication pursuant
to the terms and conditions of this Agreement, the GRANTEE shall ensure
that an electronic version of the peer -reviewed manuscript is available to
STATE and on an appropriate publicly accessible repository approved by
the state agency, including, but not limited to, the University of California's
eScholarship Repository at the California Digital Library, the California
State University's ScholarWorks at the Systemwide Digital Library, or
PubMed Central, to be made publicly available not later than 12 months
after the official date of publication. GRANTEE shall make reasonable
efforts to comply with this requirement by ensuring that the peer -reviewed
manuscript is accessible on an approved publicly accessible repository,
including notifying the state agency that the manuscript is available on a
state -agency -approved repository. If the grantee is unable to ensure that
his or her manuscript is accessible on an approved, publicly accessible
repository, the grantee may comply by providing the manuscript to the
state agency not later than 12 months after the official date of publication.
C. For publications other than those described in (b), including scientific
meeting abstracts, GRANTEE shall comply by providing the manuscript to
the STATE not later than 12 months after the official date of publication.
d. The grant shall not be construed to authorize use of a peer -reviewed
manuscript that would constitute an infringement of copyright under the
federal copyright law described in Section 101 of Title 17 of the United
States Code and following.
e. Use of GRANT FUNDS for publication costs, including fees charged by a
publisher for color and page charges, or fees for digital distribution are
allowable costs but must be within the GRANT FUNDS and item 4 of the
agreement.
1.1
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GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
GRANTEE may request a waiver to the publication requirement if
GRANTEE has an existing publication requirement that meets or exceeds
the requirements of the research provision. Waiver shall include
information on GRANTEE's existing requirements. Approval of the waiver
is at STATE's discretion.
9. Project Termination
a. This Agreement may be terminated by the STATE or GRANTEE upon 30-
days written notice to the other party.
b. If either party terminates the Agreement prior to the completion of the
Project, GRANTEE shall take all reasonable measures to prevent further
costs to the STATE under the Agreement and the STATE shall be
responsible for any reasonable and non -cancelable obligations incurred by
GRANTEE in the performance of this Agreement prior to the date of the
notice to terminate, but only up to the undisbursed balance of funding
authorized in this Agreement.
C. Failure by GRANTEE to comply with the terms of this Agreement may be
cause for suspension of all obligations of the STATE hereunder at the
discretion of the STATE.
d. Failure of GRANTEE to comply with the terms of this Agreement shall not
be cause for the suspension of all obligations of the STATE hereunder if in
the judgment of the STATE such failure was due to no fault of GRANTEE.
At the discretion of the STATE, any amount required to settle at minimum
cost any irrevocable obligations properly incurred shall be eligible for
reimbursement under this Agreement.
e. Final payment to GRANTEE may not be made until the STATE
determines the Project conforms substantially to this Agreement.
10. Hold Harmless
a. GRANTEE shall defend, indemnify and hold the STATE, its officers,
employees, and agents harmless from and against any and all liability,
loss, expense (including reasonable attorney's fees), or claims for injury or
damages arising out of the performance of this Agreement but only in
proportion to and to the extent such liability, loss, expense, attorney's fees,
or claims for injury or damages are caused by or result from the negligent
or intentional acts or omissions of GRANTEE, its officers, agents, or
employees. The duty of GRANTEE to indemnify and hold harmless
includes the duty to defend as set forth in Civil Code Section 2778. This
Agreement supersedes GRANTEE's right as a public entity to indemnity
�*J
GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
(see Government Code Section 895.2) and contribution (see Government
Code Section 895.6) as set forth in Government Code Section 895.4.
b. GRANTEE waives any and all rights to any type of express or implied
indemnity or right of contribution from the STATE, its officers, agents, or
employees for any liability resulting from, growing out of, or in any way
connected with or incident to this Agreement.
C. Nothing in this Agreement is intended to create in the public or in any
member of it rights as a third -party beneficiary under this Agreement.
11. Tort Claims
The United States shall be liable, to the extent allowed by the Federal Tort
Claims Act 28 United States Code 2671-2680, for claims of personal injuries or
property damage resulting from the negligent or wrongful act or omission of any
employee of the United States while acting within the scope of his or her
employment, arising out of this Agreement.
STATE:
The State of California shall be liable, to the extent allowed by law and subject to
California Government Code, Title 1, Division 3.6, providing for the filing of tort
claims against the State of California, for personal injuries or property damage
resulting from the negligent or wrongful act or omission of State of California
employees while acting within the scope of his or her employment, arising out of
this Agreement.
12. Nondiscrimination
The State of California prohibits discrimination in all its programs and activities on
the basis of race, color, national origin, age, disability, sex, marital status,
religion, sexual orientation, genetic information, political beliefs, reprisal, or
because all or part of an individual's income is derived from any public
assistance program. GRANTEE shall not discriminate against any person on
any of these bases.
13. Conflict of Interest
GRANTEE or anyone acting on behalf of GRANTEE shall not have any
conflicting personal and/or financial interests in carrying out the duties of the
Agreement.
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GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
14. Incorporation
The grant guidelines and the Project Scope of Work, Project Budget Detail and
any subsequent amendments or modifications to the Project Scope of Work and
Project Budget Detail approved in writing by the STATE are hereby incorporated
by reference into this Agreement as though set forth in full in this Agreement.
15. Severability
If any provision of this Agreement or the Project Scope of Work thereof is held
invalid, that invalidity shall not affect other provisions or applications of this
Agreement which can be given effect without the invalid provision or application,
and to this end the provisions of this Agreement are severable.
16. Waiver
No term or provision hereof will be considered waived by either party, and no
breach excused by either party, unless such waiver or consent is in writing and
signed on behalf of the party against whom the waiver is asserted. No consent
by either party to, or waiver of, a breach by either party, whether expressed or
implied, will constitute consent to, waiver of, or excuse of any other, different, or
subsequent breach by either party.
17. Assignment
This Agreement is not assignable by GRANTEE either in whole or in part.
18. Survival Clause
The obligations of the Parties under Section III General Provisions, Items 4 (c)
and Q) of the Project Costs and Payment Documentation and Item 10 Hold
Harmless of this Agreement shall survive the termination or expiration of the
Agreement.
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GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
ADDENDUM — CALIFORNIA CLIMATE INVESTMENTS (CCI) GRANT PROJECTS
I. SPECIAL PROVISIONS
1. Grant funds shall be used on projects with the primary goal of reducing greenhouse
gases (GHGs) and furthering the purposes of California's Global Warming Solutions
Act of 2006, Division 25.5 (commencing with Section 38500) of the Health and Safety
Code, and related statutes.
2. Grant funds shall be used on projects limited to specific activities as described in
CCI Grants Procedural Guides.
3. Grantee shall report project and benefits information when requested by the State.
This may include, but is not limited to, funding expended, acres treated, GHG
emissions, trees planted, disadvantaged community benefits, energy/water savings,
job creation, and other co -benefits.
4. Grantee shall maintain accurate and detailed records documenting project
description, project location, and schedule, CCI dollars allocated, and leveraged
funds throughout the duration of the project.
5. Failure of Grantee to meet the agreed upon terms of achieving required GHG
reduction may result in project termination and recovery of funds.
II. MONITORING AND REPORTING REQUIREMENTS
All funds expended through CCI are subject to emissions reporting and requirements.
Grantee is expected to provide the appropriate materials for completing program
quantification methodology. Grantee shall use the current reporting template provided
by the STATE. The reporting shall be submitted to the STATE no less frequently than
quarterly. In addition, STATE may request additional information in order to meet
current CARB reporting requirements. The requirements are available on the CARB
CCI Quantification, Benefits and Reporting Materials webpage:
https://ww2.arb.ca.gov/resources/documents/cci-g uantification-benefits-and-reporting-
materials.
6-21
GRANT NUMBER 5GG23212
City of Newport Beach
Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
111. PROGRAM ACKNOWLEDGEMENTIRECOGNITION
1. All projects funded both fully and partially by the GGRF must clearly display,
identify and label themselves as being part of the "California Climate Investments"
program. The acknowledgement must contain the California Climate Investments
and CAL FIRE logos as well as the following statement:
"Funding for this project provided by the California Department of Forestry and
Fire Protection's (CAL FIRE) Wildfire Prevention Grants Program as part of the
California Climate Investments Program."
A draft of the acknowledgement must be approved by the STATE prior to publication.
For stationary projects, acknowledgement may include, but is not limited to, a sign
on the project site. For other project types, such as vehicles, equipment, and
consumer -based incentives, acknowledgement is encouraged by using a decal,
sticker or other signage.
Guidance on California Climate Investments logo usage, signage guidelines,
and high -resolution files are contained in a style guide available at:
www.caclimateinvestments.ca.gov/logo-graphics-request.
2. In addition, all projects funded both fully and partially by GGRF must contain the
following statement in public announcements or press releases on said projects:
"Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project, is part of
California Climate Investments, a statewide program that puts billions of Cap -and -
Trade dollars to work reducing GHG emissions, strengthening the economy, and
improving public health and the environment— particularly in disadvantaged
communities. The Cap -and -Trade program also creates a financial incentive for
industries to invest in clean technologies and develop innovative ways to reduce
pollution. California Climate Investments projects include affordable housing,
renewable energy, public transportation, zero -emission vehicles, environmental
restoration, more sustainable agriculture, recycling, and much more. At least 35
percent of these investments are located within and benefiting residents of
disadvantaged communities, low-income communities, and low-income households
across California. For more information, visit the California Climate Investments
website at: www.caclimateinvestments.ca.gov."
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23-WP-ORC- 58700857
Application Form :
Profile : rwun@nbfd.net
Project Information
Project Name[Title : Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
In which county is the majority of your project located? : Orange County
The full Project Tracking Number will be auto -generated within Grants Portal. Please use the format 23-WP-
UUU and replace your 3-character unit identifier from your selected county above.: 23-WP-ORC-
Are there additional counties? : No
Did you have communication with CAL FIRE about this project? : Yes
In which California State Assembly district(s) is your project located?
72nd - Orange
In which California State Senate district(s) is your project located?
