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Home My WebLink About06 - Creating the Ad Hoc Council Policy Review CommitteeQ �EwPpRT CITY OF s NEWPORT BEACH `q44:09 City Council Staff Report January 14, 2025 Agenda Item No. 6 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Grace K. Leung, City Manager - 949-644-3001, gleung@newportbeachca.gov PREPARED BY: Tara Finnigan, Assistant City Manager - 949-644-3035, tinnigan@newportbeachca.gov TITLE: Resolution No. 2025-5: Creating the Ad Hoc Council Policy Review Committee If adopted, Resolution No, 2025-5, would establish the Ad Hoc Council Policy Review Committee comprised of three City Council members to review and make recommendations regarding revisions to the Council Policy Manual. RECOMMENDATIONS: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2025-5, A Resolution of the City Council of the City of Newport Beach, California, Creating an Ad Hoc Committee to Review the City Council Policies and Make Recommendations to the City Council Regarding Revisions Thereto; and c) Appoint Mayor Joe Stapleton, Mayor Pro Tern Lauren Kleiman and Councilmember Sara J. Weber to serve on the Ad Hoc Council Policy Review Committee. DISCUSSION: At the request of Mayor Pro Tern Lauren Kleiman pursuant to Council Policy A-1, at its December 10, 2024 meeting, the City Council considered forming an ad hoc committee to review and make recommendations for revisions to the City Council Policy Manual. The City Council voted 6-1, via a straw poll, in favor of staff returning with an item. If adopted, Resolution No. 2025-5 would create the Ad Hoc Council Policy Review Committee (Committee) consisting of three Council members appointed by the Mayor and confirmed by the entire City Council. The Committee will be responsible for reviewing the City Council's policies and submitting recommendations for potential revisions to the full Council for consideration. The Committee would be advisory and expire upon making a final recommendation to the City Council or December 31, 2025, whichever is earlier. 6-1 Resolution No. 2025-5: Creating the Ad Hoc Council Policy Review Committee January 14, 2025 Page 2 Additionally, for the Council's consideration, are the appointments of Mayor Joe Stapleton, Mayor Pro Tern Lauren Kleiman and Councilmember Sara J. Weber to serve on the Committee. FISCAL IMPACT: There is no fiscal impact related to the adoption of Resolution No. 2025-5. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Resolution No. 2025-5 6-2 ATTACHMENT A RESOLUTION NO. 2025- 5 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, CREATING AN AD HOC COMMITTEE TO REVIEW THE CITY COUNCIL POLICIES AND MAKE RECOMMENDATIONS TO THE CITY COUNCIL REGARDING REVISIONS THERETO WHEREAS, Section 200 of the Charter of the City of Newport Beach ("Charter") vests the City Council with the authority to make and enforce all laws, rules and regulations with respect to municipal affairs subject only to the restrictions and limitations contained _in the Charter and the State Constitution, and the power to exercise, or act pursuant to any and all rights, powers, and privileges or procedures granted or prescribed by any law of the State of California; WHEREAS, pursuant to the authority vested in the City Council by the Charter, the City Council has adopted official polices to provide guidelines and procedures governing the conduct of City business in conformity with the Charter ("Council Policies"); WHEREAS, the City Council recognizes the importance of periodically reviewing and updating Council Policies to maintain relevancy, brevity, and coherency for the benefit of the people of Newport Beach; and WHEREAS, the City Council desires to create an Ad Hoc Committee for the purpose of reviewing the Council Policies and submitting recommendations regarding potential revisions to the Council Policies to the entire City Council by December 31, 2025. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council hereby creates the Ad Hoc Council Policy Review Committee ("Committee") consisting of three (3) Council members appointed by the Mayor and confirmed by the entire City Council. The sole purpose and responsibility of the Committee shall be to review the City Council Policies and submit recommendations regarding potential revisions thereto to the entire City Council by December 31, 2025. Section 2: Unless terminated sooner by action of the City Council, the Committee shall be advisory and shall expire upon making a final recommendation to the City Council or December 31, 2025, whichever is earlier. 6-3 Resolution No. 2025- Page 2 of 3 Section 3: The Committee shall not be subject to the Brown Act; however, the recommendation of the Committee to the City Council shall be considered at a meeting of the entire City Council noticed in accordance with California Government Code Section 54950 of seq. Section 4: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 3: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 6-4 Resolution No. 2025- Page 3 of 3 Section 7: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 14th day of January, 2025. Joe Stapleton Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE a n C. Harp City Attorney M