HomeMy WebLinkAbout07 - Hillsborough Pump Station Rehabilitation - NOC for Contract No. 8758-2 (23W12)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 14, 2025
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: Hillsborough Pump Station Rehabilitation - Notice of Completion for
Contract No. 8758-2 (23W12)
ABSTRACT -
On March 28, 2023, the City Council awarded Contract No. 8758-2 for the
Hillsborough Pump Station Rehabilitation project to Vicon Enterprise, Inc. of Anaheim.
The project replaced the existing pump and motor, added a new standalone motor starter,
replaced valves and lighting, and added new electrical power, controls and panels at the
water pump station adjacent to Hillsborough in the Spyglass Hill area. The work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$354,000
$391,550.19
$37,550.19
10.6%
Allowed Contract Time +
432
Actual Time Used (Days)
374
Approved Extensions (Days) -
This project included pump, motor, valves, lighting, fan and pipe support installation at
the Hillsborough water pump station. The contracted work has been completed to the
satisfaction of the Public Works Department. A summary of the construction cost is as
follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 354,000.00
$ 354,000.00
$ 37,550.19
$ 391,550.19
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Hillsborough Pump Station Rehabilitation —
Notice of Completion for Contract No. 8758-2 (23W12)
January 14, 2025
Page 2
The final total contract amount was $391,550.19, which was approximately 10.6% higher
than the original bid amount (City Council approved a 15% contingency allowance). This
cost increase was primarily due to City -requested change orders, such as using a
particular brand of valve and replacement of other pipeline determined necessary by the
Utilities Department.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule July 2, 2023
Actual Start of Construction Per Notice to Proceed May 1, 2023
Estimated Contract Completion Date with Approved Extensions January 31, 2025
Actual Substantial Construction Completion Date October 31, 2024
Although the Award of Contract staff report indicated that the contractor would have
250 consecutive working days, the contractor was given 400 consecutive working days
per Addendum No. 1 issued on February 8, 2023, prior to bid opening. Change orders
provided an additional 32 working days. The contractor needed time to procure materials
and equipment as supply chain issues were still impacting water system materials. The
project was completed ahead of the extended schedule.
FISCAL IMPACT:
The Hillsborough Pump Station Rehabilitation project was included within the
FY 2022-23 Capital Improvement Program Budget. Funds for the construction contract
were expended from the following account:
Account Description Account Number Amount
Water Capital Distribution/Piping 70201931-980000-23W12 $ 391,550.19
Total: $ 391,550.19
ENVIRONMENTAL REVIEW:
On March 28, 2023, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(c), Class 1 (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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