37th - Los Angeles
Project End Date : 2027-10-01
Project Description Summary
Please provide a paragraph summarizing proposed project including the location, habitable structures,
acres treated, etc.: The City of Newport Beach requests funding for the Buck Gully Reserve Hazardous Fuel
Reduction Project. The project will reduce vegetation in a 100-foot wide, 1.2-mile long, 14.69-acre buffer area
between the rear of residential properties and the adjacent 254-acre Buck Gully Reserve. The buffer area is located
on the west side of the Reserve; it is overgrown, vegetation is dense, and the area is not compliant with Newport
Beach Fire Guidelines and Standards for defensible space. The Project will reduce wildfire risk to the 666 homes in
the three communities directly adjacent to the buffer area, and the 1,144 total homes surrounding the Reserve. The
City will hire experienced contractors to complete the work which will involve thinning/trimming brush and shrubs,
thinning/limbing trees, canopy reduction, and recycling of all biomass. The Project will bring the area into
compliance with local Guidelines and Standards, reduce GHG emissions due to reduced wildfire frequency and
intensity, expand access for fire personnel to the fire perimeter, and create optimal conditions that will make
ongoing maintenance feasible. The accompanying educational component will keep residents informed about the
purpose and outcomes of the project, and encourage residents' own wildfire mitigation activities. The City is
designated as a Community at Risk, and the treatment area is located within a Very high Fire Hazard Severity
Zone. Buck Gully Reserve is named for its wildfire risk in the County -wide Community Wildfire Protection Plan
(2021) and the City of Newport Beach Local Hazard Mitigation Plan (2016).
Award Request Amount
Total Amount of Award Request: $449,763.69
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Indirect Cost Rate
Are you requesting an Indirect Cost Rate in excess of 12%? : No
Organization Information
Organization Type : Incorporated Cities and Counties
Board Resolution or Attesting Document : 23-WP-ORC 58700857 Resolution_Draft.pdf
Applicant Name/Sponsoring Organization : City of Newport Beach
Project Manager Name: James Gillespie
Project Manager Mailing Address : 100 Civic Center Drive
Project Manager Mailing Address Line 2
City : Newport Beach
State : US -CA
Zip Code : 92660
Project Manager Phone Number : (949) 644-3354
Project Manager Email : Jgillespie@nbfd.net
Project Activities
For which primary activity is funding being requested? : Hazardous Fuels Reduction
Primary Vegetation Management Practice Type : Non -shaded fuelbreak
Does the project include Grazing as a component of the hazardous fuels reduction project? : No
Does the project include transportation and/or disposal of woody biomass : Yes
Project Treatment Area
Primary Land Cover Type : Shrubland
Primary Land Ownership Class : Local Government
Does your project include work on Tribal Lands? : No
Limiting Factors: Check the box if there are any existing forest or land management plans; Conservation
Easements; Covenant, Conditions & Restrictions (CC&R's); matters related to zoning; use restrictions, or
other factors that can or will limit the fire prevention proposed activity? :
Timber Harvest Plans (THP): For Hazardous Fuels Reduction projects, If there is a timber harvesting
document on any portion of the proposed project area for which a "Notice of Completion" has not been
filed with CAL FIRE check the box. :
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California Environmental Quality Act (CEQA) Compliance: Describe
how compliance with CEQA will be achieved in the Scope of Work.
Is there an existing CEQA document that addresses this project or
can be used to meet CEQA requirements?
Please indicate the CEQA document type (For planning, education and other projects that are exempt from
CEQA, select "Not Applicable") : Will File
Existing Document Identification Number: Not applicable
Federal Responsibility Area: Does your project include work on Federal Lands that might require a National
Environmental Policy Act (NEPA) document, or use a framework similar to Good Neighbor Authority? : No
Community Metrics
Fire Risk Reduction Community List (FRRC)
Is the Sponsoring Organization a local agency? ( city, county, or other publicly funded entity serving a city
and/or county) : Yes
If yes, please select from the Fire Risk Reduction Community List options : Not on the FRRC list
If yes, is the Sponsoring Organization reporting defensible space data to CAL FIRE? : No
Community at Risk: Is the project associated with a community that is listed as a Community at Risk? : Yes
Number of Risk Communities in the project area : 1
Disadvantaged/Low Income Community: Is the project associated with a disadvantaged/low-income
community?: No
Project Area Statistics: For all Hazardous Fuels Reduction projects,
provide an estimate of the Treatment Influence Zone (TIZ) acres.
Include Local Responsibility Area (LRA), Federal Responsibility
Area (FRA) and State Responsibility Area (SRA) as applicable for
TIZ.
The Treatment Influence Zones (TIZ) are the treatment areas within a project, where on -the -ground activities are
accomplished. There can be multiple treatment areas associated with a project. Wildfire Prevention Planning and
Wildfire Prevention Public Education projects will NOT have treatment areas.
Local Responsibility Area (LRA) Treatment acres : 14.69
Federal Responsibility Area (FRA) Treatment acres
State Responsibility Area (SRA) Treatment acres
Total Treatment Acres : 14.69
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Fire Hazard Severity Zones (FHSZ)
What Fire Hazard Severity Zones (FHSZ) are in the project area? Fire Hazard Severity Zone ratings are available
at: https://osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones
(https-.//osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones).
Copy and paste the link or right -click to open in a new tab. Please provide an approximate number of acres or
percentage of the project area in each zone.
Number of Acres in the Very High SRA FHSZ : 0
Number of Acres in the Very High LRA FHSZ: 15
Number of Acres in the High SRA FHSZ : 0
Number of Acres in the High LRA FHSZ: 0
Number of Acres in the Moderate SRA FHSZ: 0
FHSZ Total Acres: 15
Document Uploads
Letters of Support : 23-WP-ORC 58700857 Letters of Support.zip
Letters of Commitment: 23-WP-ORC 58700857 Letter of Commitment.zip
In addition to the online project mapping program treatment
Geopoint and polygons, include a pdf map(s) of the project with the
project application. The maps shall meet the requirements of
Appendix G in the Procedural Guide.
PDF Project Map : 23-WP-ORC 58700857 Project Maps.zip
The below required standard forms can be found in the forms
section of the solicitation. To get to the Solicitation Link click back
to the solicitation, then click on the three lines next to the
application and click the solicitation link. The below documents are
required at the time of submission.
STD 19 Nondiscrimination Compliance Statement form : 23-WP-ORC 58700857 STD 019 Non -
Discrimination. pdf
STD 21 A Drug -Free Workplace Certification form : 23-WP-ORC 58700857 Form STD 021 Drug Free
Workplace.pdf
STD 204 Payee Data Record form : 23-WP-ORC 58700857 Form STD 204 Payee Data Record. pdf
Miscellaneous Form Upload Field #1 : 23-WP-ORC 58700857 Photo Pages. pdf
Miscellaneous Form Upload Field #2 :
Miscellaneous Form Upload Field #3 :
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Miscellaneous Form Upload Field #4 :
Project Mapping Program
Project Mapping Program: Create a Geopoint and Polygon(s) via the weblink. copy and paste the link or right -click
to open in a new tab:https://grant-access-calfire-forestry.hub.arcgis.com (https://grant-access-calfire-
forestry. hub.arcgis.com) The Online Project Mapping Component is a requirement for a complete application
submission.
View Budget Worksheet : https://portal.ecivis.com/#/peerBudget/022795E9-E240-4130-AF57-E8F1AB460B64
Average Score : 0.00
Application Goals:
View Application Goals : https://portal.ecivis.com/#/peerGoals/7240D894-5978-4B65-9331-C9A80FB02039
# of Reviews: 1
# of Denials : 0
Created by: zengine+37946@srm.ecivis.com
Record ID # : 58700857
Last change: 2024-05-13T20.,38:2 1 +0000
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Buck Gully Reserve Hazardous Fuel Thinning and Reduction
Project
Linked Form Profile :
Linked Form Submissions: 23-WP-ORC- 58700857
Scope of Work:
Project Name : Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
Project Tracking Number: 23-WP-ORC-58700857
Please use the Tracking Number that was automatically assigned by Grants Portal. The format will be 23-WP-000-
XXXXXXXX
Project Description
Please provide a comprehensive project description including the location, habitable structures, acres
treated, etc. (please note there are no space limitations) : Introduction The City of Newport Beach requests
$449,764 in funding to implement the Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project
(Project). The Project focuses on 14.69 acres of the larger 254-acre Buck Gully Reserve which is directly adjacent
to a densely -populated suburban area within the City of Newport Beach (population 84,792) in western Orange
County. The closest major cross streets to the Reserve are San Joaquin Hills Road (to the north), Newport Coast
Drive (to the east), MacArthur Boulevard (to the west), and Pacific Coast Highway (SR 1, to the south). The
treatment area is a 100-feet wide, 1.2-mile long, 14.69-acre fuel break between the rear property line of residential
parcels and downslope into Buck Gully. This wildland-urban interface (WUI) is characterized by significant amounts
of overgrown vegetation that is dense enough to prevent walking through the area. The area is not compliant with
the Newport Beach Fire Hazard Reduction Zone Guidelines and Standards for defensible space. The treatment
area is defined as a hazard reduction zone (G-Special Fire Protection Areas, G.01-Hazard Reduction Zones;
https://www.newportbeachca.gov/home/showpublisheddocument/66683/637247952636800000). The treatment
area and the larger Reserve are designated as a Very High Fire Hazard Severity Zone and Newport Beach is
classified as a "Community at Risk" by CAL FIRE. The Buck Gully Reserve is named for its potential wildfire risk in
both the County -wide Community Wildfire Protection Plan (2021) and the City of Newport Beach Local Hazard
Mitigation Plan (2016). The proposed fuel thinning and reduction and educational activities are consistent with the
recommendations of these plans. The identified treatment location is identified as a hazard reduction zone. Buck
Gully Reserve — Current Conditions Buck Gully Reserve is a natural coastal canyon and wilderness area that
consists of approximately 254 acres of WUI that is owned by the City. It is located in the southern part of the City
and is bordered on all sides by residential development major arterials, and residential roads. Buck Gully contains
various vegetation types such as coastal mixed chaparral, coastal sage scrub, riparian elements, oaks, sycamores,
and combustible ornamental vegetation. Invasive species that are present include Thistle Brush, Sumac, Creeping
Fig, Algerian Ivy Pampus Grass, Brazilian Peppertree, and others. Buck Gully is home to numerous federally and
state protected species including the Coastal California Gnatcatcher, Least Bell's Vireo, Coyote, San Diego
Woodrat, and Bobcat. Five miles of trails weave through the open space bringing community members close to
nature while they walk, run, hike and bike along the trails. Buck Gully Reserve is managed by the Irvine Ranch
Conservancy (IRC), who has made significant efforts to improve the trail system, identify and remove invasive plant
species, and is currently implementing a habitat restoration program. Upper Buck Gully Reserve is open daily from
dawn to dusk with special docent -led activities scheduled throughout the year. Fortunately, there has never been a
wildfire in Buck Gully. In 1993, the destructive Laguna Canyon Fire nearly reached Buck Gully but was diverted by
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winds before reaching the concentrated hazardous fuel in the WUI. An environmental study of Buck Gully,
performed by IRC in 2012, concluded that hazardous fuel thinning and reduction within the WUI is critical for the
safety of nearby residents and structures. Buck Gully has abundant vegetation that could ignite in dry periods by
accidental or intentional human activity. The homes adjacent to Buck Gully are situated atop the canyon ridge. The
extensive dry vegetation, uphill slope, and strong Santa Ana and onshore winds of the open space combine to
create a very high wildfire risk. Adjacent Communities The treatment area is directly adjacent to three communities
(666 homes): 1. The Spyglass Ridge community is comprised of 40 homes on the northern side of the treatment
area, 15 of which directly border Buck Gully. 2. The Harbor View Hills South community is comprised of 449 homes
along the western side of the treatment area, 42 of which directly border Buck Gully. 3. The Corona Highlands
community is comprised of 177 homes on the southern size of the treatment area, 10 of which directly border Buck
Gully. The Project will benefit five additional (non -adjacent) communities on the north and east side of Buck Gully
Reserve, including: 4. Pelican Hill (134 homes); 5. Pelican Heights (97 homes); 6. Santa Lucia (109 homes); 7. St.
