HomeMy WebLinkAbout08 - Storm Drain System Upgrades - NOC for Contract No. 9148-1 (23D02)Q �EwPpRT
CITY OF
s NEWPORT BEACH
`q44:09 City Council Staff Report
January 14, 2025
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Michael J. Sinacori, Assistant City Engineer - 949-644-3342,
msinacori@newportbeachca.gov
TITLE: Storm Drain System Upgrades - Notice of Completion for Contract
No. 9148-1 (23D02)
On July 23, 2024, the City Council awarded Contract No. 9148-1 for the Storm Drain
System Upgrades project to PALP, Inc. DBA Excel Paving Company. The project installed
drainage improvements at two areas within the City of Newport Beach, at Iris and Jasmine
Avenues and at Port Edward Circle. Storm drainpipes were installed at both areas to
alleviate drainage concerns for nearby residents. The work is now complete and staff
requests the City Council's acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Total Contract
Total Contract
Percent Contract
Amount
Amount
Change Amount
Cost Change
$463,828.00
$502,989.80
$39,161.80
8.4%
Allowed Contract Time +
70
Actual Time Used (Days)
60
A
Approved Extensions (Days) -
This project included the installation of storm drain piping, catch basins, and concrete
pavement at the end of Iris and Jasmine Avenues, and installing a sub -drain system in
Port Edward Circle that connected to an existing sub -drain line in Newport Hills Drive
East.
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Storm Drain System Upgrades — Notice of Completion for Contract No. 9148-1
January 14, 2025
Page 2
The contracted work has been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount: $ 463,828.00
Actual Cost of Bid Items Constructed: $ 463,828.00
Total Change Orders: $ 39,161.80
Final Contract Cost: $502,989.80
The final total contract amount was $502,989.80, which was approximately 8.4% higher
than the original bid amount. This cost increase was primarily due to upgrading the
drainage system to use HDPE piping and adding another sub -drainage lateral to the
system that was found during construction to be contributing to the excess water in the
area.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule August 12, 2024
Actual Start of Construction Per Notice to Proceed August 19, 2024
Estimated Contract Completion Date with Approved Extensions November 1, 2024
Actual Substantial Construction Completion Date November 8, 2024
The contractor stayed on schedule throughout the project and completed all work in
excellent condition.
FISCAL IMPACT:
The Storm Drain System Upgrades project was included within the Fiscal Year 2024-25
Capital Improvement Program Budget. Funds for the construction contract were
expended from the following account(s):
Account Description Account Number Amount
Neighborhood Enhancement 53601-980000-23D02 $ 347,209.97
General Fund 01201926-980000-25D02 $ 155,779.83
Total: $ 502,989.80
The Neighborhood Enhancement Fund is used for projects that enhance neighborhood
aesthetics and functionality and is funded via surplus general funds.
ENVIRONMENTAL REVIEW:
On July 23, 2024, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15304 (minor alterations in the
condition of land, water, and/or vegetation) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
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Storm Drain System Upgrades — Notice of Completion for Contract No. 9148-1
January 14, 2025
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
8-3
ATTACHMENT A
IN
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NEWPORT HILLS DR E
PORT EDWARD CIR PROJECT AREA
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■ IRIS AVENUE & JASMINE AVENUE PROJECT AREAS
STORM DRAIN SYSTEM UPGRADES CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
LOCATION MAP C-9148-1 1 /14/25