Laurent (66 homes); and 8. Vista (72 homes). The total number of benefitting homes is 1,144. A substantial portion
of residences were constructed during the 1950s and 1960s and lack crucial fire -safe components and designs.
These homes are characterized by highly combustible features such as shake shingle roofs, non -Class A rated
roofs, single -pane windows, screens and vents that do meet minimum specifications for ember resistance and
limited or no defensible space along property borders, rendering them exceptionally susceptible to wildfire damage.
The escalating costs of homeowners' insurance, driven by the escalating severity of wildfire disasters in the State
and the recent withdrawal of seven out of the top twelve insurance companies, have placed significant financial
strain on residents. The convergence of neighborhood dynamics and the existing fuel load within the hazard
reduction zone (treatment area) poses a significant and complex threat in the canyon. This amalgamation of factors
places residents at the intersection of various challenges, creating a multifaceted environment that demands careful
attention and proactive measures. In response, residential communities have demonstrated their endorsement of
the Project and commitment to collaborating with the City in implementing home -hardening and defensible space
educational activities (see their attached letters of support). Community members actively engage with the Newport
Beach Fire Safe Council, participating in monthly meetings and contributing to the dissemination of information on
home hardening and defensible space through the Newport Beach Fire Department and the Newport Beach Fire
Safe Council. Project Description The goal of the Project is to effectively minimize the wildfire risk for both residents,
structures neighboring Buck Gully Reserve, and first responders. This will be achieved by bringing the non-
compliant hazard reduction zone into alignment with Newport Beach Fire Guideline and Standards (G.01-Hazard
Reduction Zones) and implementing risk mitigation measures. This includes the thinning of existing native
vegetation in accordance with Guideline G.01, as well as the removal of non-native and invasive vegetation, shrubs,
and trees following Guideline G.01 and IRC protocols. Additionally, the Project involves the thinning, limbing, and
canopy reduction of trees to meet the specified tree canopy spacing requirements outlined in Guideline G.01. The
removal of dead and dying vegetation, shrubs, and trees is a crucial component to enhance overall safety and
compliance. The Project includes a robust educational component to keep residents informed about the purpose
and outcomes of the Project, and encourage their own risk mitigation activities. The three-year Project includes
three phases and will be managed by the City of Newport Beach Fire Department (NBFD). 1. Project Planning
Procurement. o NBFD will procure the services of experienced contractors to plan and implement the hazardous
fuel thinning and reduction activities. NBFD will utilize the City's established procurement procedures and utilize
procurement materials from vegetation management solicitations developed by the City's Public Works Department.
o NBFD will procure the services of an experienced grant manager to ensure that invoicing, reporting, and grant
compliance are optimized. o NBFD will procure a CEQA consultant/environmental advisor to prepare and file all
CEQA paperwork, and work to obtain timely CEQA compliance (see details below). o NBFD will purchase the
Project's educational and public awareness materials. • Treatment Planning. The selected contractors will walk the
treatment area with IRC (the Reserve's contracted manager) and City staff from NBFD and the Public Works
Department to discuss and plan for thinning and reduction activities. The contractor will develop a fuel thinning and
reduction plan according to Guideline G.01, and a schedule that will guide the implementation phase of the Project.
• CEQA Compliance. No hazardous fuel thinning or reduction activities will be conducted until CEQA compliance is
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complete. NBFD conferred with IRC (the Reserve's contracted manager) who reported on the protected species
present in the Reserve. NBFD officials also conferred with contractors who have performed similar work in Newport
Beach and who have a thorough understanding of hazardous fuels thinning, reduction, and associated CEQA
requirements. It is not anticipated that the Project will result in any significant adverse environment impacts;
however, it was recommended the NBFD plan to prepare an Initial Study/Mitigated Negative Declaration (IS/MND)
to account for the protected species, and identify steps the Project should take to avoid significant effects. NBFD
will hire an expert CEQA consultant and environmental advisor to complete this work. 2. Treatment: Hazardous
Fuels Reduction The primary objective of the hazardous fuel thinning and reduction project is the transformation of
a non -compliant hazard reduction zone into a compliant hazard reduction zone. This involves a comprehensive
approach, including the thinning of existing native vegetation as outlined in Newport Beach Fire Guidelines and
Standards G.01 - Hazard Reduction Zones. The Guidelines also mandate the removal of non-native and invasive
vegetation, along with shrubs and trees. To further align with safety standards, the Project encompasses the
thinning, limbing, and canopy reduction of trees, ensuring adherence to tree canopy spacing requirements specified
in Guideline G.01. Additionally, the removal of dead and dying vegetation, shrubs, and trees is imperative to
enhance overall safety and compliance with established guidelines. Thinning and reduction of vegetation in the
14.69-acre treatment area will follow the fuel reduction plan and schedule (completed in Phase 1 above). The
contractors' activities will undergo meticulous oversight from the Irvine Ranch Conservancy (IRC) and the CEQA
consultant/environmental advisor. This will contribute to the comprehensive oversight process, ensuring that the
work aligns with environmental laws, regulations, and guidelines. NBFD's Life Safety Specialist will be present on -
site to monitor and confirm the work being performed. This collaborative monitoring approach ensures the
successful and compliant execution of the Project. The proposed work for tree thinning, canopy spacing, and
removal of trees that are invasive or pose an immediate wildfire risk to the homes located at the top of slope shall
be in compliance with Newport Beach Fire Guideline G.01. The Newport Beach Fire Department is focused on the
removal of specific trees that are 15 feet or greater, mature, and present an aerial and crowning fire risk due to the
species and distances to other trees or structures in the identified treatment area. The species of trees that are
being removed because they are invasive and undesirable are, Pine, Brazilian Pepper, Palm, Ficus, Carrotwood,
Bougainvillea, and Acacia. The tree species being removed which are California Natives include Lemonade Berry,
California Pepper, Myoporum, and Toyon. These species are only being removed to provide proper spacing
between canopies and to increase the defensible space to the home or structure. This process involves creating
clear separation from homes, structures, and between the tree canopies on the slope. It is the intent to keep trees
that are healthy, spaced appropriately, and non-invasive. The approximate quantity and location of trees to be
removed are: 1. 35 trees being removed in the northeast part of the area proposed behind Spyglass Ridge
Homeowners Association. 2. 55 trees being removed in the central and southwest part of the area proposed behind
Harbor View Hills South Homeowners Association. 3. 15 trees being removed in the southernmost area behind
Corona Highlands Property Owners Association. The removal of tress will be performed by the contractor and
monitored by the Irvine Ranch Conservancy. The Newport Beach Life Safety Specialist will be on site to confirm the
work being performed. Additionally, any CEQA requirements will be adhered to using a contracted CEQA specialists
and/or using a biologist. Trees will have their trunks flush cut to the ground, or as close to the soil as possible, to
minimize soil disturbance and preserve slope stabilization. Following the flush cutting, all clippings and debris will
be removed from the slope. Subsequently, the tree clippings are chipped onsite and transported to Orange County
Waste and Recycling, where they are converted into certified mulch. Orange County Waste and Recycling will
perform the mulching process, collecting tipping fees and issuing tonnage receipts to monitor the volume of green
waste generated during our proposed work. The remaining trees will be diligently managed in accordance with
NBFD Guideline G.01. This entails maintaining adequate space between tree canopies, limbing-up to provide
unobstructed space beneath the canopy, strategically thinning out the canopy for reduced density, and the removal
of duff at the base of the tree trunk. These measures aim to facilitate the swift passage of ground fires, minimizing
the risk of burning ground fuels and ladder fuels. Debris from the Project will be transported by the fuel thinning and
reduction contractors to Orange County Waste & Recycling (https:Hoclandfills.com/compost) who recycle biomass
into compost and mulch. The compost and mulch are then provided free -of -charge to Orange County residents,
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commercial businesses, local cities and government agencies in a self -serve area at Bee Canyon Greenery. 3.
Public Awareness and Education The City proposes an educational component to keep residents aware of the
Project's schedule and outcomes, and also to encourage their own wildfire risk mitigation activities. The educational
component will play a pivotal role in advancing the Ready, Set, Go! initiative in the City of Newport Beach. This
effort will harmonize educational endeavors with State, County, and Local Ordinances, and guaranteeing the
dissemination of essential information on defensible space and home hardening principles throughout the adjacent
communities. This proactive educational approach will fortify the community's resilience against potential threats
while fostering a shared commitment to safety and preparedness. The public awareness and education activities
will run simultaneously with the hazardous fuels thinning and reduction activities, and will be conducted by NBFD
staff, and led by a NBFD Life Safety Specialist. All public awareness and educational materials will include CAL
FIRE and California Climate Investment (CCI) logos. Activities will include: 1. Door Hanger Outreach. NBFD staff
will walk all eight surrounding communities to meet with residents to discuss the Project and Ready, Set, Go!
principles including home hardening and creating defensible space in zone 0 and 1. The grant will purchase 1,500
door hangers, and staff will provide the door hangers as reminders, and leave them at homes where no one is
home. Two rounds of door hanger outreach will be conducted: the first before hazardous fuel thinning and reduction
activities begin (to alert residents to the coming work in Buck Gully), and the second round once half of the
hazardous fuel thinning and reduction is complete. All outreach materials will have the CAL FIRE and California
Climate Investments logos in compliance with the grant procedural guidelines. 2. Presentations at Community
Events. NBFD staff will attend six community events each year (for a total of 18 covered events) in the three directly
adjacent communities to discuss the Project in Buck Gully, and Ready, Set, Go! principles including home
hardening and creating defensible space. The grant will purchase one (1) 33.5" x 80" double -sided banner stand
which will feature the Ready, Set, Go! principles. The banner will be used at all events. NBFD will also distribute
CAL FIRE's Low Cost Retrofit List, which includes a list of best practices to harden the home and create defensible
space, specifically identifying opportunities in zone 0 and 1 of the property. Events that will be targeted include the
HOAs' regularly -scheduled town hall meetings, festivals such as Summer Fest, Fire Department Open House, and
Fire Prevention Week, etc. All outreach materials will have the CAL FIRE and California Climate Investments logos
in compliance with the grant procedural guidelines. 3. Public Awareness Outreach. Several activities will be
implemented to further keep residents apprised of the Project, its intended outcomes, and its schedule, and to
further reinforce Ready, Set, Go! principles. These include: o Press releases issued twice annually by NBFD and/or
IRC (6 total press releases) — In -kind activity; o Website and social media outreach using City of Newport Beach,
NBFD, and/or IRC's channels (monthly posts for 36 total posts) — In -kind activity; o Articles and notices in the HOAs'
newsletters/magazines. The adjacent communities have agreed to include articles or notices provided by NBFD in
their newsletters and magazines (3 notices/articles per year for 9 total notices/articles) — In -kind activity; o
Postcards. NBFD has a Ready, Set, Go! postcard design, and requests grant funds for a print run of 1,144 post
cards and to mail to residents who live in the eight communities surrounding the Reserve. o Project site signage.
The grant will purchase a 4' x 4' self -standing sign constructed of PVC to post on -site at the treatment area in a
location that is visible to passersby (location to be determined). The sign will alert passersby of the purpose of the
Project, intended outcomes, schedule, and sponsors (including — at a minimum — CAL FIRE, CCI, City of Newport
Beach, NBFD, and IRC). oAll outreach materials will have the CAL FIRE and California Climate Investments logos
in compliance with the grant procedural guidelines. The NBFD requests grant funding of $449,764 for the following
costs: • NBFD Life Safety Specialist (who will support education and public awareness activities); • CEQA
consultant/environmental advisor; • Grant management consultant; • Hazardous fuel thinning and reduction
contractors (two contractors are anticipated: one focused on brush and shrubs and the second focused on trees);
Recycling of the biomass; and • Educational materials (door hangers, double -sided banner stand, postcards, and
signage). The in -kind cost share contributions are valued at $170,009 (38% of the grant request) and include:
NBFD Project Manager will oversee all staff and vendors/consultants, serve as the point of contact for CAL FIRE;
coordinate procurement activities; oversee reporting and invoicing; and manage the Project's budget and schedule;
and • NBFD Life Safety Specialist (a second, senior -level Life Safety Specialist will provide on -the -ground
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monitoring of the fuel thinning and reduction contractors to confirm work being performed; coordinate and
participate in the education and public awareness activities; and track (quantitatively and qualitatively) all Project
activities and outcomes to produce data needed for reporting purposes).
Section I :
Primary Activity Type : Hazardous Fuels Reduction
Hazardous Fuels Reduction
1. Describe the geographic scope of the project, including an estimate of the number of habitable
structures and the names of the general communities that will benefit.: Geographic Scope: The proposed
Project will be focused on Buck Gully Reserve, an open space located in and owned by the City of Newport Beach.
• Fuel Reduction/Thinning - Treatment Area: 14.69 acres consisting of a 1.2-mile long, 100-foot wide buffer area
between Buck Gully Reserve and three directly adjacent communities on the Reserve's western side (666 homes).
Fuel Reduction/Thinning - Influence Area: 254-acre Buck Gully Reserve and eight total surrounding communities
(1,144 total homes). • Public Awareness/Education - Target Area: Eight communities (1,144 total homes)
surrounding Buck Gully Reserve. Benefitting Communities and Number of Habitable Structures: The total number of
benefitting homes is 1,144 in eight communities surrounding Buck Gully. The treatment area is directly adjacent to
three communities, and a total of 666 homes are at risk from wildfire: 1. The Spyglass Ridge community is
comprised of 40 homes on the northern side of the treatment area, 15 of which directly border Buck Gully. 2. The
Harbor View Hills South community is comprised of 449 homes along the western side of the treatment area, 42 of
which directly border Buck Gully. 3. The Corona Highlands community is comprised of 177 homes on the southern
size of the treatment area, 10 of which directly border Buck Gully. The Project will benefit five additional (non-
adjacent) communities on the north and east side of Buck Gully Reserve, including: 4. Pelican Hill (134 homes); 5.
Pelican Heights (97 homes); 6. Santa Lucia (109 homes); 7. St. Laurent (66 homes); and 8. Vista (72 homes).
2. Describe the goals, objectives, and expected outcomes of the project.: The GOAL of the Project is to
reduce the wildfire risk to suburban homes and residents adjacent to and surrounding Buck Gully Reserve (a
wildland urban interface). The OBJECTIVES of the Project are: 1. Thin and reduce hazardous vegetation and trees
within a 100-foot wide, 14.69-acre buffer zone between the 254-acre Buck Gully Reserve and adjacent communities
on the west side of the Reserve. 2. Implement a public awareness/educational Project component to encourage
residents to conduct their own risk mitigation activities to complement the proposed Project. The EXPECTED
OUTCOMES include: 1. Thinning and reduction of hazardous fuel within 14.69 acres of 100-foot wide 1.2 total mile -
long buffer to optimal management conditions 2. Tonnage (to be determined) of hazardous fuel recycled to compost
and mulch 3. Distribution of 1,500 Ready! Set! Go! postcards 4. Contacts with 1,144 homeowners during door
hanger outreach 5. 1,500 door hangers distributed 6. Attendance at 18 HOA monthly meetings or community events
7. 6 press releases by NBFD and/or IRC 8. 36 social media posts by NBFD, City of Newport Beach, and/or IRC 9. 9
articles/notices in HOA newsletters or magazines 10. 1 informational/educational sign placed at the treatment area
11. Reduced wildfire risk in the most wildfire -prone area in the City which includes a 14.69-acre treatment area and
254-acre influence zone. 12. Reduced GHG emissions due to reduced wildfire frequency and intensity in the target
area and Project influence zone. 13. Reduced risk to numerous structures surrounding the treatment area, including
the 67 homes whose properties abut the treatment area, and the total 1,144 homes in the communities surrounding
Buck Gully Reserve. 14. Expanded access for fire personnel to the fire perimeter, affording increased opportunities
for swift fire extinguishment. 15. Increased knowledge among residents in eight surrounding communities about the
City's wildfire prevention efforts and steps residents can take to reduce their own risk. 16. Enhanced capacity of City
and IRC to implement fuel reduction activities in the treatment zone going forward. 17. Compliance with Newport
Beach Fire Guidelines and Standards for defensible space (G-Special Fire Protection Areas, G.01-Hazard
Reduction Zones).
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3. Provide a clear rationale for how the proposed project will reduce the risks associated with wildfire to
habitable structures.: Buck Gully Reserve is a Wldland Urban Interface that provides important open space
access in the middle of an urban setting, but is also directly adjacent to 666 homes and residents in three
communities. The Project will thin and reduce brush and trees within a 100-foot wide buffer zone between the
adjacent communities and the western side of the 254-acre Buck Gully Reserve. The hazard reduction zone is
overgrown with native and invasive plant and tree species, with biomass density so great that walking through the
brush is impossible at some locations. The Project will reduce fuel volume in the 14.69-acre buffer zone, and in the
event of wildfire, will reduce wildfire intensity. Bringing the hazard reduction zone to this optimal condition will
reduce wildfire risk to adjacent homes and make ongoing maintenance feasible.
4. Identify any additional assets at risk from wildfire that will benefit from the proposed project. These may
include, but are not limited to, domestic and municipal water supplies, power lines, communication
facilities and community centers.: • Power Lines in Buck Gully Reserve. Power lines run along the north border
of Buck Gully Reserve (along San Joaquin Hills Road), less than one -tenth of a mile from the treatment area. The
power lines enter Buck Gully Reserve at the intersection of San Joaquin Hills Road and Spy Glass Hill Road.
Power Lines Adjacent to Buck Gully Reserve. Power lines run continuously along San Joaquin Hills Road adjacent
to Buck Gully Reserve. • Community Centers o Oasis Senior Center is located 0.4 miles from the southern edge of
the treatment area offering meal programs, and transportation, fitness, and other general support services for older
adults aged 50+. o Corona Del Mar Community Youth Center is located 0.5 miles from the southern edge of the
treatment area offering youth programming, playground, and meeting rooms. • Three Schools and One Preschool
are located within 0.6 miles of Buck Gully Reserve including: 1) Harbor Day (K-8) School (0.3 miles from the
treatment area); 2) Harbor View Elementary (0.6 miles from the treatment area), 3) Newport Center United
Methodist Preschool (0.5 miles from the treatment area); and 4) Lincoln Elementary School (0.6 miles from the
treatment area). • Major Transportation Routes. o San Joaquin Hills Road is a six -lane arterial road that borders
Buck Gully Reserve on the north, and serves as the primary ingress route for first responders to the Reserve and all
of the neighborhoods adjacent to the treatment area. o Pacific Coast Highway (SR 1, 30,000-73,000 average daily
traffic count) is 0.4 miles from the southern edge of the treatment area; the highway's usage is estimated at 80%
local and 20% regional through traffic.
5. How will the project/activity utilize the left over woody biomass? Will the projectlactivity use a biomass
facility to reduce greater greenhouse gas emissions? : All of the hazardous fuel (e.g., brush, trees, etc.) will be
chipped on -site, and transported to Orange County Waste & Recycling who will recycle the materials into compost
and mulch. The compost and mulch will be available for free at OCWR's Bee Canyon Greenery to County residents,
business, and local governments. OCWR will issue tonnage tickets to the City to allow for precise reporting of the
amount of biomass recycled. The City has used OCWR to recycle woody biomass in the past, and is familiar with
their processes and procedures.
6. Does the project include grazing as a component of the hazardous fuels reduction project? : No
Section II :
Degree of Risk
1. Discuss the location of the project in relation to areas of moderate, high, or very high fire hazard severity
zone as identified by the latest Fire and Resource Assessment Program maps.: The treatment area (14.69
acres of the 254-acre WUI) is designated as a Very High Fire Hazard Severity Zone, and the City of Newport Beach
is recognized as a Community at Risk by CAL FIRE. The Buck Gully Reserve is named for its potential wildfire risk
in both the County -wide Community Wildfire Protection Plan (2021) and the City of Newport Beach Local Hazard
Mitigation Plan (2016). The proposed fuel thinning and reduction and educational activities are consistent with the
recommendations of these plans. The topography of the target area heavily contributes to the wildfire threat to
residents and the surrounding suburban structures. The area faces heightened susceptibility to wildfires due to the
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convergence of intense Santa Ana and onshore winds, which funnel through the canyon and gain significant
velocity. Adding to the risk, suburban homes are positioned at the top of the canyon's slope, directly exposing them
winds and wildfire that would occur. The treatment area is currently out of compliance with Newport Beach Fire
Guidelines and Standards for defensible space (G-Special Fire Protection Areas, G.01-Hazard Reduction Zones).
The treatment area is currently overrun with vegetation and trees. A deep fuel thinning and reduction effort is
needed. The most recent fuel thinning and reduction intervention in the treatment area occurred in 2023. Annually,
the City's contracted team diligently engages in brush thinning and debris removal. This crucial hazard reduction
initiative unfolds each June, concluding by July 1st. The contractor system executes brush thinning, primarily
targeting low-lying vegetation such as weeds, tall grasses, and small shrubs within a 100-feet from homes or
structures. Notably, the focus lies on vegetation reaching a maximum height of approximately 6-8 feet, excluding
considerations for tree canopies and spacing. The City envisions a restoration of the hazard reduction zone to
follow Guideline G.01, by extending thinning and reduction from the rear property line downhill by 100 feet. This
strategic intervention aims to restore the hazard reduction zone to its intended state, allowing the City's Public
Works Department and their contractor to sustain its maintenance efforts indefinitely. This forward -looking approach
not only reinstates but also augments the hazard reduction zone to the original specification of 100 feet from the
property line, surpassing the previous criterion of 100 feet from the structure. The topography combined with current
overgrowth, and extreme weather and drought that are brought on by accelerating climate change, necessitate
immediate efforts to mitigate wildfire in Buck Gully Reserve.
2. Describe the geographic proximity of the project to structures at risk to damage from wildfire in the WUI.
: The treatment area is situated approximately 25 feet from hundreds of suburban homes within the WUI. The
Project aims to address the high concern of hazardous fuels adjacent to the residential homes. The Project will
mitigate the wildfire risk within the Buck Gully Reserve by creating defensible space in the identified hazard
reduction zone up to the property line of homes. This involves the thinning and reduction of dry, overgrown, and
dense vegetation within the 100-foot hazard reduction zone between the homes and the Reserve. By doing so, the
Project will significantly reduce hazardous fuel volume, providing a safer environment for the public and first
responders, and enabling more efficient maintenance in the future.
Section III :
Community Support
1. Does the project include any matching funds from other funding sources or any in -kind contributions
that are expected to extend the impact of the proposed project? : The Project is bolstered by in -kind cost share
contributions from NBFD valued at $170,009 which will enhance project governance, on -the -ground contractor
monitoring, ecological alignment, and community engagement, collectively ensuring a more comprehensive and
sustainable impact. 1. NBFD's Fire Marshal will serve as the Project Manager. Contributing 200 hours per year (600
hours total), the Fire Marshal will serve as the point of contact with CAL FIRE, coordinate procurement, oversee
Project progress and performance, ensure adherence to the Project budget and schedule, and oversee Project staff
and vendors/consultants. 2. NBFD's senior -level Life Safety Specialist will contribute 480 hours per year (1,440
hours total) and will provide on -the -ground monitoring of hazardous fuel thinning and reduction contractors to
confirm activities are completed. The senior Life Safety Specialist will also coordinate and participate in the
proposed education and public awareness activities, and will be responsible for quantitative and qualitative tracking
of all project activities. In addition to these quantified cost share contributions, other in -kind support includes: • Irvine
Ranch Conservancy (I RC) is the entity contracted by the City to manage the Reserve. An IRC representative will
actively advise the fuel thinning and reduction contractors during both the fuel thinning and reduction planning and
implementation phases. IRC's letter of support is attached. • The three directly adjacent communities have agreed
to publish wildfire safety articles and notices (provided by NBFD) in their magazines and newsletters. They will
facilitate NBFD's presentations at their town hall meetings and social events where NBFD will discuss the Project
and home -hardening and defensive space techniques and principles. Their letters of support are attached.
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2. Describe plans for external communications during the life of the project to keep the effected community
informed about the goals, objectives and progress of the project. Activities such as planned press releases,
project signage, community meetings, and field tours are encouraged.: The NBFD has outlined a
comprehensive external communications strategy to keep the benefitting communities well-informed about the
Project's progress and impact. Below are the Project's planned strategies. CAL FIRE and CCI support will be noted
and re -iterated in all activities, and logos will be included in all materials. Newport Beach Fire Department: • Social
Media: Monthly updates and highlights during the duration of fuel thinning and reduction activities will keep
residents apprised of Project progress and outcomes, and will provide information and checklists on how to harden
homes and neighborhoods against wildfire. The NBFD will utilize existing materials from CAL FIRE's
readyforwildflre.org website that speak to low-cost or no -cost steps residents can take at their own homes to reduce
wildfire risk. All recommendations will follow the Newport Beach Fire Standards and Guidelines and the wildfire
preparedness documents available on NBFD's Ready, Set, Go! website
(https://www.newportbeachca.gov/government/departments/fire/fire-prevention-division/ready-set-go). • Press
Releases: Annual press releases (3 total) will provide information on the Project's progress to local media outlets,
ensuring that the broader community is kept well informed about Project developments. • Project Site Signage: A 4'
x 4' self -standing sign will be placed near the treatment area in a location that is visible to passersby. This signage
will serve as visible alerts to residents about the Project purpose, schedule, outcomes, and sponsors, and will
include QC codes to NBFD's Ready, Set, Go! website. Irvine Ranch Conservancy: • Website: The Irvine Ranch
Conservancy's website will serve as a centralized hub for information about the Project, providing a comprehensive
resource for community members seeking detailed insight on the Project's purpose and status. • Social Media:
Monthly updates and highlights during the duration of fuel thinning and reduction activities. • Press Releases:
Annual press releases (3 total). Adjacent Communities: • Newsletters: Regular updates (3x/year for 9 total) will be
featured in the HOAs' newsletters and magazines. • Presentations at Town Halls and Events: The NBFD will
present at town hall meetings and community events (6x per year for 18 total) and will use the new double -sided
banner stand to emphasize Ready, Set, Go! principles. The HOAs' have standing monthly town hall meetings and
hold festivals and social events such as July 4th celebrations.
3. Describe any plans to maintain the project after the grant period has ended.: The Project incorporates an
ongoing maintenance phase as an integral component. The substantial overgrowth in treatment area, challenging
for both the City of Newport Beach and the Irvine Ranch Conservancy to manage, necessitates a comprehensive
effort. The allocation of CAL FIRE funding will facilitate the thinning, trimming, and reduction of hazardous fuel
within the 100-foot hazard reduction zone, creating optimal conditions. This, in turn, will pave the way for feasible
and effective ongoing maintenance. The Newport Beach Public Works Department is slated to spearhead the
ongoing maintenance efforts. Presently contracting with a third -party vendor for vegetation management in the
Project area, the current program falls short of compliance with Newport Beach Fire Guideline G.01. The proposed
Project seeks to rectify this by bringing the area into alignment with the guideline. This involves thinning existing
native species of plants, shrubs, and trees, along with the removal of invasive species and dead or dying
vegetation. Furthermore, the Project aims to achieve proper spacing of tree canopies in accordance with Newport
Beach Fire Guideline G.01, ensuring a comprehensive and compliant approach to ongoing maintenance.
4. Does the proposed project work with other organizations or agencies to address fire hazard reduction at
the landscape level? : Community -Level Landscape Maintenance. The Newport Coast Community Association
(NCCA), the City's umbrella homeowners association, recognizes the critical importance of taking proactive wildfire
prevention measures, and commissioned a comprehensive report from a professional organization comprising
biologists and arborists. This report thoroughly assessed trees that are dead, dying, invasive, or positioned too
closely to structures, or lacked canopy spacing. The NCCA has already embarked on significant initiatives to
mitigate wildfire risk, including the removal of thousands of trees and an ongoing review of internal HOA guidance to
ensure alignment with State and local requirements. The proposed Project serves as a valuable complement to
these existing landscape -level efforts, reinforcing the commitment to addressing and mitigating potential wildfire
threats.
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Section IV:
Project Implementation
1. Discuss the anticipated timeline for the project. Make sure to take seasonal restrictions into account. :
The Buck Gully Reserve Hazardous Fuel Reduction Project is designed with a well -structured and realistic timeline.
The anticipated timeline for the Project is three years. The proposed timeline for the three-phase project is provided
below. Phase I - Project Planning (Year 1): 1. Procurement (5-6 months) 2. Treatment Planning (2 months) 3.
CEQA (1 year) Phase II - Treatment: Hazardous Fuels Reduction (Years 2-3) • Year 2: o Brush and shrubs (3
months) o Trees (3 months) • Year 3: o Brush and shrubs (3 months) o Trees (3 months) Phase III - Education and
Public Awareness Phase (Years 1-3, overlapping with Phase I and II): 1. Door Hanger Outreach (Once each in
Years 2 and 3). The first outreach will be conducted before hazardous fuel thinning and reduction activities begin (to
alert residents to the coming work in Buck Gully), and the second round once half of the hazardous fuel thinning
and reduction is complete. 2. Presentations at Community Events (18 presentations during Years 2 and 3). 3. Public
Awareness Outreach (During Years 2-3). o Press releases issued twice annually by NBFD and/or IRC; o Website
and social media outreach using City of Newport Beach, NBFD, and/or IRC's channels (monthly posts for 36 total
posts); o Articles and notices in the HOAs' newsletters/magazines (3 notices/articles per year for 9 total
notices/articles); o Postcards. NBFD will mail Ready, Set, Go! postcards to residents in the eight surrounding
communities during Year 2; and o Project site signage. The sign will be posted at the treatment area in the month
prior to the beginning of fuel reduction activities, and remain on -site during the duration of fuel reduction activities.
2. Verify the expected timeframes to complete the project will fall under the required completion dates
depending on the source of the funds awarded.: The three-year Project will be complete by the end of October
2027 (assuming a start date of October 1, 2024), ahead of the conclusion of the performance period in March 2030.
The funding plan for the proposed Project includes: 1. CAL FIRE (grant funding); and 2. In -kind contributions from
NBFD for staff time.
3. Please list the milestones that will be used to measure the progress of the project.: The anticipated
milestones include: 1. Procurement of the hazardous fuel thinning and reduction contractors completed no later
than Year 1, month 6. 2. Completion of CEQA filing by the end of Year 1. 3. Conduct a survey of the treatment area
and develop the fuel thinning and reduction plan and schedule by the end of Year 1. 4. Educational materials (door
hangers, banners, and postcards) are fully designed and ordered by the end of Year 1. 5. First round of fuel thinning
and reduction in the treatment area complete by the end of Year 2. 6. Education and Public Awareness: 50% of
activities completed by the end of Year 2. 7. Second (final) round of fuel thinning and reduction in the treatment area
complete by the end of Year 3. 8. Education and public awareness: 100% of activities completed by the end of Year
3.
4. Please list the measurable outcomes (i.e. project deliverables) that will be used to measure the project's
success.: The anticipated outcomes include: 1. Hazardous fuel thinning and reduction within 14.69 acres of 100-
foot wide 1.2 total mile -long buffer to optimal management conditions 2. Tonnage of hazardous fuel removed,
composted, and mulched into reusable material 3. Distribution of 1,144 Ready! Set! Go! postcards 4. Contacts with
1,144 homeowners during door hanger outreach 5. 1,500 door hangers distributed 6. Attendance at 18 HOA
monthly meetings or community events 7. 6 press releases by NBFD and/or IRC 8. 36 social media posts by NBFD,
City of Newport Beach, and/or IRC 9. 9 articles/notices in HOA newsletters or magazines 10. 1
informational/educational sign erected at treatment area 11. Reduced wildfire risk in the most wildfire -prone area in
the City which includes a 14.69-acre treatment area and 254-acre influence zone. 12. Reduced GHG emissions due
to reduced wildfire frequency and intensity in the target area and Project influence zone. 13. Reduced risk to
numerous structures surrounding the treatment area, including the 67 homes that abut the treatment area, and
1,144 homes in the communities surrounding Buck Gully Reserve. 14. Expanded access for fire personnel to the
fire perimeter, affording increased opportunities for swift fire extinguishment. 15. Increased knowledge among
residents in the eight communities surrounding Buck Gully Reserve about the City's wildfire prevention efforts and
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steps residents can take to reduce their own risk. 16. Enhanced capacity of City and IRC to implement fuel
reduction activities in the treatment zone going forward. 17. Compliance with Newport Beach Fire Guidelines and
Standards for defensible space (G-Special Fire Protection Areas, G.01-Hazard Reduction Zones).
5. If applicable, how will the requirements of the California Environmental Quality Act (CEQA) be met? : It is
not anticipated that the Project will result in any significant adverse environment impacts; however, it was
recommended that the NBFD plan to prepare an Initial Study/Mitigated Negative Declaration (IS/MND) to account
for the protected species present in Buck Gully Reserve, and identify steps that the Project should take to avoid
significant effects. NBFD conferred with IRC (the Reserve's contracted manager) who reported on the protected
species present in the Reserve. NBFD officials also conferred with contractors who have performed similar work in
Newport Beach and who have a thorough understanding of hazardous fuels reduction and associated CEQA
requirements. NBFD lastly conferred with the City's Planning Department staff who echoed the recommendations of
the contractors. NBFD will hire an expert consultant to complete this work. No hazardous fuel thinning and
reduction activities will be conducted until CEQA compliance is complete.
6. List any existing forest or land management plans; Conservation Easements; Covenant, Conditions &
Restrictions (CCBR's); matters related to zoning; use restrictions, or other factors that can or will limit the
wildfire prevention proposed activity? : 1. The only known limiting factor of the proposed hazardous fuel thinning
and reduction project is the existence of 10 to 12 residences holding easements into Buck Gully that were granted
prior to the City's ownership. These easements extend from the residential property line to a maximum of 25 feet
into Buck Gully. The Project will not be able to conduct fuel thinning and reduction within the easement areas
without the homeowners' permission. To mitigate this limitation, the NBFD will send letters to the affected
homeowners strongly encouraging them to conduct their own mitigation activities within the easement. NBFD will
strongly encourage residents to participate and will provide in -person wildfire risk assessment for homeowners. 2.
While not a limiting factor, NBFD will seek consent from residents in two homes to facilitate biomass removal
through their yards. While not a requisite for project success, obtaining this permission would streamline waste
removal processes significantly. The NBFD has initiated discussions with the targeted residents during the
application phase of the Project. 3. NBFD has preliminarily identified that a Coastal Development Permit (CDP) will
not be required. The Coastal Act requires a CDP unless exempt, and exemption is allowed if vegetation clearance is
necessary to abate a nuisance.
Section V :
Administration
1. Describe any previous experience the project proponent has with similar projects. Include a list of recent
past projects the proponent has successfully completed if applicable. Project applicant or manager having
no previous experience with similar projects should discuss any past experiences that may help show a
capacity to successfully complete the project being proposed. This may include partnering with a more
experienced organization that can provide project support.: Experience with Similar Projects The City of
Newport Beach brings a wealth of experience in successfully managing projects of similar size and/or scope. These
grant -funded projects were sponsored by federal, State, and regional entities. Notable examples include: 1. FEMA
Assistance to Firefighters Grant: 2020 ($274,900). For purchase and installation of vehicle exhaust capture system
equipment. 2. FEMAAssistance to Firefighters Grant: 2018 ($525,134). For purchase of new Self -Contained
Breathing Apparatus (SBCA). 3. FEMA: 1994-1999 ($249,240). For vegetation clearance in Buck Gully, but south of
the proposed project's treatment area. Awarded in 1994 with an initial grant of $213,000, the project's success led
to an extension through February 1999, with the grant growing to $249,240. 4. CA Surrendered and Abandoned
Vessel Exchange (SAVE) Grant: 2020 ($175,000). To remove, reduce, and prevent abandoned recreational vessels
from waterways. 5. CA Surrendered and Abandoned Vessel Exchange (SAVE) Grant: 2018 ($125,000). To remove,
reduce, and prevent abandoned recreational vessels from waterways. 6. Orange County Transportation Authority
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(OCTA): 2020 ($500,000). Trash interceptor project. 7. OCTA: 2020 ($780,000). West Coast Highway and Superior
Avenue/Balboa Boulevard intersection improvements. 8. OCTA: 2019-2020 ($180,825). Trash mitigation project. 9.
OCTA: 2015 ($1,592,780). Wetlands restoration project. Experienced Project Staff The NBFD has committed
experienced staff to the Project to ensure its smooth implementation. Project Manager: NBFD's Fire Marshal will
serve as the Project Manager, devoting 200 hours per year (600 hours total; all time contributed as an in -kind cost
share contribution). The Project Manager will oversee overall Project activities, track the Project's budget and
schedule, coordinate procurement activities, serve as the point of contact with CAL FIRE, manage all vendors and
consultants, and monitor Project performance. Life Safety Specialist: A senior -level NBFD Life Safety Specialist will
actively monitor fuel reduction contractors to ensure all activities are completed. The senior Life Safety Specialist
will also coordinate and participate in the Project's educational and public awareness outreach, and will be
responsible for tracking and documenting all Project activities. The senior Life Safety Specialist will devote 480
hours per year (1,440 hours total; all time contributed as an in -kind cost share contribution). Grant Manager: An
experienced grant management consultant will be hired to ensure that invoicing, reporting, and grant compliance
are optimized. Collaboration with other experts will further strengthen the capacity to successfully complete this
Project. For example, the City's contracted arborist and Public Works staff will provide crucial guidance on the
Project's activities in Buck Gully (all provided in -kind). The Irvine Ranch Conservancy, currently contracted by the
City to actively manage Buck Gully, will work with NBFD staff to provide on -site expertise and guidance to the fuel
reduction contractors (all provided in -kind).
2. Identify who will be responsible for tracking project expenses and maintaining project records in a
manner that allows for a full audit trail of any awarded grant funds.: As noted above, two staff will be engaged
to track Project expenses and maintain Project records: Project Records: A Life Safety Specialist will be responsible
for tracking Project activities. This includes quantitative and qualitative tracking of fuel reduction activities to allow
ad hoc reporting on the status of this activity (e.g., number of acres treated, tonnage of biomass recycled, resident
feedback, etc.). The Life Safety Specialist will also carefully track all educational and public awareness activities, to
ensure tracking of activities and materials designed, purchased, and utilized. They will keep copies of social media
posts, newsletter notices, press releases, photos of the on -site signage, signup sheets and photos from community
presentations, number of homes targeted with door hanger outreach, etc. They will maintain these quantitative and
qualitative data in an Excel spreadsheet, and provide regular updates to the Project Manager and Grant Manager to
support Project reporting to CAL FIRE. Project Expenses: Tracking Project expenses is critically important, and
NBFD is invested in the success of the Project. For that reason, NBFD has elected to hire an expert grant
management consultant to ensure that this critical function remains a priority. The grant manager will ensure that
invoicing, reporting, and grant compliance are optimized, on -schedule, and within -budget.
Section VI :
Budget
A detailed project budget should be provided in the online budget included in this solicitation. The space provided
here is to allow for a narrative description to further explain the proposed budget.
1. Explain how the grant funds, if awarded, will be spent to support the goals and objectives of the project.
If equipment grant funds are requested, explain how the equipment will be utilized and maintained beyond
the life of the grant.: Grant funds will be spent on the following activities during the Project's three-year
performance period: 1) Project planning in Year 1 to include developing the fuel thinning and reduction plan and
schedule and completing CEQA compliance activities. 2) Hazardous fuel thinning and reduction activities in Years 2
and 3 to include two rounds of fuel reduction in the 14.69-acre treatment area (one each in Years 2 and 3), and
recycling the biomass to compost and mulch. 3) Public awareness/educational activities in Years 2-3 to focus on the
Project's purpose and status, and Ready, Set, Go! principles, with the aim of encouraging residents to conduct their
own wildfire mitigation activities (i.e., home hardening and creating defensible space) to complement the Project.
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The grant will fund all of the supplies and materials (e.g., door hangers, postcards) and 600 hours of staff time (for
the intermediate -level Life Safety Specialist) to implement the activities. Note: An additional 1,440 hours of staff time
(for the senior -level Life Safety Specialist) to implement educational activities will be provided as a cost share
contribution. 4) Project and grant management during Years 1-3 to include progress and financial reporting,
invoicing, and tracking Project outputs, outcomes, and performance. These activities will be completed by the
contracted grant manager and the senior -level Life Safety Specialist. Note: The proposed Project Manager's time
(600 hours) will be provided as a cost share contribution and will include implementing procurement, oversight of
the Project's staff and contractors, and management of the Project's schedule and budget. No equipment costs are
requested.
2. Are the costs for each proposed activity reasonable for the geographic area where they are to be
performed? Identify any costs that are higher than usual and explain any special circumstances within the
project that makes these increased costs necessary to achieve the goals and objectives of the project. :
Cost per acre for brush/tree thinning and reduction may be higher than other jurisdictions due to several factors:
Challenging Topography: The treatment area is a slope that runs from the rear of resident properties (which are at
the top of the slope) and down into the Reserve's canyon. The grade ranges from 30-45 degrees. The proposed
fuel thinning and reduction work will be completed by on -the -ground contractor staff using hand tools (i.e., trimmers,
chainsaws). The work will take longer (due to the slope grade) than work that would be completed on flat ground.
Limited Access to the Treatment Area: Access to the treatment area is limited to one dead-end road that meets the
treatment area or through homeowners' property (the City will seek permission from homeowners for access). The
access issue means that contractor staff will be required to hike to the farthest reaches of the treatment area,
meaning the work will take longer than work in an area with multiple easy access points. • Extreme Density of Fuel:
The treatment area is severely overgrown; trees and brush are mature and dense. The City conducted three
walkthroughs of the treatment area in December 2023 and report brush so dense that it limits walking access and
trees that are 40-feet high with 4-foot diameter. The extreme density of the fuel load in treatment area is a factor
driving this application. The City's expectation is that bringing the treatment area to its optimal conditions will make
ongoing maintenance financially feasible. • Higher Local Labor Costs: Overall labor costs are high in the Orange
County and Newport Beach area, compared to other parts of the State.
3. Is the total project cost appropriate for the size, scope, and anticipated benefit of the project? : While the
14.69 treatment area is relatively small, the anticipated benefit is great. • 254-acre Influence Area: The Project will
directly benefit the 666 homes on the west side of the Reserve where the buffer area separates the rear of the
properties and the larger Reserve. Thinned and reduced fuel in the treatment area may prevent the spread of
wildfire to other parts of the Reserve. Therefore, the entire 254-acre Reserve will benefit from the Project, as
reduced fuel in the 14.69-acre treatment area will reduce likelihood of fires throughout the Reserve and reduce
intensity of fires that do occur. • 1,144 Benefitting Homes: The treatment area is directly adjacent to three
communities and 666 homes on the west side of the Reserve, but all communities surrounding the Reserve will
benefit from the Project's wildfire mitigation activities. Five additional communities on the east side of the Reserve
will benefit, for a total of eight benefitting communities and 1,144 homes surrounding this wildland urban interface.
Fuel Reduction Cost per Acre: o Treatment Zone: $17,700 (fuel thinning and reduction cost divided by 14.69 acres).
Directly benefits 666 homes in three communities directly adjacent to the treatment area. o Influence Area: $1,024
(fuel thinning and reduction cost divided by 254 acres). Directly and indirectly benefits 1,144 homes in eight
communities surrounding Buck Gully Reserve, and the entire 254-acre Buck Gully Reserve.
4. Please list each object category amount that you are requesting and the detail of how that would support
meeting the grant objectives.: The budget for the proposed three-year project includes the following: SUMMARY:
Grant Request: $449,763.69 Cost Share Contribution: $170,009.02 (38% of grant request) 1) Salaries and Wages:
GRANT FUNDED COSTS: $29,414.00 • NBFD Life Safety Specialist II — $49.02/hour x 200 hours/year x 3 years =
$29,414.00 An intermediate -level Life Safety Specialist II will implement public awareness/education activities
including door-to-door outreach in the eight communities surrounding the Reserve, community presentations, social
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media and website outreach, etc. Note: Two NBFD Life Safety Specialists will work on the Project; one of the
positions is grant -funded and the other is provided as a cost share contribution (see below) COST SHARE
CONTRIBUTION: $135,122.37 • NBFD Fire Marshal — PROJECT MANAGER - $70.92/hour x 200 hours/year x 3
years = $42,551.83 The Project Manager will be responsible for managing the Project's schedule and budget,
overseeing Project staff and contractors, procurement, and monitoring Project performance. The Project Manager
will serve as the Point of Contact with CAL FIRE for all Project matters. • NBFD Life Safety Specialist III -
$64.29/hour x 480 hours/year x 3 years = $92,570.54 A senior -level Life Safety Specialist III will coordinate and lead
all public awareness/education activities (working with the intermediate -level Life Safety Specialist listed above);
and will monitor the fuel reduction contractors to ensure that their procedures meet NBFD standards and
requirements, and that the contractors meet their required deliverables. The Life Safety Specialist will also be
responsible for quantitative and qualitative tracking of all Project activities and outputs. 2) Employer Benefits: NBFD
benefits include: allowance to cover medical benefits, retirement, life insurance, disability insurance, etc. The
amounts and specific line items vary by bargaining unit. GRANT FUNDED COSTS: $10,854.00 • NBFD Life Safety
Specialist II — $18.09/hour x 200 hours/year x 3 years = $10,854.00 COST SHARE CONTRIBUTION: $34,886.65
NBFD Fire Marshal — PROJECT MANAGER - $17.57/hour x 200 hours/year x 3 years = $10,554.42 • NBFD Life
Safety Specialist III - $16.90/hour x 480 hours/year x 3 years = $24,342.23 3) Contractual: GRANT FUNDED
COSTS: $357,546.02 1. Fuel Thinning and Reduction: $260,017.00 The Project includes two contractors to
complete the fuel thinning and reduction activities: one contractor focused on brush and shrubs, and the other
focused on trees. The City seeks to use two separate specialized contractors to keep costs as low as possible.
During Year 1, the contractors will develop specific plans for fuel thinning and reduction, and associated schedules
for completing the work. Fuel reduction activities will not commence until CEQA compliance is complete (by the end
of Year 1). The Project will include two rounds of fuel reduction, one each in Years 2 and 3. In each year, the Project
will first focus on brush, shrubs, and invasives which will take an estimated 3 months; this will be followed by tree
work to include thinning, and removing invasives and dead/dying trees. The contractors will chip the biomass on -
site, and then transport it to Orange County Waste & Recycling for recycling to compost and mulch. All thinning and
reduction work will be accomplished using hand tools including line trimmers and chainsaws. The only heavy-duty
equipment that will be used are masticators that will chip the biomass on -site prior to transport for recycling. Fuel
thinning and reduction schedule: • Year 1: Develop fuel thinning and reduction plan and schedule • Year 2: o Brush
and shrubs (3 months) o Trees (3 months) • Year 3: o Brush and shrubs (3 months) o Trees (3 months) 1a.
Brush/Shrub Reduction Contractor: $179,950.00 1 b. Tree Reduction Contractor: $80,667.00 The City conferred with
its in-house arborist, NBFD staff, and multiple contractors during the development of the application —via multiple
walkthroughs of the treatment area —to get guidance on the work that will be required to bring the treatment area to
optimal conditions. This estimate is based on their input and feedback. 2. CEQA Consultant/Environmental Advisor:
$64,425 The City will hire a CEQA Consultant/Environmental Advisor to complete all CEQA compliance
requirements. It is not anticipated that the Project will result in any significant adverse environment impacts;
however, it was recommended that the City plan to prepare an Initial Study/Mitigated Negative Declaration
(IS/MND) to account for the protected species present in Buck Gully Reserve, and identify steps that Project should
take to avoid significant effects. CEQA compliance schedule: The consultant will complete all environmental reviews
and CEQA compliance requirements by the end of Year 1. No hazardous fuel reduction activities will be conducted
until CEQA compliance is complete. IS/MND (6-8 months) _ $37,500 Biological Report (4-5 weeks) _ $10,675
Cultural - Records search (6-8 weeks) _ $2,500; Report (8-10 weeks) _ $8,750; Noise (5 weeks) _ $5,000 The City
conferred with a consultant who has performed similar work in Newport Beach and has a very deep understanding
of CEQA requirements. To confirm this guidance, the City also conferred with staff in the City's Planning Division,
and they agreed that the proposed methods and costs are accurate. The City also conferred with IRC (the
Reserve's contracted manager) who reported on the protected species present in the Reserve. 3. Grant
Management Consultant: $32,504.02 To ensure that grant management and grant compliance are completed in a
timely and high -quality manner, the City will procure the services of an expert grant management consultant. The
City conferred with a grant management consultant to estimate costs, and were advised to estimate the cost at 10%
of direct cost for projects that include one or more contractor/ consultant. Direct Costs Subtotal = $325,040.20 x 0.1
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_ $32,504.02 COST SHARE CONTRIBUTION: None 4) Travel and Per Diem: NOT APPLICABLE 5) Supplies:
GRANT FUNDED COSTS: $1,390.32 All education materials will include logos for CAL FIRE, California Climate
Investments, the City, NBFD, and IRC. 1. Door Hangers. NBFD Life Safety Specialists will conduct door-to-door
outreach in the eight communities surrounding Buck Gully Reserve (an estimated 1,144 homes) to discuss the
Project, Ready, Set, Go! principles, and will leave door hangers. Grant funds will be used to produce/print the door
hangers. Extras will be ordered to distribute at community presentations and during other contacts with residents.
1,500 door hangers x $0.42/door hanger = $630.00 (estimate from Mouse Graphics, Costa Mesa, CA) 2. Postcards.
Postcards printed and mailed to 1,144 homes in the eight benefitting communities surrounding Buck Gully Reserve.
NBFD use will their existing postcard design which covers Ready, Set, Go! principles, and will include a QR code to
drive residents to content about the Project status. Grant funds will be used to print the postcards (postage is listed
under Other Costs, below). 1,144 postcards x $0.28/postcard = $320.32 (estimate from Mouse Graphics, Costa
Mesa, CA) 3. Retractable Pull-up Banner. NBFD Life Safety Specialists will make presentations at 18 community
events in the three adjacent communities (6 events in each of 3 years). Grant funds will purchase a new double -
sided, retractable banner which highlights Ready, Set, Go! principles. NBFD staff will use the banner at the
presentations. The retractable banner is vinyl, 33.5" x 80", double -sided, and the cost includes a stand and carrying
case. $440/banner x 1 banner = $440.00 (estimate from Mouse Graphics, Costa Mesa, CA) COST SHARE
CONTRIBUTION: None 6) Equipment: NOT APPLICABLE 7) Other Costs: GRANT FUNDED COSTS: $9,673.74 1.
Postage. The postage will cover the cost to mail the postcards (see description above) to the 1,144 homes in the
eight communities surrounding Buck Gully Reserve. $0.51/postcard postage x 1,144 postcards = $583.44 2.
Orange County Waste & Recycling. The fuel and thinning reduction contractors will transport chipped
biomass/debris to Orange County Waste & Recycling (OCWR) where it will be recycled into compost and mulch.
OCWR will issue tonnage tickets to the City for precise reporting of recycled volume, ensuring a high level of
transparency in monitoring the environmental impact of the Project. OCWR charges a small fee (per ton) to accept
and recycle the material. $65.31/ton for recycling x 130 tons = $8,490.30 The tonnage was estimated by the
multiple contractors that were consulted on the fuel thinning and reduction, and who provided guidance on scope
and costs. 3. On -site Signage. The Project will include one 4' x 4' self -standing sign (anchored by sandbags) at the
treatment area in a location visible to passersby. The purpose of the sign is both public awareness and education.
The sign will provide information about the Project's purpose and schedule, a QC code that residents can access to
get information about steps they can take to harden their home and create defensible space, and logos for all
Project sponsors including CAL FIRE and California Climate Investments. $600/sign x 1 sign = $600 (estimate
based on similar signs purchased for other Projects) COST SHARE CONTRIBUTION: None Indirect Costs: The
City requests the 10% de minimus for indirect costs that will be incurred that are not directly -related to the Project.
Direct costs $408,876.08 x 0.10 indirect rate = $40,887.61
5. Does your project include the purchase of capital equipment (more than $5,000 per item)? : No
Section VII :
California Climate Investments
The space provided here is to allow for a narrative description to further explain how the project/activity will reduce
Greenhouse Gas emissions.
1. How will the project/activity reduce Greenhouse Gas emissions? : The Project will have a dual impact on
Greenhouse Gas (GHG) emissions: 1. GHG emissions prevented by mitigating wildfire risk. The thinning and
reduction in the likelihood, frequency, and intensity of wildfires within the targeted area (14.69 acres) and the
broader Project influence zone (a total of 254 acres) will prevent/decrease GHG emissions emitted by wildfires
including carbon dioxide, methane, and nitrous oxide. 2. Recycling of biomass. NBFD will abstain from burning
materials removed from the treatment area. Instead, these materials will be repurposed into compost and mulch.
Biomass generated from the Project will be transported to Orange County Waste & Recycling (OCWR) where it will
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be recycled into compost and mulch. The resulting mulch and compost will be available at OCWR's Bee Canyon
Greenery for free to County residents, business, and local governments. This process not only diverts the biomass
from conventional disposal methods but also transforms it into a sustainable resource. The landfill will issue
tonnage tickets to the City for precise reporting, ensuring a high level of transparency in monitoring the
environmental impact of the initiative.
Created by: zengine+37946@srm.ecivis. com
Record ID # : 58888918
Last change: 2024-01-10T19:55:53+0000
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Budget Report
Passlhrough Agency; CN4omo Gepsrtment of Forestry and Fira Pmt.cuon (CAL FIRE)
Program: FY 7023-2024 Kedhre Pfe buh Caants
Protect NamarTtrl.r Buck G0N Reserve Hazardous Fuel TMnnillg and Reduction Protect
Ory Name: City of Newport Beach
stage: Nail
Report D.*: OBf12=4
Req.--rid By: Ray., Wun
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Budget Items
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NBFD Fire Marshal (200
Project Manager
hrslyaar: 600 his total)
NBFD Ufa Safety Specialist III
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Sam $0,00
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1440 $0.00 5O.00
$0.00 $0.00 $0.00
50,00 S000 $42.551,83
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Sala Nos B Wages Total 2640 549.02 $29,412.00 $29,412.00 $2,941.20 $135,122.37
Employee Benefits
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500
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51.085.40
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Brush Reduction Contractor
Brush, shrub, vegetation
1
5179,950.00
$179,950.00
$179,950A0
$17,995.00
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chipping, and transport
For recycling
Tree Reduction Contractor
Tree thinningfraduction.
1 580.667-00
$80.667.00
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$0.00
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CECA
CEDA
1 554,425.00
564,425.00
564,425.00
$6,44250
$0.00
ConsultantlEnvironmental
Consultant/Envlrenment
Advisor
at Advisor
Grant Management Consultant
Grant Management
1 332,504.02
532,50402
532504.02
53.250.40
$0.00
Consultant (10% of
direct cost subtotal)
Contractual Total
4 $357,546.02
$357,54502
$357.546.02
$35,754.60
SO.00
Travel S Per Diem
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ach:trim, Cost Share from D.... ption, amen the
the grantee and from a partner unit of measuiemeall
can be necked on sripar.l. and Choose from only
hires. Note that your indirect the foGovkng labels
cost rate setting (which must: hours. Days. Each,
be between 0 and 12%) will Report, Contract, Miles,
autornaRcelly apply to each Daily, Acres
lino
Travel ✓E Per Diem Total 0 so.o0 s0.0o 50,00 30.00 Wall
Supplies
6-43
Use Tikes to briefly desw be In each rows 0 $0,00 $a.0o S0.00 $0.00 $000
each item. Cost Share from Description, ender the
the grantee and from a partner unit of measulomenl
can be tracked an separate and choose from only
lines- Note that your Indirect the following labels:
coal rate setting (which must Hours, Bays. Each,
be between 0 and 12%) wi9 Report. Contract, !hies,
automatically apply to each Daily. Acres
line
Doer Hangers Print 1.500 door 1500 $0.42 sismoo S630.00 $63.00 $0.00
hangers with project
information and Ready.
Set, Gol pdnClplas for
use In doar-todoor
outteach to 1,144
sunouading homes, with
artras for distribution at
community,
presentabons
Postcards
Prtnt 1.144 postcards
1144
$0 26
j320 32
S320.32
532 03
s0. 00
with Ready. Set. Got
principles to be mailed
to 1,144 surrounding
homes (postage listed
under Olhaf Costs)
Retractable Pull -Up Banner
Pant and assemble 1
1
$440.00
S440.00
S440. 00
S44 OD
50 GO
retractable, douhle-
sided banner (33.7 x
507 with Ready. Set.
Got principles lot use at
18 community
presentations
Supplies Total
2645
$440.70
$1.390,32
$1.39032
$139M
$0.00
Equlpmerrt .
NOTE: indnect cost rates do
In each rows
0
50 Co
50 CD
5o C0
50 OD
50 C-7
nut apply Io Equipment. Use
Description, enter the
Tilles to bran describe each
unit of measurement
item. Cost Share from the
and choose from only
granlee and from a pannar can
the following labels:
be tracked on separate sines.
Hours, Days, Each.
Report. Contract. Mites,
Daily, Acres
Equipment Total
0
$0,00
50.00
WOO
$0.00
$0.00
Otbar Costs
Use Tinos to briefly describe In each rows 0 $3.cc SO.00 $0.00 $0.00 50. C-3
each item. Cost Share from Description. enter the
the grantee and from a partner unit of measurement
can be tracked on separate and choose from only
lines. Note that your indirect the following labels'.
cost rate setting (which must Hours, Days. Each,
be between a and t2%) will Report, Contract, Mies,
autcmatuca0y apply to each Daily. Acres
lino
Postage
Postage for 1.144
1144
$0.51
S583 M
$583 44
sS9 3•1
SO 00
postcards (listed above
under Supplies)
Orange County Waste d
Recycle biomass from
130
Se5.31
$8.400.30
$8,490.30
584g 03
50.00
Recycling
fuel lhinningheducu0n
activities: cast per Ion:
130 tons of biomass
estimated
Orr -site signage
1 4' a 4'self-standing
1
S600 00
S600,00
KOO 00
569 00
SO 00
sign (temporary) to past
at treatment area:
pr-idas projed
information, OR code to
Ready. Set. Gel
principles, and loges n1
project sponsors
Other Costs Total
12T5
Ss65.67
$9.67774
$9.673.74
5967.37
$0.00
tndimcItCost
To be used by CAL FIRE staff 7o be used by CAL 0 $0.00 sa.06 SO.00 50.00 50.00
only FIRE staff only
Indirect Cost Total a $0.00 S0.00 $0.00 $0.00 WOO
Other
Other
Other Total 0 so 00 50.00 $0.00 $0.00 50.00
Grant Total 9204 $353.719,65 $400,876.09 $408,876.08 $40.387.61 $170.009.02
Total with IDC S449,763.69
�4.
If 2-171,
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rrr- r cJV J
71 - {jar ,' '' : � �t"�- • a _ r � � ...�
Qj
effh 5
0 Easement Areas
�� 1y:# S •� � \ � ' r� � � / `fir
� ,s? ,jt •,}F.'' �� j ;'' '�'. '�,.,.`��R'#� � ~ice. � �5:+.-' �% i
�.! s ' �f' `� o � ••`Y'tl :Y i 1:,, DUI ;. `:i-- ` •,.. f5 .
-����:,� , -� �. ,4 �.k. `mil- +��•�, .�
V a
a
r
-o
6-47
mg
WILDFIRE PREVENTION GRANTS
MAPPING CENTER
Screenshot of Project Mapping
Buck Gully Reserve Hazardous Fuel Reduction Project
23-WP-ORC-58700857
01 CAL FIRE FP Grants
ForFuel Reduction projects please draw
Geo Point and Treatment. r arca
For Education and Planning projects,
please draw the Geo Point only.
Ro not draw Treatment for Education and
Planning projects.
Seled a template to create features or click a fearlre _
=1 l+emaatoedita
G. Pd
•
TnapM�r
r�r+vr.
rip
r
6-50
nvey6d
Hof Ncs
LOCATION OF THE
TREATMENT AREA
(OWNED BY THE CITY OF
NEWPORT BEACH)
ZB
N
A
0 1,000 2,000
Feet
V, rxok r
-.1.1ft" N�
06.0
OS SISE
109
10
PR64AF
1101
City of
_Irvine
I
Fee Park Parcel
scenic Preservation Easement
Resource Preservation Easement
a
City Boundary
62
S62
S-
6
1104
City of
. Newport Beach
OS62D
Par 101.01
0S62B
rrW;g AF
109
0562E 0 6
U7
S "fj3
10
664 AF
116Z 2 ,
1115
S62
0562B AF
Par 101.01 1116
DESONECIAND PRODUCED SY
CLATASOURCE.
6-51
ATTACHMENT D
ec-'f�IFGkr.
City of Newport. Beach
BUDGET AMENDMENT
2024-25 BA#:25-041
Department: Fire
ONETIME: ❑' Yes ❑ No
Requestor: Raymund Reyes
Approvals
❑ CITY MANAGER'S APPROVAL ONLY
Finance Director: f Date i• �71Z'f"
0 COUNCIL APPROVAL REQUIRED City Clerk: Date
EXPLANATION FOR REQUEST:
The Fire Prevention division has been awareded a grant provided by State Department of Forestry and Fire Protection (CAL ❑ from existing budget appropriations
FIRE) for Buck Gully Reserve Hazardous Fuel Thinning and Reduction Project (23-WP-ORC-58700857) from additional estimated revenues
❑ from unappropriated fund balance
REVENUES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
010
01040402
431454
G2540
FIRE PREVENTION -STATE GRANTS
449,763.69
Subtotal $ 449,763.69
EXPENDITURES
Fund #
Org
Object
Project
Description
Increase or (Decrease) $
010
01040402
821004
G2540
FIRE PREVENTION - GRANT EXPENSES
449,763.69
Subtotal $ 449,763.69
FUND BALANCE
Fund #
Object
Description
Increase or (Decrease) $
010
3000DO
GENERAL FUND - FUND BALANCE CONTROL
Subtotal $
No Change In Fund Balance
6-52